letter Practice 1

, � - � - - ' � .. . --,

Complete the sentences in this letter. Use the words below.

approximately confirm forward rooms

available conversation possible take place

!-i£qci8oon
Bectrlcal Engineering
55 Lakeshore Drive
Chicago, lL 60603

June 1 1 , 20-

Ms. Joanne Way

Cal iforni a Convention and Trade Center
1 5 5 Figueroa Street
los Angeles, CA 9 1 3 3 5

Dear M s . Way:

In o u r telephone (1 ) rooms th is morni ng, we d iscussed the upcom ing

convention of the Assoc iation of Electrical Engi neering. I want to (2) confirm
______

the fo l l owi ng information.

The conference w i l l (3) take place

______ December 3-4. We expect
(4) approximately 700 engi neers and exhibitors to attend the conference.
We w i l l need one l arge hall for the welcome speech and fifteen break-out
(5) possible , each with a 50-person capacity. Overhead projectors and
computers should be (6) available for each roo m.

Wou ld it be (7) conversation

______ for you to provide a formal l u nch on the fi nal day of
the conference? I f so, please fax the menu selections to me before Friday.

I al so look (8) forward to receiving you r price esti mates by next Monday.

Please call me if you need additional i nformation.

Si ncerely,

John Onal
Events Manager

1!.; Unit 3
I
. Letter Practice 2.
Frank Feder sent a letter requesting a service. The shaded boxes show ten
places where he made errors. Write the correct word or punctuation above
the errors.

.I.
That's
I Good; Business., �
CA stands for
...
The abbreviation
Help the Ocean
California. As a
general rule, do ; ..
2601 Ocean P",.k Avenue
S.m' Monic.., CA 90405
not use
abbreviations in February 23, 20-
the body of a business letter.
A U.S. state name in the
inside' address and on the
Ms. Rachel Glass
envelope are exceptions. A Sunburst Conference Planning
list of these abbreviations is P. O. Box 6 1875
on page 1 37. Monterey, CA 93940

(1 ) Dear Ms. Glass ;

(2) We were hold our annual meeting from May 2-5. held

(3) r would like to recieve information about your meeting locations. confirm

(4), (5) It will be twenty-five executives coming from around the world. While our

(6) will hold meetings during the day, we want to scheduled some outdoor our meeting will be
hold
(7) activities. Because our organization is dedicated on the health of our

oceans, perhaps some event on the water could be arranged? Moreover,

(8) Please to my attention send the materials at the above address. I will be

leaving for a business trip on March 3, so r would like to receive the

materials before r leave. send to me

(9) r look for to hearing from you. look forward to

( 1 0) Sincerely : X

franK.. fe..de..r

Frank Feder
Director of Operations

Requesting a Service �
Letter Practice 3
� '" � M, ' >. � � w
:. • \

Jan Turner, a meeting planner at Arrowhead East Conference Center, has kept a
log with informatio n from the letters req uesting a service. P retend that you are the
assistant to one of the contact people below. Use the information in the log to
write a letter requesting service. Remember to put your initials at the bottom of
the letter after the contact person's initials.

,
That's Hanoi Star

I Gooc{; Business .,
Company WRTG Radio
Contact Person Mary Smith Le Ngo Quang
Before reserving . .. .. Address 1 Longman Plaza 1 4 Thuy Khue
a meeting White Plains, NY 1 0606 Tay Ho
place, you or ' Hanoi, Vietnam
someone from E-mail m_smith @wrtg.com Inq @ hanoistar.net
your company
should Phone 91 4-555-81 00 84-4-971 -2282
personally check out the Fax 91 4-555-8765 84-4-971 -2285
facility. Brochures and Web Event Dates Sept. 1 5-1 7 Oct. 5-1 0
sites can be misleading.
Number of Attendees 50 1 000
Rooms Required
Large 5
Small 5 25
Audiovisual Equipment
Computer Projection System 5 5
Microphone 5
Speakers 5
Slide Projector 10
Overhead Projector 10
MonitorNCR 5 25
Equipment
Tables: 6' rectangular 1 0 per large room
Tables: 4' round
Podium 5
Flipchart 5 25
Catering: Dates/Number of People
Lunch Sept. 1 7/50
Dinner Sept. 1 6/50
Breaks Sept. 1 6 p.M.l50

Words and Expressions to Know

Look at this list of words and expressions that were used in the unit. Their definitions are in the glossary
at the end of the book.

accommodate confirmation look over rate see (find out)

confirm fax projected reserve

.� U n it 3