PURPOSE OF ORGANIZING

The word “organizing” stems from the word “organism”

which simply means to create a structure with fully
integrated parts that are related to each other and is
governed by their relationships to the whole. The results
of combining are different part and relationships.

The word organization refers to structure or a network of

relationships among individuals interacting with one
another. Organizing as a tool is an end in itself but a
means of achieving the objectives of the organization.

Organizing is basically grouping of activities and defining

the roles of the participants with appropriate authority
and proper coordination in the organizational structure.
For an organizational structure to exist, there
are certain prerequisites to be met;

Clearly defined and measurable objectives

A clear understanding of the important duties

and activities involved

A definition of authority

Adequate information and resources to carry out

a given role
Organizing in its essence, relates to

The identification and classification of required

activities

The grouping of activities necessary to attain

objectives

The assignment of each grouping to a manager

without the authority necessary to direct and
supervise it

The provision for coordination horizontally and

vertically in the organization structure.
 ORGANIZING PROCES
Establishing the objectives of the organization
Formulating supporting objectives, policies and plans
Identifying and classifying the activities necessary to
accomplish these
Grouping these activities in the light of human and
material resources available and under the
circumstances, the best way of using them
Delegating to the head of each group the authority
necessary to perform the activities
Tying the groups together horizontally and vertically,
through authority relationships and information flows
ORGANIZATIONAL STRATEGY
GROWTH- growth strategies need answers to their
questions. How much growth should occur? How fast
and where?

FINANCE- finance, which every business enterprise must

have, should have a clear strategy for financing its
operations

ORGANIZATION- organizational strategy has to do with

the types of organizational pattern an organization will
adopt.
 ORGANIZATION
The term organization implies a
formalized structure of various roles or
positions. It relates structuring and
integrating activities with people
working and cooperating with one
another to accomplish goals.
An organization has some characteristics such as :

Goal-oriented
People join an organization with a purpose and
believe in the organization’s vision and mission

Psychological Orientation
People in an organization have varied social
backgrounds and individual differences

Structural systems
People in an organization have definite roles
and tasks to perform
An organization has some characteristics such as :

Technological systems
These involve the use of appropriate tools,
equipment and application of techniques to
achieve objectives of the organization

Management Systems
These involve the integration of diverse
elements in unifying the total organizational
efforts to accomplish effectively the
organizational goals and objectives.
FORMAL ORGANIZATION
Refers to the deliberate structure of roles in a
formally organized enterprise. It has its formal
policies, structure and procedures, and the
existing social and cultural environment.

INFORMAL ORGANIZATION
Is a network of personal and social relations not
established or required by the formal
organization but arising spontaneously as
people associate with one another.
CHARACTERISTICS OF AN EFFECTIVE ORGANIZATION
The entire organization, the important subparts,
and individuals manage their work against the
stated goals and objectives

Communication laterally and vertically are very

clear and definitive.

The reward system is such that managers and

supervisors are rewarded for short-term profit and
production performance, growth and
development of subordinates; and for creating
harmonious and viable working groups.
CHARACTERISTICS OF AN EFFECTIVE ORGANIZATION
The organization which is an open system relates
itself with every member of the system and with
the larger environment

There is shared value and a management strategy

to support it and try to help each member in the
organization to maintain his integrity and develop
his loyalty to the enterprise

The organization and its members operate in an “

action-research” way.
TOOLS AND TECHNIQUES OF ORGANIZATION

A tool is anything used in doing a

certain piece of work to produce
certain results requiring some degree of
accuracy and precision;

while technique is essentially a way of d

things, methods and accomplishing a
desired result.
TOOLS AND TECHNIQUES OF ORGANIZATION

RECORDS
Records furnish useful information and
provide for the continuity of operation,
When maintained very well over a period
of time, records reflect the organizational
philosophy, growth and development;
forms, workflow process, procedures for
records management and the use of
computer in systematizing and organizing
company records.
TOOLS AND TECHNIQUES OF ORGANIZATION

REPORTS
Reports usually contain data and
information about the operations of the
organizations. Plans, proceedings, status
report on a particular project and
accomplishments of each department
on a quarterly, semi-annually or annually
basis form the files of the enterprise.
TOOLS AND TECHNIQUES OF ORGANIZATION

ORGANIZATION CHARTS
Every organization structure, even a poor
one, can be charted, for a chart
indicates how departments are tied
together along principal lines of authority.
TOOLS AND TECHNIQUES OF ORGANIZATION

MANUALS OF OPERATIONS
Manual are small pamphlets containing
useful instruction and information about
eh operation of the organization. Such
manual may cover more detailed charts,
specific job descriptions, qualifications of
employees for specific jobs, fringe
benefits, salary ranges and even the
names of the officials. This serves as a
guide especially for newly-hired
personnel.