Bpco Manual of Operations

TA B L E O F C O N T E N T S
I. INTRODUCTION............................................................................................................................................................. 1
II. OBJECTIVES AND GUIDING PRINCIPLES.......................................................................................................... 5
A. Objectives of the Manual...................................................................................................................................... 5
B. Coverage of JMC 2018-01..................................................................................................................................... 5
C. Principles of JMC 2018-01................................................................................................................................... 6
D. Clarification on Select Terms in JMC 2018-01............................................................................................ 8
III. THE STANDARDS AT-A-GLANCE........................................................................................................................... 10
IV. ONE-STOP SHOP FOR CONSTRUCTION PERMITS (OSCP)....................................................................... 12
V. STANDARDS FOR PROCESSING BUILDING PERMITS................................................................................. 18
A. Application Form for Building Permit and other Forms......................................................................... 22
B. Documentary Requirements............................................................................................................................... 20
C. Steps.............................................................................................................................................................................. 23
D. Compliance Evaluation Sheet for Building Plan Review for Application of Building Permits 23
E. One-Time Assessment of Taxes, Charges & Fees........................................................................................
F. One-Time Payment of Taxes, Charges & Fees and Release of Documents....................................... 24
G. Signatories.................................................................................................................................................................. 24
H. Process Flow with Processing Time................................................................................................................ 24
VI. STANDARDS FOR PROCESSING CERTIFICATES OF OCCUPANCY.......................................................... 34

A. Application Form for Certificates of Occupancy and other Forms............................................ 34
B. Documentary Requirements...................................................................................................................... 35
C. Steps...................................................................................................................................................................... 36
D. Processing Time............................................................................................................................................... 36
E. One-Time Assessment of Taxes, Charges, & Fees............................................................................... 36
F. One-Time Payment of Taxes, Charges, & Fees..................................................................................... 36
G. Signatories......................................................................................................................................................... 37
H. Process Flow with Processing Time....................................................................................................... 37
I. Joint Inspection Team, Inspection Checklists and Good Practice............................................... 46
VII. DEVELOPING BUILDING PERMITS AND CERTIFICATES OF OCCUPANCY

AUTOMATION SYSTEM............................................................................................................................................... 48
VIII. IMPLEMENTING MECHANISMS.............................................................................................................................. 55
IX. MONITORING MECHANISMS................................................................................................................................... 56
X. COMMUNICATION PLAN............................................................................................................................................ 58
XI. LGU GOOD PRACTICES IN CONSTRUCTION PERMITTING PROCESSES.......................................... 60

TA B L E S
Table 1. Doing Business Ranking for the Philippines, 2011-2018...................................................................... 1

Table 2. Typical Number of Steps Pre-JMC 2018-01 for Building Permit and FSEC Applications............. 3
Table 3. Typical Number of Steps Pre-JMC 2018-01 for Certificate of Occupancy
and FSIC Applications............................................................................................................................................ 3
Table 4. Dealing with Construction Permits................................................................................................................. 4
Table 5. Clarification on Select Terms.............................................................................................................................. 8
Table 6. Summary of Standards for Simple Applications for Building Permits and Certificates
of Occupancy (JMC 2018-01).............................................................................................................................. 10
Table 7. Personnel and Resource Complement with OSCP Functions (recommended)............................ 17
Table 8. Change in Treatment of Required Documents............................................................................................ 20
Table 9. Sequence and Enumeration of Tasks & Input/Output Documents in Flow.................................... 27
Table 10. Required Documents for Certificate of Occupancy Applications....................................................... 35
Table 11. Sequence and Enumeration of Tasks & Input/Output Documents in Flow................................... 40
Table 12. Sample of Systems and Functions for Building Permit & Certificate of Occupancy................... 54
Table 13. LGU Monitoring Compliance Report (JMC 2018-01).............................................................................. 57
Table 14. Communication Action Plan per Type of Audience................................................................................. 59
Table 15. Valenzuela City’s Construction Permitting System Reforms............................................................... 60
Table 16. Cagayan de Oro City’s Construction Permitting System Reforms..................................................... 62
FIGURES
Figure 1. Proposed Lay-out & Recommended Resource Complement for the One-Stop Shop for
Construction Permits (OSCP)for Building Permit and Certificate of Occupancy Processes
Doing Business Ranking for the Philippines, 2011-2018..................................................................... 13
Figure 2. Building Permits and FSEC Process Flow with Processing Time in the OSCP............................. 25
Figure 3. Certificate of Occupancy and FSIC Process Flow with Processing Time in the OSCP............... 39
Figure 4. General Approach to Implementing the Reform in the LGU............................................................... 55
Figure 5. Quarterly Report...................................................................................................................................................... 56
Figure 6. Message House....................................................................................................................................................... 58
ANNEXES
Annex A: Documentary Requirements for Building Permit Application
Annex B: Affidavit of Undertaking
Annex C: Compliance Evaluation Sheet for Building Plan Review for Application
of Building Permits
Annex D: Documentary Requirements for Certificate of Occupancy
Annex E: Certificate of Completion
Annex F: Compliance Evaluation Sheet for Certificate of Occupancy and Inspection

Report
Annex G: Executive Order Template

ACRONYMS
AIR After Inspection Report
AMO Authorized Managing Officer
ASEAN Association of Southeast Asian Nations
BFP Bureau of Fire Protection
BLP BFP Liaison Personnel
BPE Building Plan Evaluator
BPD Building Permits Division
CRO BFP Customer Relation Officer
BO Building Official
C/MFM City/Municipal Fire Marshal
C/MEO City/Municipal Engineer’s Office
C/ME City/Municipal Engineer
CENRO City Environment and Natural Resources Office
CFEI Certificate of Final Electrical Inspection
DICT Department of Information and Communications Technology
DILG Department of the Interior and Local Government
DOLE Department of Labor and Employment
DPWH Department of Public Works and Highways
DTI Department of Trade and Industry
DB Doing Business Report
FCP Fire Code of the Philippines
FSC Fire Safety Checklist
FSEC Fire Safety Evaluation Clearance
Streamlining Processes for Building Permits and Certificates of Occupancy for Simple Structures i
ACRONYMS
FSIC Fire Safety Inspection Certificate
FSI Fire Safety Inspector
IFC International Finance Corporation
IO Inspection Order
IRR Implementing Rules and Regulations
LAO Local Assessor’s Office
LGC Local Government Code of the Philippines
LGU Local Government Unit
LPDO Local Planning and Development Office
NBCP National Building Code of the Philippines
NGA National Government Agency
NOD Notice of Disapproval
OBO Office of the Building Official
OP Order of Payment
OSCP One-Stop Shop for Construction Permits
PD Presidential Decree
RA Republic Act
UAF Unified Application Form
ROD Registry of Deeds
ZO Zoning Office
ii Streamlining Processes for Building Permits and Certificates of Occupancy for Simple Structures
TECHNICAL WORKING GROUP
DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT

BUREAU OF LOCAL GOVERNMENT DEVELOPMENT
Director Anna Liza F. Bonagua Ma. Aimee P. Castino

Assistant Director Alfonso A. Maralli, Jr. Socrates C. Macaranas
Division Chief Virginia S. Clavel Julie Ann D. Lara
Assistant Division Chief Belinda F. Castro Carlagene Esther L. Velasco
Luzviminda L. Fortaleza Maria Aya Lei P. Banzuela
DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS

Atty. Johnson V. Domingo
Arch. Mariano C. del Castillo
DEPARTMENT OF INFORMATION AND COMMUNICATIONS TECHNOLOGY

Teresita B. Roberto
Delia E. Basada
BUREAU OF FIRE PROTECTION

Supt Cesar M. Patrocinio Jr Insp Gabriel G. Solano
Atty. Mario R. Teope Jr CInsp Rodolfo D. Pflieder Jr
Insp Marlo H. Serito Engr. Marcial M. Battung
DEPARTMENT OF FINANCE
BUREAU OF LOCAL GOVERNMENT FINANCE
Director Ma. Pamela P. Quizon
CONSULTANTS
Engr. Agustin S. Torres
Ofelia M. Templo
Hilda V. Gonzalez - Editor
Streamlining Processes for Building Permits and Certificates of Occupancy for Simple Structures iii
TECHNICAL WORKING GROUP
LOCAL BUILDING OFFICIALS / STAFF

Engr. Joselito Guevarra - Calamba City
Arch. Edison Ching M. Padilla - Valenzuela City
Ar./Engr. Elmor V. Vita - Parañaque City
Engr. Diamela M. Apolinario - Parañaque City
Engr. Mary Jane A. Badillo - Parañaque City
Arch. Juliet D. Balibalos - Parañaque City
Engr. Kennedy P. Diokno - Quezon City
RESOURCE PERSONS / CONTRIBUTORS
Raymond de Asis - DILG-National Capital Region (NCR)

Luigi Pilarta - DILG-NCR
Glaiza Abacan - DILG-MIMAROPA
Iluminada B. Dimayuga - Bureau of Local Government Finance (BLGF)
Maria Teresa Geron - BLGF
Brenda Miranda - BLGF
Ronald A. Ortile - Land Registration Authority (LRA)
Engr. Ernesto C. Ticao - Oton, Iloilo - Office of the Building Official (OBO)
Engr. Leon B. Palmiano, IV - Naga City - OBO
Engr. Jerry A. Malixi - Rizal, Laguna - OBO
Engr. Aldrin Ignacio - Parañaque City - OBO
Engr. Emilnor B. Pasion - Angono - OBO
Engr. Eldrich Octoso - Angono - OBO
Engr. Edward F. Dorado - San Mateo - OBO
Emelita Untalan - Batangas City - OBO
Apolonio L. Calpito - Batangas City - OBO
Gerardo C. Jobo - Parañaque City - City Treasurer’s Office
Nelson S. Villamayor - Parañaque City - City Assessor’s Office
Sheryl Peral - Consultant
Aurma Manlangit - Consultant
DEVELOPMENT PARTNER
International Finance Corporation
iv Streamlining Processes for Building Permits and Certificates of Occupancy for Simple Structures
Congratulations to the Department of the Interior and Local Government (DILG), Department of
Public Works and Highways (DPWH), Department of Information and Communications Technology
(DICT) and Department of Trade and Industry (DTI) for coming up with the Manual of Operations
of DILG-DPWH-DICT-DTI Joint Memorandum Circular (JMC) 2018-01.
Responding to the challenge posed by President Rodrigo Duterte to increase competitiveness and
improve the ease of doing business in the country, the JMC 2018-01, also known as the Guidelines
in Streamlining the Processes for the Issuance of Building Permits and Certificates of Occupancy,
guarantees a seamless procedure creating a hassle-free environment for all stakeholders.
In an era when time is worth its weight in gold, the publication of a Manual of Operations for JMC
2018-01 will lead towards lesser processing time done by the local governments for building
permits and certificates of occupancy. This in turn translates to more time allotted for other equally
relevant undertakings.
Through the said Manual, it is my sincerest hope that every Filipino will be provided with more
accessible services by having lesser documentary requirements, faster processing time and fewer
signatories, all leading to a people-centered, clean, efficient and effective governance.
The DILG is one in the pursuit of excellence through innovative policies for the improvement of the
lives of the Filipino. May this Manual of Operations serve its purpose of providing better and faster
services to our clientele.
Again, congratulations!
EDUARDO M AÑO
Secretary
Streamlining Processes for Building Permits and Certificates of Occupancy for Simple Structures v
My heartfelt congratulations to our partner agencies as our months of collaboration finally
paid off with the publication of the Manual in Implementing the Streamlining of Processes for
the Issuance of Building Permits and Certificates of Occupancy.
This Manual provides a comprehensive guide on the effective implementation of the DILG-
DPWH-DICT-DTI Joint Memorandum Circular 2018-01, which will provide Filipinos with seamless
and prompt processing of building construction documents.
It is a testament of the administration’s thrust to make government services more accessible

by sparing our countrymen from the hassles brought by the bureaucratic processes that have long
plagued the government system.
This undertaking espouses the country’s objective to bring about the “Golden Age of
Infrastructure” with the speedy and simultaneous construction of building structures that are part
of our massive infrastructure rollout.
In making our government more citizen-oriented, we are getting closer to our collective goal
of bringing about lasting and inclusive development as enshrined in the “Ambisyon Natin 2040,”
the country’s long term development vision.
Let us remain relentless in trailblazing new paths to make government services more
responsive to the needs of the Filipino people.
MARK A. VILLAR
Secretary
vi Streamlining Processes for Building Permits and Certificates of Occupancy for Simple Structures
The Department of Information and Communication Technology (DICT) greatly appreciates
its partnership with the Department of Public Works and Highways (DPWH), the Department of
Interior and Local Government (DILG) and the Department of Trade and Industry (DTI) on matters
dealing with implementation of the Joint Memorandum Circular No. 2018-01 (JMC), specifically
with respect to the development of this Manual of Operations.
The publication of its document is a significant milestone of the signatories of the JMC as
it lays the groundwork for introducing and adopting innovative solutions to further expedite the
delivery of public services and promote business-friendly environment.
As the lead agency for Information and Communications Technology (ICT), the DICT commits
to contribute its technical knowledge and expertise to help government institutions address the
marching orders of President Rodrigo Duterte that processing time in issuing permits and licenses
should be reduced to the “barest minimum” as part of his promise of eliminating bureaucratic red
tape.
As our country continues to aspire for excellence in governance and public service delivery, it is
also important for us to recognize that ICT plays a strategic role in driving our global competitiveness
forward. We should be more aggressive in building and establishing digital infrastructures and
infostructures to generate dynamic growth of our economy, boost our global competitiveness, and
improve the quality of life not only of our citizens, but also of our business entrepreneurs, foreign
investors, and other stakeholders.
With the introduction of reforms and legislative measures such as the Ease of Doing Business
and Efficient Delivery of Government Services, we hope that we could leapfrog our competitiveness
ranking specifically in the Ease of Doing Business Survey that is conducted among 185 countries all
over the world.
In this era of globalization, digital economy, and mobile government, it is now imperative for
our nation to start embracing innovative solutions that will improve our global competitive rating.
Hopefully, our country will be able to earn a reputation for innovation and be regarded as one of the
highly digitized nations in the Southeast Asian region.
Streamlining Processes for Building Permits and Certificates of Occupancy for Simple Structures vii
To prioritize the promotion of the ease of doing business and increase the competitiveness of
the country, the Duterte administration has been focusing on a whole-of-government approach to
streamline procedures and expedite processes especially those of frontline services.
By aiming for a more globally competitive Philippines, we will raise our country’s standing
in the World Bank Doing Business Report as it focuses on the regulations relevant to the life cycle
of a business. This will not only create an environment conducive for business and attractive for
investors, but also enable aspiring entrepreneurs to set up their own enterprises.
To this end, the Department of Trade and Industry (DTI) has been continually working with
other government agencies in setting new standards for Local Government Units (LGUs) and
eliminating red tape in government processes. One of the initiatives to improve the country’s
competitiveness is the processing of construction permits. Started in 2015 as part of an inter-agency
effort to set up one-stop shops in LGUs for the processing of applications for construction-related
permits, this initiative has now birthed the Joint Memorandum Circular (JMC) 2018-01.
JMC 2018-01 is a collaborative effort by DTI with the Department of Interior and Local
Government (DILG), Department of Public Works and Highways (DPWH), and the Department of
Information and Communication Technology (DICT). With this circular, the government can now set
service standards for LGUs that would streamline the issuance of building permits and certificates
of occupancy.
This circular is one of the many initiatives that the government has completed towards
promoting ease of doing business and increasing competitiveness. By improving how we process
construction-related permits—especially for businesses - we can help our country improve its
ranking in the WB Doing Business Report. But most importantly, we would be able to institutionalize
these initiatives in the workings and processes of government.
With the publication of this manual giving guidance on the proper implementation of JMC
2018-01, I would like to congratulate our fellow agencies for their hard work. This manual is
indicative of government’s effort towards streamlining its procedures and expediting its processes.
Moreover, it will also support our “Build, Build, Build” infrastructure program that will create a
more progressive Philippines for our countrymen.
Mabuhay!
viii Streamlining Processes for Building Permits and Certificates of Occupancy for Simple Structures
Streamlining Processes for Building Permits and Certificates of Occupancy for Simple Structures ix
The higher the ranking (with 1 as the highest and 190
as the lowest), the more conducive is the regulatory
environment to starting and operating a local firm. The
Doing Business report compares business regulation1
for domestic firms across 190 economies. Ten aspects
of business regulation (like starting a business or
dealing with construction permits) that matter to
entrepreneurs are ranked. The ranking measures
both efficiency - measured as time, cost and number of
interactions needed to comply -- and the quality of the
regulation.
The focus is on entrepreneurs because it is the private

sector that accounts for majority of job growth in
developing countries. Many governments, including the
Philippines’, use the Doing Business indicators to craft
regulatory reforms that increase the potential of the
private sector to create jobs by easing administrative
barriers.
JMC 2018-01 as Response
In compliance with President Duterte’s socio-economic agenda and to improve the country’s ranking in global
competitiveness surveys, the Department of the Interior and Local Government (DILG) in collaboration with
the Department of Public Works and Highways (DPWH), Department of Information and Communications
Technology (DICT) and Department of Trade and Industry (DTI), issued Joint Memorandum Circular (JMC)
2018-01 (henceforth “JMC 2018-01 or JMC” in this Manual), dated January 04, 2018.
The JMC sets the service standards in processing Building Permits and Certificates of Occupancy for simple
applications by local government units (LGUs). These standards are:
from submission of complete application (includes forms for ancillary permits and required documents) to
receipt of the Building Permit or Certificate of Occupancy, Fire Safety Evaluation Clearance (FSEC) or Fire
Safety Inspection Certificate (FSIC), and other clearances/certificates.
These service standards represent a significant reduction from the number of steps2 and length of processing
time3 of a generic application (encompassing not only simple applications) for construction permits, and for
the same start-to-end process4, as shown in Tables 2 and 3.
1
See www.doingbusiness.org for the other aspects and the complete Report.
2
Defined similarly as in the JMC “step” definition.
3
Measured similarly as with the JMC’s time measurement.
4
From submission to receipt of Business Permit or Certificate of Occupancy, FSEC or FSIC, excluding the steps involved in pre and post requirements.
2 Streamlining Processes for Building Permits and Certificates of Occupancy for Simple Structures
Table 2. Typical Number of Steps Pre-JMC 2018-015
for Building Permit and FSEC Applications
Permit/Clearance/Certificate Steps Length of Time
Locational or Zoning Clearance 4 2 - 3 days

Tax Declaration/ Official Real
4 15 mins.
Property Tax Receipt
Fire Safety Evaluation Clearance 4 5 - 10 days
Building Permit 5-6 17 days
Total 17-18 24 - 30 days
(minimum) & 15 mins.
Table 3. Typical Number of Steps Pre-JMC 2018-016

for Certificate of Occupancy and FSIC Applications
Permit/Clearance/Certificate Steps Length of Time
Fire Safety Inspection Clearance 4 5 - 10 days

Clearance from utility companies
Variable; Not covered in assessment study
(telephone, water and electricity)
Certificate of Occupancy 5 5 - 22 days
Total 9
10 - 32 days
(minimum)
Sources: Study on Construction Permitting Processes, Investment Enabling Environment Project, United States Agency for International Development, 2014
5
A 2014 study on Construction Permitting Processes generated the steps and its number by consulting with “around 225 local officials of 26 cities and
7 municipalities across the country.” The representatives of national and regional chapters of the Philippine Constructors Association (PCA), the United
Architects of the Philippines (UAP), the Philippine Institute of Civil Engineers (PICE), the Office of Socialized Housing Developers Association of the
Philippines (OSHDAP), and the Socialized Housing Development Association (SHDA) also participated in the interviews and focus group discussions.
6
Same reference as above.
Streamlining Processes for Building Permits and Certificates of Occupancy for Simple Structures 3
Table 4. Dealing with Construction Permits
Change Change
2018 2016 2015 2014 2013 2011
Economy 2017 2012 2017- 2011-
(190) (189) (189) (189) (185) (183)
2018 2018
Malaysia 11 13 15 28 43 96 113 108 2 97
Singapore 16 10 1 2 3 2 3 2 -6 -14
Vietnam 20 24 12 22 29 28 67 62 4 42
Lao PDR 40 47 42 107 96 87 80 115 7 75
Thailand 43 42 39 6 14 16 14 12 -1 -31
Brunei Darussalam 48 37 21 53 46 43 83 74 -11 26
Myanmar 73 66 74 130 150 NDA NDA NDA -7 77
Philippines 101 85 99 124 99 100 102 156 -16 55
Indonesia 108 116 107 153 88 75 71 60 8 -48
Cambodia 179 183 181 183 161 149 149 146 4 -33
Source: Doing Business Report. The World Bank, 2018.
7
Doing Business 2018, p. 12.
8
IFC defines “procedure” as “any interaction of the (construction company’s) employees or managers with external parties, including government agencies, notaries,
the land registry, the cadastre, utility companies, public and private inspectors, and technical experts apart from in-house architects and engineers.” (Doing Business
Report, Questionnaire, p.11. 2018). A procedure can involve a series of steps.
The JMC uses “step” and there can be many steps in a single procedure. The reader is cautioned in comparing the two as if it were equal.
9
IFC measures Time in “calendar days (not working days). For a procedure that can be completed entirely online, the minimum time is 0.5 days. For a procedure
that cannot be completed entirely online, the minimum time is 1 day.”
10
For the BFO, Heads of Offices shall refer to the district fire marshal (with lone city) or the city/municipal fire marshal.
11
Item 7.7 of the JMC is about capacity building, if the LGU feels this is needed.
C. PRINCIPLES
1. EFFICIENCY
The JMC is about process improvement through streamlining. Thus, efficiency is the key principle
that the JMC advocates. Process efficiency means delivering the service or output with the least tasks
by the applicants and the public personnel providing the service. It also means delivering the service
at the least time that is needed to deliver a quality output and that responds to the purpose of the
regulation.
As applied to the process of applying for Building Permits and Certificates of Occupancy, the JMC
encourages process efficiency through the following:
• reduction of the standard steps;

• reduction in processing time;
• organization of a One-Stop Shop for Construction Permits (OSCP) within which there is a
streamlined process and a co-location arrangement, and,
• formation of a Joint Inspection Team (JIT).
The JMC also promotes efficiency in the use of the applicants’ time by reducing the number of face-to-
face interactions between them and the public offices involved. It should also reduce the number of
visits that applicants have to make throughout the application.
2. ACCESSIBILITY OF GOVERNMENT SERVICES

The JMC advocates the need to make government services more accessible to its citizens through
the reduction of bureaucratic ‘red tape’. It does this by centralizing offices involved in applications for
Building Permits and Certificates of Occupancy as opposed to the typical practice of the applicants
bringing their documents from one office to another.
The JMC also makes these government services more accessible by promoting computerization
and automation that would enable information sharing among government offices and levels.
3. TRANSPARENCY
The JMC espouses the principle of transparency which draws from the ARTA. The JMC promotes
transparency, among others, by making applicants:
• aware of the process and what it requires of them;

• know how long the process will take; and,
• know deficiencies to their applications in a formal manner.
4. CUSTOMER-CENTRIC SERVICE
While the requirement to secure Building Permits and Certificates of Occupancy are regulatory
in nature and thus, intended to protect the welfare of the population, the JMC encourages local
governments to create a positive experience for the customers in securing construction-related permits.
Some ways of promoting customer-centric service include:
• removing unnecessary steps in securing permits;

• shortening processing time and providing applicants with feedback on the status of their
applications;
• limiting documentary requirements to those legally required. Thus, even requiring photocopies
of documents that have previously been submitted to the same local government is discouraged;
• addressing long lines of applicants;
• providing feedback on the status of applications; and,
• providing a comfortable waiting area for applicants.
5. ONE GOVERNMENT
One of the governance outcomes in the Philippine Development Plan 2017-2022 is the achievement
of seamless service delivery through a whole-of-government approach where “government systems
and processes work together to provide ease of access and use by citizens.” In the context of the JMC,
this means that national and local government instrumentalities need to closely work together in:
• ensuring inter-operability of processes related to construction-related policies, both across

departments of local government units (LGUs) and between national and local governments;
• data-sharing among the different offices involved in construction-related permits, e.g. between
the barangays within a city/municipality and the city/municipal government; and
• co-locating offices in the OSCP for better coordination and participating in joint inspections of
structures.
6. MAXIMIZING TECHNOLOGY USE
The JMC is promoting the adoption of technology in complying with the standards for processing
permits in order to achieve greater efficiency in service delivery. This can be achieved through:
• computerizing the processes in evaluating applications for Building Permits and Certificates
of Occupancy;
• setting up web-based or online application systems; and
• putting up a mobile or computer application system for informing the public of the status of
their requests.
6. ZERO CONTACT POLICY

Except during the preliminary assessment of the application for construction related permits and
evaluation of sufficiency of submitted requirements, government officers or employees of the cities/
municipalities involved in processing construction related permits are discouraged to have any contact
in any manner, unless strictly necessary, with any client concerning an application or request.
Table 5. Clarification on Select Terms
Term Explanation
“Floors/storeys” The phrase “floors/storeys” is to be understood to
from item 5.14, in the definition of Simple Application mean “storey” with this definition: Levels that include
for Building Permits & Certificates of Occupancy horizontal references from “finished floor to the next
upper finished floor” and “finished floor to the roofing
system.”
“Single dwelling” “Single dwelling” is a detached building designated for,

from item 5.14, in the definition of Simple Application or occupied exclusively by, one family.
for Building Permits & Certificates of Occupancy
“Step” “Step” from item 5.15 Three key elements that need to
from item 5.15 be satisfied in applying the definition of “step” are that
the procedure taken by the applicant:
a) triggers an interface, whether physical (face-

to-face interaction) or online/virtual, between
an applicant & an office/unit;
b) is responded to by an action; and,
c) has a result (document, certification, or

decision).
Thus, any action that satisfy these three

elements would be considered “step” even if it
is within a single procedure, where “procedure”
is defined as a “series of steps followed in a
regular definite order”.
Table 6. Summary of Standards for Simple Applications for Building Permits and Certificates of Occupancy
(JMC 2018-01)
Standards Building Permit Applications Certificate of Occupancy

Step 4 4
Step 1 - Submission of Application Form and Step 1 - Submission of

Documentary Requirements Application Form and
Documentary
Requirements
Step 2 - Receipt of Order of Payment Step 2 - Receipt of Order of

Payment
Step 3 - One-Time Payment Step 3 - One-Time Payment
Step 4 - Issuance of Building Permit, FSEC, Step 4 - Issuance of Certificate of

Locational Clearance, & other Occupancy, FSIC, Certificate
documents & clearances of Final Electrical Inspection
(CFEI), & other related
documents & certificates
Processing Time No more than 5 days No more than 5 days
Form • Application Form for Building Permit (to be • Application Form for
submitted in 4 copies that are duly notarized) Certificate of Occupancy (to
• 4 sets of accomplished ancillary permit forms be submitted in 3 copies that
are duly notarized)
• Filled-up Application Form
for Tax Declaration*
Documentary Requirements 1. Original Certificate of Title (OCT)/ Transfer 1. 3 copies of the duly
(as made consistent with the Certificate of Title (TCT), or Deed of Absolute notarized Certificate of
provisions of RA 11032 or the Sale, or Lot Location Plan from LRA (if lessee, Completion
Ease of Doing Business and Contract of Lease) 2. 1 copy of the construction
Efficient Government Service 2. 4 sets of survey plans, design plans and other logbook
Delivery Act of 2018) documents as follows: 3. 1 photocopy of the valid
a. Architectural documents licenses of all involved
b. Civil/Structural documents professionals
c. Electrical documents 4. Photograph of the completed
d. Mechanical documents structures showing front,
e. Sanitary documents sides, and back areas
f. Plumbing documents 5. Yellow Card issued by
g. Electronics documents Electrical Service Provider*
h. Geodetic documents (for the issuance of the CFEI)
i. Fire Protection Plan (if applicable)
3. 3 photocopies of valid licenses (PRC ID)
of all involved professionals
4. Notarized estimated value of the building/
structure to be erected as declared by the
owner
5. Current Real Property Tax Receipt*
6. Construction Safety & Health Program (CSHP)
required by DOLE*
7. Affidavit of Undertaking*
T he JMC stipulates the provision of a One-Stop Shop for Construction Permits (OSCP) to enable
compliance to the standards set for processing Building Permits and Certificates of Occupancy.
One-Stop Shop Principles. The concept behind a one-stop shop is the centralization and
coordination of the different public offices providing a service. Thus, it is a streamlined process
within a facility of centralized services that will make an OSCP closer to being a true one-stop
shop.
The OSCP includes both frontline services and backroom operations. These two features allow
the 4 standard steps and the standard processing time of a maximum of 5 days to be achieved
while accommodating the provision of requirements by multiple offices.
The key to doing so is through co-location of LGU unit representatives and the BFP in a single
physical space in the backroom, an area that is not accessible to applicants. The JMC and
subsequently RA11032 also calls for an arrangement whereby the LGU officials shall be allowed
to collect barangay fees related to Building Permit and Locational Clearance applications, with
the subsequent remittance to the concerned barangays. Since applications for Building Permits
and Certificates of Occupancy are year-round, this co-location arrangement and barangay fee
collection arrangement are also year-round.
The other LGU offices whose representatives are to be detailed in the OSCP are the Local Planning
and Development Office (LPDO), the Assessor’s, and Treasurer’s Offices.
Two OSCP Approaches. LGUs can provide an OSCP either thru a remodeled existing structure
of office/s (as with Valenzuela City) or as a newly built structure (as with Quezon City). The LGU
also has to decide if the OSCP will solely be for applications of simple structures or will cater to
all applications.
The benefits of an OSCP for all applications are that applicants of complex structures may also
undergo one-time assessment and payment thus reducing their processing time even if the
complete process is not subject to the 5 days’ standard. This arrangement will also solve any
personnel deployment difficulties than if there were two arrangements, one for simple structures
and the other for the rest.
However, an OSCP for all applications would have to map out the document flow and monitor
the process flow for simple applications subject to the JMC standards, particularly the 5 days
standard. This is apart from those applications not considered as simple structures that are
subject to the NBCP prescription that documents have to be released 15 days after payment has
been made. The monitoring of two different types of applications can be done by providing a
routing slip for each type of application, with corresponding time stamp monitoring per task.
Proposed Lay-out. Figure 1 shows a proposed lay-out for an OSCP. A description of each of the
areas follows. LGUs can decide its own design based on its circumstances as long as the process
within is streamlined to ensure compliance with the required steps and processing time, among
others. The streamlined process is largely enabled by the co-location of the BFP, the Assessor’s
and Treasurer’s offices, and the transfer of agency clearances to post-permitting requirements.
The proposed size of 120 sq. m. is calculated based on occupant load or the maximum number of
persons allowed to occupy the particular structure.Thus, the size of the OSCP would vary based
on this metric.
A genuine One-Stop Shop would require a regulatory environment that required less licenses, approvals, permits or clearances at the
national and local levels. The Philippines does not yet have such an environment.
Figure 1. Proposed Lay-out & Recommended Resource Complement for the One-Stop Shop for
Construction Permits (OSCP) for Building Permit and Certificate of Occupancy Processes
Description of Areas:
1. Area Visible to the Applicants - The area open and visible to the applicants is
approximately 40 square meters, out of the total proposed OSCP area of 120 sq. m. The
public area houses the frontline personnel in four (4) windows or desks which conform to
the 4-step process in the JMC:
• the Application Receiving Area where a Receiving Officer from the Office of the
Building Official (OBO) or Building Permits Division (BPD), City/Municipal Engineer’s
Office (C/MEO) reviews the applications for completeness as well as checks the BFP
requirements prior to acceptance;
• the Assessment Releasing Area where an OBO or BPD Officer-of-the-Day releases
Orders of Payment;
• the Payment Area where a LGU cashier, with a BFP Collecting Agent behind him/her,
accepts and processes payments13 ; and,
• the Releasing Area where a OBO or BPD Officer-of-the-Day releases the Building Permit
or Certificate of Occupancy, and other clearances/certificates.
In highly urbanized cities with a large number of construction related permits, additional
windows may be designated for any of the four areas discussed above.
Regarding the Payment Area. The two workstations in the Payment Area signify the co-
location of the BFP and the LGU cashier but there should only be one interface in this window/
desk.
This can be done by having the designated LGU cashier interact with the applicant, process the
payment of the building/occupancy charges and fees, and then pass the OPs and payment to
the BFP’s Collecting Agent who prepares the Official Receipt (OR) for the BFP fees. The OPs
and the OR are then returned to the LGU cashier for release to the applicant. (This description
is the case where there is no Memorandum of Agreement (MOA) between the LGU and the BFP
on the collection of fees. (See section F. for an elaboration.)
Having instead the Cashier and BFP interact with the applicant with their respective window
or desk would count as two interfaces and thus, 2 steps.
Applicant Assistance Function. The OBO/C/MEO or Building Permits Division Officer-of-the-

Day in the Permits Releasing Area can also answer questions of applicants on the procedure
during the lean time in between releasing permits.
Queuing System. A working, end-to-end queuing system is important in bringing order to

the applications across the steps. The system should also be able to distinguish between the
Building Permit and Certificate of Occupancy applications. The queuing monitors will show
and emit a sound when a queue number is called. The queuing monitors can also track the
progress of documents.
13
This is the case where the city/municipality has not been designated as collecting agent for the BFP.
2. Area for Backroom Operations - The area for Backroom Operations is proposed to be
the remaining 80 sq. m. This is an enclosed area not accessible to the applicants and the
general public. It houses the following areas:
• Document Verification Area - where the LPDO, Assessor’s and Treasurer’s

representative officers process the Locational Clearance, Tax Declaration, and verify
the latest real property tax (RPT) payments
• Plan Evaluation Area - where the OBO/C/MEO technical personnel encompassing the
7 disciplines evaluate the plans; the BFP also has an Evaluator who may stay here
• Inspection and Evaluation Area - where the inspectors write their post-inspection
reports in the Certificate of Occupancy and FSIC process
• Assessment Area - where the Treasurer and the co-located BFP Assessor process the
Order of Payments, respectively
• Approval Area - where the BO/C/ME reviews, signs and approves the applications;
approval by the City/Municipal Fire Marshal (C/MFM) in the Fire Station
• Printing and Recording Area - where the OBO/C/MEO personnel print the Permits
and Clearances, and records the documents for release
• Archiving / Storage Area - where the OBO/C/MEO personnel archive the documents
and where the Assessor’s Office and the BFP have storage areas
• BFP Storage Room - for storage of BFP’s supplies and documents for transmittal to
the Fire Station with a minimum of 10 sq.m.
Personnel and Resource Complement with OSCP Functions. Table 7 enumerates the
personnel and resource complement by function that is recommended to support the OSCP in
both the Building Permit and Certificate of Occupancy processes.
Another resource which is often critical to ensuring on-time inspections are vehicles (excluded
from the Table as it is not also in the Figure of the OSCP Layout). The OBO is expected to provide
the vehicles for the Joint Inspection Team. The number of vehicles will partly depend on the
daily average number of structures that need to be visited and inspected, and the number of
inspectors from the OBO/C/MEO, the Assessor’s Office and the BFP.
Counting of Processing Time
The JMC sets a service standard of 5 working days maximum from the time that a complete
application is submitted to the receipt of the Building Permit or Certificate of Occupancy, and
other clearances. The BFP’s maximum processing time of 3 working days is part of the 5 days.
In terms of calculating the processing time for monitoring purposes and to set the correct
return dates, a “working day” is determined against a 24-hour period. Thus, if an application
is submitted at 3 pm of that day, Day 1 would be from that time to 3 pm the following day.
If after receiving the OPs the applicant does not proceed to payment, the counting of the
processing time stops at the point of receipt of the OP. It resumes again when the applicant
resumes the process by submitting the payment.
The counting of the processing time of an application also stops at the point when the applicant
does not return on the date stated on the claim stub, either to claim the OPs or the Building
Permit or Certificate of Occupancy and other clearances.
Q: For municipalities with low applications per day and limited personnel
& resources, what OSCP principles are essential?
?
A: A streamlined process, for the applicant and for
the personnel involved in the OSCP, is the key
& Licensing System streamlining reforms. Some of
these are:
OSCP principle. Thus, all LGUs, whether with
many or few resources, need to do inter-office • For the OSCP, use existing office space but
streamlining as part of the approach to implementing re-arrange it to create an OSCP that includes
the JMC reforms. offices currently being used, like the C/MTO’s
payment area and the offices of the OBO/ C/
Internal streamlining begins with an analysis of the MEO.
current process, steps, tasks, & its elements (i.e., • This way, the C/MTO cashier in the OSCP
applicant interface involved, processing time of each, payment area need not be relocated. However,
documentary requirements, and forms used, etc.) using this solution will need an efficient queuing
the process definitions of the JMC. This is followed by system, manual or automated, that will either
the generation of solutions. be a dedicated one for Building Permit & Cert.
of Occupancy applicants or a common lane
Streamlining a process involves reducing, eliminating, where applicants of different processes are
and/or merging existing steps, tasks, forms & called out through a public address mechanism
documentary requirements. The JMC provides or through a TV monitor.
examples of solutions that used this approach: • For LGUs that do not have 4 personnel or
4 windows/desks, and have low volume of
• creation of an OSCP, whether as a new or applications use the same personnel or the
existing structure; same window / desks for different steps.
• co-location in the OSCP of offices involved However, in doing so, remember that Step
(BFP Zoning, Treasurer’s & Assessor’s Offices); 1 takes the most time due to the review of
• the transfer of agency and local clearances to submission.
post-permitting requirements; • IF the BFP truly cannot co-locate in the OSCP
• standardized evaluation checklists; and, year-round, arrange for the BFP to come
• the organization of a JIT. when an applicant is present, This is better
than removing the FSEC and FSIC procedures
Operationally, LGUs with low applications per day and out of the Building Permit and Certificate of
limited personnel can consider the following solutions Occupancy processes, as doing this would
that LGUs did when implementing the Business Permit result in more steps.
Table 7. Personnel and Resource Complement with OSCP Functions (recommended)
Queuing
Location No. of Personnel Computer Printer Photocopier Others
Monitor/TV
Work Table for
A. Public
Applicants
Applicant 1-2
Transaction Area
Seating Area
1. Application 1 scanner
1 1
Receiving Area (optional)
2. Assessment
1 1 1
Releasing Area
Money Fake
Detector
3. Payment Area 1 (LGU Cashier) 1 1
Vault/Cash box
for Payments
1 (doubling with
4. Permit Releasing Vehicles to
Applicant Assistance 1 1
Area inspect sites
function)
1-2 roaming OBO/C/
MEO staff to transmit
documents &
B. Backroom
photocopy as needed
Operations Area
1 BFP Liaison Officer
(mobile)
1. Document
3 3
Verification Area
2. Plan Evaluation 8 (7 OBO, C/MEO;
8 1 1 telephone
Area 1 BFP)
3. Inspection and
8
Evaluation Area
4. Assessment Area 2 (OBO/BPD & BFP) 2 1 Calculators
1 (BO/C/ME) 1 1 1 telephone
In Fire Station:
5. Approval 1 (C/MFM)
1 (C, FSES)
1 (Evaluator)
1 (BFP Collecting Money Fake
6. Payment Area
Agent) Detector
1 scanner
7. Printing and
1 1 1 & shredder
Recording
(optional)
8. Archiving / Storage 1 Filing cabinets
33-34 LGU & BFP
TOTAL 19 7 1 1-2
personnel
III. THE STANDARDS AT-A-GLANCE
B. Documentary Requirements
JMC 2018-01 reduced the documentary requirements for Building Permit applicants. Table 8 lists the typical documents
required of Building Permit applicants for simple structures and how these were streamlined in the JMC.
Table 8. Change in Treatment of Required Documents
Required Documents in
No. of No. of
the NBCP/ Fire Code of the
Copies Required Documents in the JMC Copies
Philippines / Local Gov’t Code of
1991
Application form (notarized) Not specified Maintained 4 copies
Survey Plans, Design Plans & its 5 sets Maintained 4 sets
related documents (see Table 6.
Summary of Standards)
Lot Plan with Site Plan 1 copy Maintained 1 copy
TCT/OCT or Deed of Absolute Sale, or 1 copy Maintained 1 copy
Lot Location Plan from LRA (if lessee,
Contract of Lease)
Tax Declaration 1 copy Maintained but need not be secured separately 1 copy
from the Assessor’s Office beforehand.
Instead, it will be generated inside the OSCP.
Current Real Property Tax Receipt 1 copy Maintained but need not be secured separately 1 copy
from the Treasurer’s Office beforehand. Instead,
it will be generated inside the OSCP.
Photocopy of Valid Professional Licenses 3 copies
Notarized estimated value of the building/
structure to be erected as declared by the
owner
Barangay Clearance (as a pre- The Ease of Doing Business and Efficient
requirement to securing a Locational Delivery of Government Services Act of 2018
Clearance) authorizes the LGU to issue the Barangay
Clearance
Locational or Zoning Clearance (part Not specified To be processed within the
of the Geodetic Documents) OSCP backroom thru co-location of the Zoning
FSEC Office and BFP
Certificates/Clearances from National To be submitted 30 days (maximum)
Government Agencies & the LGU after the Building Permit issuance except for
the Construction Safety & Health Program of
the DOLE
Affidavit of Undertaking; Deemed necessary
given the submission of post-requirements
within 30 days after the issuance of Building
Permit
Q: What should the Building Official do if applicants fail to submit
the relevant NGA or local requirements after 30 days*?
?
Failure to submit NGA or local requirements shall cause the suspension or revocation
A: of the issued Building Permit within the prescribed period pursuant to Sections 305
& 306. The suspension or revocation is subject to appeal to the Secretary of DPWH
pursuant to Section 307.
**** For all projects, failure to submit the post-permit requirements can cause
the non-issuance of the Certificate of Occupancy.
Q:
?
Since the processes for securing the Tax Declaration and the tax receipt
have been merged within the OSCP backroom, can the LGU still charge
a fee for the Tax Declaration and the Tax Receipt?
LGUs can still charge fees for these documents but these are to be included in the one-
A: time assessment of fees. Thus, the OP that includes these fees are to be given to the
applicant in Step 2.
C. Steps
The JMC reduced the number of steps to four (4) for applications for simple structures. From the perspective of an
applicant, these are:
Step 1: Submission of Application Forms and Documentary Requirements;
Step 2: Receipt of the Order of Payment;
Step 3: Payment of Fees and Charges; and,
Step 4: Claiming of the Building Permit.
The proposed lay-out of the OSCP is designed to conform to these steps, with four windows or desks corresponding to
each of the steps.
D. Compliance Evaluation Sheet for Building Plan Review for Application of Building Permits
One of the set of tasks under Step 1 is the simultaneous evaluation by the 7 technical personnel of the OBO/C/MEO.
This is an important function of the Building Permit process. Its simultaneous occurrence is critical for the process
to achieve the service standard of 5 days.
The Compliance Evaluation Sheet for Building Plan Review for Application of Building Permits enables the timely
conduct of this process. Its contents are based on the NBCP and have been customized according to the focus of
evaluation. (See Annex C for the Compliance Evaluation Sheet for Building Plan Review for Application of Building
Permits.)
E. One-Time Assessment of Taxes, Charges & Fees
Item 6.1.16 in the JMC describes the sub-process of the one-time assessment of taxes, fees and charges. Since
the OSCP co-locates the offices of the LGU, the one-time assessment means that the fees associated with getting
clearances related to the Building Permit application will be included in one Order of Payment with appropriate
accounting codes of the Offices indicated, i.e. City/Municipal Development Office for the Locational Clearance and
the Assessor’s Office for the certified true copy of tax declaration.
For the BFP, there are two possible options. If the LGU and the BFP have signed a Memorandum of Agreement
(MOA) which allows the LGU to assess and collect the fees for FSEC, then the OP can also include the BFP fees.
However, if no such MOA exists, the BFP personnel will issue a separate OP reflecting the fees for FSEC.
Fire Code Construction Tax. The Fire Code Construction Tax for the issuance of FSEC shall be based on the
estimated value of the building or structure declared by the owner or applicant duly notarized. However, in the
event that the same is lower than the fixed cost of construction per square meter as provided by Table II.G.1 of the
NBCP, the latter will be the basis of the Fire Code Construction Tax. As provided for in section 6.1.17 of the JMC, the
OBO/C/MEO will return the application to the owner for revision, to reflect the higher assessment.
Barangay Fees. RA 11032 also stipulates that “barangay clearances and permits related to doing business shall be
applied, issued and collected at the city/municipality in accordance with the prescribed processing time in this Act…”
In terms of LGU / BFP - applicant interface, “one-time” assessment means that the applicant had a face-to-face
interaction in ONE window/desk with a public officer, usually from the LGU. In the context of on-line interfaces, it
similarly means that there was a single interface with the assessment and/or payment applications.
F. One-Time Payment of Taxes, Charges & Fees and Release of Documents
Item 6.1.19 stipulated a one-time payment of taxes, charges and fees. Its mode of implementation depends on
whether there is a MOA with BFP or not. If the LGU has no MOA with BFP and two OPs were issued to the applicant,
the applicant gives payments for both BFP and the LGU (in cash or check). The cashier of the LGU receives the
payments and gives the amount due (or the check) to the BFP at the backroom.
If the LGU has a MOA with BFP, the cashier receives both payments and remits BFP’s at a later agreed time period. In
terms of LGU/BFP - applicant interface, “one-time” payment means that the applicant had a face-to-face interaction
in ONE window/desk with a public officer, usually from the LGU. In the context of on-line interfaces, it similarly
means that there was a single interface with the assessment and/or payment applications.
The OBO/C/MEO is enjoined to issue the Building Permit and other ancillary permits, the Locational Clearance,
FSEC, tax declaration, and the barangay clearance upon payment of the required fees by the applicant. This is an
improvement over the NBCP provision, which allows the LGU to provide the applicant with the building and the
ancillary permits 15 days after the payment of fees.
Again, RA 11032 stipulates that barangay clearances and fees are to be collected at the city/municipality within the
prescribed processing time in the Act. As with the BFP, this fee is to be part of one-time payment.
The JMC also promotes online payment. (See Chapter VII on automation systems for LGUs that have implemented
online payments.) With online payment, the documents can either be picked up or sent to the applicant for a fee.
G. Signatories
The JMC specifies that the Building Official shall sign and issue the Building Permit. Other clearances that are
provided to the applicant as part of the Building Permit are actually signed by other officials, e.g., the City/Municipal
Fire Marshal for the FSEC, the Zoning Officer for the Locational Clearance. The absence of such officials should not
be a cause for breaching the standard on processing time for Building Permit evaluation.
Section 9 of RA 11032 stipulates that “in case the authorized signatory is on official business or official leave, an
alternate shall be designated as signatory.” Furthermore, the same law also proposes the use of electronic signatures
or pre-signed licenses, permits, and certifications.
H. Process Flow with Processing Time
Figure 2 illustrates the process flow with the processing time that the various offices involved in the OSCP would
take. The purpose of the illustration is to show how the streamlined process within the OSCP can be done within
the service standard of 5 days. Thus, the process depicted assumes regularity and an application that is accepted
and approved.
Figure 2 shows a simultaneous process that is carried out manually in most of the tasks. For LGUs with automated
systems, the flow and time involved may be shorter. LGUs can redesign based on their personnel requirements and
other parameters.
The process flow, lay-out and time breakdown of the various tasks by offices are recommendations that would
enable LGUs to meet the processing time standard of 5 days’ time stipulated by the JMC. (The BFP’s processing
time is part of the 5 days.)
(The figures forwarding documents to the different areas do not represent distinct and separate individuals and
should not be summed in terms of calculating personnel requirements. Instead, the same individual/s can be
servicing the different areas. This staff complement would depend on the volume of applications. Table 7 gives a
recommended personnel complement.)
Figure 2. Building Permits and FSEC Process Flow with Processing Time in the OSCP
Legend: NO. - refers to Tasks TIME refers to the total time of the task or set of tasks beside the Task No.
Acronyms used in Figure 2 and Table 9
OBO / BPD Office of the Building Official or Building Permits Division
(C/MEO) (under the City/Municipal Engineer’s Office)
BFP CRO/Assessor Bureau of Fire Protection Customer Relations Officer / Assessor
BLP Bureau of Fire Protection Liaison Personnel
FSES Fire Safety Enforcement Section
FSEC Fire Safety Evaluation Clearance
OPs Orders of Payment
BO/ C/M Engineer Building Official / City/Municipal Engineer
Table 9 explains the set of tasks that corresponds

to the task number (numbers in square, bold
boxes) in Figure 2. Users must read the Table
from left to right per row, in sequence. Thus, the
leftmost column gives a set of tasks and its total
time; the middle column gives the office and
function responsible for this set of tasks; and,
the rightmost column lists, in sequence, the tasks
involved and its input and output documents. In
the middle column, when there is a time given in
parenthesis, is the breakdown of the total time on
the left.
Unlike the process flow, Table 9 includes the

tasks and output documents if the application
process is ended prematurely and would have to
be re-submitted. This would be for cases that are
incomplete or have to be corrected.
Table 9. Sequence and Enumeration of Tasks & Input/Output Documents in Flow
TASKS SEQUENCE & OFFICE & FUNCTION TASKS of LGU & BFP PERSONNEL
TOTAL TIME RESPONSIBLE & INPUT/OUTPUT DOCUMENTS
1 OBO / Bldg. Permits (Process Starts; Monitoring of Processing Time begins)
30 mins Division (BPD, C/MEO)
Receiving Officer Receives and checks for completeness of the filled-up forms (incl.
Ancillary Permit Form/s) & Documentary Requirements (incl. the
Plans) (Henceforth called “application set” in this Manual, the term
includes the cumulative documentary outputs produced by the various
tasks of the process)
► If the submission is complete:

• Places a check mark on the appropriate box under the
“Remarks” section of the Documentary Requirements
Checklist for Bldg. Permit
• Fills up the claim stub portion of the Checklist, including the
LGU’s contact nos., detaches it & gives it to the applicant
• Asks the applicant to sign in the logbook
► If the submission is incomplete:
On the Documentary Requirements Checklist

for Bldg. Permit
• Places a check mark on the un-submitted requirements
• Checks the box for “Incomplete Documents” under the
“Remarks” section
• Fills up the details below the box & asks the applicant to sign
Returns the application & documents to the applicant for completion
(Process Ends; Monitoring of Processing Time Ends. It begins again

when the application is accepted for completeness.)
On the routing slips, writes the time & date that the application was
submitted that is the same as that written on the claim stub
Attaches the routing slips
Separates the received documents for proper distribution; and,

forwards it
OBO / Bldg. Permits Division Distributes the forms, Documentary Requirements, and 1 set of plans
2 staff to the offices in the Document Verification Area as well as 1 application
20 mins. form & 3 sets of plans to the BFP
(30 mins. for both): (Simultaneous tasks of the LTO, LAO & LPDO)
Local Treasurer’s Office • Validates latest RPT payments; Forwards the Tax Receipt or
(LTO) staff communicates the lack thereof, & the corresponding charge
for the service to OBO/BPD staff at Task 4
Local Assessor’s Office (LAO) • Validates tax declaration; Sends tax declaration or
staff communicates the lack thereof, & the corresponding charge
for the service, to OBO / BPD staff at Task 4
3.a (5 hrs.) Evaluates land use thru desk review or undertakes preliminary site
5 hours & 30 mins. Zoning/LPDO staff verification, as needed, thru a Joint Inspection Team (JIT)
Document Verification Note:

Area
If the application is obviously non-conforming to the land used
following a desk review, the Zoning Office/LPDO will issue the result of
its review to the applicant and inform the OBO/C/MEO. The OBO/ C/
MEO will inform the BFP, which will cease evaluating the application.
(not in Figure)
If the application is conforming, the Zoning Officer will include a pre-

signed Locational Clearance
BFP / CRO/Assessor (Simultaneous w/ 3.a)
(1 person doing two
functions; the other as Acknowledges in a BFP routing slip the receipt of 1 application form
Assessor) & the 3 sets of plans
(in OSCP)
3.b Records the details of the application in his/her logbook
30 mins.
Forwards the documents to the BLP for transmittal to the Fire Station
► Plan evaluation can be done in the OSCP backroom depending

on the availability of BFP personnel
OBO / Bldg. Permits Division Collates documentary outputs from Verification Area (Tax Receipt,
staff tax declaration & pre-signed Locational Clearance or, if non-compliant,
4 the resulting communication), the forms, Documentary Requirements,
20 mins. and 1 set of plans
Forwards these to the Plan Evaluation Area
OBO / Bldg. Permits Division (Simultaneous tasks of the OBO / BPD & the BFP)
Technical Officers
Evaluates the plans as to:
Plan Evaluation Area ► Geodetic requirements
5
► Architectural requirements
3 days.
► Structural requirements
► Plumbing/Sanitary requirements
► Electrical requirements
► Mechanical requirements
► Electronics requirements
(2 days) Transmits applications to the Fire Station
BFP Liaison Personnel (BLP), ► Transmittal documents shall be done twice a day.
mobile between OSCP & Fire ► Application filed on or before 11:30 AM shall be transmitted
Station, in cases where Plan to the Fire Station before noon, while those filed on or before
Eval. is in Fire Station 3:00 PM shall be transmitted to the Fire Station before 3:30
PM.
Forwards these to the Chief, FSES for designation of Building Plan

Evaluator (BPE)
► This sub-process of plan evaluation and review, upon receipt

of the forms by the BLP until the proper transmittal back to
the OSCP of the processed applications, shall not exceed a
period of two (2) working days
Building Inspector Undertakes preliminary site verification, as needed, thru a JIT
(not in Figure)
Plan Evaluator Evaluates Plans & specifications, completes Fire Safety Checklist
(FSC) on Building Plans
Prepares either a FSEC or Notice of Disapproval (NOD)

Chief, Fire Safety Reviews findings and recommends action
Enforcement Section
(in Fire Station)
Fire Marshall Signs the evaluated plans with the FSC
(in Fire Station)
Issues either a FSEC in case of approval, or NOD in case of
disapproval
If approved, assigns a control number of the FSEC
Gives 3 sets of plans, including the 3 sets of FSC and FSEC, to the BLP
for transmittal to the CRO at the OSCP
► In both cases of approval or disapproval, all 3 sets of Plans

shall bear the name and signature of the Fire Marshal and shall
be stamped either “APPROVED” or “DISAPPROVED.” It shall
also indicate the Checklist number and date; FSEC number
and date, as the case maybe.
► In both cases of approval or disapproval, 3 sets of Plans
together with the FSC and the NOD will be forwarded to the
OBO /C/MEO representative. One (1) copy of the NOD shall be
kept by the Fire Station
OBO / Bldg. Permits Division Receives 3 sets of Plans including the 3 sets of FSC and FSEC/NOD
staff
6
Forwards application set to OBO/C/MEO in the Plan Evaluation Area
20 mins.
(20 min) to include BFP documentary outputs to the application set
OBO / Bldg. Permits Division Forwards application set (incl. filled-up Compliance Evaluation Sheet
7
staff for Building Plan Review & BFP outputs) to the Assessment Area
20 mins.
Assessment Area Assesses the fees to be paid and issues an OP that will reflect either (1)
a Filing Fee for non-compliant applications; or (2) Permits & Clearance
8 (30 mins. for both functions) Fees for compliant applications
50 mins.
OBO / Bldg. Permits Division
Staff
BFP CRO/Assessor Records in the logbook the transmittal of the documents with their
details
For compliant applications, assesses the Fire Code Construction Tax

due to the owner/applicant in coordination with the OBO/BPD staff
Note: This is to be done through sharing of information for purposes

of determining whichever the higher value is; the higher value shall be
the basis of assessment to be reflected in the OPs
OBO / Bldg. Permits Division Forwards OBO /C/MEO, BFP, Zoning & other LGU OPs, as appropriate,
staff and application set to BO
(20 mins)
BO/C/M Engineer Reviews OP, evaluates plans & Compliance Evaluation Sheet for
9 Building Plan Review & signs OP
30 mins.
Forwards OPs, incl. the BFP OP, & application set to OBO/BPD staff
OBO/Bldg. Permits Division Forwards OPs to Assessment Releasing Area
staff
For approved applications, forwards application set to Recording and
10
Printing Area for printing
20 mins.
For disapproved applications, forwards application set to Assessment
Releasing Area for eventual release to the applicant (not in Figure)
11 OBO / Bldg. Permits Division Has applicant sign the OBO/C/MEO & BFP logbooks signifying receipt
30 mins. Releasing Personnel
(not in Figure)
Assessment Releasing
Area
Cashier Accepts payment and issues LGU’s ORs, in triplicate, depending on the
type of payment made, and writes “PAID” on the claim stub form
Gives Fire Code Construction Tax to BFP Collecting Agent
Upon receipt of the BFP’s OR (see task below), gives the applicant the
original copies of the ORs
12 BFP Collecting Agent Receives the amount due for the BFP from the Cashier
30 mins.
Issues the corresponding OR to the applicant through the Cashier
Payment Area and
Keeps a copy of the receipt and records in his/her logbook the details
of payment
Not in Figure: Informs the BFP/CRO Assessor of the amount paid, OR

number and date of payment to facilitate the recording on the FSEC
and FSC of the details prior to their release
13 OBO/Bldg. Permits Division Receives ORs from the Cashier & forwards it to the Printing/Recording
45 mins. staff Area
Printing/Recording Area Collates printed Clearances and Permits (see Task 10)
Recording Personnel Records & assigns corresponding Permit Number for BO/C/M
Engineer’s signature
BFP CRO/Assessor Receives the OR of the Fire Code Construction Tax & writes the details
conveyed by the BFP Collecting Agent (see Task 12)
(Person symbol & adjacent
tasks are not shown in Fig.) Forwards the FSC & FSEC to Recording Personnel for collation
Assessment Releasing Area Receives the OR for Filing Fee from the OBO / BPD staff
OBO/ BPD Releasing Has applicant sign the FSC

Personnel
(adjacent tasks are not Releases the application set with the Compliance Evaluation Sheet for
shown in Fig. 2) Building Plan Review, FSC & the NOD to the applicant
Has applicant sign the OBO/C/MEO & BFP logbooks signifying receipt
(itemize in the logbook the documents received by the applicant)
14
15 mins
BO/C/M Engineer Signs the Bldg. & Ancillary Permits
Approval Area
Printing & Recording Area Collates the signed Bldg. Permit, Locational Clearance, and Tax
Declaration
15
Recording Personnel
15 mins
Collates the FSEC & FSC & records details on it (see Task 12 of BFP
Collecting Agent),
Approval Area
Forwards these to Releasing Area
BFP CRO/Assessor Keeps a record in his/her logbook of the details of the documents to
be released as well as the details of payment
(Person symbol & adjacent
tasks are not shown in Fig. 2) Secures a copy of the approved/issued Building Permit & attaches it
to the remaining set of plans
Records the control numbers of the FSEC & the Building Permit & the
date of release
Endorses the documents to the BLP for transmittal back to the Fire
Station for proper filing
OBO / Bldg. Permits Division Receives & validates the claim stub of the applicant
(Officer of the Day)
Releases to the applicant the Bldg. Permit, 1 set of FSEC & FSC,
Locational Clearance, and Tax Declaration
16
30 mins Has applicant sign the OBO/C/MEO & BFP logbooks
signifying receipt (itemize in the logbook the documents received by
Releasing Area the applicant)
Has applicant sign the FSC
(Monitoring of processing time ends.)

OBO/ Bldg. Permits Division Archives the issued/released Bldg. Permit, clearances & other
Archives staff documents for documentation
17 Archiving / Storage Area

OBO / Bldg. Permits Division Provides copy of Building Permit, 1 copy of FSEC , & 1 copy of signed
FSC to BFP/CRO Assessor
(no time allocation) Recording Personnel
Distributes to OBO/ C/MEO and the Zoning Office 1 approved Plan
Printing & Recording Area each
Q: Are inspections part of the Building Permit issuance process?
If the LPDO & the OBO / Building Permits Div. deem an inspection necessary, it can
?
A: have the site inspected at the same time as the submissions are being evaluated.
However, inspections are part of the standard processing time of 5 days.
Q:
?
Why is the distribution of the complete application simultaneous
to the offices involved in document verification & plan evaluation?
Shouldn’t the LPDO and OBO-Architectural review it first in case there
are deficiencies in the application?
The simultaneous review by the different offices involved will allow the applicant
A:
?
to know all the deficiencies of the application in one visit or transmittal of
information. This saves time on the applicant’s part.
Q: Can LGUs follow a sequential process rather than a

simultaneous process of evaluation?
Yes, as long as it meets the JMC standards, particularly the 5 days’ processing time.
A: However, based on the TWG simulations (shown in Figures 3 and 4), it is only the
simultaneous process that can meet the 5 days’ standard.
Application Form for Certificates
of Occupancy
The JMC prescribed a pre-formatted Application Unified Form (UAF) for Certificate of Occupancy
applications. The BFP’s information needs are also met by the copy of the form that it will receive
in the internal distribution of forms in the OSCP.
However, the prescribed UAF is still being approved by the DPWH as of July 2019. Thus, the existing
Forms shall be used by the OBO/C/MEO, pending the issuance of the UAF.
Need for a Special Power of Attorney (SPA). If the applicant is applying for a corporation, a SPA
should be attached to the form.
On-line Forms and Fillable Format. The JMC encourages LGUs to make the forms specified in the
Documentary Requirements Checklist available for download in the LGU’s official website and in a
format that allows applicants to fill in their details.
Accessibility of all Forms. The LGUs should ensure that hard copies and on-line versions of
all forms required prior to submission are easily available year-round. Section 7.1 of the JMC
further stipulates that LGUs should make the Documentary Requirements Checklist available in
conspicuous places and in their websites.
Documentary Requirements Checklist

& Claim Stub form.
The OBO/C/MEO shall issue a Documentary Requirements Checklist so that the

applicants will be guided on the requirements needed for applying for a Certificate
of Occupancy.
A claim stub form is detachable from the Documentary Requirements Checklist. The
claim stub will be filled-up and given to the applicants by the Receiving Officer upon
acceptance of the complete application so that the applicants will be guided when to
claim the Order of Payment (OP) and subsequently, the Certificate of Occupancy. The
form of the claim stub shall be made consistent with the requirements of RA 11032.
See Annex D for the template.
Following RA 11032, the Receiving Officer is expected to perform a preliminary

assessment of the application and the supporting documents. S/he shall then inform
the applicant of any deficiency in the submission. Refusal to accept an application
with complete documentary requirements without due cause is considered a
violation under Section 21 of RA 11032.
The new law further requires the assignment of a unique identification number to
an application which shall be used for all subsequent transactions regarding the
said application. The claim stub can serve as the acknowledgment receipt required
in RA 11032 which should contain: (a) the seal of the LGU; (b) the name of the
responsible officer or employee; (c) the unit where the employee belongs and his/
her designation; and (d), the date and time of receipt of the application or request.
B. Documentary Requirements
Table 10 enumerates the documentary requirements for Certificate of Occupancy applications.

Table 10. Required Documents for Certificate of Occupancy Applications
Required Documents
(JMC 2018-01 & as reconciled with RA 11032)
► Three (3) copies of the Certificate of ► One (1) photocopy of the
Completion using the form in Annex valid licenses of all involved
E, that is: professionals (e.g. Professional
• duly notarized; Tax Receipt and the Professional
• signed by the owner/applicant; Regulation Commission
and, identification card)
• signed & sealed by the duly
licensed Architect or Civil Engineer
in-charge of construction,
together with approved plan and
specifications
► One (1) copy of the construction
logbook
► Photograph of the completed
structure showing front, sides,
and rear areas
► Filled-up Application Form for
Tax Declaration
► For CFEI Application:
• Yellow Card issued by
Electrical Service Provider
Following the principle of efficiency and customer-centric service, copies of

documents and clearances that are within the LGU’s files should not be required
again. Instead, there should be a system of information sharing across the LGU’s
offices.
In cases when there are changes in the approved building plans, three (3) sets of
the As-Built Plan are required to be submitted as an additional document to the
OBO/C/MEO, reflecting all the changes/modifications/alterations/amendments
made.
Return of the Documents. If there is an alteration made by the applicant, the

application will be returned to the applicant and he/she will start with the Step 1
procedure again.
C. Steps
The JMC reduced the number of steps to four (4) for applications for simple structures.
From the perspective of an applicant, these are:
Step1: Submission of Application Forms and Documentary Requirements;
Step 2: Receipt of the Order of Payment;
Step 3: Payment of Fees and Charges, and
Step 4: Claiming of the Building Permit.
The layout of the OSCP should allow a four-step process for securing a Certificate
of Occupancy.
D. Processing Time
Item 6.2.12 of the JMC states that “the different offices at the OSCP, functioning as one
unit, shall evaluate all applications for Certificate of Occupancy of simple structures, which
include applications for CFEI and other related certificates, within a maximum period of
five (5) working days from receipt of the form with complete documentary requirements.”
This standard includes the inspection of the structure as required in the Building Code
and the Fire Code of the Philippines and as practiced by the Assessor’s Office as part of
the application for a new Tax Declaration for new buildings/structures.
Fixed schedule of Joint Inspection Team (JIT). Inspection can be done on the 1st day
or 2nd day.
• Applications received until 1 pm: Inspection will be the afternoon of the
same day
• Applications received after 1 pm: Inspection will be the following morning
If the applicant is not available for the inspection, the applicant has the option to
reschedule but the count of processing time stops.
The BFP shall process the Fire Safety Inspection Certificate (FSIC) within a maximum
period of three (3) working days that is part of the 5-days standard. Applications
with deficiencies shall be issued a comprehensive correction sheet and/or notice of
disapproval stating all deficiencies.
E. One-Time Assessment of Taxes, Charges, & Fees

Since the OSCP co-locates the offices of the LGU, one-time assessment means that fees and
charges associated with the application for Certificate of Occupancy by different LGU offices
will be included in one Order of Payment with appropriate accounting codes of the offices
indicated, for example, (a) the OBO/C/MEO for applications for Certificate of Occupancy and
the CFEI and (b) the Assessor’s Office for the issuance of a new Tax Declaration.
For the BFP, there are two possible options. If the LGU and the BFP have signed a MOA which
allows the LGU to assess and collect the fees for FSIC, then the OP can also include the BFP fees.
However, if there is no MOA, the BFP personnel co-located in the OSCP will issue a separate
OP reflecting the fees for FSIC. The two OPs shall be issued to the applicant at the same time,
as per JMC item 6.2.13.
On the assessment of fees, the OBO/C/MEO and BFP in the backroom will assess the fee in
sequence; that is, the OBO/C/MEO assesses first, followed by the BFP CRO/Assessor. This is
because the basis for FSIC is 10% of what is paid by the applicant to the LGU, with a maximum
amount of P50,000 as stipulated in the Fire Code. In the computation of the BFP fee, surcharges
unrelated to occupancy are excluded in the computation.
Filing Fee. The OBO/C/MEO and the BFP may collect a filing fee, in addition to the NBCP
and FCP prescribed fees/charges, to cover the cost incurred in evaluating applications for
Certificates of Occupancy and FSIC, the setting of which shall follow the guidelines for setting
fees and charges issued by the Bureau of Local Government Finance.
In terms of LGU/BFP - applicant interface, “one-time” assessment means that the applicant
had a face-to-face interaction in ONE window/desk with a public officer, usually from the LGU.
In the context of on-line interfaces, it similarly means that there was a single interface with
the assessment and/or payment applications.
F. One-Time Payment of Taxes, Charges, & Fees
The OBO/C/MEO and the local BFP shall jointly implement a one-time payment of fees and
charges related to applications for Certificates of Occupancy. Its mode of implementation depends
on whether there is a MOA with BFP or not.
If the LGU does not have a MOA with BFP and two OPs were issued to the applicant, the applicant
gives payments for both BFP and the LGU (in cash or check). The cashier of the LGU receives the
payments and gives the amount due (or the check) to the BFP at the backroom. The BFP prepares
a separate receipt and forwards it to the LGU cashier who releases both receipts to the applicant.
If the LGU has a MOA with BFP, the cashier receives both payments and remits BFP’s at a later
agreed time period. The issue of whether the LGU would issue one or still two receipt/s to the
applicant is pending on the issuance of guidelines by BFP as of July 2019.
In terms of LGU/BFP - applicant interface, “one-time” payment means that the applicant had
a face-to-face interaction in ONE window/desk with a public officer, usually from the LGU. In
the context of on-line interfaces, it similarly means that there was a single interface with the
assessment and/or payment applications.
The OBO/C/MEO shall issue the Certificate of Occupancy together with the CFEI, the FSIC and
other related certificates/clearances upon payment of the required fees by the applicant on
the same day.
Online payment. All cities and municipalities and the BFP are also encouraged to establish a
system of online payment of fees and related charges and other electronic payment schemes.
G. Signatories
The JMC specifies that the Building Official shall sign and issue the Certificate of Occupancy.
Other clearances that are provided to the applicant as part of the process are actually signed
by other officials, e.g. the City/Municipal Fire Marshal for FSIC, the Assessor for the new Tax
Declaration. The absence of said officials should not be a cause for breaching the standard
processing time for the evaluation of the application for Certificate of Occupancy.
Section 9 of RA 11032 stipulates that “in case the authorized signatory is on official business
or official leave, an alternate shall be designated as signatory.” Furthermore, the same law also
proposes the use of electronic signatures or pre-signed licenses, permits, and certifications.
H. Process Flow with Processing Time

Figure 3 illustrates the process flow with the processing time that the various offices involved
in the OSCP would take. The purpose of the illustration is to show how the streamlined process
within the OSCP can be done within the service standard of 5 days. Thus, the process depicted
assumes regularity and an application that is accepted and approved.
Figure 3 shows a simultaneous process that is carried out manually in most of the tasks. For
LGUs with automated systems, the flow and time involved may be shorter. LGUs can redesign
based on their personnel requirements and other parameters.
The process flow, layout and time breakdown of the various tasks by offices are
recommendations that would enable LGUs to meet the processing time standard of 5 days
stipulated by the JMC. (The BFP’s processing time is part of the 5 days.)
(The figures forwarding documents to the different areas do not represent distinct and separate
individuals and should not be summed in terms of calculating personnel requirements. Instead,
the same individual/s can be servicing the different areas. This staff complement would
depend on the volume of applications. Table 7 gives a recommended personnel complement.)
Figure 3. Certificate of Occupancy and FSIC Process Flow with Processing Time in the OSCP
Legend: - refers to Tasks - refers to the total time of the task or set of tasks beside the Task No.
Acronyms used in Figure 3 and Table 12
OBO / BPD (C/MEO) Office of the Building Official or Building Permits Division (under the
City/Municipal Engineer’s Office)
BFP CRO/Assessor Bureau of Fire Protection Customer Relations Officer / Assessor
BLP Bureau of Fire Protection Liaison Personnel
FSES Fire Safety Enforcement Section
BO/ C/ME Building Official / City/Municipal Engineer
OPs Order of Payment
FSI Fire Safety Inspector
C/M Assessor City/ Municipal Assessor
FSIC Fire Safety Inspection Certificate
AIR After Inspection Report
Table 11 explains the set of tasks that corresponds to

the task number (numbers in square, bold boxes) in
Figure 3. Users must read the Table from left to right
per row, in sequence. Thus, the leftmost column gives
a set of tasks and its total time; the middle column
gives the office and function responsible for this set
of tasks; and, the rightmost column lists, in sequence,
the tasks involved and its input and output documents.
In the middle column, when there is a time given in
parenthesis, it is the breakdown of the total time on the
left.
Unlike the process flow, Table 11 includes the tasks and

output documents if the application process is ended
prematurely and would have to be re-submitted. This
would be for cases that are incomplete or have to be
corrected.
Table 11. Sequence and Enumeration of Tasks & Input/Output Documents in Flow
TASKS SEQUENCE OFFICE & FUNCTION TASKS of LGU & BFP PERSONNEL
& TOTAL TIME RESPONSIBLE & INPUT/OUTPUT DOCUMENTS
1 OBO / Bldg. Permits (Process Starts; Monitoring of Processing Time begins)
Division (BPD, C/MEO)
30 mins Receiving Officer Receives and checks the completeness of the forms & Documentary
Requirements (Henceforth called “application set” in this Manual; the
term includes the cumulative documentary outputs produced by the
various tasks of the process)
► If the submission is complete:

• Places a check mark on the appropriate box under the
“Remarks” section of the Documentary Requirements
Checklist for Certificate of Occupancy/CFEI
• Fills up the claim stub portion of the Checklist, including
the LGU’s contact nos., detaches it & gives it to the applicant
• Asks the applicant to sign in the logbook
► If the submission is incomplete:
On the Documentary Requirements Checklist for

Certificate of Occupancy/CFEI
• Places a check mark on the un-submitted requirements;
• Checks the box for “Incomplete Documents” under the
“Remarks” section
• Fills up the details below the box & asks the applicant to
sign
Returns the application & documents to the applicant for completion

(Process Ends; Monitoring of Processing Time Ends. It begins
again when the application is accepted for completeness.)
On the routing slips, writes the time & date that the application set
was submitted that is the same as that written on the claim stub
Attaches the routing slips
Separates the received documents for proper distribution and

forwards it
2 OBO / Bldg. Permits Receives the application set from Receiving Officer
Division staff
25 mins Distributes copies of the form and Documentary Requirements
► For BFP: 1 copy of the Application Form, 1 copy of Certificate
of Completion
► For OBO/C/MEO: 2 copies of the Application Form (1 for
OBO/ C/MEO & 1 to be returned to the applicant eventually);
Construction Logbook; 2 copies of Certificate of Completion (1
to be retained with OBO/ C/MEO & 1 to be returned to the
applicant eventually); 1 photocopy of the valid licenses of all
involved Professionals; Photograph of the completed structure
showing front, sides, and rear areas; and, Yellow Card issued
by Electrical Service Provider
TASKS
OFFICE & FUNCTION TASKS of LGU & BFP PERSONNEL
SEQUENCE &
RESPONSIBLE & INPUT/OUTPUT DOCUMENTS
TOTAL TIME
3.a BO /C/ME After Office receives the application set:
1 day
Schedules the joint inspection & informs the inspectors
Inspection can be done on the 1st day or 2nd day

► Applications received until 1 pm : Inspection will be the afternoon of
the same day
► Applications received after 1 pm : Inspection will be the following
morning
* If the applicant is not available for the inspection, the applicant has the
option to reschedule but count of processing time stops.
3.b BFP CRO/Assessor Acknowledges receipt of documents in a routing slip
30 mins (1 person doubling in Records the details of the application in his/her logbook
function)
Forwards the documents to the BLP for transmittal to the Fire Station
► Plan evaluation can be done in the OSCP backroom depending on the

availability of BFP personnel
4 BLP Inquires from OBO/C/MEO the schedule of the JIT for the received application
set
1 day (mobile between OSCP
& Fire Station, in cases Coordinates with OBO/C/MEO the schedule of the JIT for the application/s
where Plan Eval. is in Fire
Station) Notifies the Chief, FSES of the schedule
Transmits application sets to the Fire Station

Chief, FSES Assigns a designated Fire Safety Inspector (FSI)
(in Fire Station) Prepares an Inspection Order (IO) and countersigns the same
FOR THIS CASE ONLY, the C/MFM may issue the IO upon the recommendation
of the Chief, FSES even prior to the physical transmittal of documents from the
OSCP in order to meet the schedule for joint inspection.
Joint Inspection Team Conducts joint inspection and verification
OBO/BPD Inspectors
(Architectural, Civil,
Plumbing/Sanitary
Mechanical, Electrical, and
Electronics), and C/M
Assessor
BFP FSI Conducts JIT with OBO / BPD inspectors:
► Shall cause the acknowledgment receipt of the IO from any responsible

person in the building, structure or facility
► Does the fire safety inspection
► Immediately prepares an After Inspection Report (AIR)
► Gives a copy to the building owner, occupant, or his/her duly authorized
representative & has it acknowledged as being received before leaving
the premises
Forwards the AIR to the Chief, FSES preferably on the day after the completion
of inspection or on the following day
(Simultaneous)
5 OBO / Bldg. Permits Division Processes the filled-up Compliance Evaluation Sheet For Certificate
Inspectors & C/M Assessor of Occupancy and Inspection Report and evaluates the submitted
1 day application set/s
(1 day)
Issues the processed Compliance Evaluation Sheet for Certificate Of
Occupancy and Inspection Report and the C/M Assessor’s Inspection
Report
OBO/ Bldg. Permits Division Forwards the reports with the application sets to OBO/BPD staff at
staff Task 6
(25 mins)
Chief, FSES Reviews/evaluates the findings of FSI
(in Fire Station)
Forwards his/her recommendation to C/MFM for approval/
disapproval
Signs the AIR and prepares the FSIC or NOD
Forwards the same to the C/MFM for final action on the application
► The period of review/evaluation and approval shall not exceed

one (1) day
Assigns a control number for the signed FSIC after the C/MFM signs
the AIR and FSIC or NOD & prior to the transmittal to the BLP (see
task below)
C/MFM Signs the AIR and FSIC or NOD
(in Fire Station) Forwards the same to the BLP, after the Chief, FSES assigns a control
number on the FSIC
BLP Forwards the FSIC / NOD to BFP CRO/Assessor at the OSCP
(mobile between OSCP & Fire

Station)
BFP CRO/Assessor Records the FSIC Control Number and its date of issuance
If disapproved, records the date of NOD
Forwards the FSIC/NOD to the OBO/BPD staff
► If the BFP issued a NOD, the BFP CRO/Assessor notifies the

BO. (The BO then advises the evaluators.)
6 Assessment Area for both: Receives the FSIC / NOD together with the application set
1 day OBO / Bldg. Permits Division Assesses the fees to be paid and issues an OP that will reflect either (1)
staff a Filing Fee for non-compliant applications; or (2) Permits & Clearance
Fees for compliant applications
BFP CRO/Assessor Assesses the Fire Code Inspection Fee due for the owner/applicant in
coordination with the OBO/C/MEO through sharing of information,
which shall be the basis of the assessment to be reflected in the Order
of Payment Slip (OPS)
OBO / Bldg. Permits Forwards OPs (OBO/C/MEO and BFP), FSIC/NOD & the application
Division staff set to BO / C/ME
7 BO / C/M Engineer Reviews OP & Compliance Evaluation Sheet For Certificate Of
Occupancy and Inspection Report & signs it
2 hours
Forwards OP, incl. the BFP’s OP, & application set to OBO/BPD staff
Approval Area
8 OBO / Bldg. Permits Forwards OPs (OBO/BPD and BFP) to Assessment Releasing Area
Division staff
25 minutes For approved applications, forwards application set to Recording and
Printing Area for printing
For disapproved applications, forwards application set to Assessment

Releasing Area
9 OBO / Bldg. Permits Releases OPs to the applicant
Division staff
30 mins. Has applicant sign the OBO/C/MEO & BFP logbooks signifying receipt
Area
10 Cashier Accepts payment and issues LGU’s ORs, in triplicate, depending on the
type of payment made, and writes “PAID” on the claim stub form
30 mins.
Gives BFP Collector Fire Code fees
Area Upon receipt of the BFP’s OR (see task below), gives the applicant the
original copy of the ORs
Payment Area
BFP Collecting Agent Receives the amount due for the BFP from the LGU Cashier
Issues the OR to the owner through the LGU Cashier
Keeps a copy of the OR & records the details in his/her logbook
Not in Figure: Informs the OBO/C/MEO representative in the releasing

area of the amount paid, OR number and date of payment to facilitate
the recording in the FSIC of the details prior to their release to the
applicant/owner
11 OBO / Bldg. Permits Receives ORs from the Cashier & forwards it to the Printing/Recording
Division staff Area
1 hour
Printing & Recording Area Collates printed Certificate & other documents (see Task 8), including
the OR for the payment of Permits & Clearance Fees
OBO / BPD Recording
Personnel Records & assigns corresponding Permit Number for BO/C/M
Engineer’s signature
Assessment Releasing Area Receives the OR for Filing Fee from the OBO / CMEO staff
OBO/ BPD Releasing Receives & validates the claim stub provided by the applicant
Personnel
Requires the applicant to sign the FSC
(adjacent tasks are not
shown in Fig.) Releases the application set with the Compliance Evaluation Sheet
for Cert. of Occupancy & Inspection Report, FSC and the NOD to the
applicant
Has applicant sign the OBO/C/MEO & BFP logbooks signifying receipt
(itemize in the logbook the documents received by the applicant)
12 BO / C/ME Signs the Certificate of Occupancy
30 mins. Reviews all the documents (application set) for release
Approval Area
13 BO / C/ME Forwards Certificate of Occupancy and other documents in the
application set for release
30 mins. BFP CRO/ Assessor Records the FSIC Control Number and its date of issuance and or the
NOD in case of disapproval and forwards the same to the OBO/C/MEO.
(adjacent tasks not shown in
Figure) Keeps a record in his/her logbook of the details of the documents to
be released as well as the details of payment
► For release to the applicant/owner: 1 set of FSIC/NOD

► For retention by OBO / C/MEO: 1 set
Upon receipt by the owner/applicant of the FSIC/NOD, he/she shall

acknowledge receipt in the documents and in the BFP logbook. The
third set will be archived by the BFP
OBO / Bldg. Permits Prepares the Certificate of Occupancy, clearances & other documents
Division staff
Sends it to Releasing Area for release to the applicant
Printing & Recording Area
14 OBO / Bldg. Permits Division Receives & validates the claim stub provided by the applicant
staff
30 minutes Releases to the applicant the Certificate of Occupancy, FSIC, Notice of
Assessment, Tax Declaration, CFEI and all other submitted documents
Releasing Area
Has applicant acknowledge receipt on the documents and in the BFP
logbook. The third set will be archived by the BFP
Has applicant sign the OBO/C/MEO logbook signifying receipt

(Monitoring of Processing Time ends)
Provides OBO/C/MEO with a copy of the signed FSIC

15 OBO / Bldg. Permits Division Archives the issued/released Certificate, clearances & other
Archives staff documents for documentation
(No time needed) C/M Assessor Archives the copies for the Assessor’s office
BFP CRO/Assessor Secures a copy of the approved/issued Certificate of Occupancy
Attaches it to the rest of the documents
Records the control numbers of the FSIC and the Occupancy Permit
and date of release
Endorses the documents to the BLP to be transmitted back to the Fire

Station for proper filing
I. Joint Inspection Team, Inspection Checklists and Good Practice
1. Joint Inspection Team (JIT). Item 6.2.7 of the JMC requires the formation of a JIT to conduct
inspections of the structure that is the subject of the application. The JMC named the OBO/C/MEO,
the local BFP, and the Assessor’s Office as its members.
Since a key principle behind a JIT is to reduce the time that applicants have to spend on the regulatory
process, other LGU offices that conduct inspections required by law should also join the JIT. This
could include the Zoning Office (the practice of conducting site verification varies across LGUs)
during the Building Permit process.
The JMC assigns to the OBO/C/MEO the leadership in the following:
► organizing the JIT;

► preparing and synchronizing the schedules of JIT members; and,
► providing logistics for the JIT.
2. Inspection Checklists. The use of inspection checklists standardizes the inspection and lessens
discretion by the inspectors. (See Annex F for the Compliance Evaluation Sheet for Certificate of
Occupancy and Inspection Report)
The BFP uses inspection checklists depending on the type of structure and its use. (See JMC 2018-01
Annex 8). It also prescribes standard forms for the following:
► Inspection Order (See JMC 2018-01 Annex 7)

► After Inspection Report (See JMC 2018-01 Annex 8)
► Notice of Disapproval (See JMC 2018-01 Annex 9)
► Notice to Comply (See JMC 2018-01 Annex 10)
3. Good Practices for Effective Inspections. Box 1 provides a list of good practices for conducting
effective inspections. These are basic practices that should be applied across regulatory functions
that involve inspections, including those for construction and business permits.
JMC 2018-01 enjoins all LGUs to automate/computerize the processing of building permits, certificates of
occupancy and other related permits and licenses.
The main objective of automation/computerization is to enable the LGUs to effectively and efficiently deliver
their frontline services through the use of ICT. If done appropriately, automation/computerization can enable not
just complying with the service standards but in surpassing it; i.e., delivering the service in less than five (5) days
and with less than four (4) steps. The expected output would be:
► Information sharing among the OBO/C/MEO and other concerned entities in the process (LPDO, OBO/C/
MEO, LTO, ZO, LAO, BFP, and Business Permits and Licensing Office or BPLO).
► Shortened processing time as approving officials will be able to do online collaboration.
In reference to JMC Section 9.3, the DICT shall develop a web-based system or software for the online application
and processing of building permits, certificates of occupancy and other related permits and licenses available to
qualified LGUs, taking into consideration the availability of the ICT resources of the beneficiary LGUs. In the design
and development of the system, the DICT would take into account the best practices of LGUs with computerized
building permitting system, the service standards set by the JMC, and the provisions of the EODB/EGSD Law.
Further, the EODB/EGSD Law also tasks the DICT to develop a Central Business Portal (CBP) which shall serve
as a “central system to receive applications and capture application data involving business related transactions,
including primary and secondary licenses, and business clearances, permits, certifications or authorizations issued
by LGUs.”
For LGUs who may want to outsource (contract out to other parties) or develop their own systems (in-house
development), the DICT provides the following approach to embark on automation/computerization correctly.
A. GUIDING PRINCIPLES
Apart from the JMC principles stated in Chapter II, the DICT adds the following that are specific to developing and
implementing an automated/computerized system.
1. Technology is a means to an end, not the end itself. -- ICT should be seen as a strategic tool that could help LGUs
in designing innovative solutions to help achieve its local development goals, as aligned with the national
goals.
2. Automation and computerization projects must be directed by the LGU leadership -- The responsibility for ICT
direction lies with the Local Chief Executive and the other top officials of the LGU even though ICT is managed
by the head of the management information services (MIS) department or its ICT unit.
Ideally, this leadership is guided by the principles and practices of ICT governance. The practice of ICT
governance ensures that ICT resources are used responsibly, its risks are managed appropriately and, its
information and related technology support its business objectives.
3. The LGU’s automation/computerization strategy should be aligned with the national development strategy
(eGovernment Masterplan or eGMP) and with the Sustainable Development Goals. -- The objectives of an
automated/computerized building permit and occupancy system falls squarely within the masterplan’s goal
to improve processes in government to provide better services to citizens and businesses, while ensuring
interoperability among ICT-related resources, programs and projects across the levels of government.(See
www.dict.gov.ph for the eGMP 2.0 framework.)
The eGMP adopts a whole-of-government approach wherein all departments, agencies including LGUs
collaborate to achieve unity of effort towards a common goal.
4. LGUs are encouraged to formulate their Information Systems Strategic Plan (ISSP) – The ISSP serves as the LGUs’ automation
and computerization roadmap. The ISSP should be able to identify, among others, the strategic information systems that will
support the concerns of the LGU that:
► are mission-critical;
► improve public service;
► promote bureaucratic efficiency; and,
► address the need for revenue-generation.
5. GIGO (Garbage In, Garbage Out) - The quality of the output received from a computer program depends on the quality of the
information that was input.
6. Data privacy and protection benefits to LGUs - The enforcement of data privacy safeguards in the LGUs’ daily operations brings
about better local government administration and enhanced social services. In developing its automated/computerized
system, LGUs should address the stipulations of the Data Privacy Act of 2012.
B. ORGANIZATIONAL ACTIVITIES
Prior to automation/computerization, LGUs are recommended to prepare and undertake activities in planning, implementing,
monitoring, and evaluating of actions necessary for their computerization initiatives.
Primarily, the creation of the Technical Working Group (TWG) is necessary, This shall be the primary project team who will work
on the:
i. Creation of ICT Unit and/or designation of Information Systems Planner

ii. Design and development of LGU website
iii. Secure approval of the Sanggunian Bayan for the implementation of its computerization project; and
iv. Develop a Data Privacy Manual and appointment of Data Protection Officer or Compliance Officer for Privacy in
compliance to the Data Privacy Act of 2012 and National Privacy Commission Circular No. 16-01.
C. BUILDING PERMIT SYSTEM
The Building Permitting System, is an application system or software that facilitates the processing of Building Permits from
application, endorsement, payment, to permit issuance. The system may be:
1. Online, if accessible via the internet; or

2. On-premise, if available and accessible only within the LGU premises
• it may be browser-based or accessible using a web browser;
• or client-based or stand-alone which is accessible only in a defined computer workstation.
A. Processes that can be automated or computerized are as follows:
1. Filing of application. The unified application form prescribed by the JMC must be used, which can be made
available via the following means:
► Online. The unified application form must be available and accessible at the LGU’s official website. The
applicants would fill out the form and submit online, with the option to save and print the filled-out form.
► Via kiosk. The Building Permitting System of the LGU must be loaded at the kiosk that is located within the
LGU vicinity. The applicant may file an application here, preferably guided by an LGU personnel.
The LGU may provide a device or acquire a kiosk, e.g.:
• Computer desktop or laptop available at OSCP

• Touch-screen kiosk
• Customized kiosks
For self-serving kiosks, an acknowledgement receipt or stub must be printed and provided to the applicants for
their reference.
A fillable unified application form in portable document format (PDF) would also be made available by the DICT,
which can be downloaded via the LGUs website.
2. Endorsement and review. The Building Permitting System must be able to cater to simultaneous
endorsement and review. The documentary requirements and sets of plans must be considered. If
the LGU can acquire wide format document scanners so that the documents are digitized, stored,
and retrievable, this is very advantageous for them . Other mechanisms for consideration are:
► Defining the endorsement and review workflow;

► Time stamping or counting of processing time per action officer;
► Option to provide remarks or result of evaluation;
► Affixing of signature via digital or electronic means with added security schemes;
► Tagging or triggering the status of application; and
► Audit trail of actions and accountable officers/staff.
3. Payment. Payment can be done via the following modes:
► Online. The LGUs must have a legal basis through an agreement with the electronic payment
(e-payment) service provider and with the authorized government depository bank (AGDB).
Online payment can only be made available for LGUs who have online building permitting
systems.
The e-payment service can be linked to the LGU’s software through an application program
interface (API). The LGU must make sure that the data transfer is safeguarded with security
measures with these mechanisms:
• Data encryption schemes;

• Secured sites;
• Integrity of data such that appropriate and precise data are transmitted; and
• Mechanism for capturing transaction records, whether successful or erroneous.
LGUs must also define the payment options or payment channels available to applicants, require
the generation of real-time collection reports and other necessary reports, and notification for
successful or unsuccessful transaction. For online payments, electronic official receipt or EOR
can be issued as prescribed by COA Circular No. 2013-07, the Guidelines for the Use of Electronic
Official Receipts to Acknowledge Collection of Income and Other Receipts of Government.
► Point-of-Sale (POS). The POS device is available at the cashiering unit of the LGU for the on-
premise payment by using debit or credit card.
4. Permit issuance. The Building Permitting System must be capable to generate and issue Building
Permit in accordance with the format prescribed in this manual. The permit can be printed by the
LGU or emailed to the applicant.
To prevent document tampering or falsification, the permit must have security features such as:
• Codes that can be validated online (QR code, barcode, etc.)

• Digital signature, electronic signature, Philippine National Public Key Infrastructure
(PNPKI)
• Other applicable technology that will arise
Other processes that can be automated or computerized:
1. Generation of reports in spreadsheet or portable document format (PDF) that can be downloaded by the LGU
2. Storage and retrieval of digitized documents
3. Generation and printing of Order of Payment (OP) and notices/reminders, etc. Other permits and licenses can
also be generated by the concerned system users:
• Zoning Clearance
• Certificate of Occupancy
• Fire Safety Inspection Certificate
• Fire Safety Evaluation Clearance
4. Notification to applicants on the status of application can be sent through electronic mail or email or through
short messaging service (SMS) or text
5. Other suggested features and capabilities of the system:

► Generation of checklist of documentary requirements based on the type of application as reference to
the applicants;
► Online calculator of fees and charges as initial basis for applicants to be aware of the corresponding dues;
► One-time assessment of fees and charges and one-time payment of fees (for the LGU and BFP);
► Data migration and data back-up;
► Use of workflow engine, business rule engine, reports generator, etc.;
► Availability of dashboard and statistics of information;
► Viewing (only) of audit trail;
► Housekeeping utilities such as maintenance of LGU profile, management of system users (access level
per user type), blocking/unblocking or activation/deactivation of users, updating of form/document
templates, etc.;
► Timestamping of actions; and
► Document archiving
Recommended Innovations
a. LGUs are encouraged to use cloud computing (please refer to DICT Department Circular No. 2017-002,
Prescribing the Philippine Government’s Cloud First Policy).
b. Information sharing among the internal LGU offices/regulatory offices through common view of applications
and its details, status, documentary requirements, and other related information and documents.
c. Integration and connectivity to other systems (of the LGU and with the NGAs) through web service, application
program interface (API), and other means, with security level and bounded by a Data Sharing Agreement as
prescribed by the Data Privacy Act of 2012.
d. Utilization of data standards that will be populated to the system such as the Chart of Accounts for LGUs,
Philippine Standard Geographical Code (PSGC), and other applicable standards.
D. Technical Documentation
Documentation is important for the LGUs to have reference documents in order to maintain and update
their system/application software. This can be prepared by the LGU if the system is developed in-house or
the LGU must require this from their service provider if the system is outsourced.
1. System Requirements Specifications (SRS) - Storage and retrieval of digitized documents will be
detailed in the succeeding section.
2. Service Level Agreement (SLA) - a contract between a service provider and the end user that defines
the level of service expected from the service provider.
3. Glossary of Terms - contains the definition of terms and list of acronyms or abbreviations.
4. Data Dictionary - provides the description of the data items (i.e; name, age, address), data types (i.e;
integer, character, string), and how these data are used in the system.
5. Diagrams:
► Context Diagram (CD) or Data Flow Diagram (DFD) - is the graphical representation of the flow of
information or data in the system as related to the processes; this can be multi-level from simple
to complex.
► Entity Relationship Diagram (ERD) - is the graphical illustration of data entities and its
relationships
6. User Manuals - must be provided per user type and must be updated if the system is enhanced/
updated.
7. Minimum Specifications of Resources - are the detailed and minimum specifications of the resources
necessary to utilize and operate the system in terms of hardware, software, and others.
ADDITIONAL GUIDE TO LGUs IN OUTSOURCING THE SYSTEM
a. Formulation of the System Requirements Specifications (SRS)
1. Purpose of the SRS
The SRS describes the envisioned automated/computerized system and shall serve as the foundation
for all subsequent project deliverables, describing what inputs and outputs are associated with each
process function to include “Business Rules”.
Formulation of the SRS should be undertaken by an ICT Technical Working Group (TWG) or Task
Force (TF), composed of the following:
• Project core team
• Process owner(s) or representatives (e.g., Building Official, Sanitary Officer, etc.)
• Subject matter experts (e.g., Civil Engineer, Electrical Engineer, etc.)
This ICT TWG or TF should be under the umbrella and direction of the JMC 2018-01 TWG.
2. System Overview
i. Objectives of the System - statement of what the system aims to achieve.

ii. Scope - identifies the covered processes and its limitations.
iii. Major Components - provide a narrative that expands on and enhances the understanding of
the functional breakdown. If necessary, describe how a component was further divided into
subcomponents, and the relationships and interactions between the subcomponents. Attach
a high-level context diagram that shows the major components of the overall system and
subsystems/modules.
iv. System Outputs - specify and describe the major reports and other end products that the
system will generate.
v. System Inputs - specify and describe the basic data that are entered into the system for
subsequent processing.
vi. System Files/Databases - specify and describe the databanks, referencing files, libraries, and
other records established and maintained by the system.
vii. System Processes - describe the major procedures covered. These can be presented in simple
flowchart, business workflow diagrams, and/or business process maker notations (BPMN) to
be accompanied by the narrative description of the processes or step by step procedures.
3. Functional Requirements
Describe the desired capabilities that the system must perform or must let the users perform. They
should state “what” the system shall accomplish rather than the “how.” The functional requirements
must be uniquely identified and prioritized.
4. Non-Functional Requirements
These include details on the operating environment such as the required hardware and software
requirements (operating environment, database software, plugins) or platform and the external software
interoperability, standards conformities, and general characteristics such as but not limited to reliability,
robustness, accuracy of data, portability, and modifiability.
These may also include information on the number of simultaneous users, response time, number of
files, size of files and tables, number of transactions per interval, and performance issues.
5. System Users
Identify the authorized system users who will use, operate and implement the system.
6. Interface Requirements
i. User Interfaces - Describe the logical characteristics of each interface between the system and the
users. These may include sample screen images, any graphical user interface (GUI) standards or
product family style guides that are to be followed, screen layout constraints, standard buttons and
functions (e.g., help) that will appear on every screen, keyboard shortcuts, error message display
standards, etc. Define the system components for which a user interface is needed. Details of the
user interface design should be documented in a separate user interface specification.
ii. Hardware Interfaces - Describe the logical and physical characteristics of each interface between
the system and the hardware components. These may include the supported device types, the nature
of the data and control interactions between the software and the hardware, and communication
protocols to be used.
iii. System Interfaces - Describe the connections between this product and other specific software
components, including databases, operating systems, tools, libraries and other referencing files.
Identify the data items or messages coming into the system and going out and describe the purpose
of each. Describe the services needed and the nature of communications. Refer to documents that
describe detailed application programming interface protocols. Identify data that will be shared
across software components. If the data sharing mechanism must be implemented in a specific
way (for example, use of a global data area in a multitasking operating system), specify this as an
implementation constraint.
iv. Communications Interfaces - Describe the requirements associated with any communications
functions required by this product, including e-mail, web browser, network server communications
protocols, electronic forms, and so on. Define any pertinent message formatting. Identify any
communication standards that will be used, such as file transfer protocol (FTP) or hypertext
transfer protocol secure (HTTPS). Specify any communication security or encryption issues, data
transfer rates, and synchronization mechanisms.
7. Information Architecture
Describes the information and data that will be stored in the system (e.g: Applicant’s Data, Owner’s
Data).
a. Privacy and Security Considerations

Describe the privacy/security features that must be provided to adequately protect the system
against internal/external threats and vulnerabilities. Specify and describe also the controls to
check fraud such as computer access controls, transaction controls and process controls.
b. User Acceptance Testing

For LGUs outsourcing the system, after the software testing, pilot implementation, and users
training, the user acceptance testing (UAT) must be undertaken. The processes and findings
must be documented, bugs and errors must be addressed by the provider before a Certificate of
Acceptance will be issued by the LGU.
c. Technical Support
LGUs must be provided with technical support during these stages:
► System initialization and data build-up
► Testing period
► Pilot implementation
► Implementation (as supported by an SLA)
d. Training
The LGU 3P system users must be trained on how to operate and implement the system (per
user type) and must be guided/provided with User Guide or User Manual. On the technical
aspect, the System Administrator must be given separate training on managing the system.
e. User Feedback Mechanism

Mechanisms on getting the feedback of the LGU system users and its clients (for online systems)
must be established. This is to make sure that the system really caters to the processes and
requirements of the concerned system users.
This can be established via monthly reporting or as needed, through email, SMS, etc.
Table 12. Sample of Systems and Functions for Building Permit & Certificate of Occupancy
SYSTEM / FUNCTION DESCRIPTION

Example from Valenzuela City:
3S+ Electronic Terminal with the Drop Box System (Automated Building and
Integrated system
Occupancy Permitting System)
(see Table 15)
Example from Cagayan de Oro City:
e-BPMS (Electronic Building Permit and Management System)
(see Table 16)
The LGU can develop an online portal within the official LGU page (sub-
page/s).
To do this, it can develop empty fields which applicants can fill out directly on
the site, or develop ‘fillable’ forms that can be uploaded by the applicant (like
Filing applications eBIR forms, as mentioned).
Scanned versions of documentary requirements can be accepted. In addition,

the LGU may wish to have a computer system within city/ municipal
premises to accommodate those who want to try out the system but may
have difficulty with Internet connections.
Assessment of taxes, charges, Such a program enables automated computations to correctly assess taxes,
and fees charges, and fees set by the different offices involved in the processes.
Payment of taxes, charges, and Electronic payment of taxes, charges and fees platform
fees
Payment options include electronic platforms such as:
• mobile money through G-Cash
Cashless Payment Option • ATM Card/Debit Card via Point-of-Sale facility at the CTO
• online billing and payment
• credit card payment
Table 13 is the Monitoring Compliance Report on the JMC’s indicators other than processing time. Other
complementary reforms and authorizing actions that enable the JMC’s implementation are also enumerated. This is
to be submitted to the Bureau of Local Government Development, DILG.
Table 13. LGU Monitoring Compliance Report

(JMC 2018-01)
LGU :
Province :
Region :
Implementation
Indicator Status Remarks
Strategy
1. Administrative Executive Order/ Completed/ On-Going
Administrative Compliant
Order/ Sangguniang
Panglungsod /
Sangguniang Bayan
2. Establishment of Co-Locator:
One-stop Shop for - Assessor
Construction Permits - Zoning
- Treasurer
- Bureau of Fire
Protection
- Land
Registration
Authority
3. Steps 4 Steps
4. No. of Days 5 Days
5. Forms Unified Application
Form
6. JIT Conduct Joint
Inspection (BFP,
Assessor and OBO/C/
MEO)
A. KEY CONSIDERATIONS
1. The JMC is a recent development to increase competitiveness and the ease of doing business in the country. The reforms it advocates
are still unknown to the general public.
2. The public will regularly ask questions or request for clarifications regarding the procedures outlined under the JMC. There might be
an adverse reaction among the public if there are inconsistencies between the JMC-prescribed process and the process being followed
by the concerned regulatory offices.
B. STRATEGY
This communication strategy will employ LGUs’ multiple media and shall be implemented over an extended period of time. Both print
and digital media will be utilized, with printed materials such as brochures, flyers, tarpaulins, posters and the like deployed in strategic
locations, and digital materials such as infographics, presentations and videos deployed through the LGU’s website and social media
accounts.
This communication plan aims to aid the LGUs to disseminate the information on the JMC in a timely, open, and proactive manner.
C. OBJECTIVES
The overarching objective of the plan is to provide important and accurate information to the applicants using a variety of communication
channels employed by the LGU. As such, it is also necessary to ensure that the standards are clearly disseminated to the general
public. The LGU shall also provide the public with a clear basis for making clarifications regarding the procedures being followed by
LGUs.
D. HOW TO USE THIS GUIDE
Communicating the JMC will have to be done deliberately, matching the preferred communication channels of your constituents.
Therefore, the contents of this section should be used as a guide to crafting your own communication plans. The Message House does
not need to be modified, as the messages across the country should be consistent.
E. AUDIENCE OF COMMUNICATIONS
The primary audience of communication is the applicant or any person, firm, partnership, corporation, head of government or private
institution, organization or any character applying for the issuance of Building Permits and Certificates of Occupancy.
The regulatory offices are the secondary audience of communication. This includes the local fire marshals, local building officials, local
planning and development coordinators, local assessors, local treasurers, BPLOs, and barangay officials.
F. MESSAGE HOUSE
Figure 6. Message House
The Philippine Government is making it easier to obtain Building Permits and

Certificates of Occupancy for your household or business needs.
You can get your Building Permit Visit your city or municipal hall
or Certificate of Occupancy The President is working through and look for the One-stop Shop for
in 5 days!* the DILG, DPWH, DICT & DTI to Construction Permits (OSCP) to
*For application for Simple ensure that it happens! experience these new and improved
Structures procedures.
Government issued a Joint Memorandum Circular (DILG-DPWH-DICT-DTI JMC No. 2018-01) entitled
“Guidelines in Streamlining the Processes for the Issuance of Building Permits and Certificates of
Occupancy”.
The streamlined procedure only requires applicants to do four (4) steps & get the permit or
certificate within five (5) days.
G. ACTION PLAN
Table 14. Communication Action Plan per Type of Audience
FORMAT/
TARGET AUDIENCE KEY MESSAGES TIMELINE RESPONSIBLE OFFICE
MEDIUM
INSTITUTIONAL COMMMUNICATION OF SIGNED JMC and APPROVED MANUAL OF OPERATIONS
For Secondary Audiences
Local Government Unit: DILG-DPWH- Meeting OBO / C/MEO
► LCEs DICT-DTI Joint
► All Department Heads Memorandum
► BFP Circular 2018-01
► Barangays or the Guidelines
in Streamlining
the Processes for
the Issuance of
Building Permits
and Certificates of
Occupancy
OBO/C/MEO and other Issuance of EO Policy Issuance LCE and Sangguniang
Department Heads concerned or Sanggunian Bayan/ Panglungsod
Resolution adopting
the reforms under the
JMC
INFORMATION AND EDUCATION CAMPAIGN
For Primary Audience
General Public Reforms in the Flyer, Newsletter, Year Round OBO/C/MEO, LGU Info
issuance of Comics for Officer
Building Permits distribution
and Certificates of Posters, Tarps
Occupancy for Simple posted in
Structures conspicuous place
within the LGU
General Public Reforms in the Infographics/ Year Round OBO/C/MEO and Info
issuance of AVP uploaded at Officer
Building Permits the LGU website
and Certificates of and other media
Occupancy for Simple account
Structures
General Public Reforms in the Radios /Local TV Year Round LCE/OBO/C/MEO
issuance of Interviews
Building Permits
and Certificates of
Occupancy for Simple
Structures
Business Community Reforms in the Various forums Year Round LCE/OBO/C/MEO
issuance of
Building Permits
and Certificates of
Occupancy for Simple
Structures
Applicants/Clients Standards in issuing Poster, flyer at the Year Round OBO/C/MEO
Building Permits entrance of the
and Certificate OBO/C/MEO
of Occupancy
(Simple Structures
Applications)
At least two cities are known to have institutionalized reforms in the area of construction permitting systems even
before the JMC’s issuance. This chapter profiles the reforms of the cities of Valenzuela and Cagayan de Oro. Tables 15
and 16 describe the features that composed their reforms.
Table 15: Valenzuela City’s Construction Permitting System Reforms
Valenzuela City, Metro

Notable Reforms / Innovations
Manila
► Shortened Process (1-3 days turn-around time for the issuance of the Building Permit and Certificate of Occupancy)
► Automated Building and Occupancy Permitting System known as the 3S+ Electronic Terminal with the Drop Box
System
► The use of Geographical Information System (GIS)
► Electronic payment systems
► MOA with all barangays authorizing city collection of barangay fees and issuance of barangay clearance
► ISO 9001:2008 Certified
► Most Business Friendly Highly Urbanized City (2015) awarded by PCCI, Best in eGov Business Empowerment (2014)
by NICP and recognized by NCC and DILG
Setting up of a One-Stop- • It has a year-round operation, which houses all concerned departments thru co-location
Shop facility (3S Plus for a more efficient service, including the BFP.
Electronic Terminal) • It includes payment of the fee for and in behalf of the respective barangay.
• The city enhanced its customer service by adding television sets and offering
complimentary drinks in their comfortable air-conditioned lounges.
• There is a monitor for tracking applications.
Introducing Innovations Considered the Philippines’ first fully automated building and construction permits
(Automation with the 3S application system with the following system highlights:
Plus Electronic Terminal)
• Drop box procedures
• User-friendly front-end system
• Payment of barangay fees and issuance of barangay clearance
• Bar code system for tracking
• Software randomly evaluators to prevent connivance
• System generates time stamps for transaction turn around accountability
• Real time status prompts
• Computer print-out Order of Payment to ensure accuracy
• Digital archiving of certificates and permits released
Joint inspection team • This is a composite team consisting of the departments (OBO/ and/or CBAC-City
Business Action Team) and agencies involved in conducting inspections after the
issuance of the Occupancy Permit or post-audit.
• This allows for timely release of permits and clearances while addressing the purpose
of the regulatory requirements set by the city.
• Inspectors are also equipped with digital cameras, laser distance meter, digital tables
for reporting, and service vehicles to cover more inspections.
Valenzuela City, Metro
Notable Reforms / Innovations
Manila
Invest in manpower • Part of the organizational capacity-building effort includes strengthening the
capacity of personnel and the provision for additional staff that will cater to the
expansion of service delivery.
• The ICTO was only created in 2012 but it was led from the top- the Mayor- such
that by 2016, its 16-staff member was functionally supporting the operations of the
hardware and network infrastructures of the city government.
Cashless Payment Option • Aside from the manual payment of taxes and fees in the electronic system, the city
also upgraded its payment options by offering electronic platforms such as mobile
money through G-Cash and ATM Card/Debit Card via Point-of-Sale facility at the
City Treasurer’s office, online billing and payment and most recently credit card
(visa) payment.
Table 16: Cagayan de Oro City’s Construction Permitting System Reforms
Cagayan de Oro City Misamis

Oriental Notable Reforms / Innovations
(Mindanao)
► Automated construction-permitting system - e-BPMS (Electronic Building Permit and Management System)
► Shortened process (3-4 steps & post-audit requirements)
► Electronic assessment, billing and payment of taxes and fees platform
► The use of Geographical Information System (GIS)
► Use of co-location in OSS
► Most E-Ready LGU (2014) awarded by DOST and DILG
Provide a holistic approach to • In CDO’s old construction permitting processes, agencies and departments such as CPDO, OBO,
permit application, processing City Engineers’ Office, and BFP were treated as separate entities.
and issuance. • As a result of a study conducted in the city, they redefined their process flow and integrated all
departments under the local government.
• The BFP was also co-located in backroom operations.
Collaboration with other • The city government of Cagayan de Oro partnered with a local university, Mindanao University of
stakeholders Science and Technology (MUST) in developing the Electronic Building Permit and Management
System (e-BPMS) for the automation of the entire OBO system which includes activities related
for its smooth implementation, including system and design.
• Partnership with the academe, collaboration with local professionals in their field of expertise,
and department head of staff committed to it gave CDO a sense of ownership. Likewise, it is a
good model for other cities to follow as its impact will not only benefit the city government but
also the community.
e-BPMS (Electronic Building • Online/Web-based application
Permit and Management • Virtual Backroom office where OBO, City Planning, & BFP are co-located
System) • Submission and evaluation of electronic blueprint (eBlueprint) of technical engineering plans.
• Utilizes digital drawing plans for easy transport and evaluation purposes; no need to move
physical documents back and forth from one office to another
• Reduces redundancy of paper, data elements, among others
• Application of digital signature into the eBlueprint ensures authenticity and integrity of
submitted engineering documents in lieu of the traditional sign and seal by hand
• Speeds-up the evaluation process
Setting up of a One-Stop-Shop • Like BPLS, the city provides an OSS for the construction permitting systems operating year-round.
facility (e-BPMS) The city has multiple counters for assessment and payment.
Feedback mechanisms • One of the key features of the city’s e-BPMS is online tracking which facilitates quick feedback
thru email and SMS notification of the status of application.
• This addressed the lack of feedback mechanism causing applicants to travel to and from city hall
and wait in long queues simply to ask for updates on their applications.
Self-service oriented • Payment of business fees and taxes were computer-aided with the introduction of mobile
technology for efficient payments and online banking payment systems.
transactions • CDO’s award –winning ‘Taxpayer Kiosk’ has touch screen-activated features which provides not
only business and Building Permit tax assessment but also generates quarterly billings for BPLS,
RPT, Cedula, and even traffic citation fines and penalties.
Annex B: AFFIDAVIT OF UNDERTAKING
REPUBLIC OF THE PHILIPPINES

CITY/MUNICIPALITY OF ___________________
AFFIDAVIT OF UNDERTAKING
I, ______________________________, of legal age, ______ and a resident of

_________________________________________________ after having been duly sworn to in
accordance with the law, depose and say:
1. That I am the authorized representative of _____________________ located at

_________________________________________________________________________.
2. That I undertake to submit required clearances from other agencies as stipulated under Section
302 (12) b of the IRR of the National Building Code of the Philippines, and other documents or
clearances from government authorities as maybe provided by local ordinances and/or national
laws to the Office of the Building Official (OBO) within 30 calendar days after the issuance
of Building Permit.
3. That I executed this affidavit of undertaking for and in behalf of the said establishment. Default
or failure to submit permits/clearances after 30 calendar days shall subject to the suspension
of the Building Permit and its construction. Failure to submit permits/clearances shall be dealt
with in accordance to Section 306 of the NBCP.
4. That I further executed this undertaking to attest to truth and veracity of the foregoing
statements and for all legal intents and purposes.
IN WITNESS WHEREOF, I have hereunto affixed my signature this ___________day of

__________, 2019.
_________________________________
Name of Applicant
SUBSCRIBED and sworn to before me, this ___ day of ______________, in the City/Municipality
of _________________________ by ________________________________ with
_____________________________ (Proof of Identification/Identification Number), issued on
______________________ at _______________________.
Doc. No. ____________; NOTARY PUBLIC for _________________

Page No. ____________; Commission Serial No. ________________
Book No. ____________; Until December 31, ________
Series of ____________; Roll of Attorney ____________
IBP No. _________/_________/____________________
PTR No. _________/_________/_______________ _____
This is for DILG-DPWH-DICT-DTI JMC 2018-01
Annex C: COMPLIANCE EVALUATION SHEET FOR BUILDING PLAN REVIEW FOR

APPLICATION OF BUILDING PERMITS
ARCHITECTURAL PLANS & DOCUMENTS:
Check Application Check Application Check Application Check Application

   
1. Single Dwelling 2. Commercial 3. Renovation within a 4. Warehouse storing
Residential Building of not mall with issued non-hazardous
Building not more than 2- Building Permit and substance and shall not
more than 3- storey and shall shall not exceed exceed 1,500 sq. m
storey and not exceed 1,500 sq. m floor floor area
shall not 1,500 sq. m floor area
exceed 1,500 area
sq. m floor
area
Compliance
(Mark ID
Code ID JMC and Code Regulations
Check/Status)
YES NO N/A
703 Mixed Occupancy / separation requirements
704, 303 Location on property
& 803
707 Max. Height of Building
705 Allowable Floor Area
708 Minimum Requirements for Group A
801 General Requirements of Light and Ventilation
802, 803, Site Occupancy and Open Space
804
805 Ceiling Heights
806 Sizes and Dimensions of Rooms
808 Window Openings
301.4.a.i- Required Architectural Drawings:
ix a. Lot Plan, showing orientation, adjacent roads,
access roads and properties
b. Vicinity Map/Location Plan, within 2 km
radius for commercial, industrial, and ½ km
radius for residential buildings
c. Site Development Plan, showing the
proposed project (with gridlines) and indicating
the following: technical descriptions;
orientations; setback/easement requirements;
adjacent roads and lots; existing structures, if
any; parking layout
d. Perspective, drawn at convenient scale and
taken from vantage point (eye level or bird’s
eye view)
e. Floor Plan/s, drawn with min. scale of 1:100
showing: gridlines, room/space labels (with
corresponding floor finishes), complete
dimensions, door and window labels
f. Elevations, at least four (4), same scale as
floor plan/s, showing: gridlines, natural ground
to finish grade elevation, floor to floor heights,
door and window labels, exterior finish
callouts, adjoining structure/s, if any (shown in
single hatch lines)
g. Sections, at least two (2), same scale as floor
plan/s, showing gridlines, natural ground to
finish grade line, floor to floor heights, floor to
ceiling heights, outline of cut and visible

structural parts, door and window labels,
room/space labels (cut by section lines)
h. Reflected Ceiling Plan/s, same scale as floor
plan/s showing: design, location, finishes and
specifications of materials, lighting fixtures,
diffusers, decorations, air conditioning
exhausts/grilles, sprinkler nozzles, if any
i. Roof Plan / Roof Deck Plan, same scale as
floor plans, showing: gutter/s (either exposed
or inside gutter), roof drains/downspouts, roof
slope/s (either for metal roofing sheets or roof
deck), specifications of roofing materials
(either metal roofing sheets or r.c. slab)
j. Door and Window Schedules, drawn at min.
scale of 1:50, showing their types, locations,
designations/ marks, dimensions,
materials/specifications, and number of sets
k. Details, in the form of plans, elevations/
sections at min. scale of 1:50, of the following:
(1) Stairs (exterior/interior) / Ramps, with
pertinent dimensions
(2) Bay Section/s, drawn from ground up to
roof, showing architectural/structural
parts, pertinent dimensions,
specifications, etc.
(3) Elevator/Escalator, if any
(4) Toilet/s; Toilet & Bath
(5) Kitchen
(6) Other architectural elements
1207 Stairs, Exits and Occupant Loads
a. Stair construction according to occupant loads
b. Number of exits
c. Exit Widths
d. Exit arrangements
e. Distance to exits from exterior door, horizontal
exit, exit passageway, or an enclosed stairway,
measured along the line of travel
f. Doors apply to every exit door serving an area
with OL>10 including hazardous room or areas
g. Type of lock or latch
h. Egress from door
i. Change in floor level at doors, max 50mm lower
than the threshold of doorway, except on
exterior landing for Group A & B max floor level
not lower than 200mm
j. Corridors and exterior exit balconies serving as
a required exit for an OL of more than 10
k. Stairway serving any building or portion, min.
width
l. Horizontal exit
Exit enclosures, interior stairways, ramps or

escalator/s
Evaluated by: ____________________________

Signature over Printed Name
CIVIL / STRUCTURAL PLANS & DOCUMENTS:

   
1. Single Dwelling 2. Commercial 3. Renovation within 4. Warehouse storing non-
Residential Building of not a mall with issued hazardous substance
Building not more than 2- Building Permit and shall not exceed
more than 3- storey and shall and shall not 1,500 sq. m floor area
storey and shall not exceed 1,500 exceed 1,500 sq.
not exceed 1,500 sq. m floor area m floor area
sq. m floor area
Compliance
ID
Code ID JMC and Code Regulations (Mark Check/Status)
YES NO N/A
1201 General Design and Construction Requirements
1202 Excavation and fills –
Footings, foundations and retaining walls (safely
sustain the superimposed loads under seismic or any
external forces for stability of structure
1205 a. Floor Construction (Chapter 5 – Fire Resistive
standards & Chapter 6 – Type of Construction)
b. Floors framed and secured into framework and
supporting walls (to form an integral part of the
whole building)
c. Types of floor construction (keeps beams and
girders from lateral buckling)
d. Roof construction, fire-resistive requirement for
type of construction prescribed
e. Roof Trusses
f. Attics
g. Roof Drainage System
h. Flashing and counter flashing provided at
juncture of the roof and vertical surfaces
301.5.b.i-iii Required civil/structural drawings and details:
301.5.c - f a. Foundation Plan/s, same scale as
architectural floor plan/s, showing: gridlines,
complete dimensions, column-footing-wall
footing labels
b. Floor Framing Plan/s, same scale as
architectural floor plan/s, showing: gridlines,
complete dimensions, beams-girders labels,
slab labels
c. Roof Framing/Roof Deck Framing Plan,
same scale as architectural roof plan,
showing: gridlines, complete dimensions,
truss/rafter labels, layout of purlins and its
corresponding sizes and spacings, roof
beam-girder labels
d. Schedule of Columns, Footings, Wall
Footings, Floor Slabs, and their
corresponding details
e. Schedule of Beams and Girders/Details
f. Schedule of Trusses, Truss Details,
g. Blow-up Detail of Connections: truss to roof
beam, purlin to truss, etc.
Evaluated by: ____________________________

ELECTRICAL PLANS & DOCUMENTS:

   
1. Single Dwelling 2. Commercial 3. Renovation 4. Warehouse storing non-
Residential Building of not within a mall with hazardous substance
Building not more than 2- issued Building and shall not exceed
more than 3- storey and shall Permit and shall 1,500 sq. m floor area
storey and shall not exceed 1,500 not exceed
not exceed sq. m floor area 1,500 sq. m floor
1,500 sq. m area
floor area
Compliance
ID
YES NO N/A
1301 1. Reference – Philippine Electrical Code
2. Overload Service Entrance
3. Attachments on and Clearances from Building
4. Open Supply Conductors attached to Buildings
5. Conductors passing by or over Buildings
6. Clearance of Service Drops
7. Wiring Methods
8. Transformers
9. Provisions for Transformer Vault
10. Required capacitors installed on electric circuits
in buildings
11. Emergency power systems
12. Electrical room
13. Service equipment
14. Metering facilities
15. Design and installation
301.6.a – g Required electrical drawings,
schedules/computations:
1. Location and Site Plan
2. Electrical Legends or Symbols
3. General Notes and/or Specifications
4. Electrical Layouts (power, lighting), per floor
5. Schedule of Loads and Computations;
Transformers; Generating/UPS Units, if any
6. Design Analysis
7. One Line Diagram; Electrical Riser
Diagram
Evaluated by: ____________________________

MECHANICAL PLANS & DOCUMENTS:

   
1. Single Dwelling 2. Commercial 3. Renovation 4. Warehouse storing non-
Residential Building of not within a mall with hazardous substance
Building not more than 2- issued Building and shall not exceed
more than 3- storey and shall Permit and shall 1,500 sq. m floor area
storey and shall not exceed 1,500 not exceed
not exceed sq. m floor area 1,500 sq. m floor
1,500 sq. m floor area
area
Compliance
ID
YES NO N/A
1302 1. Reference – Philippine Mechanical Code
2. Guarding of Moving and Dangerous Parts
3. Cranes
4. Hoists
5. Elevators, for public or private use
6. Escalators
7. Boilers and Pressure Vessels
8. Refrigeration and Air Conditioning
9. Water Pumping for buildings/structures
10. Piping for fuel, gas and steam
301.7.a –k Required mechanical drawings:
1. Location and Site Plan, Vicinity Map
2. Mechanical Plan/s/Layouts, same scale
as
architectural floor plan/s showing: A/C
layout,
Fire Suppression System, ventilation
system
3. Schedule of Machines/ Equipment
4. Mechanical Details: Elevator, escalator,
dumbwaiter, others as deemed necessary
Evaluated by: ____________________________

ELECTRONICS PLANS & DOCUMENTS:

   
1. Single Dwelling 2. Commercial 3. Renovation within a 4. Warehouse storing
Residential Building of not mall with issued non-hazardous
Building not more more than 2- Building Permit and substance and shall
than 3-storey and storey and shall shall not exceed not exceed 1,500 sq.
shall not exceed not exceed 1,500 sq. m floor m floor area
1,500 sq. m floor 1,500 sq. m floor area
area area
Compliance
(Mark ID
Check/Status)
YES NO N/A
Reference – Philippine Electronics Code
PART 1 Telecommunications Facilities Distribution System
Chapter 3 Structured Cabling System
Chapter 4 Telecommunications Pathways and Spaces
Chapter 5 Grounding and Bonding
Chapter 6 Administration
Chapter 7 Installation Guidelines
Chapter 8 Field Testing
PART 2 Fire and Detection Alarm System
Chapter 1 Scope and Fundamentals
Chapter 2 Design Requirements
Chapter 3 Installation Requirements
Chapter 4 Maintenance, Testing and Inspection
PART 3 Cable Television System
Chapter 3 -1 General Provisions
Chapter 3 – 2 Service Entrance Facility
Chapter 3 – 3 Backbone Distribution System
Chapter 3 – 4 Horizontal Distribution System
Chapter 3 – 5 Work Area
Chapter 3 – 6 Outside Plant System
Chapter 3 – 7 Headend (Core) System
Chapter 3 – 8 Technical Operating Parameters
Chapter 3 – 9 Signal Leakage
Chapter 3 – 10 Grounding and Bonding
Chapter 3 – 11 Cables and Connectors
Chapter 3 – 12 Testing
PART 4 Distributed Antenna System (DAS)
Chapter 4 – 1 Distributed Antenna System
Chapter 4 – 2 The RF Material Specifications
Chapter 4 – 3 The RF DAS Design Criteria
Chapter 4 – 4 The DAS Installation
Chapter 4 – 5 The DAS Technical Standards
Chapter 4 – 6 DAS Physical & Logical Installation & Quality
Acceptance
302.10.a-g Required Electronics Drawings:
1. Electronics plans/ Layouts, same scale as
architectural floor plans, showing: Data and Voice;
PABX, FDAS. CCTV, CATV, etc.
2. Isometric Diagrams of the Systems
3. Schedule of Equipment
4. General Notes and Specifications
5. Single Line Diagram; Riser Diagram
Evaluated by: ____________________________

PLUMBING PLANS & DOCUMENTS:

   
1. Single Dwelling 2. Commercial 3. Renovation within 4. Warehouse storing
Residential Building of not a mall with issued non-hazardous
Building not more than 2- Building Permit substance and shall
more than 3- storey and shall and shall not not exceed 1,500 sq.
storey and shall not exceed 1,500 exceed 1,500 sq. m floor area
not exceed 1,500 sq. m floor area m floor area
sq. m floor area
Compliance
(Mark ID
Check/Status)
YES NO N/A
Reference – Revised National Plumbing Code
Chapter 1 Administration
Sec 100 Permits Required
Sec 101 &
Professional services, signed and sealed
102.1.7
Sec 103.1 Permits Issuance
Sec 103.2 Retention of plans
Sec 103.3 Validity of plans
Sec 103.4 Expiration
Sec 103.5 Suspension or Revocation
Sec 104 Application for Existing Plumbing System
Sec 105 Inspections
Sec 106 Connection Approval
Sec 107 Special Provisions
Sec 108 Plumbing Fixtures required
Chapter 2 Definitions
Sec 201 Terms and Definitions
Chapter 3 General Regulations
Sec 301 Disposal of Waste Water
Sec 302 Grade of Horizontal Drainage Piping
Sec 303 Changes in Direction of Drainage Flow
Sec 304 Connection to Plumbing System Required
Sec 305 Sewer Required
Sec 306 Damage to Drainage System or Public Sewer
Sec 307 Industrial Waste
Sec 308 Location
Sec 309 Improper Location
Sec 310 Workmanship
Sec 311 Prohibited Fittings and Practices
Sec 312 Independent System
Sec 313 Repairs and Alterations
Sec 314 Protection of Piping, Materials & Structures
Sec 315 Hangers & Supports
Sec 316 Trenching, Excavation and Backfill
Chapter 4 Plumbing Fixtures
Sec 401 Materials
Sec 402 Materials Alternatives
Sec 403 Overflows
Sec 404 Strainers and Connections
Sec 405 Prohibited Fixtures
Sec 406 Special Fixtures and Specialties
Sec 407 Installation
Sec 408 Urinals
Sec 409 Floor Drains and Shower Stalls
Sec 410 Plumbing Fixtures required

Sec 411 Whirlpool Bathtubs
Chapter 5 Inspection and Test
Sec 501 Inspection and Testing
Sec 502 Maintenance
Sec 503 Existing Construction
Sec 504 Health and Safety
Chapter 6 Water Supply and Distribution
Sec 601 Running Water required
Sec 602 Unlawful Connections
Sec 603 Cross-connection Control
Sec 604 Materials
Sec 605 Valves
Sec 606 Gravity Supply Tanks
Water Pressure, Pressure Regulators, and Pressure
Sec 607
Relief Valves
Sec 608 Installation, Inspection and Testing
Sec 609 Size of Potable Water Piping
Sec 610 Water Conservation
Sec 611 Piping Installed in Fire Resistive Construction
Sec 612 Hangers and Supports Abrasion
Sec 613 Support
Sec 614 Thrust Blocking
Chapter 7 Excreta Drainage System
Sec 701 Materials
Sec 702 Fixture Unit Equivalent
Sec 703 Size of Drainage Piping
Sec 704 Fixture Connections (Excreta Drainage)
Sec 705 Change in Direction of Excreta Drainage Flow
Sec 706 Cleanouts
Sec 707 Grade of Horizontal Excreta Drainage Piping
Sec 708 Gravity Drainage Required
Sec 709 Drainage of Fixtures located below the Upstream
Manhole or below the Main Sewer Level
Sec 710 Suds Relief
Indirect Waste Piping, Wet-Vented Systems and
Chapter 8
Special Wastes
Sec 801 Indirect Waste Conditions
Sec 802 Approvals
Sec 803 Indirect Waste Piping
Sec 804 Indirect Waste Receptors
Sec 805 Pressure Drainage Connection
Sec 806 Sterile Equipment
Sec 807 Appliances
Sec 808 Cooling Water
Sec 809 Drinking Fountain
Steam and Hot Water Drainage Condensers and
Sec 810
Sumps
Sec 811 Chemical Wastes
Sec 812 Vertical Wet Venting
Sec 813 Special Venting for Island Fixtures
Sec 814 Combination Waste and Vent Systems
Sec 815 Direct Waste to Ground
Sec 816 Clear Water Wastes
Sec 817 Swimming Pools
Sec 818 Refrigeration Wastes
Sec 819 Air-conditioning Equipment
Chapter 9 Vents and Venting
Sec 901 Vents Required
Sec 902 Vents not Required

Sec 903 Materials
Sec 904 Size of Vents
Sec 905 Vent Pipes Grades and Connections
Sec 906 Vent Termination
Sec 907 Vent Stacks and Relief Vents
Sec 908 Vents Not Required
Sec 909 Materials
Sec 910 Size of Vents
Chapter 10 Traps and Interceptors
Sec 1001 Traps Required
Sec 1002 Traps Protected by Vent Pipes
Sec 1003 Traps Described
Sec 1004 Traps Prohibited
Sec 1005 Trap Seals
Sec 1006 Floor Drain Traps
Sec 1007 Trap Seal Protection
Sec 1008 Industrial Interceptors (Clarifiers) and Separators
Sec 1010 Minimum Requirements for Auto Wash Rack
Sec 1011 Grease Traps
Sec 1012 Grease Interceptors for Commercial Kitchens
Sec 1013 Food Waste Disposal Prohibited
Sec 1014 Traps – Described
Sec 1015 Laundries
Sec 1016 Sand Interceptors where required
Sec 1017 Construction and Size
Chapter 11 Storm Drainage System
Sec 1101 General - Required
Sec 1102 Rainwater Systems
Sec 1103 Roof Drain
Sec 1104 Sizing of Rainwater Piping
Chapter 12 House Drains and House Sewers
Sec 1201 Sewer Required
Damage to Public Sewer or Private Sewage Disposal
Sec 1202
System
Sec 1203 Building Sewer Materials
Sec 1204 Markings
Sec 1205 Size of Building Sewers
Sec 1206 Grade, Support, and Protection of Building Sewer
Sec 1207 Cleanouts
Sec 1208 Sewer and Water Pipes
Sec 1209 Location
Sec 1210 Abandoned Sewers and Sewage Disposal Facilities
Chapter 13 Joints and Connections
Sec 1301 Tightness
Sec 1302 Use of Joints
Sec 1303 Use of Joints
Sec 1304 Special Joints
Sec 1305 Flanged Fixture Connections
Sec 1306 Prohibited Joints and Connections
Sec 1307 Waterproofing of Openings
Sec 1308 Increasers and Reducers
Quality and Weights of Materials, Plumbing
Chapter 14
materials and Referenced Standards
Sec 1401 Minimum Standards
Sec 1402 Iron Pipe Size (I.P.S.) Pipe
Sec 1403 Use of Copper Tubing
Sec 1404 Lead
Sec 1405 Ferrules and Bushings
Sec 1406 Closet Rings (Closet Flanges)

Sec 1407 Cleanout Fittings
Sec 1408 Threaded Type Fittings
Sec 1409 Backwater Valve
Sec 1410 Valves and Fittings
Sec 1411 Zinc Alloy Components
301.9.a – e Required Plumbing Drawings:
1. Location Plan, Vicinity Map
2. Site Drainage Plan
3. Plumbing layout/s (sewer/sewage, drainage, cold
waterline, hot water line, if any), same scale as
architectural floor plan/s, showing: layout of
corresponding pipes (per system) with proper labels
of its types, sizes, etc.
4. Isometric Diagrams (per system as cited above)
5. Plumbing Legends/ Notes
6. Details: septic vault/tank; catch basin; cistern/
underground water tank (if any); overhead water
tank (if any); pipe hangers/ supports
Evaluated by: ____________________________

THIS IS FOR DILG-DPWH-DICT-DTI JMC 2018-01
Annex E: CERTIFICATE OF COMPLETION
Republic of the Philippines Logo

Department of Public Works and Highways of
City/Municipality of ________________
LGU
Province of _________________________
OFFICE OF THE BUILDING OFFICIAL
CERTIFICATE OF COMPLETION
SIMPLE COMPLEX
_______________________________
DATE
This is to certify that the building/structure covered by Building Permit No. ________________ issued on _____________________
has been constructed and completed under our supervision, conforms with the plans and specifications submitted and on file with the Office
of the Building Official, and complies with the provisions of the National Building Code of the Philippines, its Revised IRR, JMC 2018-01 and
other Referral Codes.
NAME OF OWNER
(Last Name) (Given) (M.I.)
ADDRESS OF OWNER _____________________________________________________________________________ZIP CODE _____________ TEL. NO. ______________
LOCATION OF CONSTRUCTION: LOT NO.____ BLK NO.____ STREET______________ BARANGAY __________________CITY/MUNICIPALITY OF___________________
USE OR CHARACTER OF OCCUPANCY _____________________________________________________________ GROUP ______________________________________

PLANNED ACTUAL
DATE OF START OF CONSTRUCTION
DATE OF COMPLETION
TOTAL FLOOR AREA (Square Meters)
NO. OF STOREY(S)
NO. OF UNITS
SUMMARY OF ACTUAL COSTS
1. TOTAL COST OF MATERIALS: P______________________________
1.1. CEMENT (bags) ___________________________
1.2. LUMBER (bd. ft.) ___________________________
1.3. REINFORCING BARS (kg.)___________________
1.4. G.I. SHEETS (sheets)________________________
1.5. PREFAB STRUCTURAL STEEL (kg.)___________
1.6. Other materials_____________________________
2. TOTAL COST OF DIRECT LABOR: P______________________________
This includes compensation whether by salary or contract for project architect/engineer down to laborers.
3. TOTAL COST OF EQUIPMENT UTILIZATION: P______________________________
4. OTHER COSTS: P______________________________
This includes professional services fees, permits and other fees
TOTAL COST OF BUILDING/STRUCTURE P______________________________
FULL-TIME SUPERVISOR OR INSPECTOR OF CONSTRUCTION IF CONSTRUCTION WAS UNDERTAKEN BY CONTRACT
Contractor: PCAB Lic. No.
Validity
ARCHITECT OR CIVIL ENGINEER TIN

(Signed And Sealed Over Printed Name) Address Tel. No.
Date___________________
PRC No. Validity
PTR No. Date Issued
Date______________
Issued at TIN AUTHORIZED MANAGING OFFICER
CTC No. Date Issued Issued at (Signature Over Printed Name)
CTC No ___________________
Date Issued Place Issued
CONFORME: CTC No
Date______________ Date Issued

OWNER / PERMITTEE
(Signature Over Printed Name) Place Issued
REPUBLIC OF THE PHILIPPINES )

S.S
CITY/MUNICIPALITY OF ________________________________________)
BEFORE ME, at the City/Municipality of _____________________________________________________ , on _________________________ personally appeared
the persons whose signatures appear herein at the front and back of this page, known to me to be the same persons who executed this standard prescribed form and
acknowledged to me that the same is their free and voluntary act and deed.
WITNESS MY HAND AND SEAL on the date and place above written.
Doc. No. ___________

Page No. ___________ ________________________________________________________
Book No. ___________ NOTARY PUBLIC (Until December ________________)
Series of ___________
NOTE: COPY FURNISHED THE PSA

DESIGN PROFESSIONALS, PLANS AND SPECIFICATIONS:
ARCHITECTURAL CIVIL / STRUCTURAL
Date___________
Date___________
(Signature Over Printed Name)
(Signature Over Printed Name)
Address
PRC. No Validity Address
IAPOA No. O.R. No. Date Issued: PRC. No Validity
PTR. No Date Issued PTR. No Date Issued
Issued at TIN Issued at TIN
ELECTRICAL MECHANICAL
Date___________ Date___________
(Signature Over Printed Name) (Signature Over Printed Name)
Address Address
PRC. No Validity PRC. No Validity
SANITARY PLUMBING
Date___________ Date___________
Address Address
ELECTRONICS INTERIOR DESIGN
Date___________ Date___________
Address Address
SUPERVISORS OF SPECIALTY WORKS:

ELECTRICAL WORKS MECHANICAL WORKS
Date___________ Date___________
Address Address
SANITARY WORKS PLUMBING WORKS
Date___________ Date___________
Address Address
ELECTRONICS WORKS INTERIOR DESIGN WORKS
Date___________ Date___________
Address Address
Annex F: COMPLIANCE EVALUATION SHEET FOR

CERTIFICATE OF OCCUPANCY AND INSPECTION REPORT
_____________________
DATE OF INSPECTION
NAME OF OWNER__________________________________________________________________________________________________
(Last Name) (Given Name) (Middle Initial)
ADDRESS OF OWNER ________________________________________________________ TEL. NO.______________________________
LOCATION OF INSTALLATION Lot No. _____ Blk. No. _____ Street ___________ Barangay _____________________________
City/Municipality _________________________________________________________________
USE OR CHARACTER OF OCCUPANCY / NO. OF STOREYS_______________________________________________________________

   
1. Single Dwelling Residential 2. Commercial Building of not 3. Renovation within a mall 4. Warehouse storing non-
Building not more than 3- more than 2-storey and with issued Building Permit hazardous substance
storey and shall not exceed shall not exceed 1,500 sq. and shall not exceed 1,500 and shall not exceed
1,500 sq. m floor area m floor area sq. m floor area 1,500 sq. m floor area
AS TO ARCHITECTURAL WORKS: Inspected by: _________________________________

Findings:__________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
AS TO CIVIL/STRUCTURAL WORKS: Inspected by: _________________________________

Findings:__________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
AS TO ELECTRICAL WORKS: Inspected by: _________________________________

Findings:__________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
AS TO PLUMBING/SANITARY WORKS: Inspected by: _________________________________

Findings:__________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
AS TO MECHANICAL WORKS: Inspected by: _________________________________

Findings:__________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
AS TO ELECTRONICS WORKS: Inspected by: _________________________________

Findings:__________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
AS TO OTHER WORKS: Inspected by: _________________________________

Findings:__________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
COMMENTS/ RECOMMENDATIONS: NOTED BY:

______________________________
______________________________ ____________________________________________
______________________________ Chief, Inspection Enforcement Division
______________________________
______________________________ ____________________________________________
BUILDING OFFICIAL
Annex G: TEMPLATE OF EXECUTIVE ORDER
EXECUTIVE ORDER NO. ___
AN EXECUTIVE ORDER CREATING AND ORGANIZING THE CONSTRUCTION

PERMITTING TASKFORCE FOR THE STREAMLINING OF THE PROCESSES FOR
THE ISSUANCE OF BUILDING PERMITS AND CERTIFICATES OF OCCUPANCY IN
THE CITY/MUNICIPALITY OF ________________
WHEREAS, the President of the Philippines, Rodrigo Roa Duterte, has made it imperative for all agencies and
operating units of government to cut red tape and streamline processes for rendering services to the public;
WHEREAS, the President, in his 2017 State of the Nation Address, reiterated his directive to all government
agencies with frontline services “for speedy reforms” that will further streamline their respective services;
WHEREAS, on January 04, 2018, the Department of the Interior and Local Government (DILG), the Department
of Public Works and Highways (DPWH), the Department of Information and Communications Technology (DICT),
and the Department of Trade and Industry (DTI) issued Joint Memorandum Circular (JMC) No. 2018-01 entitled,
“Guidelines in Streamlining the Processes for the Issuance of Building Permits and Certificates of Occupancy”
which aims to set service standards in processing Building Permits and Certificates of Occupancy by Local
Government Units (LGUs).
WHEREAS, under the Joint Memorandum Circular (JMC), LGUs are tasked to perform the following functions:
a. Provide both budgetary and logistical support for the implementation of the standards set in the said
JMC, including the setting up of a One-stop Shop for Construction Permits (OSCP) and clearances
which includes the local Bureau of Fire Protection (BFP) staff;
b. Organize and lead the Joint Inspection Team and provide logistic support (e.g. transportation and other
incidental expenses);
c. Allow the Office of the Building Official/City/Municipal Engineer’s Office (OBO / C/MEO) and staff of cities
and municipalities to undergo capacity building in relation to the implementation of the service standards
under the JMC;
d. Forge partnerships with DILG and DICT for automating the processing of Building Permits and
Certificates of Occupancy, which may include provision of logistics for training in the operationalization
of the system;
e. Take responsibility for the operations and maintenance of the e-Building Permitting System software
that may be set-up in connection with the JMC; and
f. Submit periodic status report on the City/Municipality’s compliance with the JMC.
NOW, THEREFORE, I, ________________, City/Municipal Mayor, by virtue of the powers vested in me by law,
do hereby order:
Section 1. CREATION OF THE BUILDING PERMIT AND CERTIFICATE OF OCCUPANCY MANAGEMENT

BOARD (BPCO-MB).
Chairman - City/Municipal Mayor
Vice-Chairman - City/Municipal Administrator
Members - City Director / Municipal Local Government

Operations Officer, Department of the Interior and Local
Government (DILG)
District Engineer, Department of Public Works and
Highways (DPWH)
Provincial Director, Department of Trade and Industry (DTI)
Local Fire Marshal, Bureau of Fire Protection (BFP)
City/Municipal Building Official / Engineer
Zoning Officer / Planning Development Officer
Section 2. FUNCTIONS OF THE BPCO-MB. The key functions of the BPCO-MB are following:
1. Institute and approve policies and processes that ensure fair, open and transparent transaction
that ensure equitable treatment;
2. Provide advice in relation to implementation of BPCO policies and issuances with associated risk
and issues of significant importance;
3. Oversee the streamlining of the BPCO in compliance with JMC 2018-01 and other related
issuances;
4. Oversee the establishment of the monitoring system on the compliance of OBO, BFP and other
offices set under the JMC and implement sanction for non-compliance;
5. Approve and support budgetary and logistical requirements for the implementation of the
standards set in the JMC, including the setting up of a One-stop Shop for Construction Permits
(OSCP) and clearances which include the local BFP staff; and
6. Monitor and assess the over-all implementation of streamlining and automation.
Section 3. CREATION OF THE BUILDING PERMIT AND CERTIFICATE OF OCCUPANCY TECHNICAL

WORKING GROUP (BPCO-TWG).
Head - Building Official / City/Municipal Engineer
Assistant Head - Zoning Officer / Planning Development Officer
Members - City/Municipal Assessor
City/Municipal Treasurer
City/Municipal Information Officer
Head, Management Information System
Representative of private sector / local chamber of commerce

Local Fire Marshal, BFP
Section 4. FUNCTIONS OF THE BPCO-TWG. The key functions of the BPOS-TWG are the following:
1. Undertake the review and assessment of the building permits and certificates of occupancy of the
City / Municipal in the light of the following issuances and their respective Implementing Rules and
Regulations (IRR):
a. PD 1096, otherwise known as the National Building Code of the Philippines and
other referral and related laws;
b. RA 9514 or The Fire Code of the Philippines;
c. RA 11032 or Ease of Doing Business and Efficient Government Service Delivery Act
of 2018;
d. RA 7160 or Local Government Code;
e. Local Zoning Ordinance and other related ordinances; and
f. Batas Pambansa 344.
2. Undertake continuing studies and facilitate the adoption and application of various business
processes, procedures and others that are consistent with the current laws and issuance and
permissible for government transactions to improve the issuance of building permits and certificate
of occupancy of the city/municipal.
3. Commence the streamlining of the building permits and certificate of occupancy with the
participation of offices and departments in the city/municipal government that are involved in the
process of issuing building permits and certificate of occupancy.
a. Prepare and implement the process flow and procedures manual based on streamlined
and automated application process to improve service standard and that will allow online
application on One-stop Shop for Construction Permits (OSCP).
b. Establish a functional OSCP.
c. Establish a coordinated system in the technical review by concerned departments.
d. Implement a one-time assessment of fees and charges related to the application of BPCO
in coordination with BFP, Zoning Officer, Assessor, Treasurer and Building Official.
e. Development a web-based system software for online application, submission, and
processing of build permits in coordination with MIS and with approval from DICT.
f. Implement data sharing with OBO and other offices and departments ie. Planning, Zoning,
Treasurer, Assessor, BPLO and BFP.
g. Organize and lead the joint inspection team.
4. Recommend capacity development activities to enhance the competencies and improve service
standards of the city/municipal in planning, operations, maintenance and monitoring the
streamlined and automated OSCP.
5. Take charge in the overall guidance in monitoring the implementation of streamlining procedures
and processes, conduct of inspections and in the issuance of building permit and certificates of
occupancy.
6. Prepare report and recommendation to the City/Municipal Mayor for the adoption of the streamlining
processes and procedures related to building permits and certificate of occupancy through an
Executive Order.
7. Coordinate with business groups and contractors to support the new guidelines in the streamlining
and processes for issuance of BPCO.
7. Prepare budget and logistical requirements necessary to support he full implementation of the
streamlined and automated BPCO and construction of the OSCP.
8. Perform other duties, functions and responsibilities as maybe directed by the City/Municipal Mayor.
SECTION 5. CREATION OF THE BUILDING PERMIT AND CERTIFICATE OF OCCUPANCY SECRETARIAT

(BPCOS). The head of the Secretariat will be _______________ and the staff under the Office of the Building
Official shall act as the Secretariat of BPCO-TWG
SECTION 7. FUNCTIONS OF BPCO SECRETARIAT. Their key functions are:
a. Prepare for and call meetings of BPCO-TWG;

b. Record and keep minutes of meetings and agreements during the BPCO-TWG meeting;
c. Draft guidelines, procedures and processes of the streamlined building permits and occupancy
systems for approval of the City/Municipal Mayor and the City/Municipal Council;
d. Keep and maintain all records and communications and other documents of the BPCO-TWG;
and
e. Perform other tasks and functions assigned by BPCO-TWG.
SECTION 8. Creation of a One-Stop Shop for Construction-Related Application. A One-stop Shop for
Construction Permits (OSCP) is a mechanism of coordination among the OBO / C/MEO, Planning and
Development Office, Assessor’s Office, Treasurer’s Office, Management Information Systems Office, other
concerned departments or offices of the City/Municipality of _____________ and the Office of the City/Municipal
Fire Marshal through co-location of related functions and through a practical system of linkages.
The City/Municipality’s One-Stop Shop for Construction Permits (OSCP) shall be located where the OBO /
C/MEO discharges its functions. The OBO / C/MEO shall provide frontline services and backroom operations as
described in the JMC and its accompanying Manual of Operations.
Section 9. Functions of the OSCP. The OSCP shall have the following functions:
a. Receive applications and documents for Building Permits and Certificates of Occupancy, either
through online or physical submission;
b. Coordinate and facilitate the conduct of technical review by the concerned departments of the
City/Municipality (e.g., LPDO, Barangay Official) and the City/Municipality BFP;
c. Facilitate the retrieval of documentary requirements for Building Permits and Certificates of
Occupancy that will be part of the OSCP backroom operation, such as the tax declaration and the
current receipt of real property tax payments, in coordination with concerned departments;
d. Implement a one-time assessment of fees and charges related to applications for Building Permits
and Certificates of Occupancy in coordination with the BFP, the LPDO, the Assessor’s Office, the
Treasurer’s Office, and the OBO / C/MEO;
e. Coordinate the conduct of joint inspection by the OBO / C/MEO, the Assessor’s Office, and the BFP;
f. Receive payment of all related fees and charges, either through online or physical payments, in
coordination with the BFP and the OBO / C/MEO; and,
g. Release Building Permits or Certificates of Occupancy, either through online or physical release
The OSCP shall cater to the evaluation of Building Permits and Certificates of Occupancy applications for “simple
structures”. “Simple Structures” are defined as structures with a maximum floor area of 1,500 square meter, and
which covers the following types of structures:
a. Single dwelling residential of not more than three (3) storeys;

b. Commercial buildings of not more than two (2) storeys;
c. Renovation within a mall with issued Building Permit; and,
d. Warehouse storing non-hazardous substance.
Section 10. Detail of personnel to OSCP. The following personnel shall be detailed at the OSCP effective
immediately:
a. Mr. (name), (position), Local Assessor’s Office who shall be responsible for the issuance of a tax
declaration as required in the NBCP which shall be provided by the OBO / C/MEO, and the assessment
of new improvement to the land where the structure will be constructed;
b. Mr. (name), (position), Local Treasurer’s Office who shall be responsible for the issuance of the current
tax receipt of the applicant as required by the LPDO and the collection of Building Permit fees as part of
either the frontline or the backroom operations at the OSCP, whichever arrangement the LGU may
decide;
c. Mr. (name), (position), LPDO who shall be responsible for the verification/issuance of Locational
Clearance as part of the OSCP backroom operation and for the provision of a copy of the said clearance
to the OBO / C/MEO as a documentary requirement to the Building Permit application.
Section 11. Detail of BFP staff. The BFP shall detail staff to the OSCP who shall be responsible to evaluate
applications for Fire Safety Evaluation Clearance and Fire Safety Inspection Certificate, issue Orders of Payment,
and receive payments at the OSCP from the LGU Cashier.
Section 12. Reportorial Responsibilities of the OBO / C/MEO. In addition to its responsibilities under the NBCP,
the OBO / C/MEO shall provide the local BFP and the Assessor’s Office a list of issued Building Permits on a
monthly basis (every 5th day of the month) for their reference, in anticipation of the applicant’s application for a
Certificate of Occupancy.
The OBO / C/MEO is also enjoined to provide all information on issued Building Permits to concerned
departments or offices of the City/Municipality, such as the BPLO, the Assessor’s Office, and the Treasurer’s
Office, as may be deemed necessary and appropriate, and to the concerned barangay, as soon as the Building
Permit is released to the applicant.
Section 13. Arrangement with the Barangays. The Local Chief Executive and the barangays shall work out an
arrangement whereby city/municipal officials shall be allowed to collect barangay fees and issue Barangay
Clearance in accordance to the Republic Act 11032 or An Act Promoting Ease of Doing Business and Efficient
Delivery of Government Services, Amending for the Purpose Republic Act No. 9485, Otherwise Known as the
Anti-Red Tape Act of 2007, and for other Purposes.
Section 14. Funding. The City/Municipal Government shall allocate the funds necessary to cover the expenses
needed for the full implementation of these reforms.
Section 15. Separability Clause. In the event that any section or provision of this Executive Order is declared
unconstitutional or invalid, other section or provisions unaffected shall remain valid and effective.
Section 16. Repealing Clause. All prior inconsistent Orders/Issuances are hereby repealed and/or modified
accordingly.
Section 17. Dissemination. Let a copy of this Executive Order be furnished to the Office of the President and the
Metropolitan Manila Development Authority (in the case of LGU in National Capital Region) for its information
and guidance pursuant to 455(b)(1)(xii), RA 160, as amended.
Section 18. Effectivity. This Executive Order shall take effect immediately upon signing thereof.
Done in the City/Municipality of ___________ this ___ day of __________, 2019.
_______________________
City/Municipal Mayor
Cover and Layout by DILG Public Affairs and Communication Service (PACS) - Creative Service Division, (CSD)

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TA B L E O F C O N T E N T S

VI. STANDARDS FOR PROCESSING CERTIFICATES OF OCCUPANCY.......................................................... 34

VII. DEVELOPING BUILDING PERMITS AND CERTIFICATES OF OCCUPANCY

VIII. IMPLEMENTING MECHANISMS.............................................................................................................................. 55

IX. MONITORING MECHANISMS................................................................................................................................... 56

XI. LGU GOOD PRACTICES IN CONSTRUCTION PERMITTING PROCESSES.......................................... 60

Table 1. Doing Business Ranking for the Philippines, 2011-2018...................................................................... 1

Annex A: Documentary Requirements for Building Permit Application

Annex B: Affidavit of Undertaking

Annex D: Documentary Requirements for Certificate of Occupancy

Annex E: Certificate of Completion

Annex F: Compliance Evaluation Sheet for Certificate of Occupancy and Inspection

Annex G: Executive Order Template

AIR After Inspection Report

AMO Authorized Managing Officer

ASEAN Association of Southeast Asian Nations

BFP Bureau of Fire Protection

BLP BFP Liaison Personnel

BPE Building Plan Evaluator

BPD Building Permits Division

CRO BFP Customer Relation Officer

C/MFM City/Municipal Fire Marshal

C/MEO City/Municipal Engineer’s Office

C/ME City/Municipal Engineer

CENRO City Environment and Natural Resources Office

CFEI Certificate of Final Electrical Inspection

DICT Department of Information and Communications Technology

DILG Department of the Interior and Local Government

DOLE Department of Labor and Employment

DPWH Department of Public Works and Highways

DTI Department of Trade and Industry

DB Doing Business Report

FCP Fire Code of the Philippines

FSC Fire Safety Checklist

FSEC Fire Safety Evaluation Clearance

FSIC Fire Safety Inspection Certificate

FSI Fire Safety Inspector

IFC International Finance Corporation

IRR Implementing Rules and Regulations

LAO Local Assessor’s Office

LGC Local Government Code of the Philippines

LGU Local Government Unit

LPDO Local Planning and Development Office

NBCP National Building Code of the Philippines

NGA National Government Agency

NOD Notice of Disapproval

OBO Office of the Building Official

OSCP One-Stop Shop for Construction Permits

UAF Unified Application Form

ROD Registry of Deeds

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT

Director Anna Liza F. Bonagua Ma. Aimee P. Castino

DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS

DEPARTMENT OF INFORMATION AND COMMUNICATIONS TECHNOLOGY

BUREAU OF FIRE PROTECTION

LOCAL BUILDING OFFICIALS / STAFF

RESOURCE PERSONS / CONTRIBUTORS

Raymond de Asis - DILG-National Capital Region (NCR)

It is a testament of the administration’s thrust to make government services more accessible

The focus is on entrepreneurs because it is the private

JMC 2018-01 as Response

Permit/Clearance/Certificate Steps Length of Time

Locational or Zoning Clearance 4 2 - 3 days

Table 3. Typical Number of Steps Pre-JMC 2018-016