Oil Basin Quality Manual

Issue number: 1.3

Date of issue: 11 July 2013
Issued by: J L McCorquodale DHM
Review date: 11 July 2013

Section Date Change By

change
10.2.3 & 11/01/13 Add ‘Deputy Marine Engineering JM
Manager’ to list of sanctioning
17.2.7 officers
17.2.6 11/01/13 Add checks by HM JM
Header and footer changes –
Whole 11/01/13 title/document number
4 11/01/13 Delete ‘Note 4’ (unassigned) JM
Add Oil Basin Controller for
17.2.4 17/01/13 electrical work
JM
Policy 27/06/13 Signed policy inserted JM
Change ‘Babcock’ to ‘OPA O&M
Page 5 11/07/13 Contractor’
JM
17.10.5 11/07/13 General changes to wording JM

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 OIL BASIN QUALITY MANUAL CONTENTS

PART A Sections 1 to 7 OIL TERMINALS POLICY

PARTB COMPANY QUALITY MANUAL REFERENCE

PART C RISK ASSESSMENTS

PART D Sections 8 to 19 OIL BASIN PROCEDURES

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PART A

FIRST CORPORATE SHIPPING

OIL TERMINALS POLICY

This document lays down the oil terminals management policy of

First Corporate Shipping Limited, trading as The Bristol Port
Company. The policy meets the requirements of the explosion
protection document (ATEX regulations) and standards required by
the Oil Companies Marine Forum (OCIMF) and ISO 9001.
The Bristol Port Company will periodically publish reports of formal
reviews, performance plans and standards as required.

Simon Bird
Chief Executive July 2012

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SECTIONS

1. AUTHORITY

2. POLICY

3. PRINCIPAL OBJECTIVES

4. ORGANISATIONAL STRUCTURE AND RESPONSIBILITIES

5. SAFETY DESIGN

6. OPERATIONAL POLICIES

7. MEETINGS, REPORTING and REVIEWS

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1 AUTHORITY and RESPONSIBILITIES
First Corporate Shipping (FCS) is a Competent Harbour Authority (CHA)
under the Pilotage Act 1987 and a Statutory Harbour Authority (SHA) under
the Harbours Docks and Piers Clauses Act 1847 and subsequent acts.

FCS, trading as the Bristol Port Company (BPC), became the harbour
authority for the Port of Bristol by The Port of Bristol Harbour Revision Order
1993. At that time FCS assumed all the duties and powers imposed or
conferred on the Bristol City Council by any provision of the Bristol Dock Acts
and Orders 1848 to 1986 for the designated harbour.

The Bristol Port Company has two oil terminal berth facilities within the port
area. Each terminal attracts separate duties and responsibilities under the
Dangerous Substances in Harbour Areas (DSHA) regulations 1987.

The terminal facilities are :-

The Bristol Aviation Fuel Terminal at Royal Portbury Dock (BAFT)

Harbour Authority – Bristol Port Company

Responsible for Preparing emergency plans.
Maintenance not carried out by OPA/Babcock
Ensuring berth security is maintained.
Safe Berthing of vessels.
Operator standards and licencing

Berth Owner – Oil Pipeline Agency (OPA)

Responsible for Safety Management System
Maintenance.
Operator competence.

Terminal Operator – OPA O&M Contractor

Implements and manages Safety Management
System.
Maintenance as directed by the OPA

Jetty Operator – SGS

Conducts and monitors all operations on the Berth.

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 The Oil Basin at Avonmouth Dock.

Harbour Authority – Bristol Port Company

Responsible for Preparing emergency plans.
Berth and terminal security.
Berthing of vessels.

Berth Owner – Bristol Port Company

Responsible for Safety Management System
Berth maintenance.
Operator Competence.

Terminal Operator – Bristol Port Company

Implements and manages the Safety Management
System.

Jetty Operator – SGS

Conducts and monitors all operations on the Berth.

A layout of the Management structure can be found at page 10.

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2 POLICY

The nature of the substances handled within the Oil Terminals lead to an
environment which has the potential to be hazardous. The extent of the
hazardous zone is marked by the perimeter fence; extreme care should be
taken at all times when within this area.

The prime objective is, therefore, to reduce these risks to ALARP through:

(i) Prevention and control of spillage

(ii) Prevention of the production and emission of explosive vapour

(iii) Control of sources of ignition

Employees, contractors and visitors all have a role to play in minimising risk.

This objective will be achieved by reviewing and maintaining plant and

equipment regularly to ensure they are “fit for purpose”, adhering to codes of
practice and set procedures, and regularly monitoring activities within the
area.

In addition, The Bristol Port Company will ensure that:

(i) All personnel are adequately trained to conduct their tasks

safely.

(ii) Regular drills and exercises take place to ensure that everyone
is familiar with emergency procedures.

(iii) All non-routine work is positively controlled.

(iv) All contractors and visitors are briefed in a manner relevant to

their reason for entry.

(v) Entry to the Oil Terminal is controlled.

(vi) All personnel entering the oil terminal will undergo a safety
induction, the level of which is dependant upon the reason for
entry.

3 PRINCIPAL OBJECTIVES
Each terminal should have the following criteria detailed

Management and Organisation Structure

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 a. A written, comprehensive, and up to date Marine Terminal
Operating Manual.
b. Manning levels to ensure all operations and emergency procedures
can be executed in a safe and efficient manner.
c. Personnel are trained and competent in the duties assigned.
d. Procedures in place to ensure vessels visiting the facility meet the
OCIMF minimum standard.

Terminal Layout and structure

Berth criteria suitable and sufficient to meet requirements.

Information
Ship shore information,
Information on all the pertinent regulations and safety requirements to
provide to ships visiting berths within the terminal.
Cargo operational restrictions

Health Safety and Fire Protection

The following will be identified, assessed or produced;

a) those areas of the site where there is an explosion hazard;

b) the substances and their properties that present an explosion
hazard;
c) selection and use of equipment in explosive atmospheres including
certification or calibration documentation;
d) explosion risk assessments;
e) those places that have been classified into hazardous zones;
f) the technical measures to both prevent an explosion and to mitigate
the effects should one occur;
g) operation of early warning devices;
h) the organisational measures to protect against explosions including
training, instruction, operational procedures, supervision ,
maintenance, operation of permits to work, co-ordination between
employers;
i) marking of areas;
j) means of escape;

Environment protection
Plans and procedures to protect the environment are maintained.

Emergency Preparedness
Each terminal has an adequate emergency and counter pollution plan
which is exercised on a periodic basis.

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 Maintenance
The terminals have suitable and sufficient planned preventative
maintenance systems in place.

Security

A security plan, detailing the assessment of the facility and the

procedures in place to address the relevant criteria.

4 ORGANISATIONAL STRUCTURE AND

RESPONSIBILITIES
The organisational structure supporting the oil terminals management system
follows:

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 HAVEN MASTER
FIRST CORPORATE SHIPPING BOARD

CHIEF EXECUTIVE

Commercial
Executive
HAVEN MASTER

Power Systems
ENGINEERING Manager
PLANNING
DEPUTY HAVEN MANAGER
MASTER

Port
Maintenance
Manager

Oil Company MARINE

Note 3 ENGINEERING
MANAGER

Port Installations Power Systems

Licenced Jetty Engineer Electrical Engineer
Operators Oil Basin
Note 2 Controllers

Responsible for providing and maintaining

Responsible for Oil Terminal contracts and rates Responsible for safe and efficient operation infrastructure fit for purpose.

Note 1: Marine Engineering Manager and Oil Basin Controllers have functional responsibility to Port Maintenance Manager to ensure maintenance work is completed.
Note 2: Jetty Operators are licensed by BPC who set the standards.
Note 3: The Oil Companies employ the Jetty Operators.

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Responsibilities
First Corporate Shipping Board:
As the duty holder the Board has responsibility for ensuring that the Harbour
Authority discharges its duties to the standard laid down according to the
relevant legislation and guides to good practice.

Chief Executive:
Is accountable to the Authority, Stakeholders and Regulators for the
operational control of the harbour and oil terminals;
Oversees the implementation of the Harbour Authority’s policies and
decisions; has executive responsibility for the efficiency and safety of
operations and staff.

Haven Master
Lead responsibility for the safety and efficiency of the oil terminals.

Deputy Haven Master

Oil Terminals manager with responsibility to ensure customers receive a safe
and efficient service.

Marine Engineering Manager

Oil Terminals manager responsible for the day-to-day liason between BPC
and oil terminals, the safety interface between shipping operations and
maintenance, and the licencing manager for jetty operators.

Oil Basin Controller

On-site supervisor to ensure that procedures are adhered to by all parties.

Responsible to the Haven Master for providing and maintaining

infrastructure fit for purpose.

Engineering Planning Manager

Overall responsibility for management of the Engineering department.

Port Maintenance Manager

Responsible for co-ordination of maintenance and repair activities within the
Oil Basin.

Port Installations Engineer

Responsible for completing the maintenance and fault rectification, operation,
and management of directly employed and contract labour.

Power Systems Manager

Responsible for the safe and efficient use of the Port’s electrical infrastructure.
Is the ‘Duty Holder’ as defined by the Electricity at Work Act and ESQC
regulations.

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Power Systems Electrical Engineer
Day-to-day management of the power systems maintenance activities.

Responsible for Oil Terminal contracts and rates

Commercial Director
Oversight of Commercial Executive.

Commercial Executive
Responsible for the development of new business, liaison with existing
customers and providing feedback to the Management Review.

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5 Safety Design

The Oil Terminals are designed and operated to conform to industry

standards and these include:-

The Dangerous Substances in Harbour Areas Regulations.

Dangerous Substances and Explosive Atmosphere Regulations.

The HSE guidelines on “The Bulk Transfer Of Dangerous Liquids And

Gases Between Ship And Shore”.

The International Safety Guide for Oil Tankers & Terminals (ISGOTT).

Oil Companies International Marine Forum (OCIMF) guidelines and

recommendations for the safe mooring of Large Ships at Piers and Sea
Islands.

OCIMF mooring equipment guidelines.

Berth Approval

The berths and associated marine operations are vetted by a number of oil
majors.

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6 COMPANY OPERATIONAL POLICIES RELATING TO OIL

TERMINALS

Principal Health and Safety Policy.

Quality Policy.

Bristol Port Company Marine Management System and operating

procedures.

Bristol Oil Basin Policy.

Bristol Port Counter Pollution Plan.

Bristol Port Emergency Plan.

Bristol Channel Counter Pollution Plan.

Port Security Plan

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7 MEETINGS, REPORTING and REVIEWS

Daily Review
A weekday review of all reported incidents/failures takes place
with Haven Master and Deputies. Issues are raised at the
weekday Directors’ meeting as appropriate. In addition, periodic
reviews are carried out as follows:

Topic Form Meeting

Equipment failures OF30 Discussed at weekly meeting
Analysis at Management Review Meeting
(6 month trends)
Oil Basin Incident/ MS70 Immediate action
Information Report Analysis at Management Review Meeting
(6 month trends)
Non-Conformance QA03 Immediate Action
Report Analysis at Management Review Meeting
Report of Damage by MS70 Discussed on daily basis
vessels To be discussed at Marine Operations Group
Meeting (6 monthly intervals)
Emergency Incident Various Discussed daily basis/as required

Oil Pollution MS70 Discussed daily basis/as required

Records of the output from these are maintained in the appropriate file
and on computer databases where appropriate.

Separately
Daily inspections are completed by the Oil Basin Controller

Weekly Review
Weekly reviews are held with the Marine Management Team, and the
Engineering Management team. These meetings identify, plan and
implement repair and maintenance requirements. They also discuss defect
reporting. Records of the output from these are maintained in the form of.

• Marine Operational Forecast Report.

• (MS12) Marine Department Programme.
• (EN6) Weekly Progress Report.
• Reports Summary.

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Management Review
The Haven Master will lead six-monthly reviews of the Oil Terminals’ quality
management system in accordance with ISO 9001, with the aim of assessing
opportunities for improvement, and reviewing performance against KPIs.

Port Liquid Users Group (3 monthly intervals)

Involves all terminals, jetty operating companies and key BPC personnel
A copy of the scheduled agenda and the minutes of meetings are kept
including actions, agreed responsibilities and, where possible, targeted
completion dates.

Other Periodic Meetings

Internal and external audits (six-monthly)

Electrical inspections by independent assessors

Yearly independent inspection of chiksans

Risk assessment review for facility (annual)

Terminal operators/Agents/Charterers/Oil majors:- driven by operational

issues .

DSEAR - Review of explosion risk within facility (as and when required)

Marine Navigation Risk Review (annual)

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PART B

COMPANY QUALITY MANUAL

The generic contents of the company quality manual are held on the BPC

network drive Qms_d&p on ‘AVO – File server (avo). A copy of these files is

available on request from marine.admin@bristolport.co.uk

PART C

RISK ASSESSMENTS

Whilst the Oil Terminals have the specific function of discharging bulk liquid

products, they share many of the risks and hazards common to all port

locations and installations. The risk assessments and associated method

statements, the purpose of which is to reduce risk to ALARP, are held on the

BPC network drive Qms_d&p on ‘AVO – File server (avo), and they are held

in this central location in order to maintain their currency. In addition to these

generic water-front risks, there are a number which are specific to the Oil

Terminals held in the same location.

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PART D OIL BASIN PROCEDURES

CONTENTS

Procedure

8 Oil Basin Control

9 Control of Jetty Operators
10 Inspection and Maintenance
11 Incidents
12 Supervisory Callout
13 Reporting
14 Control of System Contamination
15 Review of Non-Conforming Service
16 Competencies
17 Work Instructions
17.1 Security
17.2 Notification of Intended Work
17.3 Bunkering of Vessels
17.4 Vessel Immobilisation
17.5 Lay By
17.6 Taking of Stores by Vessels
17.7 Berthing of Vessels
17.8 Sequence of Discharge Agreement
17.9 Marine Loading Arms
17.10 High Winds
17.11 Electrical Storms
17.12 Cargo Sampling
17.13 Jetty Operator Duties
17.14 Portable Gas Monitors
17.15 Flexible Hoses
17.16 Spool Pieces
18 Drug and Alcohol Use

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8. Oil Basin Control

8.1. Introduction

The purpose of this procedure is to direct the flow of cargo safely and
efficiently from the vessel to the appropriate customer’s pipeline. When
any part or all the system is not in use it is always in a stripped
condition with all valves closed. The procedure entails operation of
either dedicated lines or the Common User Pipeline System. The latter
is a system of lines and valves by which cargo can be directed from a
number of chiksan arms (for connection to the vessel) to an oil
company’s pipelines; the system also includes facilities for stripping
cargo from the lines and directing it to the appropriate oil company’s
line.

8.2. Preparation

The Operations Database is maintained on a daily basis with the latest

ETAs and other information of vessels.

8.3. Control of the Common User Pipeline System

8.3.1. Vessel Discharging

8.3.1.1. Before the OBC operates any valve he ensures that Part A
of the requisition (BPC 331) has been completed by the Jetty
Operator, and that the contract between the Port and the
Vessel completed. The OBC allocates a route, taking account
of the product, any unserviceable parts, the Chiksan arm to
be used, and the destination, and referring if necessary to the
common user wall chart in the office. He designates the
valves to be opened by the Jetty Operator, after the Chiksan
arm(s) have been connected. When the lines have been
dedicated the OBC completes Part B I (Product CU Transfer)
of the requisition, to state which valves have been opened.
8.3.1.2. When pumping of a product has finished, the Jetty
Operator contacts the OBC to indicate that the lines used are
ready to be stripped. Having referred if necessary to the
common user chart, the OBC determines which valves to
open and which pump to start. He then carries out these
operations accompanied by a Jetty Operator, who operates

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 the oil company’s valves as necessary. The system is
returned to standby mode after the stripping operation is
complete. The OBC designates the valves to be opened by
the Jetty Operator and unlocks them as appropriate. Each
berth having its own suited padlocks unique to that berth.
The OBC then completes Part B II (Product CU Pump
Stripping) of the requisition BPC 331.
8.3.1.3. The system is returned to standby mode after the
stripping is complete. The OBC checks that the valves are
shut and padlocks them.
8.3.1.4. The procedure for water washing, if required, is
essentially the same as for stripping. On completion the OBC
completes Section B IV (Water Washing) of the requisition.
Sections B III and C III of the requisition are no longer used.
8.3.1.5. A separate requisition is completed for each product or
group of products the ship is discharging. Part C is completed
when the product is finished.
8.3.1.6. Start and finish times for stripping are recorded in the
OB/L003, and start and finish times of the ship in the
OB/L002. Details of berth, product quantity are also recorded
for historical reference purposes in the OB/L001, all three are
held in the OBC’s Office.

8.3.2. Transfer between storage tanks

Oil companies may use the Common User Pipeline System to

transfer product from one of their storage tanks to another.
The procedure followed is as above, except of course that no
chiksan arm is connected.

8.3.3. Re-routing

8.3.3.1. If for any reason a product has to be re-routed, the OBC

carries out the following procedure, accompanied by the
Jetty Operator:

i) Stop the vessel pumping.

ii) Strip the line to be changed.
iii) Close the valves required to seal off the line.
iv) Open the valves on the alternate line.
v) Allow pumping to restart.

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 8.3.4. Loading

Vessels may be loaded using the Common User System. The

procedure is as for discharging with valves and lines set in the
same way, and the same forms used. The OBC sets manually
the non-return valve to allow product to flow in to the vessel
and he resets after loading.

8.4. Control of dedicated lines

Each company operates and maintains its own dedicated lines.

Before pumping starts, the OBC should carry out a visual
inspection of those lines to satisfy himself that the correct
procedures have been applied.

9. Control of Jetty Operators

9.1. The Jetty Operator

Jetty Operators are contracted by the terminal operators and

licensed for operation in the Oil Basin by the Bristol Port
Company. The duties of a Jetty Operator are outlined in Oil Basin Work
Instructions. These include:

• Completing BPC documentation (line requisitions) for vessel,

• Completion of ship-to-shore safety checklist,
• Connection/disconnection of chiksan,
• Setting of lines & valves,
• Communication procedure during start up and completion of cargo,
• Monitoring cargo operations & carry out routine line & berth
inspections,
• Supervision of sampling,
• Oversight of personnel boarding and leaving the vessel,
• Safety control of bunkering and stores supply.

9.1.1. Jetty Operator Licence

Detail of Jetty Operator Training are contained in the file OBO1 and set
out the requirements for;

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 • Oil Basin safety induction course
• Connecting and disconnecting booms
• Using BPC common user system (including stripping operations)
• Oil Basin communications
• Sampling procedures
• Emergency procedures
• Jetty manning procedures
• Documentation
• Product terminology

9.1.2. Validity of Licence

To ensure that the appropriate level of knowledge is maintained it is

essential that Jetty Operators use these skills regularly by operating
vessels within the Oil Basin.

In order that Jetty Operators’ Permits remain valid the permit holder
must have carried out those duties on at least one occasion within the
last 12 month period. This can be verified by checking against OF20 -
Jetty Operators’ Schedule).

If a Jetty Operator has not carried out the required operations within
the 12 month period his Jetty Operator’s permit will become invalid
and will be revoked. He will be required to resubmit a new application,
undergo reassessment, and re-sit the induction course prior to issuing
a new permit.

It is also required that the Jetty Operating Companies keep the Port
informed of staff leaving their employment so that permits may then
be cancelled.

Jetty operator performance standards are monitored by the OBC and

MEM. If any performance issues are raised then they will be
communicated to the employing company and appropriate action
taken. It may be necessary to suspend or cancel a Jetty Operator’s
licence for unsatisfactory performance. Issues raised should be
confirmed in writing.

9.1.3. Jetty Operators/Terminal Procedures

9.1.3.1. Every company which is contracted to provide Jetty

Operators is required to provide a procedures manual
which their personnel are required to follow. This manual
should be provided to BPC.

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 9.1.3.2. Jetty Operators are also required to follow the relevant
BPC procedures.

10. Inspection and Maintenance

10.1. Maintenance

The Oil Basin is subject to a combination of;

• scheduled inspections,
• scheduled maintenance,
• ad hoc maintenance, and
• testing of safety systems.
• guidance on the level of control required for personnel carrying out
these tasks is as follows:

(i). Routine Operational Activity

These routine activities undertaken by BPC employees and licensed

operatives include the berthing of ships, connecting up of cargo
discharge pipework, discharge of cargo, and non-invasive maintenance
tasks such as cleaning and tank-dipping. These activities are all
covered by Risk Assessments, and the Method Statements are all
incorporated in Oil Basin Procedures/Work Instructions.

(ii). Routine Visits and Inspections

Both the Oil Basin and BAFT are subject to routine visits from cargo
receivers, contractors, and trainees. Where these visits are confined to
purely visual inspections and examinations (including assessment to
enable quotations for subsequent work), visitors may be permitted
entry on a day pass only, and must be suitably dressed
and accompanied by an appropriately qualified BPC employee.

(iii). Maintenance, Repair, and Invasive Testing

A Permit to Work (Hot Work) is required for all maintenance, repair,

and invasive testing activity on any Oil Basin/BAFT infrastructure
component during the course of which there is a risk of generating
heat or an ignition source. As part of the Permit process, all Permitted

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 personnel will require to be suitably inducted, and have the appropriate
contractor approval and indemnity

The Engineering Department holds all records and procedures for

maintenance.

10.2. Permit-to-Work System (PTW)

10.2.1. All work in the Oil Basin is controlled by a PTW system. The
following documents should be consulted.

• Marine Permit Procedures

• Engineering procedures

10.2.2. An Oil Basin PTW can only be produced by the

Engineering Department.

10.2.3. The PTW must be authorised by one of the Oil Terminal

Managers, namely;

• Marine Engineering Manager

• Deputy Haven Master
• Deputy Marine Engineering Manager
• Either of the above by proxy

10.2.4. The managers above should inspect and consider the

following before approval;

• The requirement for a hot work permit. A definition of

what constitutes hot work can be found in ISGOTT.

• The method statement and risk assessment for the work

proposed,
• The properties of products being used or in the vicinity,
• Any route taken by a hazardous product,
• No permit may be authorised for work in the manifold
area when product is passing through it.
• No permit may be authorised for work at a given berth if
a vessel is loading or discharging a hazardous substance
at that berth.

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 If the work in the above areas is deemed essential or
because of an emergency it may only be allowed after a
risk assessment confirms the operation may be carried
out safely.

10.2.5. The Marine Department issues an Oil Basin Situation Report

(OF3) daily and emails a copy to the OBC and all relevant
parties. Included details are:

Vessel ETAs

PTW in force

Scheduled work

Interceptor valve status

Fire Alarm/Deluge tests scheduled

10.2.6. Maintenance planning

Major maintenance and inspection works are listed on the Planning

Schedule EN6. The Port Maintenance Manager holds weekly Planning
Meetings to discuss items on the schedule and review progress on
each job. Items can be added to the schedule from any of the
following sources:

• Plant Safety reports,

• Electrical inspection reports from the Power Systems section,
• Reports received from OBCs (e.g. on OBC Routine Inspection and
Checks EN3), or
• Plant history, faults and inspection results.

The schedule is updated between meetings.

A copy of the schedule is sent to the Director of Engineering?.

10.3. Routine tasks

10.3.1. Fire system testing

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 10.3.1.1. The fire system of the Oil Basin comprises three fire
pumps which direct dock water to monitors, of which
there are at least two to every berth. Two of the pumps
are diesel and the third is electric. The electric pump has
an uninterruptible power supply (UPS). The monitors
when activated can direct the water so as to provide
means of escape in the event of a fire. The system is
activated by a number of break glasses situated by each
berth.
10.3.1.2. The system is tested by loosening the glass. The test is
carried out weekly on a rotational basis testing 2 berths
per week so that each working berth is tested at least
every 3 weeks. The results are recorded on form EN3,
from which the OBC works out which berth to test next.
Tests are carried out by the OBC plus one other member
of the Port Installations section.
10.3.1.3. Any fault on the fire system is reported to supervision for
immediate action.
10.3.1.4. Shortly before the test the OBC should alert both Bristol
VTS and the Police Control Centre. Bristol VTS will, in
turn, inform any vessel in the Oil Basin or in progress to
or from it, and enter the information on the Operation
Database.
10.3.1.5. On completion of the test both Bristol VTS and the Police
Control Centre are contacted. If the police did not receive
the alarm signal (as evidenced by inability to reset the
alarm) they inform the Oil Basin Controller. He should
immediately contact the Power Systems section, who
arrange for its reinstatement.
10.3.1.6. At least once a week the OBC should check the fire
pumps and log the results in OBC Routine Inspections
and Checks (EN 3). The checks comprise fuel, oil and
water levels for the two diesel pumps.
10.3.1.7. If the UPS fails, an alarm sounds in the Oil Basin
Controller’s office. If the alarm cannot be reset (i.e. it is
not a false alarm), the OBC switches over to diesel
pumps and reports the failure to the Power Systems
section, who organise its reinstatement.

10.3.2. Ship-to-shore insulation and earthing

The Electrical Inspector tests the electrical continuity of

the Chiksan arms to the jetty earthing system, and the
insulation of the insulating flange. These tests are
carried out every 6 months. Should a test fail, the

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 Electrical Inspector should inform
immediately the Port Installations Engineer and the
Marine Engineering Manager (MEM) and follow-up
with the inspection results.

10.3.3. Other routine tasks

10.3.3.1. Other routine tasks are carried out as detailed on the

Marine Engineering Manager’s task sheet. This sheet is a
consolidation of all monthly, quarterly, biannual and
annual checks.
(Marshare\Oilbasin\Maintenance schedule.xls)
10.3.3.2. Other routine tasks are carried out as detailed on the Oil
Basin Controllers Routine Inspections and Checks (EN 3).
10.3.3.3. Any defects found should be entered on the sheet, which
should be handed to the MEM on Monday mornings.
Repairs should be carried out by the OBC as
appropriate (see next section).

10.4. Maintenance procedure

10.4.1. Repairs by the Oil Basin Controller

10.4.1.1. If the Oil Basin Controller (OBC) observes a fault that

needs repairing he attends to it immediately if possible.
On completion he informs the MEM.
10.4.1.2. If for any reason the OBC is unable to attend to the fault
immediately he informs the next OBC to come on duty.
The relieving OBC must then attempt to rectify the
problem. If for any reason he is unable to do so he
should report the matter to his supervisor (MEM).
10.4.1.3. The most common maintenance tasks are covered by risk
assessments and method statements. These are held in
the BPC quality drive at Marine\riskassessment\Marine RA
& MS\RA & Method Statements\Generic M.S
10.4.1.4. If the OBC finds a leak in the system he should re-
route the cargo to bypass the leaking component. This
may mean using a different chiksan arm or isolating a
length of pipe or a valve. Having bypassed the faulty
component, the OBC should inform the MEM or DHM and

OT01 Page 27 of 47 ISSUE 1.3 110713

 make a note in the OBC Log. He should also note the
fault in the OBC Routine Inspection and Checks (EN 3).
10.4.1.5. The OBC can get engineering assistance if needed by
contacting the Port Police who call out the duty engineer.

10.5. Major works

10.5.1. The Port Maintenance Manager and Port Installations

Engineer will organise any work which is beyond the scope
of the OBCs. Work is usually carried out by a contractor. The
work must be timed to take place when no vessels are due
on any berths affected.
10.5.2. The Purchasing and Insurance Manager maintains a list of
contractors approved and indemnified for work at the Oil
Basin (Approved Contractors List/Fire Indemnity List).
10.5.3. All works are to be authorised within the PTW system.
10.5.4. Before starting any major works the works manager should
inform the following;

Deputy Haven Master,

Marine Engineering Manager,

Oil Basin Controller,

Bristol VTS.
10.5.5. The works are supervised by the Port Installations Engineer.
While the work is in progress the Port Installations Engineer
should ensure effective communication between the Marine
Department, the Port Installations Section, and the
contractor, so that:
• Berths are available when needed,
• Vessels can work when required, and
• Any delays to the maintenance work or
alterations are minimised.

10.6. Spares

A certificate confirming conformity is required for all parts that are

required to meet any appropriate standards.

11. Incidents
11.3. Emergencies

OT01 Page 28 of 47 ISSUE 1.3 110713

 11.3.1. In the event of an emergency the Bristol Port Company
Emergency Plan will be followed. Copies of the plan are held in
relevant locations including:

• Bristol VTS
• Marine Department
• Port Installations Office
• Oil Basin Control Room

11.3.2. Bristol VTS maintains a call out procedure, which lists

contacts for various types of emergency. There is a
comprehensive list of telephone numbers, including home
numbers, which may be referred to. This list is kept up
to date by the Marine Officers.

11.4. Oil Spills

In the event of an oil spill into the dock, Bristol VTS will be informed
immediately. The MMO or Incident Controller should initially assess the
situation, and follow the Pollution Control Plan if the situation demands
it. If the source is suspected to be a vessel, the MMO or Incident
Controller should take oil samples in the presence of the Port Police—
samples are to be taken from the dock water and from vessels in dock.
These samples should be sealed, labelled, and sent for analysis. Any
further action is handled by the Port Police. The polluter is held
responsible for cleaning up.

12. Supervisory callout

If the OBC requires out-of-hours assistance he will contact the Duty Oil
Basin manager directly.

13. Reporting

13.1. Any incident concerning the Oil Basin, e.g. damage, near miss, leak
or spill of hazardous product etc must be recorded on either a
Marine Report (MS 70). Copies of form MS70 should be sent as
directed on the form.

OT01 Page 29 of 47 ISSUE 1.3 110713

 13.2. Corrective action taken at the time of the incident should, if
appropriate, be supplemented by further action to prevent a
recurrence. Any significant corrective action should be documented
on either the Oil Basin Incident Form or a Non-conformance Report
(QA 03).

Full details of reporting requirements are contained within the

Marine Reporting Procedures section of Marine Procedures file.

14. CONTROL OF SYSTEM CONTAMINATION

14.1. The purpose of this procedure is to control system contamination
however it may occur and to minimise disruption and exposure.

14.2. If system contamination is identified or suspected then the pumping

operation should cease and chiksan/header valves closed. The MEM
should be notified immediately.

14.3. Where damaged/contaminated product or system is confirmed the

person identifying the issue should inform the OBC/MEM who will
initiate an MS70 report and or a Damaged Cargo Report BPC6a as
appropriate.

14.4. Recording contamination, damage or degradation of cargo which

occurs prior to discharge is the responsibility of the independent cargo
surveyor appointed by the receiver. Operations staff will only
commence work on completion of this quality survey. Instructions to
proceed are communicated verbally by the receiving customer’s
Terminal Manager to the Jetty operator. The Jetty Operator in turn
passes this instruction to the Oil Basin Controller.

14.5. When contaminated or off-specification cargo (subsequently referred

to as ‘off-spec cargo’) is identified the Deputy Haven Master liaising
with the receiving customer’s representative will;

14.5.2. Take action agreed with the Terminal Manager to either

remove the product from the vessel and store it in an
appropriate designated location or refuse to accept the cargo.

OT01 Page 30 of 47 ISSUE 1.3 110713

 14.5.3. The disposition of off-spec cargo on the vessel or in storage
is determined by an independent surveyor and The Bristol
Port Company should follow his recommendations subject to
a risk assessment. The Manager undertaking the risk
assessment considers the likely risk to the company and the
customer of following the surveyor’s recommendations
before action is agreed.

15. Review of Non-Conforming Service

15.1. When non-conforming service occurs i.e. when procedures have not
been followed, whether or not a customer has complained, a Non-
Conformance Report QA03 should be raised by the appropriate
supervisor or manager.

15.2. Examples of non-conforming service are ;

• Placing the vessel on an unsuitable berth.

• Connecting the wrong chiksan arm to the vessel,
• Failure to stop discharge in high winds.

15.3. Problems, faults and incidents that result in a non-conforming

service, or that may do in the future, should be recorded on an
MS70 or the Oil Basin Controllers’ weekly check sheet, EN3.
Corrective and Preventative action is scheduled and reviewed by
the appropriate manager.

15.4. The Marine Engineering Manager is responsible for determining if

any of the items reported should subsequently be recorded on a
non conformance report.

15.5. In the event that a BPC employee or licenced jetty operator is

confirmed as responsible for the non-conformity then disciplinary
action and/or retraining will be considered.

16. Competencies
16.1. Oil Basin Controllers are trained to a required standard set out in
their Competency Record file

16.2. Jetty Operators are a third party contracted by the shipper. They
may only operate within the Oil Basin if licensed by The Bristol Port

OT01 Page 31 of 47 ISSUE 1.3 110713

 Company and licencing details and standards are contained in the
Authorised Jetty Operators file (OBO1).

16.3. Marine services personnel who have managerial or operational

responsibility for the Oil Basin must have completed a tanker safety
course approved by the MCA (STCW95) and a competency
assessment in their file.

17. Work Instructions

Work instructions define more closely how a specific task or control is

implemented. In this document they are numbered sequentially with
procedures and as such the reference to either ‘procedure’ or ‘work
instruction’ may be used.

17.1. Security

17.1.1. Avonmouth Oil Basin is a permanent restricted area under

the Ship and Port Facility (Security) Regulations 2004 (ISPS).

17.1.2. All individuals requiring access to the Oil basin must be in

possession of a valid pass. Three levels of pass exist within
the Oil Basin and they may be issued only after the applicant
has attended and Oil Terminals Induction:

Full Pass

Temporary Pass

Day Pass

Ships’ crew only are permitted to enter using a PIN on the

control access panel at the gate and this number is issued by
the OBC.
Vehicle access is not permitted.

17.1.3. Full Pass

A Full pass is valid for 3 years from the time of issue.
The applicant should complete the pass application form (PBP
F 02) and take it to the Port Police who may issue a pass.
The following categories personnel qualify for full
passes:-

OT01 Page 32 of 47 ISSUE 1.3 110713

 • Pilots
• Hobblers
• BPC employees that require access to carry out
their duties
• Oil Terminal personnel – jetty operators, terminal
supervisors and managers etc.
• Oil Basin Agents
• Permanent Contractors

Revise based on new procedures – all the above will be on

temporary pass.

17.1.4. Temporary Pass

A Temporary pass is valid for a period of time i.e. 5 days
The issuer can define dates and time periods as
required). Applicants should complete form PBP F 02 and
present themselves with one acceptable form of i
dentification (Passport, Photo driving licence etc).
Once these have been confirmed the pass can be issued
at the Oil Basin control room by the OBC, MEM or DHM.
Passes can also be issued at the safety and training centre.
Anyone requiring access to the Oil Basin beyond one day
may be issued with this type of pass.

17.1.5. Day Pass

A day pass is valid for a particular day only (The issuer can
define time periods in hours as required). The issuing
procedure is the same as for a temporary pass. Generally
the following personnel will be issued a day pass;

Ships’ vistors e.g superintendents,

Chandlers,

Delivery drivers.

17.1.6. Security Patrols

The OBC and Jetty Operator will assist the Port Police in
maintaining security within the Oil Basin. Unidentified or
suspicious persons must be challenged and passes
inspected. OBCs will carry out security checks in accordance
with document PBP 0040.

OT01 Page 33 of 47 ISSUE 1.3 110713

 17.1.6. Access keys are to be controlled. They are kept in a secure
locker which is accessible only by OBCs and Oil Basin
managers. Persons may only be issued access keys if
they are authorised to enter the Oil Basin and the OBC
must log the key release on form OF31. The key must be
returned immediately after use and an entry made in the
log.

17.2. Notification of Intended Work – refer also to Procedure 10

17.2.1. No work is permitted in the Oil basin unless a permit has

been issued or suitable control is in place. Advance
notification of such activity will ensure a timely response.
Notification of such work should be made to the Port
Installations Engineer.

17.2.2. The Oil Basin quay has a weight limit of not exceeding 20
cwts/ft² or 10.7 kN/m². This should be considered in
conjunction with planned work activity

17.2.3. All work carried out within the confines of the Oil Basin is to
be conducted within the PTW procedures unless identified as
a routine task covered by other risk assessment.

17.2.4. All Oil Basin permits-to-work are issued by the Engineering

Department, and the electrically qualified Oil Basin Controller
for electrical work. Once the permit is prepared in the Q4
system then the detail must be inspected by an Oil
Terminals Manager (Sanctioning Officer – see below) and
assessed for approval. Permits are issued normally between
0800-1000 hours Monday to Friday.

17.2.5. Once approved then the permit must also be granted

‘awareness’ by the same Sanctioning Officer.

17.2.6. The Sanctioning Officer will sample check 5% off all permits
presented by the Engineering Department for compliance
with the requirement for;

• Inducted personnel
• Approved Contractors
• Fire Indemnity
• Personnel gas testing competency

OT01 Page 34 of 47 ISSUE 1.3 110713

 Results of checks are to be recorded on form OF5.
The Haven Master will make quarterly inspections of form
OF5 and also sample permits randomly. Results
will be recorded on form OF5.

17.2.7. The following persons are designated a “Sanctioning

Officer” in respect of permit validation;

• Marine Engineering Manager

• Deputy Marine Engineering Manager
• Deputy Haven Master
• Any of the above by proxy

17.2.8. In an emergency, where a permit is required, the Port

Installations Engineer must be called to issue the permit and
subsequent authorisation will require the call-out of an Oil
Basin duty manager as detailed on the Weekly Programme
form MS12.

17.2.9. Permit re-issue

17.2.9.1. There is an ability to issue a permit for more than 24

hours. If this applies then the permit must be
surrendered every day to the Sanctioning Officer or Oil
Basin Controller and revalidated before recommencing
work.

17.2.9.2. The permit may only be re-issued if the original criteria

stated at the first issue of the permit are unchanged.

17.2.9.3. In addition to the Sanctioning Officers listed above, Oil

Basin Controllers may re-issue a permit-to-work.

17.3. Bunkering of Vessels

17.3.1. Vessels are restricted with regard to bunkering

operations whilst in the Oil Basin. Bunkering may only be
permitted with the authorisation of the OBC or Oil Basin
manager.

17.3.2. Agents must advise The Bristol Port Company as soon as

practicable if a vessel is receiving bunkers, preferable 24
hours in advance.

OT01 Page 35 of 47 ISSUE 1.3 110713

 17.3.3. Bunkering by road tanker may only take place on berths 1
or 6 due to the layout and access arrangements. Drivers
should be advised that at least 100 metres of hose is
required.

17.3.4. Bunkering by barge or ship may take place at any berth but
regard should be had to other ship movement restrictions.
Bunkering operations should not be carried out whilst other
vessels are passing within the confines of the Oil Basin

17.3.5. Reference should be made to Marine Procedures particularly

no.28 “Oil Basin Berth Allocation”,no.31 “Bunkering” and
Marine Permit Procedures. Bunker checklist MS33 should be
sent to the Oil Basin Office following completion of
operations.

17.3.6. Whilst bunkering is taking place the Jetty Operator must be

in attendance.

17.3.7. Bunkering is not permitted whilst the vessel is carrying out

cargo operations.

17.4. Vessel Immobilisation

17.4.1. A request by the vessel to immobilise its engine, or to carry

out any work that would leave it incapable of moving or
manoeuvring, should be made direct to the Oil Basin
Manager or Bristol VTS.

17.4.2. Permission must be obtained prior to any immobilisation

from the Haven Master or his Deputy and a Marine Support
Officer must complete an immobilisation certificate MS42.
Details must be entered within the Marine Information
section of the Operations Database.

17.4.3. During the time that the vessel is unable to manoeuvre a tug
(or tugs) must be in attendance ready to assist or move the
vessel if required. Additionally a pilot must be in attendance.
Tug(s) and the pilot may be dismissed only when repairs are
completed and the engine has been trialled satisfactorily.

OT01 Page 36 of 47 ISSUE 1.3 110713

 17.4.4. Immobilisation cannot take place with any chiksan or cargo
hose connected.

17.5. Lay-by

17.5.1. Tankers requesting lay-by after completion of cargo

operations may only be granted permission if the berth is not
required by another vessel.

17.5.2. If a berth shift is required and the vessel is carrying

dangerous or polluting goods it should remain at a berth in
the Oil Basin. Vessels not carrying dangerous or polluting
goods may be shifted to any berth within the dock.

17.5.3. If the vessel requires to be outside the Oil Basin for

exceptional circumstances (such as taking heavy or large
stores) then;

Port Police must be informed in advance,

The vessel must not land her gangway except for
allowing access to persons with adequate security
clearance or prior notice to the Port Police,

The time spent at the berth is minimised,

The vessel has a planned departure time.

17.6. Taking of Stores by Vessels

17.6.1. Stores may only be taken if they can be handled manually.

17.6.2. No ship’s crane lifting operation is to take place in the
manifold area when cargo operations are underway.
17.6.3. Heavy and large stores items must be taken/landed at
another berth or whilst transiting the lock.

17.7. Berthing of Vessels

17.7.1. The Marine Support Officer will normally meet all vessels
berthing at the Oil Basin. In the event that this is not
possible he should arrange for the OBC to do so.

17.7.2. Vessels must not discharge until they have been attended
and the arrival forms have been signed. Attendance should
be within 1 hour of arrival alongside.

OT01 Page 37 of 47 ISSUE 1.3 110713

 17.7.3. Prior to berthing the OBC should ensure that a yellow disc
marker is placed at the chiksan platform to assist vessel
positioning.

17.7.4. Vessels using the Oil Basin will comply with the requirements
of The Bristol Port Company Line-Handling Guidelines.

17.7.5. Marine and jetty personnel should ensure that all gangways
used within the Oil Basin meet the following criteria;

• All gangways have a minimum clear walkway width of

0.6m,
• All gangways have a continuous handrail on both sides,
• All gangways are electrically insulated to eliminate,
continuity between ship and shore,
• All gangways are adequately lit,
• No gangway without self-levelling steps is placed at an
angle exceeding 45 degrees,
• All gangways are equipped with safety nets.

NOTE:
The Merchant Shipping Regulations MS (Means of Access) Regulations 1988 (as
amended) places an obligation on the Master of a vessel to provide a safe means of
access. Any problem with access should be reported to the Master as soon as
possible in order that the ship’s crew may correct the situation immediately.

17.8. Sequence of Discharge Agreement

17.8.1. The Jetty Operator and OBC must agree with the ship a
sequence of discharge and complete form OF9.

17.8.2. Before commencement of discharge the OBC and Jetty

Operator must reconfirm by physical check of all valves that
the line has been set correctly and complete the final section
of the form.

17.8.3. If for any reason a change in the sequence of discharge is

required then the cargo operation must be stopped, this
procedure started from the beginning and a new OF9
completed in full.

17.9. Marine Loading Arms (Chiksan)

OT01 Page 38 of 47 ISSUE 1.3 110713

 17.9.1. The chiksan is a method of ship-to-shore connection via a
rigid pipe between the ships manifold and the Common User
System and must be operated within designed parameters.

17.9.2. The discharge of petroleum products in the Oil Basin is

normally via the chicksan(s). These chicksans are operated
by a hydraulic motor situated on the platform adjacent to the
boom. The Oil Basin Controller will nominate the chiksan(s)
available for use.

17.9.3. The chicksan arms are to be operated and

connected/disconnected by licenced Jetty Operators.

17.9.4. Chicksan arm operation:

17.9.4.1. The arm(s) is not to be removed from the ship's

manifold connection until all discharge and stripping
operations are completed and the relevant ship and shore
valves are closed.

17.9.4.2. If a chiksan has to be moved or disconnected during a

multi-grade discharge the following must be carried out:

• The discharge of product(s) via remaining Chiksan

arm(s) is to be suspended and isolating ship and
shore valves are to be closed.
• The Chiksan arm to be moved or disconnected
must be fully stripped, drained and isolated. Ship
and shore valves must be closed prior to moving
or disconnection.

17.9.4.3. Operating instructions;

Connection:
1. Check stop button is out.
2. Screw in motor isolating switch.
3. Lift isolating lever, on the right-hand side of the switch box.
4. Switch on boom control lever.
5. Release heel pin securing assembly at base of counterweight,
leaving slewing pin in.
6. Operate control lever, in conjunction with safety rope, to
position boom at the desired ship's manifold outlet.
7. The Jetty/Terminal personnel on the deck of the vessel to
operate the wire controlled relief valve to ensure the boom is
not pressurised.

OT01 Page 39 of 47 ISSUE 1.3 110713

 8. When end of boom in control of personnel on ship-side then
release slewing pin.
9. With the vessel's drip trays suitably positioned, remove the
blank from the end of the boom.
10.In connecting the boom to the ship's manifold outlet, ensure
that all bolts and correct gaskets are used.
11.Coil the boom safety rope on the vessel.
12.Switch off the hydraulic isolating switches.

B Disconnection
1. After stripping line ensure that the valve at the base of
the boom is closed.
2. Operate pressure relief valve with ships manifold valve open.
3. Ensure that the boom has been drained to the vessel.
4. Check stop button is out.
5. Screw in motor isolating switch.
6. Lift isolating lever.
7. With vessel's drip trays suitably positioned, disconnect
(starting with bottom flange bolts) the boom from the vessel's
manifold.
8. Replace the blank on the end of the boom. Boom operator
to insert slewing pin before raising boom from vessel.
9. Raise the boom to the stowed position and engage the heel
pin at the base of the counter weight.
10.Coil hand ropes tidily, ensuring access around the platform is
unobstructed.

17.10. Operation of Marine Loading Arms in High Winds

17.10.4. High winds can cause a vessel to range along a berth; in such
circumstances, the need to protect the loading arm and
personnel is paramount. Damage done in such circumstances
can present a danger to personnel, fire/explosion hazard and
environmental pollution risk. It is essential that the Chicksan is
disconnected from the vessel before such a situation arises.

17.10.5. The following procedure is a guide, as various factors will need

to be considered e.g. the wind direction and vessel disposition
on the Berth.

OT01 Page 40 of 47 ISSUE 1.3 110713

 Wind Speed Forecast/Actual 25 Knots
Bristol VTS will warn the Oil Basin Controller when a weather
forecast is received, or when there is an actual observation, that
gives a wind speed greater than 25 knots.
The Oil Basin Controller on receipt of such information will inform
the Jetty Operator and the Master of the vessel. An additional
check on moorings should be made and increased if necessary.

Wind Speeds Forecast/Actual 30 knots

Bristol VTS will warn the Oil Basin Controller when a weather
forecast is received, or when there is an actual observation, that
gives a wind speed greater than 30 knots.
The Oil Basin Controller will inspect the vessel; if ship movement is
considered excessive then cargo operations are to be suspended,
the arm drained and the manifold closed.

Wind speeds in excess of 35 knots

Bristol VTS will warn the Oil Basin Controller when a weather
forecast is received, or when there is an actual observation, that
gives a wind speed greater than 35 knots.
The manifold should be disconnected if the wind is observed at 35
knots having due regard for direction and vessel placement.
If the weather is such that disconnection is considered a hazard
then vessel is to remain connected until it is either safe to
disconnect or to resume cargo operations.
Cargo operations must resume only when it is considered safe to
do so by the Master and Oil Basin Controller.
Wind conditions can vary at short notice, VTS and the Marine
Support Officer should be consulted if there is doubt about any
situation.

17.11. Electrical Storms

When an electrical storm is observed or anticipated in the

vicinity of the vessel or terminal when it is handling petroleum
products the following operations must be stopped;
• All ship-to-shore cargo transfer,
• All ship-to-ship cargo transfer,
• All ship internal cargo transfer,
• Ballasting of tanks not free of hydrocarbon vapour,
• Purging or venting.

Additionally all tank openings and ventilation valves must be

closed, including any bypass valves fitted on the tank venting
system.

OT01 Page 41 of 47 ISSUE 1.3 110713

 The ship’s own procedures may prompt them to request a shut-
down and if this occurs then the operation(s) must cease.

The Oil Basin Controller should consult the Duty Assistant Haven
Master for advice regarding the proximity of storms and their
general track.

17.12. Cargo Sampling

17.12.4. Cargo samples are to be taken in accordance with the

I.P. Petroleum Measurement Manual Part VI, Section 1.
Portable slop cans are to be used to flush line prior to
drawing sample.

17.12.5. Common User System Sample Points

• On the berth the sampling point is situated at the

Ship- shore interface where product enters the
Common User System. This sample point is
effectively the ship’s sample and thereby the
custody transfer sample between the ship and
BPC.

17.12.6. Quality specifications should be in accordance with

Terminals’ Product Data sheets. Terminals are to provide the
BPC with tolerances for the grades handled, clearly defining
the acceptable ranges, when required

17.12.7. When off-specification cargo is suspected or observed during

the sampling procedure then the person identifying the
problem should inform the surveyor/terminal manager/jetty
operator and the OBC. Reference should be made to Part 14
of these procedures

17.13. Jetty Operator Duties

17.13.1. One trained Jetty Operator must be on the berth at all times
when the vessel is connected to shore lines, even if not
pumping cargo. A Jetty Operator must also be in attendance
when the vessel is bunkering or taking stores or is engaged
in any other operation which, in the opinion of the MEM or
DHM, may have a safety implication for the Oil Basin. In

OT01 Page 42 of 47 ISSUE 1.3 110713

 addition, when connected to the shore, two riggers must
be readily available to assist in rigging/de-rigging
operations for operational or emergency purposes,
although they may be engaged in line
inspection/sampling or terminal operations.

17.13.2. Vessel Arrival

• On instruction by the Oil Basin Controller & Terminal Operations,

connect chiksan or hose as required to ship’s manifold as
directed by ship’s duty officer.
• Set and check lines as directed by Oil Basin Controller and in
accordance with the sequence of discharge agreement (OF9).

17.13.3. Cargo Discharge

• As directed by Oil Basin Controller, open boom valve and give

permission to vessel to start grade nominated by Terminal.
• Inform Terminal Controller when product flow begins and
check all jetty connections and lines for leaks.
• Sample as instructed.
• Any incident should be reported to the oil basin controller
immediately and recorded subsequently on the Marine Report
MS70.
• Check all jetty connections and lines for leaks at regular
intervals - report any leaks or faults to the oil basin controller on
Ext 4308/mobile 07825518301 or via Signal Station on Ext
4761/4494.
• Monitor the line pressure and record hourly on SGS 03a Jetty
Log Form.
• Inform Oil Basin Controller and Terminal Controller of any
untoward situations.

• Monitor all personnel and activities on the jetty logging the

various activities on the Berth Occupancy Log OF25.
• Inform the Oil Basin Controller and Terminal Controller on
completion of cargo or any when stopped for other reasons.
• On Completion of discharge - close boom valve as instructed by
Oil Basin Controller and Terminal Controller and assist in boom
disconnection (see attached Boom Disconnection Summary).

17.13.4. Emergencies

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 Emergency response will be in accordance with the Oil Basin
Emergency Plan but immediate action should be;

• Instruct vessel to stop pumping.

• Close valve behind boom.
• Inform Terminal Operations Controller.
• Inform BPC Oil Basin Controller.
• Follow instruction from Oil Basin Controller & Terminal
Controller.

17.13.5. Documentation

Jetty Operator should complete the Jetty Logs.

17.14. Use of Portable Gas Monitor

17.14.1. Gas monitoring may be required as a control for the Permit-

to-Work system or for any other operation where it is
deemed necessary by the risk assessor, manager or person
responsible for safety.

17.14.2. Personnel tasked with operating gas monitoring

equipment must be competent in its use and have completed
a BPC Gas Monitor course.

17.14.3. Gas monitoring equipment may be used for detecting the

following;

Flammable Gas

Carbon Monoxide

Hydrogen Sulphide

Volatile Organic Compounds (VOC)

Oxygen

17.14.4. If the alarm on a gas monitor is activated when working then

all work must cease immediately. The area should be made
safe but electrical equipment MUST NOT be disconnected.
17.14.5. Work can only resume with authorisation from the MEM or
DHM.

17.15. Flexible Hoses

OT01 Page 44 of 47 ISSUE 1.3 110713

 Vessels on berths 1 and 3 may carry out routine operations with
flexible hoses for molasses and orange juice. The hoses and
headers are the responsibility of the controlling company.

o Ships manifold valves and shore header valves are to be

checked and confirmed closed before any rigging or de-rigging
operations.

o Flexible hose must be manoeuvred into position with the aid of

ships lifting gear

o Flexible hose to be blown clear after all cargo operations.

o When the flexible hose is not connected to ship, the end is to be

securely blanked. If the header end is disconnected it must be
blanked.
o Transportation of flexible hoses from berths requires prior
authorisation from BPC under the permit-to-work system.

o Flanged hose connections must not be positioned over the water

between the ship and shore.

17.16. Spool Pieces (Reducers)

17.16.1. On vessel arrival the Jetty Operator is to check the ship’s

manifold arrangement and confirm if a ship drain point is
available. If one is available then connection directly to the
chicksan is satisfactory. If no drain point is available then
BPC spool pieces are used to fit between the chicksan and
the vessel manifold connections.

17.16.2. Spool pieces are stored outside the Oil Basin Control Room
on a rack.

• Jetty Operator to collect spool pieces when signing the

Line Requisition forms.
• The spool pieces are each identified, and the ID to be
entered on the requisition sheet.
• It is the responsibility of the Jetty Operator to collect and
return spool pieces for each vessel.
• Loss or damage to the spool pieces will be charged to the
Jetty Operating Company.

OT01 Page 45 of 47 ISSUE 1.3 110713

 17.16.3 For vessels that do not have an operational drain point at
the manifold the spool piece may be connected between
the chicksan and vessels manifold.

• Drain line assembly is to be positioned facing

vertically downwards.
• Bolts of suitable length are available from the Oil
Basin Controller.
• Correct gaskets must be fitted between each face
of the connection.
• Valve/closing arrangement on spool piece are to
be confirmed closed before commencing cargo
operations.
• If for any reason the spool piece cannot be fitted
as described, or any defects noted, then details
are to be submitted immediately on form MS70.

17.16.4 Completion of Operations

• When cargo and stripping operations are

complete, the last action before disconnection is to
open the drain/ vent valve to confirm the
connection is both dry, and not under pressure.
• If liquid or any pressure is evident at this stage,
continue to drain the outer arm back to ships
tanks.
• Disconnection is not to be attempted until the line
is depressurised and dry.
• This facility is not designed to drain the outer arm
to the vessels drip tray.
• On completion of operations, the spool piece is to
be returned to the rack outside the OB office, and
the spool requisition signed off.

18 Drug and Alcohol Use

18.1 All personnel within the Oil Basin, including ship’s crew, must
comply with their company’s own drug and alcohol policy.

18.2 All operational personnel are expected to be free of the

influence and effects of drugs and alcohol.

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 18.3 Where a company does not have its own policy then The Bristol
Port Company may apply its own policy. A copy is available if
requested.

18.4 Transgressions may be dealt with by the appropriate company

in consultation with The Bristol Port Company but it may be
necessary to impose addition sanction such as a ban. It may
also be deemed necessary to report incidents to the Port Police
who will act in accordance with the Railways and Transport
Safety Act 2003.

18.5 Notwithstanding the above any accident or incident occurring

within the Oil Basin may result in immediate drug and alcohol
testing if deemed necessary by the appropriate manager or the
Port Police.

19 Forms and Control

All forms can be found in the BPC drive

MARSHARE\5. Oil Terminals\Oil Basin Quality Forms.
Copies of forms may be obtained from the Oil Basin Office or on
request from marine.admin@bristolport.co.uk

This document shows revision control on page 1. There is one

controlled printed copy held by the Deputy Haven Master. No
other printed copies are controlled and the most up-to-date
version will be found at MARSHARE\5. Oil Terminals\Oil Basin
Quality Manual\OB quality manual and operating procedures\Oil
Basin Quality Manual or
by contacting the Marine Department at
marine.admin@bristolport.co.uk
or by accessing the document at
http://www.bristolport.co.uk/sites/default/pfiles/files/oil-basin-
quality-manual-2013.pdf

OT01 Page 47 of 47 ISSUE 1.3 110713