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Deutsche Post
Customer Portal -
User Manual
August 2019
FOR INTERNAL
PUBLIC USE
Content
1. Initial Login
Content
5. PACKET RETURN
5.1 Create order and prepare labels
5.1.1 Generate a return label while creating a single item
5.1.2 Upload eFile to generate multiple return labels Product specific
5.2 Create a stand-alone return label functions
5.3 Generate a return label upon request linked to an outbound item
5.4 PACKET RETURN status updates
5.5 Origin countries available for PACKET RETURN
6. Reporting
6.1 Create item based reports
7. Customs regulations
7.1 Changes in the Universal Postal Union (UPU) system for mail items containing goods
7.1.1 Major decisions and implications for Cross-Border Mail
7.1.2 Definition of ‘small packets‘
Content
8. Appendix
8.1 How to create an eFile
8.1.1 Create import file using a text editor
8.1.2 Using MS Excel to open csv files without reformatting data
01
Initial Login
FOR INTERNAL
PUBLIC USE
1. Initial login
Acceptance
Activation Activation Initial Initial Change
Terms Homepage
email link password login password
of Use
Click on Login
1. Initial login
Acceptance
Activation Activation Initial Initial Change
Terms Homepage
e-mail link password login password
of Use
1. Initial login
Acceptance
Activation Activation Initial Initial Change
Terms Homepage
e-mail link password login password
of Use
1. Initial login
Acceptance
Activation Activation Initial Initial Change
Terms Homepage
e-mail link password login password
of Use
02
Navigation
Home
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documents like an user manual
Overview
• View submitted & saved shipments
• Search shipments by AWB number
• Open shipment details
• Edit saved shipments
Ship
• Create order and prepare labels
• Single items
• Multiple items via eFile
• Data upload of prelabeled items for
track & trace
Shipment Preparation
Summary: View and edit saved
orders. Click the pencil icon to
continue editing
03
Legend:
• Customer reference: Order no.
or barcode ID of the item.
After clicking on
Continue you can print the
label(s) for the item(s)
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*Please note that this option will only be available if you are certified to create your own labels.
*Please note that this option will only be available if you are certified to create your own labels.
04
Option A:
You can enter the AWB No. in the
field Search Shipments to search
a shipment. Click on Clear, if you
need to search additional
Option A
shipments
Option B:
Option B You can choose the AWB No.
from the summary directly.
Search Items
Option A:
You can enter the AWB, barcode,
reference etc. in the Search
items field. Click on Clear,
if you need to search further
Items.
Option A
Option B:
Option B You can find the matched barcode
from the summary directly.
Click on Search now under
search items to open the
summary of your return items*
*Please note that this option will only be available for PACKET RETURN customers. For more instructions please refer to section
5.
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Option A:
You can enter the barcode,
customer referecence or name in
the field Search Return Labels
to search required item. Click on
Option A Clear, if you need
to search further items
Option B
Option B:
You can choose the AWB No.
from the summary directly.
Delivered:
The item has been delivered.
*Please note that the number of track events might differ between products and destination countries.
05
PACKET RETURN
FOR INTERNAL
PUBLIC USE
The PACKET RETURN labels can be printed with the PACKET PLUS label printing function. With this method you can
directly send the order shipment including the return label.
Click continue to be
guided to the next step, Print
item labels.
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A. Pickup by DGM
B. Scheduled Pickup
C. Pickup by Express
D. Dropoff by Customer
A stand-alone PACKET
RETURN label can be generated
for outbound items that where
sent via DHL or another service
provider.
A return label can be generated upon your customer‘s request. The label can be generated from an outbound item that was
sent to your customer previously.
Go to the search section
Print label
Alternatively, select a single outbound item of a shipment via shipment “Details“ in the overview section.
Details
When you click on the TraceIT
link of an item you will be lead to
the return item status details
PACKET RETURN is available for 24 countries in the European Union. Only for these countries a PACKET RETURN label
can be generated. The return icon of an item that is sent to a country not supporting PACKET RETURN will be displayed in
grey.
06
Reporting
FOR INTERNAL
PUBLIC USE
07
Customs regulations
FOR INTERNAL
PUBLIC USE
At the Universal Postal Union (UPU) Congress in Istanbul in September 2016 the UPU has introduced the
following customs and security requirements for all mail items containing goods.
• Reorganize current UPU portfolio into two products: Documents and Goods (effective as of
Jan, 2018)
− Key change: all mail items containing goods will be moved out of Letter Post and defined as ‘small packets’.
Therefore these items will be remunerated as E-format, regardless of actual dimensions and weight
• Advance electronic data filing for all mail items containing goods, so called ‘small packets’
(effective as of July, 2018)
− To ensure quick and consistent customs clearance
− Electronic advance data (EAD) mandatory on all postal items containing goods
The UPU has decided that effective as of Jan 1, 2018, all mail items containing goods will be defined as
‘small packets’.
Goods Classification
All shipments which consist any tangible and movable object other than money, including objects of merchandise
CD and DVDs storing commercial music, software or movies. Magazines carrying CD/DVDs or samples enclosed in the
publication.
Please note, magazines, books and CDs/DVD containing personal data (personal pictures) can still be sent as P and G
formats.
Small packet
Regulatory basis Letter Post Regulations
Customs declaration CN 22 - optionally CN 23
Weight 0-2 kg
Remuneration between Posts Terminal Dues
CN 31 letter bill/CN 34, CN 35
Dispatch bill/receptacle label or CN 36 receptacle labels
A 13-character S10-format
Barcoded item identifier barcoded item identifier
Please note the unique S10 barcode included into UPU label standards for small packets is advisable in anticipation of
future security and customs requirements for electronic data.
08
Appendix
FOR INTERNAL
PUBLIC USE
Problem
I want to upload shipment data to Deutsche Post Customer Portal and I am using a simple text editor to create the import file.
Solution
The best way to start is using the eFile template provided by the Deutsche Post Customer Portal. The template already uses the
desired file format and encoding needed for a successful data upload. The following step-by-step guide depicts the solution in detail:
After pressing upload, the portal will start the upload and checks the eFile for proper structure and valid content.
If the file upload is processed correctly the message box closes and you can proceed to the next step.
If the data is incorrect or content is missing, the message box will tell you so in case of prelabeled items or the table will show the
faulty item that needs further manual correction in red.
Problem
One caveat when using a CSV file to record your form's data: it's important not to allow commas/semicolon in user entered form fields, since a
comma/semicolon will be interpreted as a column when the csv file is created.
The csv data needs to be converted into an organized and editable spreadsheet format. Since Microsoft Excel is the most common spreadsheet
application, this presents a challenge since Excel decides on its own how to format data when opening a csv file. This is not desirable since the data
integrity can be compromised. For example Excel usually truncates numbers over 15 digits, and may convert entries with dashes or slashes to date
or time formats.
Solution
The following steps are intended to ensure that Excel opens your csv file without changing your data.
Note: This procedure is for Windows XP and Excel 2003. The process may vary slightly with other software.