IDENTIFICATION REQUIREMENTS

All you need to know about Money Laundering Regulations and how this affects you
If you’ve been asked to produce identification this is because all estate agents are subject to the Money Laundering Regulations 2007 and the
Proceeds of Crime Act 2002 and are obliged by law to do this. As a result we will need to ask you for suitable identification and will be unable
to proceed with any work on your behalf if we are unable to obtain this from you.

What is money laundering?

Money laundering is where criminally obtained money or assets are exchanged for ‘clean’ money, i.e. the process of taking the proceeds of
criminal activity and making them appear legal. Property transactions are a target so all relevant businesses must have appropriate anti-
money laundering (AML) systems in place.

How does this affect you?

Individual Landlords, Sellers and Buyers
As your estate agent we are legally obliged to obtain proof of your identity and proof of your address. We will require sight of all original
documents or alternatively original certified copies.

Individual Tenants
Tenants are required to provide the same ID documents as above, however, in order to complete a ‘Right to Rent’ check prior to granting a
tenancy, only original documents can be accepted. Where applicable, you may also be asked to prove the source of funds, especially any cash
payments or funds transfers from overseas.

Limited Companies
If you are acting as a Representative of a UK Company we will also require the following:
• Certification of Incorporation
• Articles of Association
• Memorandum of Association
• Latest Annual Return or Confirmation Statement, with details of current company officers
• Individual identity evidence from List A and B below for all individuals or entities with 25% or more of the shares or voting rights in
the company

If you are acting as a Representative of an Offshore Company we will require the following:
• Certificate of Incorporation
• Articles of Association, Memorandum of Association, Latest Annual Return with details of current company officers, Share Certificate(s)
showing the Ultimate Beneficial Owner OR
• Certificate of Incumbency
• If the shares are owned by another company, repeat steps above for the holding company
• Nominee director declaration and/or general Power of Attorney (if applicable)
• Individual identity evidence from List A and B below for all individuals or entities with 25% or more of the shares or voting rights in
the company

Trusts
If you are acting as a Representative of a Trust we will also require the following:
• Trust Deed
• List of Trustees
• List of Beneficiaries
• Individual identity evidence from list A and B below for all individuals with a vested interest in 25% or more of the capital and/or those
who exercise control over the Trust

Probate
If you are acting as a Representative of an Estate we will also require the following:
• Grant of Probate (if a will was left)
• Letter of administration (if no will left)
• Individual identity evidence from List A and B below for the Personal Representative, either executor or administrator

ST/IRV.17/10/16
Acceptable Identity Documents
Foxtons requires one document from List A and one document from List B, which must be dated within the last three months. Subject to
individual circumstances, Foxtons may require further/other documentation.

LIST A - IDENTITY DOCUMENT LIST B - PROOF OF ADDRESS

• Current signed passport • Recent utility bill

• Valid UK driving licence • Recent mortgage statement
• EEA member state identity card*
• Recent bank/building society statement
• Valid UK driving licence (where this is not used as a List A for ID)
• State pension benefits book
• Home or motor insurance certificate
• Current local authority tax bill
• UK solicitor’s letter confirming house purchased/land registration
• NHS medical card

*
E EA countries are: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary,
Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovakia,
Slovenia, Spain, Sweden & United Kingdom.

What happens if something suspicious is found?

Failure to report any suspicious activity or complicit involvement in money laundering can result in fines and/or a prison sentence. For this
reason we take our responsibility very seriously.

For any further questions or advice please don’t hesitate to contact us on 0800 369 8667

N.B.
• Original identity documents will be requested to be seen in the presence of the document holder.

• For the avoidance of doubt, a certified copy should be from a recognisable profession, i.e. doctor, teacher, solicitor, bank manager,
accountant or public notary and needs to contain the details of the individual certifying the copy and their contact details.

• Your identity may be subject to an electronic identity check, which may leave a soft footprint on your credit report.