CONSTRUCTION OF CLASSROOMS, LABORATORIES AND SANITATION FACILITIES IN TARGETED PRIMARY AND SECONDARY SCHOOLS UNDER SEQIP IN LOT 28–

TAITA TAVETA
COUNTY
FORM 1W - PAYMENT BACK-UP TEMPLATE

MINISTRY OF EDUCATION
Directorate of Projects Coordination and Delivery

CONSTRUCTION OF CLASSROOMS, LABORATORIES AND SANITATION FACILITIES IN TARGETED PRIMARY AND SECONDARY SCHOOLS UNDER SEQIP IN LOT 28 –
TAITA TAVETA COUNTY

Contract Details

1 Project: Construction Of Classrooms, Laboratories and Sanitation

Facilities in Targeted Primary and Secondary Schools Under
SEQIP
2 Client: MOE/State Dept. Early Learning & Basic Ed/SEQIP
3 Contract No. MOE/SEQIP/NCB/14/28/2019-2020
4 Project Manager: Heritage Associates Ltd
5 Project QS:
6 Project Services Engineers:
7 Project Civil/Structural Engineers:
8 Main Contractor: M/S Waaso Construction Limited
P.O Box 105452-00101
NAIROBI
9 Site Possession Date: …....................
10 Commencement Date: …....................
11 Completion Date: …....................
12 Contract Period: 180 Days
13 Revised Completion Date:
14 Time Elapsed:
15 Percentage Time Elapsed: 27%
16 Contract Sum Kshs: 19,674,360.00
17 Gross Amount Certified Kshs: 8,338,510.43
18 Amount Expended/paid 0
19 Percentage Amount Certified:
20 Percentage Work Done:

Consultant's Name: Heritage Associates Ltd

Quantity Surveyor's Name
Region:
Signature:
Date: 23RD January 2023

Page 1 VALUATION NO 2.
 CONSTRUCTION OF CLASSROOMS, LABORATORIES AND SANITATION FACILITIES IN TARGETED PRIMARY AND SECONDARY SCHOOLS UNDER SEQIP IN LOT 28– TAITA TAVETA
COUNTY
Percentage
No. of Level of Current Gross
Item Description S/NO Sub-county School of Work % Paid
Facilities Completion Valuation
Done

A PRELIMINARIES
Signboard 1 N/A N/A N/A Initial (60%) 100% 30,000.00 100%
Recurrent (30%) 27% 4,085.60 27%
Final (10%) 0% - 0%
Labour Camps 2 N/A N/A N/A Initial (60%) 100% 90,000.00 100%
Recurrent (30%) 27% 12,256.81 27%
Final (10%) 0% - 0%
Hoarding 3 N/A N/A N/A Initial (60%) 100% 150,000.00 100%
Recurrent (30%) 27% 20,428.02 27%
Final (10%) 0% - 0%

TOTAL GROSS VALUATION FOR PRELIMINARIES TO FORM MOW 121 KSHS. 306,770.43

Consultant's Name: Heritage Associates Ltd

Quantity Surveyor's Name
Region:
Signature:
Date: 23RD January 2023

Page 2 VALUATION NO 2.
 CONSTRUCTION OF CLASSROOMS, LABORATORIES AND SANITATION FACILITIES IN TARGETED PRIMARY AND SECONDARY SCHOOLS UNDER SEQIP IN LOT 28– TAITA TAVETA
COUNTY
Percentage
No. of Level of Current Gross
Item Description S/NO Sub-county School of Work % Paid
Facilities Completion Valuation
Done

B CLASSROOMS 1 TAVETA TIMBILA SPECIAL 1 FINISHES 81% 835,690.00

2 TAVETA SOWENE 1 FINISHES 81% 835,690.00

Total Carried Forward 1,671,380.00

Consultant's Name: Heritage Associates Ltd

Quantity Surveyor's Name

Region:

Signature:

Date: 23RD January 2023

Page 3 VALUATION NO 2.
 CONSTRUCTION OF CLASSROOMS, LABORATORIES AND SANITATION FACILITIES IN TARGETED PRIMARY AND SECONDARY SCHOOLS UNDER SEQIP IN LOT 28– TAITA TAVETA
COUNTY
Percentage
No. of Level of Current Gross
Item Description S/NO Sub-county School of Work % Paid
Facilities Completion Valuation
Done

LABORATORIES 1 TAVETA NJORO 1 SUPERSTRUCTURE 41% 1,220,920.00

2 TAVETA BISHOP NJENGA 1 Substructures 27% 823,750.00
3 TAVETA MAHANDAKINI 1 Substructures 27% 823,750.00

EXTRA WORKS MAHANDAKINI 1 HARDCORE 67,500.00

FORMWORK 17,800.00
REINFORCEMENT 37,950.00
CONCRETE 45,000.00

BISHOP NJENGA 1 HARDCORE 13,950.00

Total Carried Forward 3,050,620.00

Consultant's Name: Heritage Associates Ltd

Quantity Surveyor's Name
Region:
Signature:

Date:
23RD January 2023

Page 4 VALUATION NO 2.
 CONSTRUCTION OF CLASSROOMS, LABORATORIES AND SANITATION FACILITIES IN TARGETED PRIMARY AND SECONDARY SCHOOLS UNDER SEQIP IN LOT 28– TAITA TAVETA
COUNTY
Percentage
No. of Level of Current Gross
Item Description S/NO Sub-county School of Work % Paid
Facilities Completion Valuation
Done
SANITATION FACILITIES 1 TAVETA TAVETA 2 SUBSTRUCTURE 379,360.00
2 TAVETA CHOKAA 2 SUBSTRUCTURE 379,360.00
3 TAVETA SIR RAMSON 2 EXCAVATION 87,900.00
4 TAVETA LOTIMA 2 EXCAVATION 87,900.00
5 TAVETA KITOBO 2 EXCAVATION 87,900.00

Total Carried Forward 1,022,420.00

Consultant's Name: Heritage Associates Ltd

Quantity Surveyor's Name
Region:
Signature:
Date: 23RD January 2023

Page 5 VALUATION NO 2.
 CONSTRUCTION OF CLASSROOMS, LABORATORIES AND SANITATION FACILITIES IN TARGETED PRIMARY AND SECONDARY SCHOOLS UNDER SEQIP IN LOT 28– TAITA TAVETA
COUNTY
Percentage
No. of Level of Current Gross
Item Description S/NO Sub-county School of Work % Paid
Facilities Completion Valuation
Done
TOTAL GROSS VALUATION FOR WATER TO FORM MOW 121 KSHS. -
SPECIAL SANITATION 1 TAVETA TIMBILA 2 SUBSTRUCTURE 38% 354,080.00

EXTRA WORKS FORMWORK 5,600.00

REINFORCEMENT 16,390.00
CONCRETE 45,000.00
FOUNDATION
WALLS 66,000.00
EXCAVATION 30,000.00

TOTAL GROSS VALUATION FOR SPECIAL SANITATION TO FORM MOW 121 KSHS. 517,070.00

Consultant's Name: Heritage Associates Ltd

Quantity Surveyor's Name
Region:
Signature:
Date: 23RD January 2023

Page 6 VALUATION NO 2.
 REPUBLIC OF KENYA MOPW 121

MINISTRY OF EDUCATION STATE DEPARTMENT OF EARLY LEARNING AND

BASIC EDUCATION
STATEMENT FOR PAYMENT ON ACCOUNT
CERTIFICATE No. 2

CONTRACT No. MOE/SEQIP/NCB/14/14/2019-2020

CONTRACT DATE March 21, 2022

NAME OF THE WORKS: CONSTRUCTION OF CLASSROOMS, LABORATORIES AND SANITATION FACILITIES

IN TARGETED PRIMARY AND SECONDARY SCHOOLS UNDER SEQIP IN LOT 28 – TAITA TAVETA COUNTY

NAME OF CONTRACTOR: M/s Waaso Construction Limited

P.O Box 105452-00101
Nairobi.
Note:- In preparation of certificates for payment on account the valuation of work done should be arrived at by abstracting such items as
wholly or partially completed from the Bills of Quantities, or, in the absence of the latter, by taking detail measurement of complete
works priced out at rates proportional to the contract amount. These detail measurements must be recorded in the books provided for the
purpose, which shall be kept at the office dealing with the work, and carefully checked totals of the various items shall be entered on this
Form. The valuation appearing herein shall be the work done from the commencement, not from the date of the last preceding payment
on account, and, when the work is more than half completed is best arrived at by deducting the value of the work remaining to be done
from the Contract Amount. Such procedure greatly minimizes the risk of overpayment.

The valuation of materials on site shall follow that of the work but shall be entered and transferred under a separate heading.

A copy of this statement must be sent to the Chief Accountant M.O.P.W., for transmission to the Auditor.

Valuation for work done and materials on site for the

Second Interim Payment on Account up to Date: . 23RD JANUARY 2023

Item Description Kshs.

A Preliminaries 306,770.43

Measured works

B Classrooms 1,671,380.00

C Laboratories 3,050,620.00

D Sanitation Facilities 1,022,420.00

E Water

F Special Sanitation Facilities 517,070.00

Total Value of Work Done carried to MOW 123 6,568,260.43

Materials On Site

G Values of Materials on Site 1,770,250.00

Total Value of Materials carried to MOW 123 1,770,250.00

Signed: Project Quantity Surveyor…………………………………………………………………..

GPK(L)-20m-11/82
 M.O.W 123
MINISTRY OF EDUCATION STATE DEPARTMENT OF EARLY LEARNING AND
BASIC EDUCATION
SUMMARY OF STATEMENT FOR PAYMENT ON ACCOUNT

NAME OF WORKS: CONSTRUCTION OF CLASSROOMS, LABORATORIES AND SANITATION FACILITIES IN

TARGETED PRIMARY AND SECONDARY SCHOOLS UNDER SEQIP IN LOT 28 – TAITA TAVETA COUNTY

CONTRACT No.:
CERTIFICATE No.: 2
Dated: January 23, 2023

AMOUNT OF
19,674,360.00
CONTRACT: KShs. Cts.

KShs. KShs.
Value of Work done including extra work if any. From
page… MOW 121 6,568,260.43

Value of Materials on site. From page ... MOW 121 1,770,250.00

GROSS VALUE PAYABLE (VAT INCLUSIVE) 8,338,510.43

Less VAT 16% -1,150,139.37

GROSS AMOUNT (NET OF VAT 16%) KShs. 7,188,371.06

Less Retention Money 10% -718,837.11

NET VALUATION 6,469,533.95

Less advance payment recovery (As per PPRA Regulations)

Less previous payments on account as follows:

1.) Valuation No. 01

Add VAT 16% 1,035,125.43

AMOUNT DUE TO CONTRACTOR 7,504,659.38

Withholding Tax

3% of Kshs. 5,650,052.92 = 169,501.59 194,086.02

6% VAT WITHHOLDING = 339,003.18 388,172.04

(TO BE WITHHELD BY THE EMPLOYER)

TOTAL PAYMENTS ON ACCOUNT……………….KShs. NIL

AMOUNT OF………..…….... PAYMENT ON ACCOUNT….…………….KShs. 7,504,659.38

NOW DUE TO THE CONTRACTOR……………………...KShs. 7,504,659.38

Project Quantity Surveyor

Date

Contractor

Date
GPK(L)
LOT 28 - CONTRACT VALUE AND PAYMENTS
CONTRACT VALUE BY CURRENCY

Contract: PROCUREMENT AND CONSTRUCTION (PC) FOR CLASSROOMS

LABORATORIES AND SANITATION FACILITIES IN TARGETED
PRIMARY AND SECONDARY SCHOOLS UNDER SEQIP IN
TAITA TAVETA COUNTY
Units KES
Original Contract Sum Inclusive of VAT: 19,674,360.00
Provisional Sums 400,000.00
Contract Sum (excluding Provisional Sums) to date: 19,274,360.00

CONTRACT VALUE BY CURRENCY AND BY BILL

KES KES
After adjustment x
Nr. of Units
Particular Preliminaries 150,000.00
General Preliminaries 250,000.00
Substructures 1,806,880.00
Frame 255,700.00
Roof 510,100.00
Walls 562,330.00
Windows 185,850.00
Doors 198,210.00
Wall Finishes 180,220.00
Floor Finishes 265,950.00
Fittings and Fixtures 328,400.00
BWIC to Services
Electrical Installations 206,180.00
Mechanical Installations 1,204,820.00
External Works 238,910.00
SUB TOTAL BILLS 6,343,550.00
Provisional Sum for Contingency Allowance 400,000.00
UNIT CONTRACT
PRICE 6,743,550.00

CONTRACT PRICE x
Nr. of Units 19,674,360.00

INVOICED VALUE BY CURRENCY BY BILL WAASO

BWIC to Electrical Mechanical TOTAL (SUBTOTAL x TOTAL (After

Section Particular Preliminaries General Preliminaries Substructures Frame Roof Walls Windows Doors Wall Finishes Floor Finishes Fittings and Fixtures
Services Installations Installations
External Works Contingency SUBTOTAL No. of Units
Nr. of Units) adjustment)
%
XI - Particular
Preliminaries 150,000.00 150,000.00 1 150,000.00 150,000.00 1%
XII - General
Preliminaries 250,000.00 250,000.00 1 250,000.00 250,000.00 1%

XIII - Classroom 274,530.00 60,540.00 118,690.00 125,500.00 55,500.00 14,450.00 30,550.00 79,400.00 200,000.00 76,530.00 1,035,690.00 2 2,071,380.00 2,071,380.00 11%
XIV - Science
Laboratory 823,750.00 115,120.00 321,230.00 282,050.00 130,350.00 72,500.00 58,850.00 186,550.00 128,400.00 129,650.00 514,150.00 238,910.00 3,001,510.00 3 9,004,530.00 9,004,530.00 46%

XV - Sanitation
Facilities - Boys 176,900.00 25,200.00 24,070.00 47,400.00 40,460.00 38,570.00 81,800.00 434,400.00 7 3,040,800.00 3,040,800.00 15%
XV - Sanitation
Facilities Girls 202,460.00 25,600.00 27,570.00 53,860.00 52,060.00 29,450.00 78,870.00 469,870.00 7 3,289,090.00 3,289,090.00 17%
XVI - Water 152,200.00 383,400.00 535,600.00 1 535,600.00 535,600.00 3%
XVII - Special
Sanitation
Facilities
(Builders) 177,040.00 29,240.00 18,540.00 53,520.00 18,740.00 22,800.00 146,600.00 466,480.00 2 932,960.00 932,960.00 5%

XVII - Special
Sanitation
Facilities (Mech.) - 1 - -

Provisional sums 400,000.00 400,000.00 1 400,000.00 400,000.00 2%

TOTAL 150,000.00 250,000.00 1,806,880.00 255,700.00 510,100.00 562,330.00 185,850.00 198,210.00 180,220.00 265,950.00 328,400.00 206,180.00 1,204,820.00 238,910.00 400,000.00 6,743,550.00 19,674,360.00 19,674,360.00 100%

Aggregate BWIC to Electrical Mechanical

Substructures Frame Roof Walls Windows Doors Wall Finishes Floor Finishes Fittings and Fixtures External Works Total
Elemental Price Services Installations Installations
per section
Classroom 549,060.00 121,080.00 237,380.00 251,000.00 111,000.00 28,900.00 61,100.00 158,800.00 400,000.00 - 153,060.00 2,071,380.00
Science
Laboratory 2,471,250.00 345,360.00 963,690.00 846,150.00 391,050.00 217,500.00 176,550.00 559,650.00 385,200.00 - 388,950.00 1,542,450.00 716,730.00 9,004,530.00

Sanitation
Facilities - Boys 1,238,300.00 176,400.00 168,490.00 331,800.00 283,220.00 269,990.00 - 572,600.00 3,040,800.00
Sanitation
Facilities - Girls 1,417,220.00 179,200.00 192,990.00 377,020.00 364,420.00 206,150.00 - 552,090.00 3,289,090.00
Water 152,200.00 383,400.00 535,600.00

Special Sanitation
Facilities
(Builders) 354,080.00 58,480.00 37,080.00 107,040.00 37,480.00 45,600.00 - 639,760.00

Special Sanitation
Facilities (Mech.) - -
TOTAL 6,182,110.00 880,520.00 1,599,630.00 1,913,010.00 502,050.00 931,520.00 759,390.00 718,450.00 785,200.00 - 542,010.00 3,050,540.00 716,730.00 18,581,160.00
Materials On Site
Item Description QTY Unit Price Amount

1 Cement 560 Bags 750 420,000.00

2 Sand 130 Tons 1200 156,000.00

3 Ballast 80 Tons 2000 160,000.00

4 D10 50 PCS 900 45,000.00

5 D8 50 PCS 585 29,250.00

6 BRC 10 PCS 36000 360,000.00

7 HOOP IRON 30 ROLLS 6000 180,000.00

8 BINDING WIRE 20 ROLLS 4200 84,000.00

9 ROOFING SHEETS BOX 5.3M 32 PCS 2200 70,400.00

10 ROOFING SHEETS BOX 6.5M 43 PCS 2700 116,100.00

11 ROOFING NAILS 5 BAGS 11700 58,500.00

12 POLYTHENE SHEETING 10 ROLLS 3500 35,000.00

13 DPC 5 ROLLS 2200 11,000.00

14 timber 4x2 900 FT 50 45,000.00

Value of Materials Properly on site 1,770,250.00