Circulars

A circular is essentially a letter containing some important information that is

distributed to a number of people. Say for example you have to invite an
entire department for a meeting, or update the dress policy for the whole
office – a circular will be the best mode of communication for these
purposes.

Additionally, circulars also find use as advertising tools. They can contain
marketing information and have a wide distribution range. Be it for inter-
departmental communication, advertising or even personal reasons a circular
must always reach a large number of correspondents.

Advantages of Circular:

 It is a very simple and effective way of communication. Since it is precise

and written, very little chance of miscommunication
 It is also quite inexpensive. It is a cost-effective way of communication.
 Circulars are also a time-saving method. It reaches a large number of
people in very limited time and effort.
 They are great advertising and marketing tools as well. They can help
create a new market, educate people about the product or services and
also increase consumer confidence in the company and the product.
A Sample of a Circular

The following is a sample circular to inform employees about the revised

working hours of the company.

Circular No. ____

20th August 2020

Revised Working Hours

All Employees of XYZ Company,

This is to inform all employees that there will be a change in the

working hours of the organization effective immediately. As you know we
now do not function on Saturdays since last month, hence, we only have 5
working days in a week. Please note, a revision in the working hours is
necessary to ensure the quality of work does not suffer. Hence one hour will
be added to the previous 9 hour work days. The revised working hour will be
as follows:

 Working Days: Monday to Friday (except holidays)

 Working Hours: 8:30 am to 6:30 pm (These hours will include the one-
hour lunch break)
All employees are requested to note these new and revised timings. The
timings are effective immediately from 20 August 2020. Punctuality and
adherence to the new timings are requested as repeated defaulters would
face action. Please contact the HR department or your managers for any
queries you may have.

Sincerely,

ABC

CEO of XYZ Company.