STANDARD OPERATING PROCEDURE No.

03
DEPARTMENT OF GENERAL AFFAIRS (GA) date
PROCEDURE AND OFFICE VEHICLE CONTROL Approved

OBJECTIVE
For ensure that vehicle office checked in a manner periodically so if happen problem can
quick be dealt with continue both by Corporate and Unit.

SCOPE
 All department both in the Corporate and in the Unit.
 Procedure This includes the startup process from inspection vehicle until with follow carry
on his .

DEFINITION
Already clear

REFERENCE
1. Vehicle Inventory List .
2. Control List Company Vehicles .
3. Control Physique Vehicle .
4. Policy Procedure

6. 5. INVENTORY PROCEDURE AND OFFICE VEHICLE CONTROL

NOT QUITE
ENOUGH NO. ACTIVITY DOCUMENT
ANSWER
Corporate HR 5.1 Execute physical control vehicle office

Corporate HR 5.2 Inform control results in the HR Unit Control results

HR Unit 5.3 Note and match control results with a list of vehicles
HR Unit 5.4 Report return results matching
Corporate HR 5.5 Do reconciliation report from the HR Unit DIK
Corporate HR 5.6 If Already Suitable so goto 5.7 and if No so goto 5.8
Corporate HR 5.7 Sign the Inventory Control List (DIK) and submit it to the HR Unit
HR Unit 5.8 Sign DIK and so on hand it over return to Corporate HR
Corporate HR 5.9 After DIK is signed by the HR Unit then submitted to Pres Dir for
signed
Press Director 5.10 Sign DIK and Then return to Corporate HR.
Corporate HR 5.11 Thanks DIK already signed by Pres Dir and documented
Corporate HR 5.11 Process Complete

POLICY PROCEDURE
 HRD div did control / inspection in a manner physique based on the vehicle list office every 6 ( six ) months
 once done in a month June and December .

 Control results inspection vehicle office the furthermore continued to each HR Unit for followed up .

 Report results control / examination of vehicle registers accepted office _ mandatory for each unit For recorded
and matched return with a list of vehicles in the Unit.

 Every business unit must For give report return between results control / inspection with a list of vehicles office
in its business unit .

 HR Corporate reconcile between vehicle lists office in the HRD Div with unit and if reports There is difference
must done follow carry on checking .

5. INVENTORY FLOW DIAGRAM AND OFFICE VEHICLE CONTROL

CORPORATE HR HR UNITS PRESENT TO SAY.

Melakukan control fisik

kendaraan kantor

5.1

Menginformasikan hasil control pada

HR Unit
Hasil kontrol
5.2 5.3

Melakukan rekonsiliasi laporan

Daftar Inventory
dari HR Unit
kendaraan (DIK)
5.5 5.4

Cocok ?
No Yes
5.6

Melakukan Tandatangani Daftar

pengecekan langsung Inventory Kontrol (DIK)
ke HR Unit dan serahkan ke HR Unit
5.9
5.8 5.7

5.3

Setelah DIK ditandatangani oleh

HR Unit maka diserahkan ke Pres
Dir untuk ditandatangani

5.10
5.11
 Terima DIK yang sudah ditandatangani
Pres Dir dan di dokumentasikan
DIK

5.12
F

5.13

VEHICLE INVENTORY LIST

COMPANY VEHICLE CONTROL LIST

VEHICLE PHYSICAL CONTROLS