Onboard Report Guide (Voyage) (E)

Quick Reference Guide
January 2023
This guide is for ships which both EU MRV and IMO DCS are applied. In the case of ships which only IMO DCS applies to, please refer to a separate
guide, “IMO DCS Reporting Template”.
ClassNK MRV Portal On-Board Reporting (Voyage report) – Quick Reference Guide
Index
1. Preparation of Report Template Onboard ............................................ 3
2. Input of Data ...................................................................................... 5

➢ Voyage Report (at sea and in port) and Daily(Noon) Report Type ......................... 6
➢ Attaching Evidence Documents ...................................................................... 10
3. Generation and Transmission of Report File (zip) ............................. 14
4. Correction / Delete of data which has already been exported ........... 20
5. Appendix 1 Guidance for inputting Correction factor of CII ....................... 22
2
1. Preparation of Report Template Onboard
Please note that for ships which both EU MRV and IMO DCS apply to, both EU-related voyages data and non-EU-related voyages
data shall be input on EU MRV Reporting template. By doing so, the vessel meets both the regulations EU MRV and IMO DCS by
one template.
In the case of ships which only IMO DCS applies to, please use another reporting template and refer to a separate guide, “IMO
DCS Reporting Template”.
Before downloading the reporting templates, please set fuel oil types used and voluntary reporting items for each vessel in the Monitoring Plan.
After that, please download the reporting templates. Please refer to a separate user guide “Registration and preparation” for preparing
reporting templates.
A reporting template is in a ZIP file(<IMONumber>_<Shipname>_Voyage.zip). Please send the ZIP files to the vessels and decompress the ZIP
file on a local drive of an onboard PC.
Unzip
3
In the decompressed folder, there are an Excel template and a “bin” folder. The “bin” folder has system files in it that are needed for using the
Excel template. So please do NOT delete/move the “bin” folder or move the Excel template from the folder.
A bin folder is common with any ships. If you lose it, you can copy a bin folder from another vessel.
The file name of Excel templates cannot be changed.
4
2. Input of Data
Please open the Excel Reporting Template “<IMO No.>_<Name of ship>_Voyage.xls”.
There are six input sheets on the Excel Template.
“Voyage” sheet and “Noon(Position)” sheet are the main sheets for reporting data.
Basic data
Departure Port data
Please keep blank -ROB at
-Date
Dep.
-Position
-Port name
Voyage No.
5
FOC Distance Cargo carried /

at sea / Time loading condition
Arrival Port data

-Date FOC Bunkered amont
CII correction factor
-Position In port
-Port name
You can arrange Fuel types name and the optional data on the template on MRV Portal before downloading it. (Please refer to page 31, 42 of a
separate guide “Preparation of monitoring”.)
➢ Voyage Report (at sea and in port) and Daily(Noon) Report Type
In case that ”Voyage report (at sea and in port) and daily report” is selected as the reporting type in the vessel’s Monitoring Plan, the total data
(FOC, distance and time) of a voyage and in-port activity shall be separately input into “at sea” and “in port” part on one line(First departure port
- Arrival port - Next departure) on “Voyage” sheet. Please refer to ”Format” line (Excel row No. 10）on the excel sheet to know the input data
format.
6
The vessel’s Noon positions at sea shall be input on “Noon(Position)” sheet.
Tips for report input
Departure Port and Data at sea
Please input the first departure port information and the required data, FOC at sea, Distance travelled and Time at sea.
Arrival port
Departure port
Scope of “Departure Port and Data at sea ” Scope of “in port”
Departure Arrival Departure
Please input date/time/position of

departure from “Departure port”.
-Please input the information of “Departure port”. Please input ROB on departure
-Please input EU or UK if the departure port is an Please input FOC/distance travelled/time at sea of Please input
EU/UK port. the voyage. Cargo carried.
-Please input Y(Yes) or N(No) if Loading or Unloading - FOC, Distance, Time from berth to berth shall be
operation has been done in the departure port. input.
Especially please input S (STS) if the operation is - FOC during anchoring shall be included, but time
“Ship to Ship” during anchoring shall be excluded. (Distance
7
travelled during anchoring should be zero.)
Arrival Port and Data in port
Please input FOC in port, Monitoring data in port shall be input.
Arrival port
Departure port
Scope of “Departure Port and Required Data at sea” Scope of “in port”
Departure Arrival Departure
Please input Please input Bunkered

FOC in port. amount in port.
Please input date/time/position of
arrival at “Arrival port” and
departure from “Arrival port”. -Please input the information of
“Arrival port”.
-Please input EU or UK if the
arrival port is an EU/UK port.
8
“Noon (position)” sheet
Please input Noon positions at sea on “Noon (Position)” sheet.
GMT/UTC time at noon shall be input
Please be careful with Longitude/Latitude format.

Lat.：ddmm.mmmm Long.：dddmm.mmmm
(Example）
23 degrees 53 minutes 30 seconds = 2353.5000
Please input the same voyage No. as

voyage report.
9
➢ Attaching Evidence Documents

For verification of the input data, copies of the following evidence documents shall be submitted to Verifier. Verifier will request submission of
specified documents on a ship to ship basis;
- Bunker Delivery Note (for bunkering fuel quantity check)
- Bill of Lading (or any other equivalent documents to prove Cargo carried values)
- Log book (for ROB check)
Please use the following specific Excel sheets to attach evidence documents:
-Bunker sheet
-ROB sheet
-Cargo sheet
Please follow the two steps mentioned in the next pages.
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Step 1. Data input

First, please input the quantity value described on the corresponding evidence document.
Bunker
Please input the mass(MT) of each bunker provided. If mass is not specified on the BDN please input the volume and density instead.
Cargo
Inputting cargo information is necessary for only EU-related voyages. You don’t need to input data/attach B/Ls when the voyage is a
non-EU-related voyage.
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ROB
Please input the ROB(MT) at Departure and Arrival. You don’t have to input daily ROBs.
Step 2. Selection of evidence document

Next please register the documents on the excel sheet to send to ClassNK MRV Portal.
1.Please click “Browse…” button on the same line with the corresponding input value.
2. File Explorer will be opened. Please select the document file you want to send. Any file type (jpg, png, pdf, etc.) is acceptable.
12
3. Registry is completed.
・Once selected, do NOT move or delete the evidence file from the current folder while using the Excel template.
・As mentioned in the following pages, when sending exported data in ZIP file by email, the maximum size of an email is about 7MB. If
you want to attach a lot of evidence documents, you may have to divide the data in multiple zip files by selecting Excel rows part by part.
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3. Generation and Transmission of Report File (zip)

After a certain amount of the data and evidence documents accumulates, you need to export those data into the specific file format which can
be imported into ClassNK MRV Portal.
1) Please click “Validation” button on each sheet to check if there are unsuited data for exporting. If an error message appears, please rectify the
incorrect data. After that, press “Validate” again.
2) After no errors have been detected, please move to “Report” sheet. Then also click ”Validation” button on the sheet to check the input data
again. If there is an error on data, “Check data” cell will show “NG” and an error message will appear. please modify such incorrect data and
click “Validate” button to turn the validation result into “OK”.
3) Make sure that the number in the Count cell is NOT zero(0). If it’s zero, it means that there are no available data to be exported and the data
you are trying to convert have already been sent once before.
4) Please click “Create zip” button to convert the data and make a sending ZIP file. After it’s done successfully, you will be able to find a created
file name and the size appearing on the “Create zip” field.
14
5) A generated ZIP file and an “hmac” file will be appeared in the same folder. The exported data in CSV format are in the ZIP file. The “hmac”
file is an authentication file which is needed for our data server recognizing the corresponding ZIP file.
15
6) To import the data files into MRV Portal, there are two ways:
(A)Sending files by email
Emails attached Report files (zip and “hmac”) shall be sent to the following address:
Pf79669814@mx.shipdatacenter.com
This way is suited for vessels, which are usually offline, since they cannot access MRV Portal without continuous Internet connection.
Please send an e-mail attaching both ZIP file and “hmac” file to our data server.
Please do NOT change the file name of ZIP files and “hmac” files.
Please note that sending only ZIP file or only “hmac” file is NOT accepted by our data server.
Also sending the Excel reporting templates not ZIP files is NOT accepted.
You can attach multiple sets of those two files in one email if their total size is less than about 7MB. Any title and body of email is acceptable,
but it’s better at least including the information on identification of the data, such as the period of the data or Voyage No., in the title of the
email in case of searching for them later.
The data will appear on MRV Portal about three hours after sending it.
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(B)Directly importing files into MRV Portal

If you are online you can access MRV Portal and directly upload the ZIP files into it on “Voyage Data” tab.
Please click “Import Voyage Data” button and select the ZIP file.
You don’t need to import “hmac” files in this way.
The data will appear on MRV Portal instantly.

If you face an error message when doing this, exporting the data into ZIP file might be failed. Please ask support desk or try to send the ZIP
file and “hmac” file by email.
17
7) Once the data have been exported in ZIP file, those data will be locked (grayed out) on the template.
Grayed-out data means that those data have been already exported in ZIP file once before and they will not be exported again even if you
click “Create ZIP” button.
18
When all data are grayed out, the number in the Count cell on Report sheet of the Excel template will be zero(0), which means there are no
available data to export.
If you need to correct or delete those data after transmitting them, you need a further action. Please see the next pages.
If you want to input subsequent new data, please click “add row” button.
19
4. Correction / Delete of data which has already been exported

(A)Correction
You can correct the data you already transmitted to MRV Portal by sending the corrected data for them.
(1) please uncheck the ”Sent” checkbox of the grayed-out data.
(2) The data will be not grayed out and you will be able to edit it again.
(3) After correcting the data, please click “validate” button and create the ZIP file of the data. (Follow the instructions from page 14 to generate
a ZIP file of data.)
20
(B)Deletion
To delete the already transmitted data, please uncheck the “Sent” checkbox and check the “Del” checkbox.
Then please click “validate” button and create the ZIP file of the data.
Attention:
Please do NOT use “Sent” checkboxes when you just try to input a new data by overwriting an existing data because “Sent” checkboxes are used
for only correcting/deleting the already transmitted data. For example, on the above sample, if you uncheck the “Sent” checkbox of the already
transmitted data of 20180106(6 Oct. 2018) and input the data of 20201027(27 Oct. 2020) over the previous one, the data of 20180106 will be
removed from MRV Portal.
If you wish to input a new data on the sheet, please add new rows or use another blank template, not overwrite an existing data.
Of course, you can directly edit/delete on MRV Portal. Please see a separate user guide “Monitoring on shore” for it.
21
5. Appendix 1 Guidance for inputting Correction factor of CII
In accordance with the regulation and guideline, RESOLUTION MEPC.355(78) 2022 INTERIM GUIDELINES ON CORRECTION FACTORS
AND VOYAGE ADJUSTMENTS FOR CII CALCULATIONS (CII GUIDELINES, G5), ships of the following types are allowed to consider
correction factor on CII for specific consumption by boiler or A/E;
a) Tankers (Oil or Chemical)
b) Tankers which operate an STS(ship-to-ship) transfer of cargo
c) LNG or Gas Carriers
d) Ships carrying reefer containers, such as Container ships, General cargo ships
e) Ice class ships
22
1. CII correction factor inputting method for each ship types
2.1) Tankers (Oil and/or Chemical)
Tankers can consider three type of correction factor 𝐹𝐶𝑒𝑙𝑒𝑐𝑡𝑟𝑖𝑐𝑎𝑙,𝑗 , 𝐹𝐶𝑏𝑜𝑖𝑙𝑒𝑟,𝑗 and/or 𝐹𝐶𝑜𝑡ℎ𝑒𝑟,𝑗 :
The parameter 𝐹𝐶𝑒𝑙𝑒𝑐𝑡𝑟𝑖𝑐𝑎𝑙,𝑗 is the mass (in grams) of fuel of type 𝑗, consumed for production of electrical power during the calendar
year which may be deducted from the calculation of the attained CII for the following purposes:
The parameter 𝐹𝐶𝑏𝑜𝑖𝑙𝑒𝑟,𝑗 , 𝑗 is the mass (in grams) of fuel of type 𝑗, consumed by the oil-fired boiler during the calendar year which may
be deducted from the calculation of the attained CII, for the purposes of cargo heating and cargo discharge on tankers.
The parameter 𝐹𝐶𝑜𝑡ℎ𝑒𝑟,𝑗 , is the mass (in grams) of fuel of type 𝑗, consumed by standalone engine driven cargo pumps during discharge
operations on tankers which may be deducted from the calculation of the attained CII.
2.1.1) 𝑭𝑪𝒆𝒍𝒆𝒄𝒕𝒓𝒊𝒄𝒂𝒍,𝒋
⚫ Electrical consumption of discharge pumps on tankers. (Part A. 3 of the G5 guidelines)
In case that the ship uses electrical power for discharge pumps, such electric consumption can be considered in CII calculation.
23
To calculate 𝐹𝐶𝑒𝑙𝑒𝑐𝑡𝑟𝑖𝑐𝑎𝑙,𝑗 , please input kWh measured by the kWh meter on board for driving the cargo pumps as follows:
In case when “kWh” of discharging pump is not monitored, the following simplified method of kWh calculation is acceptable;
𝑬𝒍𝒆𝒄𝒕𝒓𝒊𝒄 𝑪𝒐𝒏𝒔𝒖𝒎𝒑𝒕𝒊𝒐𝒏 (𝒌𝑾𝒉) = 𝑻𝒐𝒕𝒂𝒍 𝒍𝒐𝒂𝒅 𝒐𝒇 𝒕𝒉𝒆 𝒔𝒚𝒔𝒕𝒆𝒎 (𝒌𝑾) × 𝑹𝒖𝒏𝒏𝒊𝒏𝒈 𝒉𝒐𝒖𝒓𝒔 (𝒉)
Where;
Total load of the system is based on the figure in “Electric Load Analysis Table” for each mode of operation at continuous load
condition (NOT peak load)
Running hours is the total hours that the system (including cargo and ballast pump) has been in operation.
24
Sample input 𝐹𝐶𝑒𝑙𝑒𝑐𝑡𝑟𝑖𝑐𝑎𝑙,𝑗
Here is the sample input.
Please note that;
Only input when discharging pump is running
Calculate kWh by total output of pump and running hours
2.1.2) 𝑭𝑪𝒃𝒐𝒊𝒍𝒆𝒓,𝒋 and 𝑭𝑪𝒐𝒕𝒉𝒆𝒓,𝒋
In case that the vessel uses boiler for cargo heating or cargo discharging, the user can input the specific fuel consumption by such
emission sources by MT into the specific columns of an NK Excel reporting template. In case standalone A/Es are fitted for the cargo
discharge pumps, the same columns can be used;
Sample input (𝐹𝐶𝑏𝑜𝑖𝑙𝑒𝑟,𝑗 and 𝐹𝐶𝑜𝑡ℎ𝑒𝑟,𝑗 )
Please note that;
✓ All boiler and separate engine consumption when cargo heating / discharging shall be input.
25
✓ Not applicable when the vessel doesn’t use cargo heating system / discharging pump
26
2.2) Tanker which carry out an STS(ship-to-ship) transfer of cargo
When the ship carry out an STS transfer of cargo carried, please select “S” on the following columns, “Cargo operation/STS operation?”
to calculate correction factor of STS operation.
27
2.3) LNG or Gas Carrier
LNG or Gas carrier can consider the correction factor 𝐹𝐶𝑒𝑙𝑒𝑐𝑡𝑟𝑖𝑐𝑎𝑙,𝑗 :
The parameter 𝐹𝐶𝑒𝑙𝑒𝑐𝑡𝑟𝑖𝑐𝑎𝑙,𝑗 is the mass (in grams) of fuel of type 𝑗, consumed for production of electrical power during the calendar year
which may be deducted from the calculation of the attained CII for the following purposes:
✓ Electrical consumption of cargo cooling/reliquefaction systems on gas carriers and LNG Carriers.
Cargo cooling/reliquefaction systems of LPG Carrier (Gas carrier) and LNG Carrier
In case if the vessel uses re-liquefaction/cooling system with generator engines, the electric use for those system can be considered
in attained CII calculation.
In case when the vessel monitors the electric consumption of cooling/reliquefaction systems, such “kWh” measured by the kWh meter
on board can be used for correction and should be recorded on excel template.
In other cases, the master may record the following electric power consumption (kWh) on excel template;
28
𝐸𝑙𝑒𝑐𝑡𝑟𝑖𝑐 𝐶𝑜𝑛𝑠𝑢𝑚𝑝𝑡𝑖𝑜𝑛 (𝑘𝑊ℎ) = 𝑇𝑜𝑡𝑎𝑙 𝑙𝑜𝑎𝑑 𝑜𝑓 𝑡ℎ𝑒 𝑠𝑦𝑠𝑡𝑒𝑚 (𝑘𝑊) × 𝑅𝑢𝑛𝑛𝑖𝑛𝑔 ℎ𝑜𝑢𝑟𝑠 (ℎ)
Where;
Total load of the system is based on the figure in “Electric Load Analysis Table” for each mode of operation at continuous load condition
(NOT peak load)
Running hours is the total hours that the system has been in operation.
Example;
At sea going with re-liquefaction (running 240 hours),
The total load of re-liquefaction systems is 510 kW
𝐸𝑙𝑒𝑐𝑡𝑟𝑖𝑐 𝐶𝑜𝑛𝑠𝑢𝑚𝑝𝑡𝑖𝑜𝑛 = 510 (𝑘𝑊) × 240 (ℎ) = 122,400 (𝑘𝑊ℎ)
Sample input 𝐹𝐶𝑒𝑙𝑒𝑐𝑡𝑟𝑖𝑐𝑎𝑙,𝑗
Please note that;
✓ Only input when cargo cooling or reliquefaction system is running.
29
2.4) Ships carrying reefer containers, such as Container ships, Ro-ro ships, General cargo ships
Electric consumption of refrigerated containers can be considered for 𝐹𝐶𝑒𝑙𝑒𝑐𝑡𝑟𝑖𝑐𝑎𝑙,𝑗 .
The parameter 𝐹𝐶𝑒𝑙𝑒𝑐𝑡𝑟𝑖𝑐𝑎𝑙,𝑗 is the mass (in grams) of fuel of type 𝑗, consumed for production of electrical power during the calendar year
which may be deducted from the calculation of the attained CII for the following purposes:
In case when the vessel monitors the electric consumption of reefer container cooling, such “kWh” can be used for monitoring and should
be recorded on excel template. In other cases, the master may record the number of reefer containers (NOT the number of TEU
containers BUT the number of active reefer plugs) on-board at Departure on excel template.
-End-
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Onboard Report Guide (Voyage) (E)

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Quick Reference Guide

1. Preparation of Report Template Onboard ............................................ 3

2. Input of Data ...................................................................................... 5

➢ Attaching Evidence Documents ...................................................................... 10

3. Generation and Transmission of Report File (zip) ............................. 14

4. Correction / Delete of data which has already been exported ........... 20

5. Appendix 1 Guidance for inputting Correction factor of CII ....................... 22

1. Preparation of Report Template Onboard

The file name of Excel templates cannot be changed.

FOC Distance Cargo carried /

Arrival Port data

The vessel’s Noon positions at sea shall be input on “Noon(Position)” sheet.

Tips for report input

Departure Port and Data at sea

Departure Arrival Departure

Please input date/time/position of

Arrival Port and Data in port

Please input FOC in port, Monitoring data in port shall be input.

Departure Arrival Departure

Please input Please input Bunkered

“Noon (position)” sheet

Please input Noon positions at sea on “Noon (Position)” sheet.

GMT/UTC time at noon shall be input

Please be careful with Longitude/Latitude format.

Please input the same voyage No. as

➢ Attaching Evidence Documents

Please follow the two steps mentioned in the next pages.

Step 1. Data input

Step 2. Selection of evidence document

3. Generation and Transmission of Report File (zip)

(B)Directly importing files into MRV Portal

The data will appear on MRV Portal instantly.

4. Correction / Delete of data which has already been exported

5. Appendix 1 Guidance for inputting Correction factor of CII

correction factor on CII for specific consumption by boiler or A/E;

a) Tankers (Oil or Chemical)

b) Tankers which operate an STS(ship-to-ship) transfer of cargo

c) LNG or Gas Carriers

e) Ice class ships

1. CII correction factor inputting method for each ship types

2.1) Tankers (Oil and/or Chemical)

⚫ Electrical consumption of discharge pumps on tankers. (Part A. 3 of the G5 guidelines)

condition (NOT peak load)

Sample input 𝐹𝐶𝑒𝑙𝑒𝑐𝑡𝑟𝑖𝑐𝑎𝑙,𝑗

Here is the sample input.

Please note that;

Only input when discharging pump is running

Calculate kWh by total output of pump and running hours

2.1.2) 𝑭𝑪𝒃𝒐𝒊𝒍𝒆𝒓,𝒋 and 𝑭𝑪𝒐𝒕𝒉𝒆𝒓,𝒋

discharge pumps, the same columns can be used;

Sample input (𝐹𝐶𝑏𝑜𝑖𝑙𝑒𝑟,𝑗 and 𝐹𝐶𝑜𝑡ℎ𝑒𝑟,𝑗 )

Here is the sample input.

Please note that;

2.2) Tanker which carry out an STS(ship-to-ship) transfer of cargo

to calculate correction factor of STS operation.

2.3) LNG or Gas Carrier

LNG or Gas carrier can consider the correction factor 𝐹𝐶𝑒𝑙𝑒𝑐𝑡𝑟𝑖𝑐𝑎𝑙,𝑗 :

in attained CII calculation.

(NOT peak load)

At sea going with re-liquefaction (running 240 hours),

The total load of re-liquefaction systems is 510 kW

𝐸𝑙𝑒𝑐𝑡𝑟𝑖𝑐 𝐶𝑜𝑛𝑠𝑢𝑚𝑝𝑡𝑖𝑜𝑛 = 510 (𝑘𝑊) × 240 (ℎ) = 122,400 (𝑘𝑊ℎ)

Sample input 𝐹𝐶𝑒𝑙𝑒𝑐𝑡𝑟𝑖𝑐𝑎𝑙,𝑗