Working Session with The Director General, Saint James Holdings, Dr ASHU.

Date ___________, Time ___________

TOPIC: Structuring And Reorganizing All The Companies

THEME: Increase Productivity And Profitability While Minimizing Loses

ATTENDEES: DR ASHU, MBU EVENICE, SUH RACENDYL, EVARISTUS NDOH.

MEETING AGENDA

1- Adoption of Meeting Agenda

(Additions to proposed topics or elimination of proposed topics)

2- Introduction of Meeting Purpose (By Evaristus)

3- A word of approval and go ahead from the Director General

4- Presentation of the proposed company structure or organigram for review and adoption

5- Explanation of the importance of appointing department heads in the structuring process (By
Evaristus)
6- Appointment of the different department heads by the Director General with proposals and
recommendations from the attendees

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7- CRUCIAL AND URGENT ELEMENTS TO LOOK UPON

A – INVENTORY

- Discuss what approach to use for carrying out the inventory

- How frequent should inventory be done
- How to reduce loses on expired drugs
- How to efficiently order
- How to efficiently control deliveries of ordered medication and their entry in stock
- How to prevent inventory theft
- Establish procedure for inventory control and stock management.

B – PHARMACY CODES

- How to attribute codes to personnel

- Which personnel(s) special access codes at to what access level
- How often should high level access codes be changed

C – FINANCES

- How to effectively control Caisse

- How to prevent cashflow loses through theft
- How to restructure finances for optimal output
- Plans to have a special company bank account with support funds (funds to assist employees,
Compensations for employees, retirement benefits, etc.)
-

8 – Company Archives

- Find someone responsible for managing company archives

- Decide on what archiving method to use (Cloud base or through Hard Drives)
- Decide on how to classify archives

9 - Work on Company’s internal rules and regulations

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 A- Staff Regulations, rules and instructions (duties and obligations as well as basic rights)
B- Code Of Conduct (Professional values and culture the company wants to promote and uphold)
C- Ethical Principles (Impartiality, Honesty, Correctness and Transparency, Confidentiality and
personal Integrity)
D- Occupational safety and health protection at work
E- Asset Protection (Company resources, Intellectual property, Confidential Information,
Misappropriation of company property, Use of company Software, Use of electronic devices)
F- Relationship With Third Parties (Clients, Customers, Suppliers, Partners, Political Parties, Trade
Unions, Associations and other Representation Bodies)

10 - Other Matters

11 – Conclusion

END OF WORKING SESSION

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