Professional Documents
Culture Documents
2 Op
2 Op
No. MODULE
MODULE TITLE
CODE
SUB TOPIC:
1. Personal qualities that an employer seeks in an employee,
1.1 Relationship with others,
1.2 Efficiency on the Job,
2. Guidelines for personal improvement
3. Good grooming, reminders, wardrobe, sensible habits, posture and poise.
ASSESSMENT METHOD/S:
1. Activity
2. Essay
REFERENCE/S:
https://www.slideshare.net/Gambari/who-is-a-professional-secretary-by-dr-
gambari-a-i
https://garfinkleexecutivecoaching.com/articles/build-positive-work-
relationships/building-positive-relationships-at-work
https://smallbusiness.chron.com/create-efficiency-workplace-
https://www.zenefits.com/workest/top-10-ways-to-improve-employee-
efficiency/
The Power of Self Improvement @ 2010 www.attractionlawpinciple.com
http://www.hygieneexpert.co.uk/
Learning Objectives:
After reading this INFORMATION SHEET, YOU MUST be able to:
1. Identify the qualities aside from skill which make-up an effective secretary,
2. Make plans for personal improvement to gain personal satisfaction,
3. Be aware of the importance of good grooming
2. PERSONAL IMPROVEMENT
Everything that happens to us happens in purpose. And sometimes, one thing
leads to another. Instead of locking yourself up in your cage of fears and crying
over past heartaches, embarrassment and failures, treat them as your teachers
and they will become your tools in both self-improvement and success.
1. Shower daily
Take a shower daily and scrub yourself clean with a loofah to get well-
exfoliated skin. Opt for mild soaps or shower gels, preferably with
moisturizer, so that your skin remains hydrated. Follow the cleansing-
toning-moisturizing regime for healthy looking skin.
2. Hair care
Make sure you visit a salon every three
months to get the ends trimmed, so that
they don’t split. Also, take vitamin
supplements such biotin, to enhance hair
growth.
3. Nail care
Short nails appear neater and professional.
Go for a mani-pedi at a salon or do it at
home.
4. Dress appropriately
When it comes to picking out the right attire, dress for your personality.
Wear what makes you feel comfortable and confident. Yet, remember to
dress sensibly, appropriate for the setting, and to wear fresh, clean
clothes.
Standing up
To have good posture when you are standing, you need to practise.
Stand in front of the mirror.
1. Holding your head up and chin in, look straight ahead.
2. Put your shoulders back.
3. Tuck your tummy in.
4. Keep your knees straight.
5. Take a deep breath and relax your shoulders.
6. Keep your chest forward.
Standing for a long time is tiring, so try to rest one foot at
a time a bit higher up than the other, like on a step, or a
stool.
Slumping sideways into your hip is not good posture and can strain your
back muscles. Try to move about rather than standing in one position for
too long.
Sitting down
When you sit, try to keep your back straight.
Put your back against the backrest of
the chair.
If you are working on a computer, then your chair should be moved to fit
you.
Don't lean forward. Sit back and stretch
your arms out to the keyboard.
Bring your chair up close to the
keyboard so that you can rest your arms
on the chair or desk. Keep your
shoulders relaxed. Sitting like this is the
least stressful way for your back.
If you are playing computer or video
games, be aware that your shoulders
may be hunching up as you get more
excited.
You need to rest and move around every
30 minutes to let your body relax.
Lifting things
Lying down
Even when you are lying down or sleeping, you can look after your posture
by:
• keeping the natural curves in your back
• lying on your side with your knees bent
• lying with your head on one pillow so that your spine is in a natural
position.
What is Poise?
Poise is one of those states of being that anyone can master.
✓ Merriam-Webster describes being poised as "marked by easy
composure of manner or bearing." In other words, having poise is
being comfortable in your own skin. This isn't always easy,
especially when you're challenged in a professional or social
environment. Rude people can provoke a reaction, but the most
poised people are prepared.
What is Grace?
✓ Merriam-Webster also states that gracious means "being polite in a
way that shows respect." Being courteous, gracious, and humble
will make you a much more pleasant person to be around.
5. WARDROBE
Treat your wardrobe as you would your cash. If your work or school has a
uniform, lucky you, but if you have made choices for your daily needs,
then you have to make wise choices to consider your money value and look
smart. We suggest it is time to get clever about how you spend your money.
Plan long-term wardrobe, especially if your budget is limited.
Appropriateness is determined by a number of factors:
• Outdoors or Indoors
• Mixed age or Peers
• Geography
• Building
• Event
• Weather
• Fashion is serious. What you wear reveals a significant message about you
and your world. Even if you don't care much about clothes, they
communicate much about your abilities toward occasion, company and
yourself.
• Think of your clothes as the most communicative factor after you face and
eyes, personal style is how you send nonverbal message.