Forms are used to collect the required information in a logical, meaningful fashion for

communication and pass to another entity. This is the most common use of forms. Forms provide a
way to customize the presentation of the data in your database. You can also use forms to change or
delete data in your database or add data to it.

What type of form do you need?

Detail form: A blank Access form that displays information about one record at a time. Split
form: Simultaneously displays the data in the Form view and Datasheet view. Useful when you need
to view large amounts of data but only need to change one record at a time.

What are the properties of a Form?

Form characteristics are Shape Size, texture, color, and arrangement. The characteristic outline or
surface configuration of a particular form. Shape is the principal aspect by which we identify and
categorize forms.
For creating form in blank database, first open Ms. Access and go to
design view. Fill up the required field name and datatype and save them
Then go to CREATE > FORM

Under Form option, there are three views

Form View: The normal view where you can view, add, and edit records. You can't modify the form's structure
in this view.

Layout View: Layout View allows you to apply formatting and rearrange fields while also displaying
data. Layout view Layout view is a more visually-oriented view than Design view. While viewing a
form in Layout view, each control displays real data. As a result, this is a very useful view for setting
the size of controls, or performing many other tasks that affect the visual appearance and usability
of the form.

Design view : Design view gives you a more detailed view of the structure of the form. You can
see the Header, Detail, and Footer sections for the form. You cannot see the underlying data while
you are making design changes; however, there are certain tasks you can perform more easily in
Design view than in Layout view. You can:
•Add a wider variety of controls to the form, such as labels, images, lines, and rectangles.
•Edit text box control sources in the text boxes themselves, without using the property sheet.
•Resize form sections, such as the Form Header or the Detail section.
•Change certain form properties that cannot be changed in Layout view (such as Default
View or Allow Form View).
FORM DESIGN VIEW
Under Design head, first select ADD EXISTING FIELDS and then click on SHOW ALL TABLES.
When the name of the required table is displayed, click on the + sign shown adjacent on
that tables. You can see all the fields of that particular table.
Double clicking on all the fields individually to take those fields on Form Design
After taking all items you can change the position of those
We can insert various functions using various
items by dragging them
buttons
 Creating SUBMIT button on the form

Go to button and click and drag on Form Get the wizard below and select the Select TEXT and write SUBMIT
design gridded screen highlighted options

Click on Next and Finish

 Creating FIND button on the form

Go to button and click and drag on Form Get the wizard below and select the
Select TEXT and write FIND
design gridded screen highlighted options

Click on Next and Finish

 Creating PRINT button on the form

Go to button and click and drag on Form Get the wizard below and select the
Select TEXT and write PRINT
design gridded screen highlighted options

Click on Next and Finish

 COLOURING EFFECT ON FORM

For changing background

color , Right click on
blank space on form grid
For changing color of Heading,
Select Heading, then Right click
on form grid and select fill back
color for changing background
of the heading and select fort
color for changing font of
heading.
FORM VIEW
Form view shows the original view of the form where we can view
and edit data. View Buttons used in Form view
• FIRST BUTTON for getting first record
• LAST BUTTON for getting last record
• NEXT BUTTON for getting next record
• BLANK BUTTON for getting blank record for
new entry
After adding some records in form view, it should be verified through Tables, where list
of all data are shown simultaneously.
• Go to the particular table
• Click on Refresh button
LAYOUT VIEW
 Form Layout tools:
• Design
• Arrange
• Format

Layout view is a more

visually-oriented view
than Design view. It is
used to intensely
modify the layout of
the form using
property sheet.