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Week 7 - The Role of Knowledge Management & Intellectual Capital in Strategy 1|Page
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Contents
1. Knowledge Management ............................................................................................................... 3
References .......................................................................................................................................... 16
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1. Knowledge Management
We live in the Knowledge Age, a new era that is likely to have a radically different outlook and which will entail a
new business compass to traverse (van Buren, 1999). Quickness is crucial to the success of firms in the rapidly
changing setting of the knowledge era. The concept of knowledge in strategic thinking is not a new one and underpins
several perspectives from the traditional ideas of planning to the resource-based view of strategy (Drew, 1999).
However, the learning basis of Strategy as Practice theory and approaches to Intellectual Capital (IC) brings
awareness of knowledge more to the front of strategic thought. Therefore, it is pertinent to pause and consider a
definition of the term before exploring it in more depth:
“Knowledge is awareness, consciousness or familiarity gained by experience or learning”
(Johnson, Scholes & Whittington, 2011, p. 43)
The important characteristic of the Johnson et al. (2011) view is the deliberate way that knowledge is generated
through activity. Thus, gaining knowledge is not a passive exercise and to understand it the activities involved need
to be explored. A Knowledge Management System (KMS) is focused on the ability to communicate, coordinate, and
collaborate using information. Knowledge sharing has several apparent strategic advantages. When employees'
expertise is shared, the value of that knowledge increases, allowing an organization to grow.
Individuals and organizations started to recognize the growing importance of knowledge in the emerging competitive
environment in the mid-1980s. The international competition was changing to increasingly emphasize product and
service quality, responsiveness, diversity, and customization. Some organizations had been pursuing a knowledge
focus for some years, but during this period it started to become a more widespread business concern. Faraj and
Wasko (2002) found that knowledge contributions were due to
1. participants wanting to create relationships with others who have similar interests.
2. participants being driven by the need for actualizing their potential, learning, and advancing the community.
In a 1989 survey, several Fortune 50 CEOs agreed that knowledge is a fundamental factor behind an enterprise’s
success and all its activities. They agreed that enterprise viability centers directly upon the competitive quality of the
knowledge assets and their successful exploitation. Leaders of progressive organizations and nations are pursuing
ways to create and generate value from knowledge assets within their organizations. Often, personal beliefs spur these
efforts, paired with strong convictions that competitive knowledge assets and their effective utilization are critical for
success. The explicit focus on knowledge is so recent that business practitioners still lead KM exploration and
implementation work (Drew, 1999).
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Organizational knowledge is the sum of all knowledge contained within an organization that can provide business
value. It may be gained from intellectual property, product knowledge, lessons of failure and success, conferences,
or customer communications, just to name a few sources. Knowledge is always learned, preserved, and transmitted
by people, so it is the key responsibility of Human Resources (HR) to help manage this knowledge.
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Knowledge management (KM) is the process of leveraging organizational knowledge to deliver long‐term advantage
to a business and is based on a business strategy that involves various knowledge‐centric business processes and
developing organization structures to support these (Shankar, Gupta and Narain, 2003). These, in turn, require
technology to capture, codify, store, disseminate and reuse the knowledge. Successful deployment of KM is not a
simple process. Organizational knowledge relates to ‘Strategic Capability’ but raises the question of whether it can
be managed (Forcadell and Guadamillas, 2002). Indeed, the concept is referred to as Knowledge Management in
much of the literature and organizational practice. The answer may depend on the assumption that “knowledge" like
any other asset can be stored, measured, and moved around in an organization. It is a question that it will pay to have
in mind as we work through this half of the module.
In this manner, there is a distinction between Explicit knowledge and Tacit knowledge. The distinction between tacit
and explicit knowledge is perhaps the most fundamental concept of knowledge management. Such a distinction was
first made by Michael Polyani in the 1960s, but it forms one of the central planks of Nonaka and Takeuchi's
book ‘The Knowledge-Creating Company’ (Nonaka and Takeuchi, 2007). According to the authors, acit
knowledge (knowing-how) is the knowledge embedded in the human mind through experience and jobs. Know-how
and learning are embedded within the minds of people. Personal wisdom and experience, context-specific, more
difficult to extract and codify. Tacit knowledge includes insights, intuitions. Explicit knowledge (knowing-that) is
knowledge codified and digitized in books, documents, reports, memos, etc. Documented information that can
facilitate action. Knowledge-what is easily identified, articulated, shared and employed. However, Dalkir (2005, p.8)
notes that tacit knowledge is quite a relative concept: - what is easily articulated by one person may be very difficult
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to externalize by another. Thus, the same content may be explicit for one person and tacit for another. There is one
more distinction of knowledge that arise in the mid-2000s: Implicit knowledge. Implicit knowledge or embedded
knowledge is intuitive and embedded experience. It is ineffable, but you know it when you see it, such as the
experience of senior employees, subject matter experts, the nature of professional relationships, and institutional
processes. It’s transmitted through social relationships.
Knowledge can be found almost anywhere in an organization and comes in many tangible and intangible forms. For
example:
• Individual—a person’s notebook, loose documents and files, customer queries and complaints, or an
individual’s memory. These are good sources of tacit knowledge.
• Group/Community—communities of practice, communities of excellence, project teams, internal teams,
training groups, mentorship programs. These are good sources of explicit, implicit, and tacit knowledge.
• Structural—routines, processes, culture, traditional ways of doing things, IT systems, suppliers. These are
sources of implicit knowledge.
• Organizational memory—the knowledge of your entire organization. It can be contained in guidelines,
regulations, reports, market research, records, and data. These are good sources for a combination of tacit and explicit
knowledge.
To help make sense of knowledge, two sets of relationships are worth examining as they provide the foundations for
the strategic value that can be derived. Firstly, is the idea of a Knowledge Pyramid that illustrates that way that
knowledge is built from the data and information generated in business life. The DIKW Pyramid (Figure 1) represents
the relationships between data, information, knowledge, and wisdom. Each building block is a step towards a higher
level - first comes data, then is information, next is knowledge and finally comes wisdom. Each step answers different
questions about the initial data and adds value to it. The more we enrich our data with meaning and context, the more
knowledge, and insights we get out of it so we can take better, informed and data-based decisions.
Figure 1 - The DIKW Pyramid
(Fricke, 2019)
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Wisdom
Knowledge
Information
Data
Secondly, is the balance of three elements that come together in any organizational context i.e. People; Process;
Technology.
1. Speeds up access to information and knowledge: In his famous quote, Lew Platt, former CEO of Hewlett-Packard,
once said: “If HP knew what HP knows, we would be three times more productive”. In other words, knowledge
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management makes it easier to find the information or the people who hold the information you need. It increases
efficiency and productivity and allows you to work better, reducing the tendency to “reinvent the wheel”.
2. Improves decision-making processes: Employees can improve the quality and speed of decision-making by
accessing the knowledge of the entire organization when they need it. When making decisions, enterprise
collaboration tools facilitate the access to opinions and experiences of different people, which may contribute
additional perspectives to the choices made.
3. Promotes innovation and cultural change: Enable and encourage the sharing of ideas, collaboration and access to
the latest information. Knowledge management enables individuals to stimulate innovation and the cultural
changes needed to evolve the organization and meet changing business needs
4. Improves the efficiency of an organization’s operating units and business processes: With faster access to
information and resources across the organization, knowledge workers can act quickly. A study conducted by
McKinsey & Co. in November 2011, wherein more than 4,200 executives were interviewed worldwide, showed
that the use of social collaboration technologies has improved business processes and the organization’s
performance in general.
5. Increases customer satisfaction: The sharing of knowledge and cross-collaboration help to increase the value
offered to customers. The organization can give faster answers or shorten the time it takes to improve a product
or service.
Knowledge management is now considered as one of the pressing challenges in economic development related to the
world of industry, studies in services, and information. The adoption and implementation of knowledge management
practices may be considered as a breakthrough factor for companies willing to integrate in the knowledge-based
economy. Evidence shows that organizations and companies are paying increasingly greater attention to knowledge
management systems for ensuring their possession, exchange, and use of productive knowledge to improve the
training level and increase productivity. However, literature does not provide any universal definition of “knowledge
management” (Bello and Margilaj, 2018).
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To this end, several categorizations lend themselves to exploring these ideas. Firstly three activities are at the heart
of organizational use of knowledge, namely (Nevis, 1995):
• Acquisition
• Sharing
• Utilization
Secondly Nevis themes can be reflected through the need to (Davenport, 1998):
• Create Repositories
• Improve Access
• Enhance Environment
Often, though not exclusively these factors are managed through the use of information technology. However, as we
have already considered in the need for a knowledge balance there exists a danger that technology is seen as a panacea
rather than a tool. Indeed, a more fundamental understanding of knowledge is offered through the ideas of knowledge
conversion, principally in the work of Nonaka who explored the ideas of tacit and explicit knowledge and the way
they can interact to develop knowledge. The resulting SECI model is an effective means of organizations starting to
consider the methods of knowledge sharing that can be utilized.
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• Internalization is the process of embodying explicit knowledge into tacit knowledge (Nonaka
& Takeuchi, 2007).
Diagram 1 – The SECI Model
(Nonaka & Takeuchi, 2007)
Nonaka and Takeuchi (1995) also delineated four knowledge assets that are considered indispensable to enhance
the value of a firm. While again delineated to address the knowledge needs of a business organization, these four
knowledge assets can be easily applied to educational institutions (Ozmen and Muratoglu, 2010). As in any
organization, knowledge creation and exploitation in education must be effectively managed. Figure 2 helps to
create an inventory of an institution’s knowledge assets. Since knowledge assets are inherently dynamic, cataloging
is not enough (Nonaka & Takeuchi, 1995). New and existing knowledge assets must be effectively delineated and
integrated to create a knowledge system.
2. Intellectual Capital
This theme introduces the concept of Intellectual Capital (IC). It considers the issues in measuring and understanding
intellectual capital and explores example frameworks aiming to make sense of intellectual capital.
• Sociological – in the way that people, and how they communicate, are at the heart of the thinking
on the term;
• Economic – the term capital is a clear indication of how businesses look to derive value from the
human resource that is increasingly at the heart of organizations;
• Accounting – As knowledge-based aspects are at the core of Intellectual Capital it is not surprising
that companies look to understand how they can better reflect the value of a business to include
the intellect of its staff and activities.
Drawing on from the Economic and Accounting basis of the concept a simple, but powerful, the question raises itself
- Is it a way of making tangible the intangible? As the Thomas Stewart quote illustrates, ‘if the modern business is
increasingly based on the knowledge and skills it contains, who can they be captured and made sense of?’
Business has always relied on its intangible resources, along with tangible and capital resources, to create value and
achieve the organization’s goals. Business performance and success depend on how well an organization manages
its resources. Formerly, business resources comprised 80 percent of tangible and capital resources, with intangible
assets making up around 20 percent. Gradually, this changed with intangible assets reaching 80 percent of the assets
of most organizations by 1999. Leonard Nakamura estimated the corporate sector investment in intangible assets in
2000 was about $1 trillion - comparable to that sector’s investment in property, plant and equipment. Half of this
was related to the intangibles of research and development, and of software. The balance was other intangibles, such
as brands, human resources, and organizational processes (Holtham and Youngman, 2000).
Wanting to measure something is a starting point but it does not necessarily identify the way that the measurement
should be carried out or the headings that will help to fill the IC containers that have already been introduced. Other
forms of capital do not present such an awkward problem as finance can be clearly measured and the physical assets
of an organization can be counted and evaluated. In contrast, the intelligence of a company is not such a
straightforward and agreed concept as it is dependent on subjective assessments. So, what sort of headings lend
themselves to help us understand the IC within an organization? For example, if we are looking to develop the Human
Capital of a company the following are starting points:
• Qualifications
• Training
• Skills
• Experience
Inevitably there is a close link here with ideas of performance management and performance indicators e.g., Critical
Performance Indicators (CPIs). Intellectual capital is thus strategic. This connection between intellectual capital
and corporate strategy is pivotal as knowledge-intensive companies often make their intellectual capital work through
organizational procedures rootable in various places, e.g. information systems, branded goods, patents, research, just-
in-time production methods, extensive cooperative relations with customers and suppliers, internal training systems,
quality management systems etc. Intellectual capital must be managed in a long-term perspective. It takes a long time
to develop organizational competencies because they represent experiences in combining intangible and tangible
assets gained over time. It is developed and embodied over time.
The goal of intellectual capital measurement is not to determine how much knowledge or intellectual capital has the
firm by counting the number of computers or key employees, but how effective the organization is in creating value
from it. Performance measurement can be divided into three main phases which are designing, implementing and
using performance measures (Crăciun and Scrioşteanu, 2008). Sometimes updating the measurement system is
considered as a fourth phase.
1. Designing refers to choosing what to measure and defining the performance measures.
2. Implementing refers to putting the measures in practice by, e.g., educating employees and developing
information systems.
3. Performance measurement research has focused most on designing, almost as much on implementing
and least on using performance measurement. Consequently, the process for choosing indicators or
metrics used by the measurement systems is similar and follows these general steps:
1. Use one of the intellectual capital structures.
2. Identify the assets that will be monitored under each of the classes by determining the desired
outcomes.
3. Determine the key success factors (KSFs) that will enable the attainment of the desired outcomes,
and link them to financial performance.
4. Design indicators that monitor the KSFs.
5. Measure and track the indicators over a defined period of time.
6. Review and adjust. The measurement of intellectual capital is possible by means of four categories
forms:
• Human resources: This category covers statements about the composition,
management and satisfaction of the human resources.
• Customers: This category covers statements about the composition, management and
satisfaction of the customers.
• Technology: This category typically covers statements about the scope, function and
application of the IT system.
• Processes. This category typically covers statements about the scope, equipment and
efficiency of the business activities.
for knowledge sharing. The value of management support to a team's success lies in providing appropriate policy
support and allocating resources as required, both of which represent managers' capacity.
Additionally, information sharing can be influenced by positive aspects of knowledge management, such as
technology, structure, and culture. Byrne (2001) claims that organizational structure is essential in promoting
knowledge sharing, while Egbu (2004) claims that a strong organizational infrastructure, versatile knowledge
structure, knowledge-friendly community, and positive motivational strategies can all help to promote knowledge
sharing.
Furthermore, information sharing is at the heart of the knowledge management process, and intellectual capital will
help with knowledge integration, sharing, and development by promoting interpersonal communication. According
to Mu and Benedetto (2011), if an organization has a mutual partnership network, its participants will easily meet one
another's demands, fostering collaboration, facilitating information exchange and sharing, and increasing resource
integration productivity. High levels of interaction can strengthen the social ties among partners, strong relationships
can improve the closeness of interactions, and close interactions can promote knowledge exchange and transfer as
well as achieve knowledge sharing. Last but not least, given the unique, socially dynamic, and path-dependent
characteristics of businesses, information sharing is seen as a valuable input for innovation. Only when shared,
integrated, and utilized through organizational learning, knowledge can be transformed into new products,
technologies, and services to meet the needs of customers and improve the innovation performance of enterprises.
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