Republic of the Philippines NATIONAL POLICE COMMISSION NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE DIRECTORATE FOR LOGISTICS Camp BGen Rafael T Crame, Quezon City PPD 2023.06-10-0689 MEMORANDUM FOR : See Distribution FROM =: TDL SUBJECT : PNP Memorandum Circular re: Revised Guidelines and Procedures in the Disposal of Philippine National Police Property, Plant and Equipment (PPE) and the Disposition of the Income Derived Therefrom DATE MAY 22 20% 1. Reference: Approved PNP Memorandum Circular No. 2023-026 dated April 17, 2028 titled, “Revised Guidelines and Procedures in the Disposal of Philippine National Police Property, Plant and Equipment (PPE) and the Disposition of the Income Derived Therefrom’ 2. In connection with the above reference, attached is the approved PNP MC No. 2023-026 titled, "Revised Guidelines and Procedures in the Disposal of Philippine National Police Property, Plant and Equipment (PPE) and the Disposition of the Income Derived Therefrom” which aims to provide the revised guidelines and procedures in the disposal of PNP Property, Plant and Equipment and the disposition of income therefrom. 3. For information and widest dissemination. (ONALDO E OLAY ‘alice Malor GeneraQ, Distribution: P-Staff D-Staff Dirs, NSUs IG, IAS RDs, PROs ‘Copy furnished: Command GroupReference No, DL-LPPD 2301240088 Republic of the Philippines NATIONAL POLICE COMMISSION NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE OFFICE OF THE CHIEF, PNP Camp 8Gen Rafael T Crame, Quezon City DLLPPO-220124-0006 MEMORANDUM CIRCULAR APR 17 2003 no.:20 23-026 REVISED GUIDELINES AND PROCEDURES IN THE DISPOSAL OF PHILIPPINE NATIONAL POLICE PROPERTY, PLANT AND EQUIPMENT 1 (PPE) AND THE DISPOSITION OF THE INCOME DERIVED THEREFROM REFERENCES: a. . Manual on Disposal of Government Property National Budget Circular 425 dated January 8, 1992; Republic Act No. 11279 “An Act Transferring the Philippines National Police Academy (PNPA) and the National Police Training Institute (NPTI) from the Philippine Public Safety College (PPSC) to the Philippine National Police (PNP), Amending for the Purpose Sections 24, 35, 66, 67, and 68 of Republic Act No. 6975, Otherwise Known as the “Department of the Interior and Local Government Act 1990", as amended, Appropriating Funds Therefor and for Other Purposes; Presidential Decree No. 1911 enlitled: "Authorizing the Disposal of Unclaimed, Recovered, and Impounded Carnapped Motor Vehicles ‘Amending for the Purpose R.A. No. 6539 otherwise known as the Anti- Carnapping Act of 1972" dated March 23, 1984; Executive Order No. 309 "Reconstituting the Disposal Committee created under E.0. No. 285" dated March 8, 1996; National Budget Circular No. 425 "Manual on Disposal of Government Property" dated January 28, 1992; Government Accounting Manual (GAM) for National Government Agencies (NGAS); Title 7, Chapter 3 of Government Accounting and Auditing Manual, Volume 1, which pertains to "Disposal/Divestment of Property”; Commission on Audit — Policy, Training and Technical, Assistance Facility (COA-PTTAF) Manual on Disposal of Government Property; COA Circular No. 2009-002 dated May 18, 2009 entitled: "Reinstituting Selective Pre-Audit on Government Transactions” effective on July 1, 2009; COA Circular No. 89-296 entitled: "Audit Guidelines on the Divestment or Disposal of Property and Other Assets of National Government Agencies and Instrumentalities, Local Government Units and Government-Owned or Controlled Corporations and their Subsidiaries” dated January 27, 1989; Memorandum of Agreement (MOA) between the PNP and the Armed Forces of the Philippines (AFP) executed on July 25, 2008 on real properties in the name of the AFP or PC/INP which are SOLELY used Life is Beautiful... Kaligtasan Nyo, Sagot Ko. Tulong-tulong Tayo.” Page 1 of 17Reference No, DL-LPPD-230124-0086 and/or occupied by the PNP; |. MOA between the PNP and the AFP executed on November 14, 2009 on real properties in the name of the AFP or PC/INP which are JOINTLY used and/or occupied by the PNP and the AFP; m. PNP Memorandum Circular (MC) No. 2017-017 dated February 21, 2017 titled, “Revised Guidelines and Procedures in the Disposal of Philippine National Police Property, Plant and | Equipment (PPE) and the Disposition of the Income Derived Therefrom’, n. MC No. 2009-009 dated June 09, 2009 entitled: "Revised Guidelines and Procedures in the Disposal of the Philippine National Police Property and Equipment (PE) and the Disposition of the Income Derived Therefrom”, ©. NHQ Disposal Committee Resolution No. 2022-01 dated August 3, 2022 re ‘Recommending the Amendment to the PNP Memorandum Circular No. 2017-07 titled: “Revised Guidelines and Procedures in the Disposal of Philippine National Police Property, Plant and Equipment (PPE) and the Disposition of the Income Derived Therefrom’; p. NHQ Disposal Committee Resolution No. 2010-01 dated July 5, 2010 entitled: "Supplement to PNP Memorandum Circular Number 2009-009 Revised Guidelines and Procedures in the Disposal of the Philippine National Police Property and Equipment (PE) and the Disposition of the Income Derived Therefrom”; q. General Orders No. DPL 08-15 dated October 7, 2008 "Restructuring of Unit"; r. PNPLSS General Orders No. 41 dated November 7 2008 "Creation of ‘Additional Functional Division”; and 8. Creation of Logistics Support Service Disposal Committee pursuant to TACDS Memorandum dated October 15, 2020 with subject: “Decongestion of Camp BGen Rafael T Crame” providing guidelines to clean up the Camp with unserviceable/ditapidatediwom-out equipment, BER vehicles owned by the PNP, confiscated/evidence vehicles, hazardous waste materials, scrap materials and the disposal of waste/garbage from the office buildings, —_concessionaires, condominiums, and quarantine facilities in pursuance to the directives/instructions of the CPNP. 2. RATIONALE: This MC shall provide the revised guidelines and procedures in the disposal of PNP Property, Plant and Equipment (PPE) and the disposition of income therefrom and the inclusion of delegation of disposal authorities to Logistics Support Service as regards the new units of the PNP such as the Philippine National Police Academy (PNPA) and the National Police Training Institute (NPTI). 3. SITUATION: Due to the transfer of the PNPA and NPTI from the Philippine Public Safety College to the PNP, various concems on logistics management of these units need to be addressed. During the transition, the PNPA requested to have their own Disposal Committee to resolve issues on the disposal of their PPEs particularly their buildings prior to the construction of new facilities. ‘Life is Beautiful...Kaligtasan Nyo, Sagot Ko. Tulong-tulong Tayo.” Page 2of 17Reference No. DL-LPPD-230124-0088 In addition, there is a demand to create a Logistics Support Service (LSS) Disposal Committee pursuant to TACDS Memorandum dated October 15, 2020 with ‘subject: “Decongestion of Camp BGen Rafael T Crame,” which provides guidelines to clean up the Camp with unserviceable/dilapidated/worn-out equipment, BER vehicles ‘owned by the PNP, confiscated/evidence vehicles, hazardous waste materials, scrap materials and the disposal of waste/garbage from the office buildings, concessionaires, condominiums, and quarantine facilities relative to the directives of the CPNP. 4. PURPOSE: This MC prescribes the policies and procedures in the reporting, tum-in, and disposal of PNP PPE whether republic or non-republic, immovable or movable for being unserviceable, obsolete, abandoned or considered excess and the disposition of the proceeds thereof to avoid further deterioration of the PPE, to make available space, to avoid continuing carrying/inventory costs, to relieve accountable officers of unnecessary accountability, and to generate possible income that may be derived therefrom. Further, this MC serves as amendment to certain provisions of PNP MC No. 2017-017, specifically the inclusion of the PNPA, NPTI, and LSS among the offices with delegated authority to dispose the PPE of the PNP. 5. DEFINITION OF TERMS: For purposes of this MC, the following words and phrases shall have the following definitions: ‘a. Abandoned Properties - movable PPE in the possession of the PNP without known owners or claimants. b. Beyond Economical Repair (BER) - when the repair cost is more than 30% of its fair market value, the property is no longer economically repairable. This is pursuant to COA Circular No.85-55A dated September 8, 1985 and National Budget Circular No. 425 dated January 28, 1992. ¢. Cannibalization - the process of removing serviceable parts or ‘accessories from a functioning piece of equipment making it unusable for its intended purpose or function. d. Disposal - covers the condemnation, transfer to other agencies, barter, exchange of property, donation to institutions/associations, sale by public bidding or negotiation of unserviceable PNP PPE which have been inventoried, inspected, and appraised as disposable by the Disposal Committee. @. Disposal Warehouse/Yard - a place within any PNP unit where the disposable articles/properties are stored. The following are the authorized disposal warehouselyard of the PNP: LSS Disposal Warehouse/Yard, Police Regional Office (PRO) Disposal Yard, Highway Patrol Group (HPG) Disposal Yard, Maritime Group (MG) Disposal Yard “Life ie Beautiful...Kaligtasan Nyo, Sagot Ko. Tulong-tulong Tayo." Page 3 of 17Reference No, DL-LPPD-230124-0088 and Special Action Force (SAF) Disposal Yard. f. Excess Properties - serviceable PPE in the possession of any unit of the PNPwhich are in excess of the quantity required or authorized for retention, and cannot be utilized as substitute properties to satisfy the operational requirements of the unit. g. Forfeited Properties - PPE acquired by summary process or by order of the court pursuant to applicable laws, rules and regulations. h. Non-Republic Properties - PPE or supplies purchased from funds other than appropriated or reimbursable funds. These include Military Acquired Property (MAP) and other grant and/or aid material, properties found in station (those acquired + from donation, confiscation/seizurefforfeiture or procurement), captured enemy material, reclaimed properties (those reclaimed or recovered from condemned or unserviceable properties), and salvaged properties. i, Obsolete Properties - PPE which have lost its efficacy either due to technological advancement, change of procedures, reorganization of the office or completion of project. i. Property, Plant and Equipment (PPE) - are assets of the PNP that are acquired in the course of operations, are considered long-term in nature, and possess physical substance. (ie. building, motor vehicle, firearms, ammunition, office equipment, etc.). k. Reclamation - restoration of materials found in the waste stream for beneficial use which may be for purposes other than the original use. |. Republic Properties - PPE or supplies purchased from appropriated funds or reimbursable funds of the PNP. m. Salvaged Properties - PPE that are unserviceable and declared beyond economical repair by reason of severe or total damage, destruction, and lost components/parts due to uncontrolled cannibalization. 1. Serviceable Properties - PPE in serviceable condition which are in the possession of a unit of the PNP. Serviceable properties include those properties authorized in the Table of Equipment and Allowance (TEA) that are putto use by the agency and other PPE that are still in good condition but are no longer put to use due to excess or obsolescence. ©. Unserviceable Properties - refer to unserviceable and/or no longer needed PPE that cannot be used or placed in service due to fair wear and tear or of 6. GUIDELINES: a. General Guidelines: “Life is Beautiful...Kaligtasan Nyo, Sagot Ko. Tulong-tulong Tayo." Page 4of 17Reference No. DL-LPPD-230124-0086 1) Disposal of PPE with salvage value shall be undertaken only at the level of the National Headquarters (NHQ), PROs, HPG, MG, SAF, LSS, PNPA, and NPTI through their respective Disposal Committees. Any disposable property with salvage value of lower units or offices of NHQ, PROs, HPG, MG, SAF, LSS, PNPA, and NPTI shall be turned in at the appropriate disposal warehouse/yard as defined in para 3e. All Disposal Committees shall ensure that only controlled reclamation/cannibalization will be undertaken on the disposable PPE; 2) The following are the Classification of Disposable PPE: a) Excess properties remaining after redistribution; b) Obsolete properties; ¢) Salvaged properties; d) Forfeited properties; e) Abandoned properties; f) Unserviceable properties; and 9) Beyond Economical Repair. 3) Upon approval of the Director of the National Administrative Support Unit (NASU) or National Operation Support Units (NOSUs) concemed, all disposable PPE of NASU/NOSUs, which are found in PROs shall be tured in to the said PRO for proper disposal Proceedings; 4) Pursuant to existing auditing and accounting procedures, the periodic submission of report on BER properties shall be on a quarterly basis. However,tum-in of disposable PPE shall be quarterly or sooner, 5) All salvaged properties recovered by the PNP in any clearing or recovery operations of sunken vessels and abandoned equipment, etc., shall be considered abandoned properties, subject to private claims. When no person filed a claim for the recovery of the same after the lapse of six months from the date of the last publication, the said properties may be sold by the PNP at public auction; 6) Items or supplies in stock which have no recorded demands for at least two years at the LSS Warehouse or for at least one year at other PNP supply units shall be declared and reported as excess or obsolete properties. All declared excess or obsolete properties shall be turned in to their respective disposal warehouselyard and redistributed to other units that may need the items before disposal “Life is Beautiful...Kaligtasan Nyo, Sagot Ko. Tulong-tulong Tayo." Page § of 17Reference No, DL-LPPD-230124-0086 action may be undertaken. Physical inspection and redistribution of excess or obsolete properties shall be effectedat the authorized disposal warehouse/yard; 7) Copies of the LSS/PNP supply units excess property list shall be furnished to all units concerned of the PNP with the following forms: 1) Property Acknowledgement Receipt (PAR); 2) Inventory Custodian Slip (ICS); and 3) Requisition and Issue Slip (RIS) to be accomplished depending on the value and classification of the goods to be transferred. Within a period of one year from date of distribution of the excess PPE, disposal proceedings shall be initiated on the undistributed excess items; 8) All forfeited and abandoned properties in the possession of any PNP office/unit shall be tumed in to the respective disposal warehouselyard. Reclamation/cannibalization of said properties is not allowed unless with prior recommendation from the SAO concemed and approval of the Regional Director (PRO) and The Director for Logistics (NHQ); 9) All disposal proceedings shall be in a manner deemed advantageous to the PNP and in accordance with the provisions of Chapter 3, Sec 501 - m 510, Volume 1 of the Goverment Accounting and Auditing Manual (GAAM), Goverment Accounting Manual (GAM) for National Goverment Agencies (NGAS) and PD 1911; 10) Award of disposal shall be made only for amounts not less than the final appraised values indicated by the Disposal Committee for the disposable properties. All recommendations for disposal shall be subject to the final approval of the Disposal Committee; 11) The proceeds derived from the disposal of PPE through sale shall be directly remitted to the Collecting Officer of the Finance Service (FS), ‘who shall issue the corresponding Official Receipt for the property; Disposal of Military Acquired Property (MAP), the ownership of which has not yet been fully vested to the PNP, shall be conducted in a manner prescribed in the MOA between the AFP and the PNP; 12) 13) Disposal of PNP buildings shall be determined by the Directorate for Logistics (DL) upon recommendation/assessment of the Engineering Service (ES) and in conformity to existing regulations/manual. This is usually undertaken through dismantling/destruction to make way for planned new facilities; 14) The NHQIPRO Disposal Committees may create a Sub-Disposal Committee/Secretariat/TWG in their respective jurisdictions that will conduct the initial evaluation and address all preparatory concems for the disposal of particular property, Le. one each for vehicles, firearms, office equipment, land and/or buildings, and other ‘Life is Beautitul...Kaligtasan Nyo, Sagot Ko. Tulong-tulong Tayo." Page 6 of 1715) Reference No, DL-LPPD-230124-0086 disposable properties. | The creation of + Sub- Committee/Secretaria/TWG will ensure that the NHQ/PRO Disposal Committees shail not be overburdened, thereby promoting efficiency and development of specialization; and PNP offices/units without Disposal Committee shall request the disposal of the Disposable PPE with an appraised value of PhP50,000.00 and below to the nearest PRO Disposal Committee for disposal proceeding. . Specific Guidelines Composition of the PNP Disposal Committee and Secretariat 1) National Headquarters (NHQ) Disposal Committee Director for Logistics - Chairman Director for Comptrollership = Vice Chairman Director, Logistics Support Service - Member Director, Legal Service - Member Chief Accountant, PNP - Member Chief, Management Division, DC - Member Chief, SAMD, LSS - Member COA Representative - Witness Police Regional Office (PRO) Disposal Committee Deputy Regional Director for Administration - — Chairman Chief, Regional Logistics Division = Vice Chairman Chief, Regional Comptroliership Division © - — Member Chief, Regional Legal Office - Member Chief, Regional Engineering Office - Member Chief, Regional Accounting Office - Member Regional Supply Accountable Officer - Member Regional COA Representative - Witness HPG, MG, SAF, LSS, PNPA, and NPTI Disposal Committee Deputy Director - Chairman Logistics Officer + Vice Chairman Budget and Finance Officer - Member Legal Officer - Member ‘Supply Accountable Officer - Member COA Representative - Witness NHQ Disposal Committee ocr Chief, SMD, DL Resource Person Chief, PDMD, LSS - Head Secretariat Asst Chief, PDMD, LSS - Asst Head Secretariat Chief, RUS, ES - Member Asst Chief, SSDD, LSS - Member Chief, Logistics Officer, CES - Member Servicing Legal OfficertoLSS © - Member Asst Chief, SAMD, LSS - Member “Life is Beautiful...Kaligtasan Nyo, Sagot Ko. Tulong-tulong Tayo." Page 7 of 17Reference No, DL-LPPD-230124-0088 Chief, FAS, SMD, DL - Chief, MAMS, SMD, DL - Chief, GSS, SMD, DL - Member Chief, IMS, LPPD, DL. Member Chief, Storage Branch, FEO Member Chief, Camapped Vehicles Impounding Area, HPG - Member Chief, ICIS, DC - Member Representatives of offices exercising regulatory functions over the PPE for disposal shall be made members of the Disposal Committee ‘Secretariat on a need basis. 5) PRO Disposal Committee Secretariat Assistant Chief, Regional Logistics Division - Head Assistant Chief, Regional Comptroliership Div - Asst Head Chief, Regional Direct Support Unit - Member Regional Legal Service Representative - Member Regional Supply Accountable Officer Rep - Member 6) HPG, MG, SAF, LSS, PNPA, and NPTI Disposal Committee Secretariat Assistant Chief, Logistics Officer - Head SAO - Asst. Head RSPNCO. - Member . Responsibilities 1) Director for Logistics (DL) a) Designated as Chairman of the NHQ Disposal Committee; and b) Primarily responsible for the implementation of this MC. 2) Director for Comptroliership (DC) a) Designated as Vice Chairman of the NHQ Disposal Committee; b) Cause the dropping from the PNP Book of Accounts alll properties disposed by the Disposal Committees; and ©) Provide funds for the implementation of this MC. 3) NHQ Disposal Committee a) Cause the conduct of inventory and inspection of PNP supplies and properties for disposal stored in authorized PNP disposal warehouselyards and real estates/buildings in PNP premises; b) ae to COA appraisal and review, set the final appraised value all disposable properties taking into consideration Beclsscance market demand, physical condition, and result of ‘Life ie Boautiful...Kaligtasan Nyo, Sagot Ko. Tulong-tulong Tayo.” Page 8 of 174) 5) Reference No. DL-LPPO-230124-0086 previous biddings for similar properties; c) Ensure that the disposal/award of disposable properties are made consistent with existing laws, rules and regulations. Disposal shall be on “as is, where is" basis; and 4) Submit list of all disposed properties to the CPNP (Attn: Accounting, DC) and ensure that said properties are properly dropped from the accountability of Supply Accountable Officer (SAO) concemed. NHQ Disposal Committee Secretariat @) Responsible for compilation, documentation, and recording of all transactions involving supplies, material, and equipment belonging to the PNP as regards to disposal; b) Maintain an updated stock record card, equipment ledger cards, and an official registry book of all supplies, materiel, and equipment for disposal; ©) Coordinate with other supply activity units pertaining to disposal of materiel and equipment; 4) Prepare pertinent papers for the disposal of unserviceable ‘equipment and material and assist the Disposal Committee in the conduct of disposal activity; ) Conduct periodic inventory and inspection of PNP supplies and properties for disposal stored in units and authorized PNP disposal warehouselyard and real estatefbuildings in PNP premises for further action of the Disposal Committee; f) Prepare the logistical reports to be submitted by the Disposal Committee to the CPNP pertaining to the supplies and equipment for disposal; Implement the directive regarding the disposal of supplies and ‘equipment upon orders of the Disposal Committee; and h) Perform other duties and functions as may be directed by the Chairman, Disposal Committee and higher authorities. Regional Director, PRO a) Organize and operationalize the PRO Disposal Committee; b) Issue implementing guidelines for the proper implementation of this MC at the PRO; ©) Ensure completeness of disposal requirements for endorsement to cpr NP for approval as the Head of the Disposing Entity (HODE) prior to the conduct of public bidding; and “Life is Beauti...Kaligtasan Nyo, Sagot Ko. Tulong-tulong Tayo." Page 9 of 178) 8) Reference No, DL-LPPD-730124-0086 d) Submit After Activity Report to the CPNP relative to the public bidding of all disposed properties. Police Regional Office Disposal Committee a) Responsible for the conduct of inventory and inspection of PNP supplies and properties for disposal stored in authorized PNP disposal warehouse/yards and real estate/buildings in PNP premises; b) Set the final appraised value for all disposable properties taking into consideration obsolescence, market demand, physical condition, and result of previous biddings for similar properties subject to COA appraisal and review; °) Ensure that the disposal/award of disposable properties are made consistent with existing PNP rules and regulations. Disposal shall be on “as is, where is" basis; 4d) Secure list of excess supplies and other disposable properties of the PRO and submit the same to RD; €) Submit quarterly report of excess and disposable items to the DL; f) Guarantee maximum protection of items at the disposal yard from further deterioration and pifferage; 9) Ensure that proceeds from disposal proceeding are remitted to the Regional Finance Service Office (RFSO); and h) Ensure that properties disposed are properly dropped from the ‘accountability of the SAO and PNP Book of Accounts. PRO Disposal Committee Secretariat a) Manage, monitor, and compile all the data/detalls of PNP properties in the region which are subject for disposal; 'b) Prepare documentation and assist the Disposal Committee in the disposal activities; ¢) Responsible in the maintenance and management of records with regard to disposal; 4) Submit report to the PRO Disposal Committee as regards the conduct of disposal; and ) Perform other duties and functions as may be directed by the Chairman,PRO disposal Committee. HPG/MG/SAF/LSS/PNPA/NPTI DisposalCommittee a) Responsible for the conduct of inventory and inspection of PNP “Life is Beautiful...Kaligtasan Nyo, Sagot Ko. Tulong-tulong Tayo.” Page 10 of 179) 10) Relerence No, DL-LPPD-230124-0086 ‘supplies and properties for disposal stored in authorized HPG/MG/SAF/PNPA/NPTI disposal _warehouse/yards and, real estate/buildings in HPG/MG/SAF/PNPA/NPTI premises; b) Set the final appraised value for all disposable properties taking into consideration obsolescence, market demand, physical condition, and result of previous biddings for similar properties subject to COA appraisal and review; 9 Ensure that the disposal/award of disposable properties are made consistent with existing PNP rules and regulations. Disposal shall be on "as is, where is" basis; d) Secure list of excess supplies and other disposable properties of their respective offices and submit the same to their Directors; €) Submit quarterly report of excess and disposable items to the DL; f) Guarantee maximum protection of items at the disposal yard from further deterioration and pilferage; g) Ensure that proceeds from disposal proceeding are remitted to the Finance Service Office (FSO); and h) Ensure that properties disposed are properly dropped from the accountability of the SAO and PNP Book of Accounts. HPG/MG/SAF/LSS/PNPAINPTI Disposal Committee Secretariat a) Manage, monitor, and compile all the dataldetails of HPGIMGI/SAF/LSS/PNPAINPTI properties in their respective offices which are subject for disposal; b) Prepare documentation and assist the Disposal Committee in the disposal activities; ©) Responsible in the maintenance and management of records with regard to disposal; 4) Submit report to the DL, Accounting, and CPNP as regards to the conduct of disposal; and ) Perform other duties and functions as may be directed by the Chairman/Disposal Committee. SAO a) Conduct quarterly periodic inventory and inspection of unserviceable/disposable properties and to submit thereon the Inventory and Inspection Report (1IR) to the PNP Disposal Committee (Attn: Disposal Secretariat); “Life is Beautitul,..Kaligtasan Nyo, Sagot Ko. Tulong-tulong Tayo.” Page 11 of 17Reference No, DL-LPPD-230124-0086 b) Submit an updated Inventory List of all Properties Found-in-Station to include their sources, whereabouts, and condition/remarks quarterly as changes occur (thru a report of changes); ©) Conduct technical inspection and classification of disposable properties at respective unit; d) Submit to the Regional Director, (Attn: C, RLRDD), quarterly report ‘on excess and disposable properties in the prescribed format; and ) Recommend to the Regional Director, through C, RLRDD properties which are needed to be disposed. 11) COA Representative Per COA Circular No. 95-006 dated May 8, 1995, COA Representative shall serve as witness/observer to the disposal of unserviceable properties and review in-house appraisal in aid of post-audit of the transactions, including disbursements of the proceeds. 7. PROCEDURES: a. PNP unit/end-user shall submit the following documentary requirements s to the Disposal Committee Secretariat: 1) Endorsement Memorandum; 2) Property Tur-in Slip (PTIS); 3) Inventory and Inspection Report of Unserviceable Property (IIRUP); 4) Waste Material Report (WMR); 5) Pictures; and 6) Technical Inspection Report (TIR) for vehicles for approval of D, LSS for NHQ, PD/RD for PROs. . The PNP NHQ, PRO, HPG, MG, SAF, LSS, PNPA, and NPTI Disposal Committee shall create a Disposal Committee Secretariat that will manage, monitor, and compile all the data/details of PNP properties for disposal; . The NHQ, PRO, HPG, MG, SAF, LSS, PNPA, and NPTI Disposal Committee shall identify disposable items in their respective jurisdiction; conduct technical inspection, classification, and appraisal of every item or property earmarked for disposal and, thereafter, dispose the disposable properties according to the methods prescribed in this MC; , Pursuant to COA Circular No. 89-296 dated January 27, 1989 and Circular No. 2009-002 dated May 18, 2009, the NHQ, PRO, HPG, MG and SAF, LSS, PNPA and NPTI Disposal Committee must first submit “Life is Beautiul...Kaligtasan Nyo, Sagot Ko. Tulong-tuiong Tayo.” Page 12 of 17Reference No. DL-LPPO-230124-0086 the required documents for disposal to the COA and CPNP for approval prior to the conduct of bidding for disposal; e. The Supply/Property Officer of NASUs/NOSUs/PROs/HPG, MG, SAF, LSS, PNPA, and NPTI shall accomplish the pertinent portion of the Inventory and Inspection Report of Unserviceable Property (lIRUP), Waste Material Report (WMR) Property Transfer Receipt (PTR), and Property Tum-in Slip (PTIS), whichever is applicable; f. Submit to the Accounting Division the original copy of the IIRUP, copy 2 to the Supply and/or Property Custodian and copy 3 to the COA, TSO for inspection of PPE that require evaluation to serve as basis for the dropping of the disposed items from the books of accounts for timely recording of the disposable property; and 9. The NHQ/PRO/HPG, MG, SAF, LSS, PNPA, and NPTI Disposal Committee shall submit a report to the CPNP within five days from the completion of the disposal proceeding with all the relevant documents for the dropping of said properties from the Accounting Books of Accounts. 8, METHODS OF DISPOSAL: ‘The following are the authorized methods/modes of disposal: a. Sale through public bidding shall be the primary method of disposal of PNP properties. Should this mode be unsuccessful, the Disposal Committee may dispose the properties in a manner most advantageous to the PNP. 1) Additional Provision from National Budget Circular 425. a) If the sale through public bidding is unsuccessful, a rebidding shall be scheduled. Bidding may be declared unsuccessful in any of the following cases: (1) There is no bidding participant; (2) Only one (1) bidder submitted a bid tender for each lot; (3) All bidders failed to comply with the terms and conditions prescribed in the Invitation to Bid; (4) Complying bidders failed to meet the minimum bid price; and (6) In case of failure of the second bidding, the Disposal ‘Committee may dispose of the property through negotiation. 'b. Sale through negotiation — This mode of disposal may be resorted to ‘only when there is failure of two public auctions due to the following instances: 1) The amount of bid received is below the approved floor price; and 2) The bidder has been disqualified for an award of contract. . The NHQ and PRO, HPG, MG, SAF, LSS, PNPA, and NPTI Disposal ‘Committees may barter/trade-in disposable PNP properties with ‘Lie is Beautitul...Kaligtasan Nyo, Sagot Ko. Tulong-tulong Tayo.” Page 13 of 17Reference No, DL-LPPD-230124-0086 properties of other governmentagencies, provided it is for the best interest of the PNP. d. Transfer without cost of excess/surplus PNP properties to other government agencies may be made upon the request of the office needing the properties and with prior approval by the CPNP. Since the transfer will involve inter- govemment agency transfer, the ‘accomplishment of Property Transfer Report(PTR) shall be mandatory. e. Donation of excess/surplus PNP properties to other goverment agencies shall only be done upon approval of the CPNP. The following requirements shall be incorporated in the request of the needing agency: 1) Brief statement of the agency activities; 2) General information of the intended use of the property; and 3) Statement that the property shall not be resold or used other than the intended purpose indicated. {Upon recommendation of the NHQ/PRO/HPG, MG, SAF, LSS, PNPA, and NPTI Disposal Committee, after inspection of the COA and approval of the CPNP, destruction of the Disposable PPE may be allowed provided that the manner of disposal shall not be detrimental or dangerous to public health or safety or shall not cause infringement on the rights of other persons or upon government agreements. Provided further that the following conditions are satisfied: 1) The property has no commercial value (valueless); 2) The estimated cost for the handling and destruction including the cost to sell the scrap materials would exceed the estimated proceeds from its sale or the appraised value is less than the administrative cost of sale; and 3) Other methods of disposal are not economically feasible. g. Destruction shall also be resorted to if it is unsalable and it may pose hazard to the public if not destroyed. h. For the disposal of PNP firearms, disposal shall be determined by the DL upon recommendation/assessment of the Firearms Disposal Technical Committee and in conformity with existing laws and regulations. i. The disposal of items with cultural value, technology properties, and those covered with intellectual property rights shall be subject to other requirements as may be required by applicable laws. 9. UTILIZATION OF PROCEEDS OF DISPOSAL: a. The disposition of proceeds from the disposal of PNP disposable “Life is Beautful...Kaligtasan Nyo, Sagot Ko. Tulong-tulong Tayo.” Page 14 of 1711. s Reference No. DL-LPPD-230124-0088 Properties shall be directly remitted to the respective FSO of the contracting PNP office to be deposited to the PNP Trust Receipt account. . FS shall remit all proceeds to the National Treasury. Once verified, FS shall initiate the request of the same to the Department of Budget and Management to be deposited back to the PNP Trust Receipt Account. All proceeds from properties sold shall be deposited with the Authorized Government Depository Bank (AGDB) for the account of the agency. L_ In cases where payment for the sale of disposable property is made in the form of supplies or in kind, same shall be witnessed by the Disposal Committee for the proper recording in the property books of the PNP. . The basis for determining the quantity of supplies to be delivered as payment or barter for properties sold through bidding or negotiation shall be the bid or negotiated price equated to the fair market value of the supplies bartered. ). ACCOUNTING AND AUDITING OF FUNDS AND PROPERTIES: ‘Accounting — The accounting of properties and funds relative to the disposal of disposable properties shall be done in accordance with this MC while that for the disposal of Military Acquired Property (MAP) shall be done in accordance with the MOA between the AFP and the PNP. . Auditing - The auditing of accounts and transactions relative to the disposal of disposable properties shall be in accordance with applicable laws and regulations. The intemal Auditor, PNP or representatives shall conduct audit of accounts and transactions relative to the disposal of all properties. . Dropping of property accountabilities shall be in accordance with the provisionsof the Government Accounting Manual (GAM) for National ‘Government Agencies (NGAS). 1. Nothing in this MC shall preclude the intervention of independent auditors of the COA in the disposal of properties, in the dropping of property accountability, and the auditing of disbursement or the proceeds acquired thereof. REQUIRED REPORT/FORMS: a. Quarterly Report on Excess and Disposable Properties — This report ‘shall be rendered by the RDs having responsibility over authorized PNP disposal warehouse/yards. The report shall be categorized by technical service classification, consolidated, and finally submitted to the Chief, PNP (Attn: DL) not later than the 15th day of the month immediately after the quarter. “Life is Beautiful...Kaligtasan Nyo, Sagot Ko. Tulong-tulong Tayo.” Page 15 of 17Reference No. DL-LPPD-230124-0086 b. Inventory and Inspection Report of Unserviceable Properties (IIRUP) - A Teporton the semi-expendable materials and equipment and non- expendable supplies which shall be accompanied by the following: 1) Individual Survey Report duly certified by the supply officer and head of unitfagency; 2) Individual photographs of properties taken from two different views; 3) List of missing spare parts duly certified by the supply Office/head of unitfagency; 4) Stencils of chassis and engine numbers of motor vehicles; and 5) Stencils of serial numbers, make, type, and caliber with regard to firearms(FAs). c. Waste Material Report (WMR) - A report for expendable materials, ‘supplies, and consumables including spare parts, empty containers, and remnants from destroyed or damaged fixed assets. This must be accompanied by current onsite photograph taken from two different views. d. Property Transfer Report (PTR) — this form shall be used when there are properties to be transferred from one accountable officer/agency/fund cluster to another accountable officer/agency/fund cluster. e. Property Turn-In Slip (PTIS) — this form shall be used for the turn-in of property from end user/accountable officer to receiving unit/accountable Officer. Inventory Custodian Slip (ICS) — a form that shall be signed and dated by the designated Property Officer on the "Received from" portion and the recipient or user of the inventory shall acknowledge receipt by signing ‘on the “Received by” portion. g. Requisition and Issue Slip (RIS) — a form used to request supplies and materials that are carried on stock. 12. FLOW CHARTS FOR PROPERTY, PLANT AND EQUIPMENT (PPE) FOR DISPOSAL (see Annexes) @) Procedures for the Disposal of Mobility - ANNEX “A” b) Procedures for the Disposal of Firearm - ANNEX "B" ¢) Procedures for the Disposal of Office Equipment- | ANNEX"C" 4d) Procedures for the Condemnation/Destruction of: ANNEX "D" Building “Life is Beautiful...Kaligtasan Nyo, Sagot Ko. Tulong-tulong Tayo.” Page 16 of 17Reference No, DL-LPPD 230124-0086 €) Procedures for the disposal of Other - ANNEX "E" Disposable Properties 13. PENALTY CLAUSE: Any violation of this MC shall be investigated and, if warranted by evidence, appropriate criminal, civil, and administrative charges shall be filed against those who may be responsible thereof. 14, REPEALING CLAUSE: Provisions of existing PNP issuances which are inconsistent with this MC, in whole or in part, are deemed repealed, set aside, amended or modified accordingly. 15. EFFECTIVITY: This MC takes effect after 15 days from the filing of a copy hereof at the University of the Philippines Law Center in consonance with Section 3 and 4, Chapter 2, Book Vil, EO No. 292, otherwise known as the "Revised Administrative Code of 1987," as amended. RODQIIFO S AZURIN, JR Distribution: CPNP Lx'20, soot: ions oP NALA LE Cmdr, APCs '$094161 D-Staff P-Staff D, NSUs RD, PRO SPA to the SILG “Life is Beautiful,..Kaligtasan Nyo, Sagot Ko. Tulong-tulong Tayo.” Page 17 of 17(ANNEX “A” FLOWCHART FOR DISPOSAL OF MOBILITY Requirements for Turmin 2. Endorsement memo bo PTs © aRUP dd. Waste Material Report e Pictures in two views f. Report of Survey {& Technical inspection Report (TR) h. Stencil of chassis and engine of vehicle i. Fornot recorded inthe Property Book but physically present: | ForFound-AtStation: L1a.certfication from Property Officer and the ‘Accountant 12 ForNompNP Properties/Abandoned ‘Mobility under HPG (as per Ponsa): 2a, Forfeiture Resolution; and 2b. Publication in Newspaper of General ‘Crcalation Submission of Complete ‘Turn-in Documents Approval of turn-in NHQ-D, LSS PRO- Chairman, Disposal Com RECEIVE/INSPECT RECORDING ‘ACCOUNTING Provides Data on lIRUP Requirements for Disposal of Mobility 3. Memo request from NHQ/PRO/HPG/MG/SAF/ PNPA/NPTI/LSS Disposal Committee for authority to dispose for approval of CPNP b. After inspection and appraisal report ofthe Disposal Committee, Secretariat, TW, Ls, and Accounting Representatives. Inhouse appralsal/report 4, COA appraisal review report ‘@. Program for Disposal with time schedules Inventory and Inspection Report of Unserviceable Property (IIRUP) 1. Publication/posting (after CPNP ‘approval of Authority to Dispose) fh Pletures {L_ Disposal Committee Resolution J. Report of Survey . ‘Stencil f Engine no. and Chassis no, f—__» _ INSPECTION/APPRAISAL DIS COM, SECT, TWG, LS, and ‘ACCTG-COA (IN-HOUSE) (REVIEW) 7 Submits Disposal Program (with all the requirements for disposal) for Approval of the PNP Return documents to PDMD- NHQ, PRO, HPG, MG, SAF, PNPA, NPTI, and LSS Disposal Secretariat for compliance of NHQ DISPOSAL COM, PRO, HPG, MG, SAF, PNPA, ‘NPT, and LSS schedules bidding/bidding process'NHQ DISPOSAL COM, PRO, HPG, (MG, SAF, PNPA, NPTI, and LSS Evaluates Results of Bidding Filing of Resolution for Approval of the CPNP on the conduct of 2"° Bidding Posting in the PNP and Unit Website NHQ_DISPOSAL COM, PRO, HPG, _ and in three (MG, SAF, PNPA, NPTI, and LSS FAMED 2° Conspicuous Recommend Award to CPN BIDDING? ces bas 22 t Award (NHQ DISPOSAL COM, PRO, a HPG, MG, SAF, PNPA, NPTI, and LSS Negotiates the Sale Notify COA, invite Winning Bidder Payment to NGO, CvilSocety Finance Group (Ex NAPOLCOM, CC, et.) CLAIMS/HAULING Pre-bid (if necessary) Clearing of Book of Accounts 16 ‘COA POST AUDIT ‘*Note: HPG, SAF, MG, PNPA, NPTI, and LSS will start on Box #7‘STEPS IN TURN-IN AND DISPOSAL OF MOBILITY 1. End-user submits complete tum-in documents. 2. Approve/Disapprove turn-in documents. 3. After approval of tum-in documents, receive/inspect the tumed-in disposable properties. 4. Clerk records in property book of disposable properties 5. Accounting provides data on Inventory and Inspection Report for Unserviceable Properties (IIRUP) 6. Inspection/Appraisal by Disposal Committee Secretariat, TWG, LS and ‘Accounting for In-house appraisal-COA appraisal review report. 7. Submit Disposal Program together with all the disposal requirements for approval of Authority to Dispose by the CPNP. 8. CPNP Approve/Disapprove disposal program of NHQ/PRO/HPG/MG/SAF/PNPAINPTULSS. 8.a If disapproved, documents will be retuned to PDMD-NHQ, PRO, HPG, MG, SAF, PNPA, NPTI, and LSS Disposal Committee for compliance of defects noted. 8.b If approved, NHO/PRO/HPG/MG/SAF/PNPAINPTULSS Disposal Committee schedules the bidding: 18.b.1.Publication in PNP and Unit Website and in three (3) conspicuous places only; 18.b.2 Notify COA and invite NGO/Civil Society Groups (Ex. NAPOLCOM, PCCI, etc.) 18.b.3 Conduct Pre-bid if necessary 9. Conduct Public Bidding 10. NHO/PRO/HPG/MG/SAF/PNPA/NPTILSS Disposal Committee/TWG evaluates the result of bidding 10.2 If the bidding failed: Unit DC Resolution for the conduct of 2"4 public bidding, then proceed to 24 Bidding 10.b if the 2 bidding failed: NHQ, PRO, HPG, MG, SAF, PNPA, NPTI, and LSS Disposal Committee negotiates the sale. 11. If negotiation of sales succeeds, NHQ, PRO, HPG, MG, SAF, PNPA, NPTI, and LSS Disposal Committee recommends the Award for approval of the CPNP. 12.Upon Approval, the Notice of Award will be given to the winning bidder. 13.Payment will be made to Finance Service by winning bidder. 14.Winning bidder starts the claim/hauling. 15. All documents pertaining to the disposal proceedings will be submitted to CPNP, COA, and Accounting for Clearing in the Book of Accounts. 16.COA post audit.ANNEX “B” FLOWCHART FOR FIREARMS/FIREPOWER Requirements for Turnn Endorsement memo pns rue ‘Waste Material Report Pletures in two views Report of Survey ‘Technical inspection Report (TIR} ereanee Requirements for Disposal of Firearms/Firepower 8. Memo request from NHO/PRO/HPG/MG/SAF/ PNPA/NPTI/LSS Disposal committee for authority to Aispose for Approval of CPNP b. After inspection and appraisal report of Disposal Committee, secretariat, TWG, LS and ‘Accounting Representatives, Disposal Committee Resolution <. In-house appraisal report ‘&.COA appraisal review report Program for Disposal with time schedules . Inventory and inspection Report of Unserviceable Property (HRUP) h. Publication/posting (after CPNP approval of Authority to Dispose demilitarized firearms for bidding) Pictures. INSPECTION/APPRAISAL DIS COM, SECT, TWG, LS, and ACCTG-COA (IN-HOUSE) (REVIEW) ‘Submits Disposal Program (with all the requirements for disposal) for Approval of the ‘CPNP NHQ DISPOSAL COM, PRO, HPG, MG, SAF, PNPA, NPTI, and LSS schedules Disposal/Destruction and Notify COA, Invite NGO, Civil Society Grp Media Return documents to PDMD- NHQ, PRO, HPG, MG, SAF, PNPA, ‘NPTI, and LSS Disposal Secretariat for compliance ofDISPOSAL/CONSTRUCTION CONDUCTS BIDDING (Demilitarization 'NHQ DISPOSAL COM, PRO, HPG, (MG, SAF, PNPA, NPTI, and LSS. Evaluates Results of Bidding FAILED BIDDING? Posting in PNP and Unit Website and INHQ DISPOSAL COM, PRO, HPG, inthree (MG, SAF, PNPA, NPT, and LSS ee Evaluates Result of Bidding places Winning Bidder Payment to Finance Clearing of Book of Accounts ‘COA POST AUDIT g aH EEE i Filing of Resolution for Approval of the CPNP on the conduct of 2"° Bidding FAILED 2 BIDDING? NHQ DISPOSAL COM PRO, HPG, MG, SAF, PNPA, NPTI, and LSS Negotiates the Sale ‘*Note: HPG, SAF, MG, PNPA, NPTI, and LSS will start on Box #7STEPS IN TURN-IN AND DISPOSAL OF FIREARMS/FIREPOWER 4. End-user submits complete turn-in documents. 2. Approve/Disapprove turn-in documents. 3. After approval of turn-in documents, receive/inspect the tumed-in disposable properties. 4, Clerk records in property book of disposable properties. 5. Accounting provides data on Inventory and Inspection Report for Unserviceable Properties (IRUP). 6. Inspection/Appraisal by Disposal Committee Secretariat, TWG, LS, and ‘Accounting for In-house appraisal-COA appraisal review report. 7. Submit Disposal Program together with all the disposal requirements for approval of Authority to Dispose by the CPNP. 8. CPNP Approve/Disapprove disposal program of NHQ/PRO/HPG/MG/SAF/PNPA/NPTULSS. 8.2 If disapproved, documents will be returned to PDMD-NHQ, PRO, HPG, MG, SAF, PNPA, NPTI, and LSS Disposal Committee for compliance of defects noted. 8.b If approved, NHQ/PRO/HPG/MGISAF/PNPA/NPTULSS Disposal Committee schedules the bidding: 18.b.1.Publication in PNP and Unit Website and in three (3) conspicuous places only; 18.b.2 Notify COA and invite NGO/Civil Society Groups (Ex. NAPOLCOM, PCCI, etc.) 18.b.3 Conduct Pre-bid if necessary 9. Disposal/Construction. 10. Conducts Bidding (Demilitarization). 11. NHO/PRO/HPG/MG/SAF/PNPA/NPTULSS Disposal Committee/TWG evaluates the result of bidding 10.2 If the bidding failed: Unit DC Resolution for the conduct of 2% public bidding, then proceed to 2” Bidding 10.b if the 2 bidding failed: NHQ, PRO, HPG, MG, SAF, PNPA, NPTI, and LSS Disposal Committee negotiates the sale. 42. f negotiation of sales succeeds, NHQ, PRO, HPG, MG, SAF, PNPA, NPTI, and LSS Disposal Committee recommends the Award for approval of the PNP. 43. Upon Approval, the Notice of Award will be given to the winning bidder. 44. Payment will be made to Finance Service by winning bidder. 15, Winning bidder starts the claimvhauling. 16.All documents pertaining to the disposal proceedings will be submitted to CPNP, COA and Accounting for Clearing in the Book of Accounts. 17.COA post audit.Requirements for Turn Endorsement memo rms Rup Waste Material Report Petures in two views Report of Survey Technical Inspection Report (TI) eR RO FP Requirements for Disposal of Office Equipment a. Memo request from NHQ/PRO/HPG/MG/SAF/ PNPA/NPTI/LSS Disposal committee for authority to dispose for Approval of CPNP b. After inspection and appraisal report of Disposal Committee, secretariat, TWG, LS and ‘Accounting Representatives. Disposal Committee Resolution In-house appraisal report COA appraisal review report f. Program for disposal with time schedules {8 Inventory and inspection Report of Unserviceable Property (IIRUP) ‘h. Publication/posting (after CPNP) approval of Authority to Dispose demilitarized firearms for bidding) i Pictures. ANNEX “C” FLOWCHART FOR OFFICE EQUIPMENT ACcOUI Provides Data on !RUP oe —__e INSPECTION/APPRAISAL DIS COM, SECT, TWG, LS, and ACCTG-COA (iN-HoUsE) (REVIEW) 2 Submits Disposal Program (with all the requirements for disposal) for Approval of the cPNP No ‘APPROVED? NHQ DISPOSAL COM, PRO, HPG, MG, SAF, PNPA, NPTI, and LSS schedules bidding/bidding process Return documents to PDMD- NHQ, PRO, HPG, MG, SAF, PNPA, NPTI, and LSS Disposal Secretariat for compliance ofNHQ DISPOSAL COM, PRO, HPG, MG, SAF, PNPA, NPTI, and LSS Evaluates Results of Bidding Yes FAILED BIDDING? OT 'NHQ DISPOSAL COM, PRO, HPG, (MG, SAF, PNPA, NPTI, and LSS Recommend Award to CPNP Filing of Resolution for ‘Approval of the CPNP on the conduct of 2° Bidding FAILED 2 BIDDING? NHQ DISPOSAL COM, PRO, HPG, MG, SAF, PNA, NPTI, and LSS Negotiates the Sale Clearing of Book of Accounts COA POST AUDIT *Note: HPG, SAF, MG, PNPA, NPTI, and LSS will start on Box #7STEPS IN TURN-IN AND DISPOSAL OF OFFICE EQUIPMENT 4. End-user submits complete tum-in documents. 2. Approve/Disapprove tum-in documents. 3. After approval of turn-in documents, receive/inspect the tumed-in disposable properties. 4, Clerk records in property book of disposable properties 5. Accounting provides data on Inventory and Inspection Report for Unserviceable Properties (IIRUP) 6. Inspection/Appraisal by Disposal Committee Secretariat, TWG, LS, and ‘Accounting for In-house appraisal-COA appraisal review report. 7. Submit Disposal Program together with all the disposal requirements for approval of Authority to Dispose by the CPNP. 8. CPNP Approve/Disapprove disposal program of NHQ/PRO/HPG/MG/SAF/PNPAINPTILSS. 8.a If disapproved, documents will be returned to PDMD-NHQ, PRO, HPG, MG, SAF, PNPA, NPTI, and LSS Disposal Committee for compliance of defects noted. 8.b If approved, NHQ/PRO/HPG/MG/SAF/PNPA/NPTILSS Disposal Committee schedules the bidding: 18.b.1.Publication in PNP and Unit Website and in three (3) conspicuous places only; 18.b.2 Notify COA and invite NGO/Civil Society Groups (Ex. NAPOLCOM, PCCI, etc.) 18.b.3 Conduct Pre-bid if necessary 9. Conduct Public Bidding 10. NHQ/PRO/HPG/MG/SAF/PNPAINPTILSS Disposal Committee/TWG evaluates the result of bidding 10.a If the bidding failed: Unit DC Resolution for the conduct of 2% public bidding, then proceed to 2™ Bidding 410.b if the 2 bidding failed: NHQ, PRO, HPG, MG, SAF, PNPA, NPTI, and LSS Disposal Committee negotiates the sale. 11. f negotiation of sales succeeds, NHQ, PRO, HPG, MG, SAF, PNPA, NPTI, and LSS Disposal Committee recommends the Award for approval of the CPNP. 42. Upon Approval, the Notice of Award will be given to the winning bidder. 13.Payment will be made to Finance Service by winning bidder. 14. Winning bidder starts the claim/hauling. 15. All documents pertaining to the disposal proceedings will be submitted to PNP, COA and Accounting for Clearing in the Book of Accounts. 16.COA post audit.x ANNEX “D” FLOWCHART FOR OTHER DISPOSABLE PROPERTIES Start a Submission of Complete ‘Tum-In Documents 2—__» Requirements for Disposal Other ‘Approval of turn-in Disposable Properties NHQ-D, LSS PRO 8, Memo request from PRO-Chairman Disposal Com NHO/PRO/HPG/MG/SAF/ PNPA/NPTI/LSS Disposal 5 committee for authority to dispose for Approval of CPNP RECEIVE/INSPECT ' After inspection and appratsal report of Disposal Committee, 4 secretariat, TWG, LS and RECORDING ‘Accounting Representatives. . In-house appraisal report 5 4. COA appraisal review report 7 Program for disposal with time ‘ACCOUNTING schedules Provides Data on lIRUP {Inventory and inspection Report of Unserviceable 6 1 Property (RUP) 4 Publeation/posting (after STE ON Ae CCPNP) approval of authorty to DIS COM, SECT, TWG, LS, and Dispose demilitarized firearms ACCTG-COA for bidding) (IN-HOUSE) (REVIEW) fh. Pictures, I. Disposal Committee Resolution ‘Submits Disposal Program (with all the requirements for disposal) for Approval of the cPNP Return documents to PDMD- NHQ, PRO, HPG, MG, SAF, PNPA, NPTI, and LSS Disposal Secretariat for compliance of NNHQ DISPOSAL COM, PRO, HPG, MG, SAF, PNPA, NPTI, and LSS schedules bidding/bidding process(MG, SAF, PNPA, NTI a Evaluates Results of Bidding Posting in PNP and unit website and inthree Conspicuous places ‘Winning Bidder Payment to Finance CLAIMS/HAULING Pre-bid (if Pe necessary) Clearing of Book of Accounts 16 COA POST AUDIT Filing of Resolution for ‘Approval of the CPNP on the conduct of 2° Bidding NHQ DISPOSAL COM PRO, HPG, MG, SAF, PNPA, NPTI, and LSS Negotiates the Sale Successful? *Note: HPG, SAF, MG, PNPA, NPTI, and LSS will start on Box #7‘STEPS IN TURN-IN AND DISPOSAL OF OTHER DISPOSABLE PROPERTIES 1. End-user submits complete turn-in documents. 2. Approve/Disapprove tum-in documents. 3. After approval of turn-in documents, receive/inspect the tumed-in disposable properties. ‘4. Clerk records in property book of disposable properties 5. Accounting provides data on Inventory and Inspection Report for Unserviceable Properties (IIRUP) 6. Inspection/Appraisal by Disposal Committee Secretariat, TWG, LS, and Accounting for In-house appraisal-COA appraisal review report. 7. Submit Disposal Program together with all the disposal requirements for approval of Authority to Dispose by the CPNP. 8. CPNP Approve/Disapprove disposal program of NHQ/PRO/HPG/MG/SAF/PNPA/NPTILSS. 8.a If disapproved, documents will be retumed to PDMD-NHQ, PRO, HPG, MG, SAF, PNPA, NPTI, and LSS Disposal Committee for compliance of defects noted. 8.b If approved, NHO/PRO/HPG/MG/SAF/PNPAINPTI/LSS Disposal Committee schedules the bidding: 18.b.1.Publication in PNP and Unit Website and in three (3) conspicuous places only; 18.b.2 Notify COA and invite NGO/Civil Society Groups (Ex. NAPOLCOM, PCI, etc.) 18.b.3 Conduct Pre-bid if necessary 9. Conduct Public Bidding 10. NHQ/PRO/HPG/MG/SAF/PNPA/NPTILSS Disposal Committee/TWG evaluates the result of bidding 10.a If the bidding failed: Unit DC Resolution for the conduct of 2"¢ public bidding, then proceed to 2"! Bidding 10.b if the 2" bidding failed: NHQ, PRO, HPG, MG, SAF, PNPA, NPTI, and LSS Disposal Committee negotiates the sale. 11. If negotiation of sales succeeds, NHQ, PRO, HPG, MG, SAF, PNPA, NPTI, and LSS Disposal Committee recommends the Award for approval of the PNP. 12. Upon Approval, the Notice of Award will be given to the winning bidder. 13, Payment will be made to Finance Service by winning bidder. 14. Winning bidder starts the claim/hauling. 15. All documents pertaining to the disposal proceedings will be submitted to CPNP, COA and Accounting for Clearing in the Book of Accounts. 16.COA post audit.FLOWCHART FOR CONDEMNATION/DESTRUCTION oF ANNEX “EY BUILDING/STRUCTURE ‘Steps in Tum-in and Disposal: ‘LEngineering Service Tech START Personnel conduct Inspection of (er) builng/strcture. ae ts Bunspecton/Appraial by the b. Schedule of Accumulated INSPECTION: Disposal Committee, Secretariat, Dereciton fem D,Aecountng ENGINEERING SVC Tech Personnel “We, 15, and Act orn house bw 5 T DoprlsaiCOA appracal review a INSPECTION/APPRAISAL Report. (1S COM, SECT, TWG, LS, BACCTE-COA ee eee Requirements for Disposal of {IN-HOUSE} (REVIEW) RUP (Inventory and Inspection Se assim, erento Building/Structure Property). ACCOUNTING A. Inspection/Final Assessment if a, Memo request from Provides data on lIRUP & Schedule of for bidding/destruction. NHQ/PRO/HPG/MG/SAF/ Accumulated Depreciation 5. Prepare Disposal Committee PNPA/NPTI/LSS Disposal a L Resolution. Commitee fr author to 6. Compl and subrtall the ‘spose for approval of CPNP INSPECTON/Final Assessment requrernents for appeovalot 'b. ES inspection report. Wtor nidetna/Desinaction, authority for bidding/ . After Inspection and Appraisal 5 + ‘condemnation/destruction by Report of the Disposal PREPARE PNP. ‘Committee, Secretariat, TWG, Disposal Committee Resolution 7.CPNP approve/disapprove 1S and counting L t lapel progr?” Reprasentatves 8. approved, NHC/PRO/HPG/ . COA appraisal review report eens hiking! (MG/SAF/PNPA/NPTI @. Program for disposal with time submis Implements bdding/ spor schedules condemnation/destruction request ‘9. All documents pertaining to f. Inventory and inspection lsposal proceedings witb Report of Unservceable submited to CPNP, COA and Property (IIRUP) Accounting for clearing in the Schedule of Accumulated Book of Accounts. Depreciation from ODCA 10. COA post audit. Accounting Division 11. If disapproved, Secretariat fumish the Disporal Committee 8 and suspends the disposal. NHQ/PRO/HPG/MG/SAF/PNPA/NPTI Imolements biddine/disoosal 2 (CLEARING BOOKS OF AACCOUNTS —* Secretariat copy fried Disposal 10 ¥ ‘Committee Suspends Disposal COA POSTAUOTT v