STANDARD OPERATING PROCEDURE No.

01
DEPARTMENT OF GENERAL AFFAIRS (GA) date
AREA CONTROL PROCEDURE Approved

OBJECTIVE
To ensure that the company area (PT Gearinc Services Indonesia) remains in good condition,
is maintained and kept clean.

SCOPE
This procedure includes the process of monitoring the condition of the company area (PT
Gearinc Services Indonesia) to follow up if necessary.

DEFINITION
CS : Cleaning Service
WO : Work Orders

REFERENCE
1. Area Control Checklist
2. Work Orders
3. Policy Procedure

NOT QUITE
ENOUGH NO. ACTIVITY DOCUMENT
ANSWER
HRGA 5.1 Checking all areas of the Company (PT Gearinc Services
Indonesia).
HRGA 5.2 Record all observations in the field in the check list Check List
control area whether there is a problem.
HRGA 5.3 If Yes it turns out the area is clean then goto 5.6 and if
it is still considered not clean then goto 5.4
HRGA 5.4 Ask for cleaning service to clean again.
Chief 5.5 Receiving a complaint then immediately clean again
Engineering
HRGA 5.6 When OK What about AC and so on.
HRGA 5.7 If the air conditioning, lighting and others are OK then
goto 5.8 and if any abnormalities are found in the
inspection then goto 5.9
HRGA 5.8 OK then proceed to check building whether OK / No
HRGA 5.9 Create and sign the WO then hand over WO
it's engineering
chief engineer 5.10 See SOP regarding repair / maintenance orders.
 chief engineer 5.11 Report back match results.
HRGA 5.12 If the building is in OK condition then goto 5.13 and if it
turns out there is damage to the building then goto 5.9
HRGA 5.13 Save Check List Controls
HRGA 5.14 Process Complete

POLICY PROCEDURE
 Div. HRGA conducts control/monitoring in all areas of the Company on a regular basis
starting at 09.00 WITA until finished by bringing the Control Area Checklist.

 Div. HRGA conducts detailed checks in the field and records carefully the findings in the
field.

 Checking results include:

o Cleanliness
Checks regarding cleanliness are forwarded verbally to the Cleaning Service section for
immediate follow-up.
o Lighting, air conditioning and others
Checking of lighting, AC and others is forwarded to the Engineering Team using a
Work Order and signed by the HRGA Div and the Chief Engineering.
o Maintenance Building
Maintenance checks are directly handled by Div. HRGA.

 Next Div. HRGA is required to continuously monitor the progress of field checking
results by carrying a checklist control area.

 Control area checklists and work orders are then filed by Div. HRGA.

CONTROL AREA FLOW DIAGRAM

 HRGA CHIEF ENGINEERING CLEANING SERVICE

Melakukan pengecekan diseluruh area

Perusahaan (PT Ramayana & Co atau Unit)
5.1

Mencatat semua hasil pengamatan dilapangan

di check list control area apakah ada masalah

5.2

Kebersihan
Yes No OK ?
5.3

Bilamana OK Meminta clening

Bagaimana service untuk
dengan AC dan membersihkan Menerima complain maka segera
sebagainya lagi membersihkan lagi

5.6 5.4
5.5
No Yes Ac/
Penerangan

5.7
WO /MO
OK lalu dilanjutkan Membuat dan
cek building apakah tandatangani WO lalu Lihat SOP tentang repair
OK / Tidak diserahkan engineering / maintenance order

WO /MO 5.10
5.8 5.9

Melaporkan kembali hasil

Yes No pencocokan
Building
5.12 OK ? 5.11

Simpan checklist control

5.13

Proses Selesai

5.14

END
CHECKLIST CONTROL AREA
WORK ORDERS