Republic of the Philippines

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT

A. Francisco Gold Condominium II, EDSA corner Mapagmahal St., Diliman, QUEZON CITY
Telephone Number 925.11.48 • 925.88.88 • 925.03.32
www.dilg.gov.ph

MEMORANDUM CIRCULAR
NO. 2013-____

TO ALL CONCERNED GOVERNORS, CONCERNED MUNICIPAL

MAYORS, DILG REGIONAL DIRECTORS, DILG PROVINCIAL
DIRECTORS, CONCERNED DILG MLGOOS, AND OTHER
CONCERNED

SUBJECT POLICY GUIDELINES IN THE PROVISION OF POTABLE WATER

SUPPLY UNDER THE 2013 SAGANA AT LIGTAS NA TUBIG SA
LAHAT (SALINTUBIG) PROGRAM AND BOTTOM-UP PLANNING
AND BUDGETING (BUPB) PRIORITY LGUs

I. BACKGROUND

The Government continuous to implement the Sagana at Ligtas na Tubig sa Lahat

(SALINTUBIG) Program to pursue its commitment to provide water particularly for
the poor and waterless communities. Recently, it has adopted the Bottom-Up
Planning and Budgeting (BUPB) approach in identifying and prioritizing funding for
poverty reduction projects including water supply projects. These initiatives aim to
contribute to the attainment of the goal of providing potable water to the entire
country and the targets defined in the Philippine Development Plan 2011-2016,
Millennium Development Goals (MDG), and the Philippine Water Supply Sector
Roadmap (PWSSR) and the Philippine Sustainable Sanitation Roadmap (PSSR).
Grant financing and capacity development programs under these initiatives aim to
increase access to water and sanitations services in target areas and improve
capacities of the LGUs and water service providers in planning, implementation
and operation and management of water supply facilities in a sustainable manner.

The Department of the Interior and Local Government (DILG) remains as the lead
agency in the implementation of the 2013 SALINTUBIG Program and the BUB
approach. The Department executes these initiatives through its Office of Project
Development Services (OPDS), in partnership with the DILG Regional Offices
(ROs) and the target Provinces and Municipalities as implementing partners.

DILG has been appropriated a total of One Billion Eight Hundred Ten and Nine
Hundred Thirty Thousand Pesos (PhP 1,810,930,000.00) for the implementation of
the SALINTUBIG Program and priority water supply projects identified through the
BUPB approach under the 2013 General Appropriations Act (GAA). Funds shall
be used for the Project Operations/Capacity Development and for the Infrastructure
Investments.

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II. IMPLEMENTING GUIDELINES

1. Purpose and Scope

The Guidelines contained herein prescribe the strategies, procedures, roles and
responsibilities in the implementation and management of the 2013 SALINTUBIG
Program and BUB priority water supply projects in the target municipalities.
These shall guide the concerned DILG Offices and staff involved in Program
implementation.

2. LGU Beneficiaries

All LGUs must be awardees or must comply with the DILG’s Seal of Good
Housekeeping (SGH) Policy.

a. Under the Salintubig Program: 63 Waterless Municipalities, 40 RHUs or

birthing clinic facilities, 5 resettlement areas and 73 Waterless Thematic
Area: poorest waterless barangays with high incidence of waterborne
diseases (See Attachment A for List of Priority Areas);

b. Under the BUPB: 347 priority areas with identified need for water supply;

3. Capacity Assessment of Beneficiaries

a. The DILG through the OPDS and DILG-ROs shall assess the technical,
financial, and institutional capacities of the target LGUs. Assessment shall
be undertaken through surveys, interviews and workshops with the key
functionaries of the LGUs and concerned entities.

b. Results of the assessment shall determine the implementation modalities

of the water supply projects and the provision of capacity development
interventions described in Section II.7 of these Guidelines.

4. Requirements for Availment of Program Assistance

a. Sangguniang Resolution authorizing the Governor/ Mayor to sign the

MOA duly passed by the Sangguniang Panlalawigan/Bayan;

b. Memorandum of Agreement (MOA) forged between the LGU and DILG

Regional Offices (See Attachment B for pro forma template);

c. Partnership MOA forged with the Civil Society Organizations (CSOs)

including but not limited to the Non-Government Organizations (NGOs),
Private Volunteer Organizations (NGOs), and Civic Organizations (COs) to
promote private-public partnerships in implementing and monitoring the
water supply systems. These private sector groups shall be nominated by
the DILG Field Offices; and

d. Creation of a Municipal WATSAN Council which shall be composed of the

Local Chief Executive as the Head, the Engineer, Planning and
Development Coordinator, Accountant, Treasurer, Budget Officer; SB for
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 Appropriation or Infrastructures, DILG Field Officer, and representative/s
from the local CSOs. The function of the WATSAN Council is to formulate
and establish policies and plans of the LGUs on Water and Sanitation
Sector.

Further, the LGU shall establish a Municipal Project Management Unit

(PMU) serving as the project management team by ensuring that the
respective offices comply with the project policies and requirements. To
ensure the leadership within the organization, the Municipal Planning and
Development Coordinator or the Municipal Engineer shall serve as the
Project Manager. In case the Province serves as the Implementing
Partner, beneficiary municipalities shall be represented in the Provincial
WATSAN Council.

5. Program Components

a. Capacity Development

• Seminar-workshops and coaching and mentoring sessions for LGUs,

and Water Service Providers/Community Organizations. Areas for
capacity development include project orientation, planning and
engineering design, procurement, construction supervision, community
organizing, local water governance, and operations and maintenance.
Other relevant training may be provided, as required, depending on the
results of the technical and institutional assessment.

b. Eligible Infrastructure Projects

• Eligible projects shall include the following:

o Rehabilitation/expansion/upgrading of Level III water supply

systems iincluding appropriate water treatment systems;

o Construction/rehabilitation/expansion/upgrading of Level II and I

water supply systems including appropriate water treatment
systems and other alternaive technhnologies as may be found to be
the only feasible option (rain wter collection technology, ram pump
technology, cistern tanks, among others)

Eligible projects for grant and capacity development assistance shall include
those identified in Section II.2 of these Guidelines.

6. Project Implementation

a) Identification of the Projects

Projects will be identified through the conduct of the Water and Sanitation
Assessment. Projects shall be endorsed by the Local Development
Council and included in the Local Comprehensive Development Plan
(CDP), Local Development Investment Plan (LDIP), and Local Poverty

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 Reduction Action Plan (LPAP). In particular, for the BUPB, the reference
would be the LPRAP

b) Preparation and Submission of Project Proposals

Project proposals shall be prepared by the proponent LGUs using the

prescribed proposal template (see Attachment B for template) with
guidance from DILG. Proposals shall be officially submitted by the LGUS
to DILG-ROs through DILG Field Offices for review and approval.

c) Water Source Confirmation/Validation

DILG-ROs, in coordination with DOH and other pertinent entities as maybe

necessary, will confirm the quantity and quality of the water source. In
particular, the DILG-ROs will coordinate with the respective Center for
Health Development (CHD) of the Department of Health regarding the
water quality of the proposed water sources

d) Approval of Project Proposals

Approval of proposals by DILG-ROs will be based on completeness of

proposal templates and submission of necessary documents including
certification of approval of water source location.

e) Signing of MOA between the LGU and DILG-ROs

The DILG-ROs shall prepare the MOA for the project to be signed by the
concerned LGU and DILG-ROs. The signed MOA shall be one of the
prerequisites for the awarding of grant assistance to the LGUs. The MOA
together with the approved project proposal (including source
confirmation/validation), shall be one of the basis of release of the initial
funding

f) Preparation and Approval of Detailed Engineering Design (DED)

• In general, the Municipalities or Provinces are allowed to prepare the
DED by administration (in-house), subject that they are found capable
based on the Capacity Assessment to be conducted by WSSU-OPDS
and the DILG-ROs.
• For less capable Municipalities, the DILG-ROs with Technical
Assistance from WSSU-OPDS shall procure Consulting Services, The
DILG-ROSs shall reconstitute its TWG on BAC for this purpose to
include membership from OPDS-DILG. DILG-ROs may also sourced
the services to LWUA or water districts which have known capacities
for the task. Alternatively, DILG-ROs may engage the services of the
Provincial Government. Any existing engineering design shall be
subject to the review of the DED Consultant.
• The plans and specifications prepared by the DED Consultants shall be
submitted to DILG-ROs for review and validation. In coordination with
the LGUs, DILG-ROs shall approve the final DED.

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 • DEDs will not be required for projects costing below P 1 million; only
program of works including drawings and schematic diagrams shall be
submitted.

g) Procurement of Goods and Civil Works

• If undertaken by contract, civil works procurement shall adhere with RA

No. 9184 (Government Procurement Reform Act) and its IRR.
Procurement relative to water supply projects shall be the responsibility
of the Municipal Bids and Awards Committee (BAC) or the Provincial
BAC, as the case may be. The LGUs are allowed to engage the
services of Government Agencies including LWUA and Water Districts
using the Agency to Agency Memorandum of Agreement (MOA).

h) Construction of Civil Works

• The construction of water supply systems may be done by the

Municipality either by administration or by contract, subject to the
validation of the LGU capacity by DILG-ROS. As a general rule, for the
projects to be undertaken by administration shall be included in the
Annual Procurement Plan (APP) of the LGUs and the LGUs must have
a track record of having completed or supervised a project by
administration or by contract, with a cost of at least 50% of the project
cost and must have its own tools and construction equipment to be
used or have access to such tools and equipment owned by the
Government Agencies and Private Groups. The LGU shall designate a
Project Engineer to supervise construction activities.

• In case the Municipality is not capable, the DILG-ROs or the Provinces

may implement the projects by contract.

In conflict areas, however, the AFP Engineering Brigade shall be tapped to

implement the projects. As warranted, the implementation may also be
done by a CSO or Cooperatives in accordance with the requirements as
provided by RA 9184, which primarily depends on their financial proposals
and capacities and experience in implementing similar projects, DILG-
ROS shall enter into MOA with the said lmplementing Partners.

As warranted, the Municipalities or Provinces may also consider the

implementation using the Build and Design modality following the
Guidelines for the Procurement and Implementation of Contracts for
Design and Build Infrastructure Projects, Annex G of RA 9184, subject that
the DILG-ROs shall still review the DED.

i) Construction Monitoring

• Monitoring of construction activities will be the responsibility of the

Municipal Engineering Office (MEO) in close coordination with its
Municipal WATSAN Council.
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 • Progress monitoring of civil works will be based on the approved DED,
program of works and implementation schedule; reporting will done
consistent with the monitoring process and reporting system described
in Section V of these Guidelines.

• The DILG Region and the Field Offices together with the identified
CSOs shall closely monitor the projects.

j) Operations and Maintenance

• The Municipalities shall ensure the operation and maintenance, either

by operating and managing the completed facilities by administration or
by organizing a Barangay Water Works Association (BAWASA). For
LGUs who will opt to operate their water supply systems should adopt
governance reforms through the “ring-fencing” of utility accounts. They
may also turn-over the facilities to an existing Water Service Providers
e.g. or Cooperatives.

III. ROLES AND RESPONSIBILITIES OF THE KEY STAKEHOLDERS

1. DILG Central Office (CO)

• Prepare and issue policy guidelines for the implementation of Salintubig

and BUPB water supply programs
• Through the Office of Project Development Services- Water Supply &
Sanitation Unit (OPDS-WSSU), administer and manage the
implementation of the Salintubig and BUPB activities
• Provide advisory services and technical assistance to DILG-ROs in the
development, implementation and management, and operation of the
water supply systems and in the in the conduct of capacity development
activities for the LGUs and WSPs
• Coordinate with concerned government and other entities in the
implementation of the Salintubig and BUPB activities
• Conduct advocacy activities at the national and local levels
• Assist the DILG RO in the conduct of procurement for the Detailed
Engineering Design (DED) or engaging the services of other Government
Agencies.
• Through the Finance Management Service (FMS) , facilitate the release
of funds to DILG-ROs for Program operation and capacity development,
and to the Provinces/Municipalities for the implementation of their water
supply projects
• Prepare and submit financial status report on both initiatives
• Perform monitoring functions described in Section V of this MC. Submit
monthly accomplishment reports to DILG Secretary/Undersecretary for LG
and NAPC

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2. DILG Regional Offices (ROs)

• Take the lead in the overall implementation of the Program at the regional
level, particularly the administration of the infrastructure projects
• Facilitate the compliance of the LGUs with the Seal of Good
Housekeeping (SGH)
• Enter into MOA with Municipalities or Implementing Partners for
construction of water supply systems and capacity development activities
• Convene its special BAC with representatives from OPDS or Technical
Working Group (TWG) with representative from OPDS of procurement of
required goods and services
• Procure consulting services or engage services of Government Agencies
for the preparation of Detailed Engineering Design (DED) and program of
works for the LGUs
• Through the Project Development Management Unit (PDMU), take the
lead in the implementation of the capacity development activities
• Supervise the DED Consultants in the preparation of engineering designs
and program of works for the LGUs
• Review, validate and approve project proposals and DEDs submitted by
the LGUs
• Provide technical assistance to the LGUs during procurement and
construction
• Conduct inspection and validation of work accomplishments for the
release of funds for infrastructure investments
• Conduct advocacy activities in coordination with DILG-CO
• Utilize and liquidate funds for program operations or specific capacity
development activities in accordance with accounting and auditing rules
and regulations
• Submit liquidation reports and verified monthly reports of disbursement to
DILG-CO (Finance Management Service)
• Perform monitoring functions described in Section V of these Guidelines

4. Role of the Provincial Government

• Provide technical assistance to the Municipalities in preparing project

proposals or feasibility studies, and procurement and during construction
supervision
• As warranted, prepare the design and implement the water supply projects
of Municipal LGUs
• Participate in the capacity development of the recipient Municipalities
• As warranted, monitor municipal level project progress (physical and
financial)
• Attend meetings, conferences and forum related to project implementation
• Provide counterpart funds for the administrative cost that may be incurred
by the staff in the participation
• Perform monitoring functions described in Section V of these Guidelines

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5. Role of Municipal Government

• Organize the Municipal Water and Sanitation (WATSAN) Council thru an

Executive Order which is responsible in establishing the goal, vision, and
strategies for local water and sanitation sector, managing and monitoring
the implementation of water supply projects in the Municipality
• Organize the Program Management Unit (PMU) thru an Executive Order
which is responsible for overseeing the day to day activities of project
implementation and shall be headed by either Municipal Planning and
Development Coordinator or the Municipal Engineer to oversee the day-to-
day activities of the project implementation
• Prioritize poor communities without access to safe drinking water, with
high incidence of water-borne diseases, and high poverty incidence
which have shown interest to the project and have capacity to serve as
implementing partners
• Organize the beneficiary barangay/s for the gathering of data/information
during the preparation of proposals
• Prepare and submit project proposal and the necessary accompanying
documents to DILG RO through the DILG Field Offices
• Open trust account with any local depository bank of the Government for
account expenses
• Assist the DED Consultant or Agencies in the preparation of detailed
engineering design
• Provide technical assistance to other types of water service providers
(WSPs) such as water cooperatives, barangay water supply associations,
rural water supply associations, and private operators
• Comply with all the documentary requirements for the release of funds to
the municipalities such as the project proposal/ feasibility study and other
requirements thereafter for the succeeding releases
• lmplement the projects by administration or by contract in accordance with
the approved DED and Construction Schedule. In any amendment or
variation from the original design, the Municipality must seek first the
approval of DILG RO
• Designate a Project Engineer to supervise construction activities, including
but not limited to the inspection of works to ensure that the contractor
comply with the materials quality control and safety standards, and that the
construction is undertaken in accordance with the time bound schedule
• Allocate an equivalent of 10% of the total project cost for the activities
mentioned in Section II.7
• Participate in all capacity building interventions provided by DILG, DOH,
and NAPC
• Work closely with the designated CSOs in the area.
• Install community billboards on the project sites to inform the communities
on the implementation period and fund allocation; and if applicable,
provide project information on the LGU websites
• Ensure the sustainability of the operations of projects by allocating funds
annually for the operations and maintenance of the facilities including
other maintenance costs.
• Attend meetings, conferences and forum related to project implementation

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 • Submit to DILG-ROs verified Statement of Expenditures (SOE) duly
designed by the Treasurer, Accountant and verified by the Auditor and
Statement of Receipts and Disbursements (SORD)
• Perform monitoring functions described in Section V of these Guidelines

IV. FUND MANAGEMENT

1. Utilization of Project Funds

The Php1.810,930 Million allocated under the 2013 GAA shall be utilized based
on the approved Work and Financial Plan for the following expenditures:

a. Project Management and Capacity Development

• Professional services for the staff of the WSSU-OPDS and DILG-ROs.

• Other Maintenance and Operating Expenses (MOE) for travels,
supplies and materials, communications and transportation, repair and
maintenance, and miscellaneous expenses.
• Procurement of Consultant/s or engaging Government Agencies for the
engineering design and conduct of water source validation and
technical survey for the engineering design.
• Capacity development activities for the LGUs/WSP in the forms of
seminar-workshops, and coaching and mentoring.

b. Water Supply Infrastructure Investments

• Civil works including rehabilitation, expansion, and upgrading of Level

3 water supply systems including appropriate water treatment systems;
and construction, rehabilitation, expansion, and upgrading of Level 2
and 1 water supply systems including appropriate water treatment
systems and other alternative technologies;
• The LGUs may propose one or more water supply systems. However,
any excess between the actual project cost and the maximum grant
shall be part of the additional counterpart of the LGU.
• Co-financing for other water supply projects of the LGUs (on top of the
LGU equity share), subject that there shall be proofs of confirmed or
committed funds from other source.
• Allocation for the LGUs will be as follows:

Maximum
Category Allocation Remarks
(Php Million)
Waterless 7.0 Million To be identified based on the 455
Municipalities waterless municipalities identified
by NAPC.
Waterless 1.0 - 3.0 Million Project sites are the waterless
Barangays barangays with high level of
waterlessness, poverty incidence,
and water borne diseases.
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 Waterless .25 M-1.0 Project sites to be identified by the
Rural Health Million CHD
Units (RHUs)
Waterless 2.5 M-6.0 Project sites are those implemented
Resettlement Million by the National Housing Authority
Areas (NHA) which have been transferred
to the LGUs. These may also
include those implemented by the
LGUs, and preferably with
organized groups and not covered
by the franchise area of water
districts.
BUPB LGUs Depending on
LGU Proposal
as provided in
the LPRAP
approved by
DBM/NAPC

2. Mechanics for Fund Releases

1. Project Management and Capacity Development

• For the Project operation at the national level, WSSU-OPDS shall use
part of the fund for the professional services and the maintenance and
operating expenses. At the regional level, DILG CO shall allocate and
sub-allot the funds to the Regions on quarterly basis subject to
liquidation of funds previously sub-allotted. DILG-ROs shall charge
expenses for professional services and maintenance and operating
expenses to the funds allocated and transferred to them. DILG-ROs
shall be responsible for the liquidation to DILG CO to be submitted on
monthly basis.
• For the capacity development activities, fund shall be sub-allotted by
the DILG CO to the host regions on activity basis. Liquidation shall be
made within 14 days from the completion of the said activity.

2. Water Supply Infrastructure Investments

• Eligible items for financing include the following:

(i) Detailed Engineering Design (DED) including water source

confirmation as applicable with maximum cost up to 6% of the civil
works cost, if done by contracting (also known as construction cost)

(ii) Civil works cost .

Items not allowed include the (i) salaries of personnel, (ii) operating and
maintenance expenses, (iii) office equipment, furniture and fixtures), (iv)
land acquisition, and (v) social preparation activities. Grant shall not cover
construction supervision cost.

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• The Provinces/Municipalities shall allocate an equivalent of 10% of the
total project cost for financing of the following activities:
o Implementation of Sustainable Sanitation Program including
Behavioral Change Communication, which includes barangay
orientation and consultation on sanitation and hygiene;
o Participation of its elected officials and technical staff in the Capacity
Development for the preparation, implementation, and operations of
the water system; and
o Any of the following activities:
- Establishment of monitoring system for the sustainable
management and operation of the water systems included in the
local water supply project;
- Establishment of reporting and monitoring system for environmental
health related diseases and outbreaks;
- Civil works equity, in case the proposed civil works cost is more
than the maximum allocation;
- Incremental cost for project preparation such as the feasibility
study, and land acquisition or right-of-way (ROW), and
administrative costs for the Program implementation at the local
level.

• In the event that the Project Cost (DED and Civil Works) is more than the
Project funds, the excess amount shall be borne by the
Provinces/Municipalities and shall form part of the local counterpart.

• The LGUs shall open special trust account in a Government Bank (lf there
is existing Trust Account, separate the book of accounts for the 2013
Salintubig and BUPB priority projects).

• Requests for fund releases shall be submitted to the DILG-ROs.

• For projects of more than Php 1.0 Million, funds shall be released in two
equal tranches to LGUs, upon compliance to the following conditions:

Release Requirements Conditions

st
1 Approved project proposal and Upon approval of the
Tranche required documents with project proposal by the
50% confirmed water source and DILG and completion of
documented public assembly for the required documents
consultation. including the Water source
confirmation.
Signed MOA between DILG and
LGU with SB Resolution
authorizing the Mayor to enter
into MOA

Executive Order: Creation of

WATSAN Council and the PMU

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 Certification of newly opened trust
account (or if there is existing
trust account, separate the
books of account)

Certification of Seal of Good

Housekeeping (SGH)

2nd Approved DED and Program of Liquidation of at least

Tranche Work 10% of first tranche
50% • Drawing Plans Statement of
• Cost Estimates Expenditures (SOE) duly
• Technical Specifications verified by the Accountant,
• System Hydraulics Treasurer, and COA and
• Soil Bearing Test Result cum the Statement of Receipts
Structural Analysis for and Disbursements
Elevated Water Tank, as (SORD). The 20% may
necessary include but not limited to
the (i) pre-engineering
Right of Way (ROW) Acquisition design including the
Plan conduct of technical,
survey, geo-resistivity
Signed contract with Contractor studies and the like, ii)
if by contract; or DILG RO's detailed engineering
Certification if by administration design, and iii) portion of
the civil works with priority
Completion of water source on source development
development as certified by the
LGU Municipal Engineer and
validated by the DILG RO

Audit Inspection Report of the

Technical Services Division of
COA

• For BUPB LGUs with proposed projects of less than Php 1.0 Million cost,
fund shall be released in one (1) tranche to LGUs, upon compliance to the
following conditions:

Release Requirements Conditions

One Approved project proposal and
Tranche required documents with
100% confirmed water source and
documented public assembly for
consultation.
Signed MOA between DILG and
LGU with SB Resolution
authorizing the Mayor to enter
into MOA
Upon approval of the
project proposal by the
DILG and completion of
the required documents
including the Water source
confirmation.
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 Executive Order: Creation of
WATSAN Council and the PMU

Certification of newly opened trust

account (or if there is existing
trust account, separate the
books of account)

Certification of Seal of Good

Housekeeping (SGH)

Approved Work Program and

Schematic Design

• The SARO/NCA shall be directly released by the DBM to the DILG RO to

the MDS Fund 101 account of DILG RO. As an addendum to DILG
Circular 10-Series of 2010 dated 02 August 2012, the DILG Regional
Director is given authority to act on, sign and/or approve
papers/documents (e.g. disbursement, liquidation vouchers, checks for
civil works funds and Consultancy Contracts Services), up to Php 10.0
Million to achieve efficient and effective subject to the usual accounting
and auditing rules and regulations.
• DILG-ROs shall only release the funds to respective Municipalities or the
Provinces upon validation and review of the required documents copy
furnished DILG CO.
• Unutilized or residual amounts that may arise shall be pooled by the
respective DILG-ROSs and shall be re-constituted as grant awards for
other waterless municipalities with water supply projects.
• Liquidation shall be made by the Municipalities or the Provinces to the
DILG-ROs on quarterly basis copy furnished DILG-CO.
• Utilization and liquidation of funds shall be subject to the provisions of
COA Circular 94-103-Series of 1994.

o The transferred funds shall be taken up as a Financial Subsidy to the

Municipalities or Provinces.

o The checks shall be issued in the name of the Municipalities of the

Provinces deposited to its trust account in its authorized Government
Depository Bank. The Municipalities of Provinces shall issue its official
receipt in acknowledgment;

o A separate subsidiary record for each account shall be maintained by

the Municipalities or Provinces whether or not a separate bank account
is opened. The Municipalities or Provinces shall maintain a subsidiary
ledger of the cash transferred pertaining to the project;

o Within 10 days after the end of the month, the Municipalities or

Provinces shall submit to DILG Central the Report of Checks Issued
(RCI), Statement of Receipts and Disbursement (SORD), and
Statement of Expenditure (SOE) to report the utilization of the funds.
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 o The Municipalities or Provinces shall liquidate the funds and submit to
the DILG-ROs Central, either in printed or by the way of electronic
documents, separate quarterly reports on the liquidation of the said
amount;

o The DILG CO and DILG-ROs shall conduct periodic spot check on fund
utilization, proper utilization of book of accounts, and overall financial
management of the Province.

V. MONITORING AND EVALUATION (M&E)

1. M & E Process

Monitoring and evaluation of Program implementation and results shall be

guided by the Salintubig M&E Manual. M&E shall focus on the gathering and
reporting of the following: (a) physical status and accomplishment; (b)
financial status and performance; (c) problems encountered and analysis; (d)
assumption/risk analysis; and (e) achievement of outcomes.

Monitoring and reporting of progress of project implementation shall be done

monthly and quarterly using M&E form prescribed by DILG CO (Attachment C
for the form).

2. Institutional Arrangements

a. Municipal Local Government Operations Office (MLGOO)

• In coordination with the Municipal Project Management Unit (PMUs),
monitor the water supply projects based on the approved DED,
Program of Works, and Implementation Schedule. MLGOOs shall
cooperate with the local CSOs in the monitoring of the projects.
• Prepare monthly status reports based on the prescribed format to be
submitted DILG-PO not later than the 5th day of the ensuing month.

b. DILG-Provincial Office (DILG-PO)

• Validate selected monitoring information submitted by MLGOOs.
• Consolidate quarterly status reports from MLGOOs based on
prescribed format to be submitted to the DILG-ROS not later than 10th
day of the ensuing month.
• Consolidate monthly progress reports from MLGOOs to be submitted
to the DILG-ROS not later than the 10th day of the ensuing month.
• Participate in meetings/consultations/workshops/monitoring and
evaluation activities (i.e., periodic assessments, project site visits, etc.)
initiated by DILG-CO

c. DILG - Regional Office (DILG-ROs)

• Monitor Program implementation at the regional level.
• Maintain appropriate database of program implementation and
monitoring information.
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 • Facilitate the conduct of M&E debriefings prior to submission of
regional status to DILG CO.
• Participate in meetings/consultations/workshops/ monitoring and
evaluation activities (i.e., periodic assessments, project site visits, etc.)
initiated by DILG-CO
• Consolidate monthly status reports from the DILG-POs based on
prescribed format to be submitted to the DILG-OPDS-WSSU not later
than the 15th day of the ensuing month.

d. WSSU-OPDS
• Monitor overall Program implementation
• Review, evaluate and validate physical and financial performance
based on submitted reports from the regions that may be required on
special cases.
• Facilitate the resolution of issues/concerns on program implementation
as elevated by the regions and formulate corresponding recommended
action/s.
• Consolidate monthly progress reports submitted by the DILG-ROs to
be forwarded to the Undersecretary for Local Government not later
than the 16th day of ensuing month.
• Prepare and submit quarterly progress reports to NAPC-PMO not later
than the 16th day of ensuing month.
• Prepare periodic reports (annual and other special reports), and submit
to DILG Central management and other concerned
NGAs/stakeholders, as required.
• Through the Finance Management Service (FMS)/Assistant Secretary
for Finance and Comptrollership, submit financial status report (DBM
Form: Physical and Financial Accomplishment) to DBM Bureau D.

VI. INDICATIVE IMPLEMENTATION SCHEDULE

Following shall be the time table for the implementation of the Program
2013 SALINTUBIG ACTIVITY TARGET DATE

Project Start-up st
1 week of November 2012
• Conduct of Program Orientation nd
• LGUs Assessment 2 week of January 2013
• Compliance of the LGUs on the Project
Requirements (Issuance of SB Resolution,
Signing of MOA, Creation of Watsan
Council/PMU, Opening of Trust Account,
Compliance with SGH)

Procurement of DED Consultants 1st week of January 2013

• Shortlisting 4th week of February 2013
• Tendering

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 1st
Preparation of Detailed Engineering Designs week of March 2013
4th
week of May 2013

Procurement of Civil Works/Goods 1st week of June 2013

4st week of July 2013

Construction of Civil Works Starting 1st week of August

2013

Capacity Development (Seminar-Workshop, 1st week of November 2012

nd
Mentoring, Coaching, Technical Assistance) 2 week of December 2013
• Advocacy and Orientation and Project
Design Preparation
• Community Organizing and Local Water
Governance
• Procurement & Construction Supervision
• Operation & Management

VII. EFFECTIVITY

This Memorandum Circular shall take effect immediately

For guidance and compliance of all concerned.

MAR ROXAS
Secretary

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