Activity Sheet Number Task Name Check?

Activity Sheet 1 Funny Letterheads

Activity Sheet 2 Smelly Socks Letter Layout
Activity Sheet 3 Brad Pitt Modelling Company Letter Layout
Activity Sheet 4 Nice Lawn Letter
Activity Sheet 5 Haddington Grammar Letter
Activity Sheet 6 Edinburgh Zoo Task – Practicing Formatting
Activity Sheet 7 X Factor Rehearsal– Practicing Formatting
Activity Sheet 8 School Memorandum
Activity Sheet 9 Corrections Task 1
Activity Sheet 10 Corrections Task 2
Activity Sheet 11 Corrections Task 3
Activity Sheet 12 Pension Memorandum
Activity Sheet 13 Advanced Corrections Task
Activity Sheet 14 Advanced Letter

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In this task you are required to write interesting and colourful
letterheads for the following companies. A letterhead should
contain information on the company. You can invent a slogan for
the company as well as finding pictures on the internet or clip
art to go along with it.

1. You should open up a new Word Processing document and

type the following piece of text. You should change the style,
size, colour and alignment of the font.

Smelly Socks Laundry

14 Reeking Street
Pegonnose Town
ML5 TRY
WEB: www.smellysocks.co.uk
Telephone: 01698 453645

Your letterhead for this fancy dress company should take up

no more than ¼ of the page and may look something like this.

Save this file as

Smelly Socks in your
Word Processing
folder.

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2. You should now open up a new Word Processing document and
complete the letterheads below using relevant images and font
styles.

Brad Pitt Modelling Company

103 Yirface Street
Bagonface Town
GL4 3RT
WEB: www.modelface.com
Telephone: 0141 273 4576

Nice Lawn Gardening Company

123 High Tower Street
Hamilton
ML3 5RF
WEB: www.nicelawn.com
Telephone: 01698 34843490

Save these files as

Modelling Company
Letterhead and Nice
Lawn Letterhead in
your Word Processing
folder.

4. If you have time you should make up your own letterhead for
a company of your choice. Give this letterhead a suitable name
and save it in the same folder as the other 3 letterheads.

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In this task you are going to write a letter from the Smelly
Socks Laundry company. You should follow the steps below to
complete this task.

1. Open up the Smelly Socks Letterhead you created in the

last task

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2. Key in the letter exactly as shown below

14 Reeking Street
Pegonnose Town
ML5 TRY
WEB: www.smellysocks.co.uk
Telephone: 01698 453645
>2LS
IA/SP A reference is made up by the
person signing the letter and your
>2LS own initials
28 August 2008
>2LS
Mr C McAlpine Always key the date in
full
21 Main Road
BOTHWELL Town is always
ML3 5RD capital letters within
>2LS the address
Dear Mr McAlpine
>2LS
We have some very bad news for you. We have recently appointed a new
member of staff and they have unfortunately dyed all of your shirts green.
There was some kind of mix up with a green sock going into the wash
with all of your shirts.
>2LS
We regret to inform you that we will not replace these shirts as you did
not take out the insurance on the shirts when you booked them in with us.
>2LS
If you would like more information do not hesitate to contact us as we
would be absolutely delighted to go into more depth. You can collect
your shirts from us any time that is appropriate. Please be reminded that
we still expect to be paid in full and you owe us £29.99 for the cleaning
service.
>2LS
Yours sincerely When you know the person’s name i.e. Mr…..
then you should close the letter with Your
>6LS ssincerely.

Mr I Arthur We leave 6LS here so that there is space for the

Shop Manager signature

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3. You should now proofread your work carefully and spell
check the document by clicking on Tools then selecting Spelling
and Grammar

4. Insert your name and Smelly Socks Letter in the footer

5. Print you completed letter and submit for marking

Save this file as Smelly

Socks Letter in your
Word Processing folder.

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In this task you are going to write a letter from the Brad Pitt
Modelling Company.

1. Open up the Modelling Company Letterhead you created in

the last task

2. Key in the letter exactly as shown below

>2LS
IA/SP A reference is made up by the
person signing the letter and your
>2LS own initials
28 August 2008
>2LS
Mr H Haggarty Always key the date in
full
9 Cliff Street
GLASGOW Town is always
G12 5RD capital letters within
>2LS the address
Dear Mr Haggarty
>2LS
We recently received photographic samples from your manager and
would like to invite you into the studio for a photo shoot. Could you
please come to our head office in Bagonface Town on the 8th of October
for the shoot.
>2LS
We would like to remind you that our models are all paid their travelling
expenses and this can be claimed back when you attend the shoot.
>2LS
It is important to be dressed appropriately on the day so could you please
make sure you are wearing a black suit. You will be photographic with a
number of live animals, including lions and tigers, on the day so please
do not wear any red clothing. We look forward to meeting you on the
day.
>2LS When you know the person’s name i.e. Mr…..
then you should close the letter with Your
Yours sincerely sincerely.
>6LS
Mr I Arthur We leave 6LS here so that there is space for the
signature
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Shop Manager
3. Proof read and spell check the document

4. Insert your name and Modelling Letter in the footer

5. Print you completed letter and submit for marking

Save this file as

Modelling Company
Letter in your Word
Processing folder.

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In this task you are going to write a letter from the Nice Lawn
Gardening Company. You are not going to get a framework for
this letter and need to remember the layout from previous
letters.

1. Open up the Nice Lawn Letterhead you created in Activity

Sheet 1

2. Set the left and right page margins at 2.5 cm

3. Insert a suitable Reference under the letterhead

4. Insert a suitable date for the letter

5. Key in the letter as shown below (Remember to space the

letter out in the same fashion as previous letters)

The Manager
Wimbledon Tennis Club
LONDON
SW13 2RD

Dear Sir

We have opened up a company that relays and prepares lawns in your

area. We see from our records that you have 18 lawn tennis courts and are
wondering if we could be of assistance to you. Our lawns are of the finest
quality and we can even install sprinkler systems for the grass.

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In addition, to the lawn service we supply some of the finest fertiliser to
promote flower growth. We even lay flower beds and have a specialist in
topiary.

If you would like any further information please do not hesitate to contact
us and we will send out our resident gardener Mr McGowan to give you a
more formal quote. Thanks in anticipation of your support.

Yours faithfully
Mr B Weed
Company Director

6. Proof read and spell check the document

7. Insert your name and Nice Lawn Letter in the footer

8. Print you completed letter and submit for marking

Save this file as Nice

Lawn Letter in your
Word Processing folder.

11
In this task you are going to write a letter from Jim Foy at
Haddington Grammar asking the Chief of Police if he would be
interested in coming to the school to see the good initiatives
we have in place.

You are not going to get a framework for this letter and need
to remember the layout from previous letters.

1. You should open up a new Word Processing document and

type the following piece of text. You should change the style,
size, colour and alignment of the font. (Use Dafont if you like
and add relevant images to the letterhead)

Haddington Grammar School

Auchincuddle Road
Haddington
ML56HY
WEB: www.haddington.gov.uk
Telephone: (03455) 345 777

2. Insert a suitable Reference under the letterhead

3. Insert a suitable date for the letter

4. Key in the letter as shown on the next page (Remember to

space the letter out in the same fashion as previous letters)

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The Chief of Police
Strathclyde Police Headquarters
Pitt Street
GLASGOW
G34 5TF

Dear Sir

I would be delighted if you could come to the Haddignton Grammar

School to see the number of good initiatives we have in place at the
school. The head teacher Mr Jones would be delighted to welcome you to
the school.

We have progressed very well over the last few years and have taken a
number of young people on outward bounds courses. In addition, a
number of trips to Blackburn have been successfully completed. On these
trips, pupils attend their football academy and then go and watch a
Premiership Match.

We would be delighted to welcome you on the day and will supply you
with a delicious meal at our school canteen.

5. Key in the correct closing statement to the letter

6. Proof read and spell check the document

7. Insert your name and Police Letter in the footer

8. Print you completed letter and submit for marking

Save this file as Police

Letter in your Word
Processing folder.
13
In this task you are going to write an information sheet for
Edinburgh Zoo. You will be developing the following skills.

 Set up the left and right margins of the page

 Practice changing the font style, size and alignment
 Insert a standard paragraph from the Shared Area
 Practice using the Spell Check feature
 Set Tabs on a document
 Use the Find and Replace feature
 Insert a table

Follow the steps below to complete the task.

1. Open up a new MS Word document and set the following page

characteristics:

Paper size A4
Left Margin 2.5cm
Right Margin 2.5cm
Font Times New Roman
Size 14 point
Style Plain
Justification Full

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2. Type in the Heading EDINBURGH ZOO 2008 UPDATE. Make
the text size 14, bold and centre align it

3. Insert a standard paragraph saved on the shared area called

Ed Zoo 1st Paragraph.

4. Type in the next 2 paragraphs that are on the next page.

Correct any mistakes made using the spell-checker.

5. Set the tabs at 4cm and 8cm to lay out the opening time
information. Underline the Opening Times text.

6. Use the Find and Replace tool to find the word biggest and
replace with the word largest.

7. Insert the table at the bottom of the page, with 2 columns

and 8 rows.

8. Insert 3 relevant images to the information sheet

9. Your finished document should look something like this

EDINBURGH ZOO 2013 UPDATE

Welcome to Edinburgh Zoo, the biggest and most exciting wildlife attraction in
Scotland, committed to the highest standards of animal welfare, conservation and
environmental education. We are determined to make every visitor have a great time
in the zoo and go home extremely happy.
 
In just one day, you can meet over 1,000 wonderful animals, in our beautiful parkland
setting on the outskirts of Edinburgh. And you can also enjoy a wide range of visitor
facilities, from free Hilltop Safari rides to the top of the hill, children's play areas,
restaurants, gift shops and some of the biggest wildlife exhibitions you will ever see.
  
As we prepare for our Master plan, the planed re-development of Edinburgh Zoo over
the next 20 years, some disruption to the Zoo is unfortunately unavoidable.  At
present the Reptile House is closed and some of our reptiles have been re-housed off-

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show.  Please check with Reception on arrival for any further information you may
need.
 
Opening Times

Monday 9-5pm
Tuesday 9-5pm
Wednesday 9-5pm
Thursday 9-5pm
Friday 9-5pm
Saturday 10-7pm
Sunday 11-4pm

Members of Staff

Name Job Title

Doug Hughes Zoo Manager
Mike Jones Zoo Assistant Manager
Valerie Hill Chief Keeper
Jane Donoghue Reptile Manager
Melissa McDonald Mammal Manager
Jim Bone Bird House Manager
Hugh Collins Attractions Director

Save this file as

Edinburgh Zoo in your
Word Processing folder.

16
In this task you are going to write an information sheet for All
the X Factor competitors coming to their rehearsals in
Glasgow.

In this task you are going to practice the following skills

 Set up the left and right margins of the page

 Practice changing the font style, size and alignment
 Insert a standard paragraph from the Shared Area
 Practice using the Spell Check feature
 Set Tabs on a document
 Use the Find and Replace feature
 Insert a table
 Inserting relevant images
 Setting your own text styles
 Changing the Line Spacing of the document

Follow the steps below to complete the task.

1. Open up a new MS Word document and set the following page

characteristics:

Paper size A4

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Left Margin 2cm
Right Margin 2cm
Font Comic Sans
Size 14 point
Justification Full

2. Type in the Heading WELCOME TO THE X FACTOR

GLASGOW AUDITION. Make the text size 18, bold, underline
and left align

3. Insert a standard paragraph saved on the shared area called

X Factor Paragraph.

4. Type in the next 3 paragraphs that are on the next page.

Correct any mistakes made using the spell-checker.

5. Set the tabs at 6cm and 10cm to lay out the 2 groups of
competitors.

6. Use the Find and Replace tool to find the word happy and
replace with the word delighted.

7. Insert the table at the bottom of the page, with 2 columns

and 4 rows.

8. Insert 3 relevant images to the information sheet

9. Your finished document should look something like this

WELCOME TO THE X FACTOR GLASGOW

AUDITION

I would just like to give a warm welcome to all the competitors

who have come out today to audition for this year’s X Factor.
We are happy to have so many people coming out on this wet

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day. As you know the competition is fierce and you will have to
be at your best in order to succeed in this year’s competition.

You should be aware that we have a new judge this year, with
Girls Aloud band member Cheryl Cole assisting us in the judging
process. When you enter the room please stand on the X
marked on the middle of the floor and we will tell you when to
commence singing.

We have split all the competitors into 2 groups with the first
group taking part in the morning auditions and second group
taking part in this afternoons audition. We have made a note of
the groups below.

If you are in the afternoon group, we have put on a buffet

lunch in Conference Room 1 for all of our competitors. We
apologize for making you hang around for the whole day but
this is just part of the audition process. I would just like to
wish you all the very best of luck.

Competitor Groups

Hugh Bane Mike Reid

Doug Hughes Bev Jones
Mary Millen Helen Boyd
Bert Humber Alison Arthur
David Louise Susan Davis
Judges

Simon Cowell
Louis Walsh
Danni Minogue
Cheryl Cole

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 Save this file as X
Factor Audition in your
Word Processing folder.

So far we have learned how to create letterheads, practice

letter layouts and have developed our Word Processing skills
creating the Edinburgh Zoo Information Sheet.

In this task we are going to write a Memorandum. Unlike

letters, Memorandums are used when sending information
between 2 people within the same organisation, for example Mr
Douglas communicating with Mr McGowan.

1. Open up a new Word Processing document

2. Key in the Memorandum exactly as shown below

MEMORANDUM
>3LS
To: Jean Hughes (Catering Manager)
>2LS
From: Mr C Douglas
>2LS
Date: 1 September 2009
>2LS
Subject: Meals on a Friday

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>3LS
I would just like to inform you that we are having a visit from
Gordon Brown on the 5th of October. He will be coming to the
school for the full day and we would like you to prepare a
buffet lunch for him on the visit.
I have had a phone call from his secretary and he has told me
that his favourite food is sausage rolls so could you make sure
these are available on the day. In addition, he likes to drink
Fanta Zero so could you order a lot of this in as well. Thanks
very much.

Save this file as School

Memorandum in your
Word Processing folder.

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An important area in Word Processing is to be able to make
corrections to documents. In this task we are going to type up
the letter below and make the changes that are stated.

1. Open up a new Word Processing document

2. Type out the following letter making the relevant changes

that are stated

Save this file as

Corrections Task 1 in
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your Word Processing
folder.
In this task we are going to type up the letter below and make
the changes that are stated.

1. Open up a new Word Processing document

2. Type out the following letter making the relevant changes

that are stated
Save this file as
Corrections Task 2 in
your Word Processing
folder.

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In this task we are going to type up the letter below and make
the changes that are stated.

1. Open up a new Word Processing document

2. Type out the following letter making the relevant changes

that are stated

Save this file as

Corrections Task 3 in
your Word Processing
folder.
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In this task we are going to practice Memorandum in
preparation for our End of Unit Word Processing assessment.

1. Open up a new Word Processing document

2. Key in the Memorandum exactly as shown below

3. Insert the relevant line spacing throughout the document

MEMORANDUM

TO: All Staff

FROM: Personnel Officer

SUBJECT: Staff Pension Scheme

Date: Todays

I am now able to inform you that the new Employee Pension

Scheme has been put before the council and it has accepted
the proposals as they stand. This means that the scheme will
now come into operation at the beginning of March. If you do
not require any further details or assistance in completing the
proposal form please do not hesitate to get in touch with me.

Save this file as Pension

Memo in your Word
Processing folder.

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This task is going to be good practice for the End of Unit
Assessment task that you will be completing in the near future.

1. Type out the following letter making the relevant changes

that are stated

Save this file as

Credit Corrections
in your Word
26 Processing folder.
This task is final practice for the End of Unit Assessment task
and will practice writing letterheads and letter layouts.

1. Open up a new Word Processing document

2. Create a letterhead for the following company using relevant

images and text

The Bank of Hamilton

Main Street
Hamilton
ML3 6TF
Web: www.bankofhamilton.co.uk
Phone: 01698 434567

3. Insert a relevant reference and date and complete the

letter with the correct line spacing and closing statement

WF/Own Initials

Today’s Date

Brown and White plc

39Dundyvan Road
GLASGOW
G2 3YG

Dear Sir

We note that your account with us is overdue, and we must ask you to let us have
settlement within 7 days.

You will realise that we have been very patient in allowing you such a long period of
credit, but if your cheque does not reach us within the time stated, we shall have no
alternative but to place the matter in the hands of our solicitors

Yours _____________
Save this file as
Credit Letter
Revision in your
27 Word Processing
folder.
W Fletcher
Credit Controller

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