NEOM Projects

Employer Requirements
Construction Progress Reporting
Document Number: 00-000000-000000-NEO-PCO-EMR-000005

Document Number: 00-000000-000000-NEO-PCO-EMR-000005 Revision No: 0 Page 1 of 9

1. General
CONTRACTOR shall prepare and issue Weekly Progress Report and Monthly Progress Report for the
duration of the Contract.
The reporting requirements shall not relieve CONTRACTOR of its obligations to promptly report to
EMPLOYER any matters that significantly affect the completion of the scope of the Contract.
Ad-hoc reports and/or presentations may be requested from CONTRACTOR, as required by
EMPLOYER, to focus on a specific subject, e.g. action plans to overcome potential schedule problems
or recover progress slippage.
Formats and examples of each report will be provided to EMPLOYER for review. CONTRACTOR will
adapt his reporting to EMPLOYER needs and modify accordingly his reports and reporting tools
during contract execution.
For the purposes of both weekly and monthly reporting, all references to Plan herein are to the
Approved Contractor Baseline Schedule, and to Forecast – any Contractor Reforecast schedule.
The CONTRACTOR will ensure that all Sub-contractor package works are reported upon.

2. Monthly Report
The Employer will issue a Project Calendar to the Contractor within 30 days of Project Award.
This Project Calendar will show the monthly report progress cut-off’s which shall occur on a Friday to
align with a weekly progress cut-off.
The CONTRACTOR shall submit a Monthly Progress Report to the Employer by COB on the 5th
working day following the monthly report progress cut-off.

2.1. Format and Content

The monthly report will meet the following minimum requirements. It will contain a greater level of
detail than the weekly reports and provide in depth schedule analysis.
a) Executive Summary
 Narrative summarizing the highlights during the period including:
- Project Milestones achieved
- Key Decisions made
- Major Issues resolved
- New Issues identified
 Narrative summarizing Safety during the period including:
- Key Safety Statistics
- Narrative with respect to any major incidents / accident including any follow up
investigations and remedial action/follow-up
 Progress Summary – Table showing Plan vs Actual for Construction / Commissioning
period and cumulative to-date plus narrative explaining including variance, remedial
activities etc.
 Actual Manhour Summary – Plan vs Actual for IK Direct / IK Indirect
 Brief description of significant achievements during the period
 Brief description of any critical activities in progress
 Brief description of any Critical actions which need either Contractor Executive
Management or Employer Action.
 Issues and Concerns
b) EHS

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  Brief summary of activities accomplished during the period and to be accomplished the
following period.
 Summary of Manhours worked by Office / Contractor
 EHS Safety statistics including:
- Loss Time Incident
- Restricted Work Case
- Medical Treatment
- First Aid Case
- Near Miss Incident
- Property Damage
- Fire
- Traffic Accident
- Environment Pollution
 Detailed description of all LTI’s, accidents, incidents, environmental etc
c) Headcount and Hours
 Period / Cumulative Headcount and Manhours – Plan / Forecast (if applicable) / Actual
for each Onsite Craft Discipline, Onsite Indirects (includes Onsite Project Management)
d) Engineering
 TQ / RFI Status
e) Procurement
 A narrative covering the CONTRACTOR procurement management activities during the
period and forecast for next period
 A narrative covering major fabrication and manufacturing progress during the period
 Pre-Award Procurement Package status by Discipline for all Packages
 Equipment and/or Materials shipped during the period and to-date
 Equipment and/or Materials delivered to site during the period and to-date
 Hold Point inspections by Employer in the following period
 Issues and Concerns including CONTRACTOR mitigation plans to mitigate the issues and
concerns
 Listings of CONTRACTOR’s “over / short / damaged” reports for delivered items with
progress reports for clearing problems.
f) Construction
 Plan / Forecast / Actual Percent Complete for each craft discipline
 Quantity Unit Rate Report as shown in Appendix A
 Description of major accomplishments achieved
 Description of upcoming activities in coming period
 Summary of Concession Requests
 Interface Issues
 Issues and Concerns
g) Pre-commissioning / Commissioning
 Plan / Forecast / Actual for Construction Completion Walkdown, Mechanical Completion,
Turnover Books for each discipline
 Punchlist Status by Area / Discipline / Categorisation
 Description of major accomplishments achieved
 Description of upcoming activities in coming period
h) Quality
 Narrative of major accomplishments achieved

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  Narrative of upcoming quality activities in the coming period
 NCR Status
 Interface
 Interface Summary
 Status of any Interface agreements
 Audits and inspection results;
 Major Non-conformity statistical summary plus narrative for any major non-
conformance trend
 Narrative of any QA / QC problems encountered;
i) Project Controls
 A brief narrative covering planning and progress during the period including variance
analysis for Milestones and major activities.
 A brief narrative of the upcoming Milestones and Activities in the coming period
 Progress Summary Tables by Project Phase
 Phase Progress tables by Major Commodity and Area / Facility
 Complete summary of all Contract Milestones Plan / Forecast / Actual
 Complete summary of all Works Milestones Plan / Forecast / Actual as agreed between
the CONTRACTOR and Employer that require monitoring
 Complete summary of all major interim milestones
 Listing of Overdue milestones and upcoming milestones in the next 90 days
 Progress Curves showing both headcount (monthly average) and % complete both
period and cumulative for each major commodity as defined on the Quantity Unit Rate
Report.
 Level 1 Schedule
 Level 2 Schedule
 Level 3 Schedule (electronic *.xer and pdf)
 Forecast monthly expenditure curve
 Forecast monthly cashflow curve
 Complete and detailed analysis of Contract Scope Critical Path
 Complete and detailed analysis of the 2nd and 3rd Contract Scope Critical Path
 Schedule Areas of Concern
j) Contracts
 Claims Register
 Variation Register
 Unresolved Variation Register
 Description of any matters which require action
 Invoice Log clearly showing the status of all invoices
k) Saudization
l) Organisation and Training
m) Appendix A – Overall Progress curve showing monthly actual % complete against Plan /
Forecast.
n) Appendix B – Construction / Commissioning Progress Curves showing both monthly %
complete earned (vertical bar) and cumulative % complete (line)
o) Appendix C – Major Commodity Quantity Unit Rate Report
p) Appendix D – Direct Manhours and Headcount Curves for each Construction Discipline Plan /
Forecast / Actual
q) Appendix E – Construction Equipment Count Curves (where requested by Employer)

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 r) Appendix G – Selection of Progress photographs which can be compared to the previous
month’s progress photographs clearly showing any visible progress or lack thereof. This
includes photos of fabrication and manufacturing facilities.
s) Appendix H – Procurement Status Report
t) Appendix I – Equipment and Material Delivery Status Report
u) Appendix J – Punchlist Status Report (if requested by Employer)
In addition, additional supporting documentation including but not limited to those referenced
above may be requested to further support the monthly report including breaking down the above
appendix by Area / Facility.

3. Weekly Report
This CONTRACTOR Weekly Report progress cut-off shall occur on a Friday.
The CONTRACTOR shall submit a Weekly Progress Report to the Employer by COB on the 2nd
working day following the weekly report progress cut-off.
The Weekly Report shall include the following:

3.1. Format and Content

The weekly report will be structured in the following format
a) Executive Summary
 Progress Summary - Plan vs Actual for Construction / Commissioning
 Actual Manhour Summary – Plan vs Actual for IK Direct / IK Indirect
 Brief narrative of significant achievements during the period
 Brief narrative of any critical activities in progress
 Brief narrative of any Critical actions which need either Contractor Executive
Management or Employer Action.
 Issues and Concerns
b) EHS
 Brief summary of activities accomplished during the period and to be accomplished the
following period.
 Summary of Manhours worked by Office / Contractor
 EHS Safety statistics including:
- Loss Time Incident
- Restricted Work Case
- Medical Treatment
- First Aid Case
- Near Miss Incident
- Property Damage
- Fire
- Traffic Accident
- Environment Pollution
 Detailed explanation of all LTI’s, accidents, incidents, environmental etc
c) Headcount and Hours
 Period / Cumulative Headcount and Manhours – Plan / Forecast (if applicable) / Actual
for Onsite Craft Discipline, Onsite Indirects (includes Onsite Project Management)
d) Engineering

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  TQ / RFI Status
e) Procurement
 Pre-Award Procurement Package status by Discipline
 Equipment and / or Materials shipped
 Equipment and / or Materials delivered to site
 Issues and Concerns
f) Construction
 Plan / Forecast / Actual Percent Complete for each craft discipline
 Quantity Unit Rate Report as shown in Appendix A.
 Narrative of major accomplishments achieved
 Narrative of upcoming activities in coming period
 Summary of Concession Requests
 Interface Issues
 Issues and Concerns
g) Precommissioning / Commissioning
 Plan / Forecast / Actual for Construction Completion Walkdown, Mechanical Completion,
Turnover Books for each discipline
 Punchlist Status by Area / Discipline / Categorisation
 Description of major accomplishments achieved
 Description of upcoming activities in coming period
h) Quality
 Narrative of major accomplishments achieved
 Narrative of upcoming activities in coming period
 NCR Status
 Summary records of Audit activities non-conformities identified and corrective actions
undertaken;
i) Interface
 Interface Summary
 Status of any Interface agreements
j) Project Controls
 Listing of Overdue milestones and upcoming milestones in the next 90 days
k) Appendix A – Construction / Commissioning Progress Curves showing both weekly %
complete earned (vertical bar) and cumulative % complete (line)
l) Appendix B - Selection of Progress photographs
m) Appendix C – 3 week look ahead Schedule - Extract from Contractor Schedule showing all
activities in progress, activities to be complete / started in the next 3 weeks and actualised in
the past week.
n) Appendix D – Punchlist Status Report (if requested by Employer)
o) Appendix E – Procurement Status Report
p) Appendix F – Equipment and Material Delivery Status Report
q) Appendix G – Major Commodity Quantity Unit Rate Report (Appendix A)
In addition, additional supporting documentation including but not limited to those referenced
above may be requested to further support the weekly report.

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4. Daily Report
A daily construction report shall be completed and handed over to Employer no later than 11:00 a.m.
on the day following. Collection of data shall be subject to periodic EMPLOYER audits.
The daily report will as a minimum contain all fields and address all items as shown on the example
daily report shown in Appendix B – Daily Report Example.

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Appendix A – Major Commodity Quantity Unit Rate Report

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Appendix B – Daily Report Example
DAILY MANPOWER / EQUIPMENT REPORT
REPORT #
Contractor Name: Weather:
Contract #: Temp / (Wind):
Contract Title: Day:
Contractor Rep Name: Date:
MANPOWER QTY VEHICLES / EQUIPMENT / SURVEY TOOLS QTY
IN DIRECTS VEHICLES
Project Manager Toyota Prado
Construction manager Toyota Fortuner
Piping /Mech Superintendent Sedan Cars
Project Coordinator Pick-Ups S/Cabin
Project Manager ( Electrical) Pick-Ups D/Cabin
Site Engineer (Electrical) Ambulance
Site Superintendent Diesel Tanker
QA/QC Manager Bus
HSE Manager Trailer (flat bed)
Planning Engineer Duster
GRO
QA/QC Engineers / Inspector
Civil / Civil Superintendent / Engineer
Safety Supervisor / Officer
Purchaser
Senior Surveyors
Surveyors TOTAL (Vehicles) 0
Project Accountant EQUIPMENT
Document Controller Boom Truck
CAD Operator /Computer Operator Dozer
Time Keeper Grader
Male Nurse Excavator
Camp Boss Road Roller
Warehouse Supervisor / Store Keeper Loader
Supervisor Water Tanker
Data Entry Operator/ IT computer Dump Truck 16 Cum
General Foreman Bobcat / Skid Loader
Foreman Piping/Mechanical/Plumbing/HVAC/Elec Water Tanker (32,000 Ltr)
Foreman Civil / Road Crane Cargo
W/Shop Engineer / Foreman Air Compressor-250 CFM
Watchmen Tractor Head
Office Boy Roller ( Compactor )
TOTAL (In Direct) 0 Grease /Service Tanker
DIRECTS Concrete Vibrator
Carpenter Generator 50-200KVA
Mason Portable Generator
Electrician/MEC Plate Compactor
Equipment Operators Jack Hammer
Mechanic Welding Machine
Plumber/Pipe Fitter Tele Handler
Millwright Concrete Mixer
Scaffolder Generator in Camp (500KV -700 KV)
Rigger Hand Roller
Welders JCB
Painter Jumping Compactor
Rebar workers
Tile Fixer
Labors / Helpers / Flagman
Heavy Vehicles Drivers
Light Vehicles drivers
AC Technician /Auto Electrician TOTAL (Equipments) 0
Oil man SURVEY TOOLS
Tyreman GPS
Assistant Surveyors + Helpers Total Station
TOTAL (Direct) 0 Automatic Level

OFF SITE WORKERS 0 TOTAL (Survey Tools) 0

GRAND TOTAL (Directs + Indirects + Off Site) 0 GRAND TOTAL (Vehicles + Equipment) 0

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