STEPS FOR LAND TITLE TRANSFER

 Step 1: Prepare the following documents, make sure you have the
certified true copy and at least 2 photocopies of each requirement:
1. The Tax ID No of both buyer and seller.
2. Notarized Deed of Absolute Sale (DAS)-1 Original copy + 2
photocopies
3. If you are transferring a house or lot – Transfer Certificate of
Title (TCT)-duplicate copy
4. Tax Declaration- 1 Certified True Copie+2 Photocopies
5. Tax clearance
6. Copy of Real Property Tax for the current year;
7. Tin number of both seller and buyer
8. Photo of the property for sale
9. Conditional Requirements:
a. Location plan or vicinity map of sold property
 Step 2- Go to BIR of Office of the Bureau of Internal Revenue
Regional District (BIR RDO) and submit all documents.
 Step 3-Acquire computation of Capital Gains Tax(CGT-BIR Form
1706) or Creditable Withholding Tax(CWT-BIR FORM 1606)by the BIR
representative.
 Step 4-Acquire Documentary Stamp Tax(DST-BIR FORM 2000)
 Step 5-Get the signed copies of the forms and file it at the Authorized
Agent Bank (AAB) OR Municipal OR City Treasurers Office.
 Step 6-At the BIR File for the Certificate Authorizing Registration
(CAR). You will get a claim slip with the claim date. According to BIR
Memorandum Order No. 15-03.BIR RDOs should release CARs for all
One Time Transaction (ONETT) within five (5)days of submitting all
required documents.
 Step 7-Claim the CAR on the release date. Along with the CAR,the
following documents will also be released, now stamped as received
by the BIR: (1) Original Copy of the Deed of Absolute Sale,stamped as
received by the BIR; (2) Owner’s Duplicate Copy of the TCT or the
CCT; (3) Original copies of the BIR Form 1706 (CGT) and Form 2000
(DST),stamped as received by the BIR; (4) Copies of the Tax
Declaration for land and improvement.
 Step 8-Pay the Transfer Taxes at the Local Treasurer’s Office
 Step 9-At the Local Treasurer’s Office also secure the Tax Clearance
by presenting the following documents:
1. Original and one Photocopy of the Deed of Absolute Sale
2. Photocopy of the Tax Declaration
3. Official Receipt of Payment of Real Property Tax and Special
Education Fund Tax for the Current Year
  Step 10-Head to the Registry of Deeds and present the following
documents for the issuance of new land title, and the duplicate copy
of the TCT and CCT in your name.
1. BIR stamped as Received Deed of Absolute Sale-1 Original
Copy,3 photocopies of the Sellers Owners Duplicate Copy of the
TCT or  CCT
2. CARP-1 Original Copy
3. Tax Clearance- 1 Original Copy
4. Original Official Receipts Payments of CGT,DST,Tax Clearance
Certificate,and Transfer Fee
5. Original Copies of the Current Tax Declaration for land and
improvement issued by the local assessor’s office
 Step 11:Once the title has been transferred to your name secure the
new Tax  Declaration at the Municipal or Provincial Assessor’s Office.
Bring the following documents:
1. Deed of Absolute Sale-1 photocopy
2. TCT OR CCT-1 photocopy
3. CAR-1 photocopy
4. Transfer Tax Receipt- 1 photocopy
5. Latest Tax Receipt OR Tax Clearance- 1 photocopy
6. Conditional Requirement- some local assessors may require
additional documents such as the Subdivision Plan,if the lot is
subdivided, full-color photos of the house,lot,or condominium
unit.

4 Steps on How to Transfer Land Title in the Philippines

Title Transfer Requirements

1. Deed of Conveyance – whether it is a Deed of Absolute Sale

(DOAS), Extrajudicial Settlement of Estate with Sale (EJS with
Sale), Deed of Donation, etc. Prepare 8 copies.
 For sales transactions, prepare an Acknowledgement
Receipt of the amount received by the seller. If the seller
is a real estate developer or a real estate dealer who is
habitually engaged in real estate, the seller can issue an
Official Receipt.
 Make sure the deed indicates the unique Tax
Identification Number (TIN) numbers of the parties
involved. Important: the spelling of the names on the
deed of conveyance, the name on the Bureau of Internal
Revenue (BIR) TIN, and on the identification documents
should be the same; the signature on the deed of
conveyance and on the IDs should be the same.
 Both the Deed of Conveyance and the Acknowledgement
Receipt must be notarized.
  Why prepare 8 copies? Here’s the distribution
breakdown:
1. Notary Public
2. Seller
3. Seller’s Licensed Real Estate Broker
4. Buyer
5. Buyer’s Licensed Real Estate Broker
6. Copy for submission to the various government
agencies (Bureau of Internal Revenue, LGU
Treasurer’s Office, Registry of Deeds, LGU
Assessor’s Office)
7. Copy for the Condominium Corporation or
Homeowner’s Association
8. Copy as Reserve
2. Photocopies of IDs of all signatories in the deed; all photocopies
must have 3 signatures of the owner of the ID; IDs are called
“competent evidence of identity” and are defined as a “current
identification document issued by an official agency bearing
the photograph and signature of the individual”. Examples:
Valid Passport, Valid Driver’s License, Valid license cards issued
by the Professional Regulations Commission, etc. Important: Do
not use expired IDs.
3. Official Receipt of the Notary Public for the notarization of the
deed.
4. Certified True Copy of the Title (Get 3 copies.) You will get this
from the Registry of Deeds that has jurisdiction over the property.
5. Certified True copy of the latest Tax Declaration. When you
request for the certified true copies of the latest Tax Declaration
indicate that the request for the copies are for “BIR Purposes”.
Please take note that there are separate tax declarations for the
land and for the improvement (ex. house, building). The Tax
Declaration is issued by the Assessor’s Office of the city or
municipality where the property is located.
6. Tax Clearance – Issued by the Office of the Treasurer of the city or
municipality. This certifies that the Real Property Taxes for the
property, both the land and improvements, have been paid.
Requirements to get a Tax Clearance:
 Latest Tax Declaration
 Latest Official Receipts of Real Property Tax payments
 Previous Tax Clearance (if any)
 Notarized or Apostilled SPA and valid ID if the requesting
party is not the registered owner
7. Clearance from the Homeowners Association (HOA) if the
property, whether lot only, house and lot, lot with building, is
located inside a subdivision or Management Certificate if the
property is a condominium unit. Both the HOA Clearance and
 Management Certificate prove that the seller has settled all
HOA/condo dues for the year. The certificate also indicates if the
property has been leased. Note: Have this certificate notarized.
8. Marriage certificate (for married sellers and buyers)
9. Birth certificate (only when applicable). This is needed in cases of
Deed of Donation to prove the relationship between donor and
donee or Extra-Judicial Settlements to prove the relationship
between decedent and heirs.
10. Certificate of No Marriage (Cenomar) (only when applicable).
Needed if seller or buyer is single. Please take note that the
Cenomar is valid only for six (6) months from its issuance by the
Philippine Statistics Authority (PSA)
11. For lots-only sale: Certificate of No Improvement. Secure this
from the Assessor’s Office of the city or municipality
12. 3” x 5” color photos of the property frontage or facade
 Land and House – Photo showing the front outside of the
house including the house number.
 Condominium – Photo showing the building with the
building name visible. Photo of the unit door with the
door number visible.
13. Location map – just print a Google Map pertaining to the
property.
14. Owner’s Duplicate Copy of the Title
 Transfer Certificate of Title (TCT) – for land-only or house
and lot or lot with improvement
 Condominium Certificate of Title (CCT) – for a residential
condominium, office condominium, or parking unit
15. Special Power of Attorney to Process the Title Transfer – if
someone else shall process your title transfer. This SPA shall be
required by the BIR, LGU Treasurer’s Office, Registry of Deeds,
and LGU Assessor’s Office. Important: It should be signed by
the SELLER.