New Era University

College of Informatics and Computing Studies

Department of Information Technology

Integrated School Management System - Online

for Apolonio Samson National High School

An Undergraduate Capstone Project presented to the Faculty of

New Era University, College of Informatics and Computing
Studies, Department of Information Technology,
New Era, Quezon City

In Partial Fulfilment of the Requirements for the Degree

Bachelor of Science in Information Technology

Dionisio, Janella Desirie C.

Imperial, Lhester O.
Suyat, Erick John C.

June 2023
 APPROVAL SHEET

This capstone project entitled Integrated School Management Online -

For Apolonio Samson National High School prepared and submitted by
Janella Desirie C. Dionisio, Lhester O. Imperial, and Erick John C. Suyat in
partial fulfillment of the requirements for the degree of Bachelor of Science in
Information Technology, have been examined and recommended for acceptance
and approval for an oral examination.
        
Mr Eduardo S. Gallenito
  Thesis Adviser

Approved by the Oral Examination Committee with a grade of___on May 19,

2023

Prof. TERESITA C. ALCANTARA

 Committee Chair

Engr. DONN S. ALCANTARA   Prof. NELSON GASPAR

    Member       Member

Accepted as a partial requirement for the degree in Bachelor of Science in

Information Technology.

Prof. TERESITA C. ALCANTARA Dr. AUDREY LYLE DM. DIEGO

              Program Head     College Dean  

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 DEDICATION

This study is sincerely dedicated to our beloved parents who have been

our source of inspiration. They never left us throughout the process and gave us

strength especially when we thought of giving up in this study. They provided

help, motivation and sense of enthusiasm and perseverance in continuing this.

Without their love and support, this capstone project would not have been made

possible.

Moreover, we dedicate this study to our adviser, Mr. Eduardo S. Gallenito

who is constantly guiding and teaching us to make our study better, to our

brothers, sisters, and friends for cheering us. We really appreciate the words of

advice and in continuing giving us moral and emotional support.

Lastly, we dedicate this book to Our Almighty God who gave us

knowledge, strength, guidance, patience, skills, and a healthy life that we have

used in doing this study. All of these, we offer to You.

J.D.C.D

L.O.P

E.J.C.S

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 ACKNOWLEDGEMENT

The completion of this study would never have been possible without the

expertise of our capstone project adviser, Mr. Eduardo S. Gallenito, and the help

of our professor in Capstone, Prof. Teresita C. Alcantara, who has never been

tired in helping and guiding us in finishing this study. 

We would also like to thank Mr. Nelson Gaspar, Engr. Donn S. Alcantara,

and Prof. Teresita Alcantara for being our panelist and taking time and effort to

view our system and read our documentation. 

Lastly, we wholeheartedly thank our College Dean Dr. Audrey Lyle DM.

Diego for trusting us to conduct this study, for giving us the time and opportunity

to finish our research. Her patience and excellence have made this project a

success.

J.D.C.D

L.O.P

E.J.C.S

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 EXECUTIVE SUMMARY

The Integrated School Management System - Online for Apolonio Samson

National High School focuses on enrollment process, scheduling, and campus

attendance. The web application allows students to process their enrollment

even at their home, and it will lessen the time and effort of the school registrar in

terms of enrollment and scheduling.

The web application provides students and school registrar a convenient

way to enroll in their school anytime and anywhere. In addition to that, the

system provides help in terms of scheduling, meaning the students are no longer

required to go to school to process their enrollment and see their schedule. 

The ASNHS Portal (Admin Side) allows the transactions to manage their

student information records more easily and efficiently. The school registrar can

manage enrollees, manage schedules, manage sections, manage subjects, and

manage faculty members. This will make it easier for the school registrar

because his time and effort will be lessened with the help of the system.

Overall, this system is a user-friendly web application that simplifies

enrollment, scheduling, and attendance tracking. Students can easily enroll from

home, saving time and effort. They can also view and adjust their schedules

online, eliminating the need for physical visits to the school. The system

streamlines administrative tasks for the school registrar, allowing them to

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manage student information more efficiently. Overall, the system improves

convenience and efficiency for both students and staff, making the school

operations smoother and more organized.

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 TABLE OF CONTENTS

Chapter 1................................................................................................................9
THE PROBLEM AND ITS BACKGROUND........................................................9
Project Context................................................................................................9
Objectives of the Study..................................................................................16
Scope and Limitations...................................................................................16
Significance of the Project.............................................................................19
Definitions of Terms.......................................................................................21
CHAPTER 2..........................................................................................................23
Review of Related Literature.............................................................................23
Chapter 3..............................................................................................................35
Technical Background.......................................................................................35
Technicality of the Project.............................................................................35
Locale............................................................................................................36
Operational Feasibility...................................................................................37
Hardware Specifications................................................................................38
Technical Feasibility......................................................................................38
Schedule Feasibility.......................................................................................41
Process Model Used.....................................................................................42
Requirements Modelling................................................................................43
Object Modeling.............................................................................................47
Chapter 4..............................................................................................................52
RESULTS, AND DISCUSSION........................................................................52
Chapter 5..............................................................................................................56
Conclusions and Recommendations................................................................56

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 LIST OF FIGURES

Figure 1.0 (Student Side)......................................................................................52

Figure 1.0 (Student Side)......................................................................................52
Figure 1.0 (Student Side)......................................................................................52
Figure 1.0 (Student Side)......................................................................................52
Figure 3.................................................................................................................74

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 LIST OF TABLES

Table 1..................................................................................................................65
Table 2..................................................................................................................66
Table 3..................................................................................................................67

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 Chapter 1

THE PROBLEM AND ITS BACKGROUND

Project Context

A control system that manages processes is computerization. It decreased

human error and processing time, increasing productivity and producing high-

quality products. With the growth of the Internet, the control previously exerted by

the Philippines from various departments of education and by individual teachers

over pedagogical content may have diminished significantly. Student information

systems as of study are changing what people are learning. Thanks to this new

enlightening medium, the pupils now have access to information of different

quality and origin on an extensive range of topics.

The computer plays an essential role in some people's routines. It helps

people to do their job quickly and efficiently. As technology grows, many people

have invented many things to develop systems to help people work fast. The

Internet has been a big part of people's daily lives. It allows people to make their

lives easier and more convenient. Before the Internet became a popular

household service in the 1990s, the concept had existed for at least fifty years.

The web application was introduced in 1999 within the JAVA language. The

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World Wide Web, which initially occurred in the 1980s, took off in 1993 with the

release of the Mosaic browser. Shortly after, as network infrastructure expanded

to handle what would ultimately become a vast inflow of online activity,

businesses started to realize the web's commercial potential. Then the tech

bubble grew and burst, and the survivors (companies like Google, Amazon, and

others) transformed from significant players in the industry to true corporate

behemoths in just over a decade. With the help of the Internet and technology,

people started to invent web-based systems that they could use for online

transactions. 

With a computer and an internet connection, a web-based system allows

access to a software system. People can use it wherever they are as long as

they have internet access. Technology plays a significant role in accelerating

human activity even before the pandemic, and it provides big help to each person

or even an organization. The discovery of computers was a big help for

modernization to help people to make work more accessible, more efficient, and

more convenient for the user. As parents are busier than ever, online registration

has always given convenience and efficiency. They anticipate the comfort and

simplicity of submitting their paperwork online, but parents are not the only ones

who profit from online registration systems. These systems are advantageous for

both administrators and students. (Curacubby Team 2020).

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 One process that was made by computers is the online enrollment

system. The workload can be reduced, and the school will receive accurate

information. Consequently, it will be advantageous for both the student and the

administration. To enroll in a specific institution, students must enter and have

their personal information verified. Enrollment procedures are made up of

numerous interconnected processes or enrollment systems. Particularly for

keeping track of and retrieving student data, enrollment systems are employed.

Enrollment systems also have a function that allows the school to track a

student's information so they may track their progress. The concept of a

computerized enrolment method has been introduced previously. More students

are enrolled every year, making the enrollment process more challenging. This

will serve to exacerbate the enrollment issue by making it more difficult to

register.

Computer technology has created a new era in technological development

and made it possible for computers to permeate daily life. Everyone's life is made

more accessible by computers, which enables them to live better lives.

Computers are primarily at home, at work, and in schools. Technology has aided

data processing, record keeping, teaching and learning, and the enrollment

process in the educational system. The school registrar can track the student

data through the enrollment system. A strong individual will ease the burden on

others, typically in charge of all the labor. The enrollment process is helpful when

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a student needs to provide the school with vital information. Using the enrollment

system, the school can monitor student performance. The manual enrollment

process used by a school may lead to faulty assessments of student

performance, lost student information, inaccurate reporting, and sluggish

enrollment processing. The best course of action and how to enroll will be

unclear to the students. It is crucial for the school since it makes the enrollment

process simpler.

The pandemic has brought significant changes in the world. It all started in

December 2019 when the Coronavirus Disease (Covid-19) spread in Wuhan,

China, and spread worldwide within months, causing many people to become

sick, weak, and worse, die. That is why the government decided to implement an

ECQ in the Philippines. Due to Enhanced Community Quarantine (ECQ),

everything has no choice but to live with online systems. The sudden changes

had a significant impact on every organization, especially on education. Closing

schools and other organizations has resulted in a stressful situation for every

person. The transition from traditional school to online classes has become

challenging and faces many problems since only some schools are ready. Some

schools need help adapting to changes caused by the pandemic. Research

indicates that although some students found online and remote learning a good

experience, several injustices were present. Many students needed help finding

adequate housing and workspace and a lack of the necessary tools for practical

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work. Both students and faculty members, particularly those with unstable jobs,

were under stress. (Terrence D. 2020).

Before the pandemic, schools in the Philippines, especially the

Department of Education School (DepEd School), were doing manual

transactions. During the admission process, students need to go to the school to

know what requirements they must submit to be able to enroll in their desired

school. Once they have sent their requirements, the school will accept their

application and assign a section and adviser. In terms of checking campus

attendance, sometimes the school guards have yet to check if a student entering

the school is currently enrolled. It is one of the causes of the lax security at the

school. Sometimes it leads to a significant problem. One of the problems

encountered in that situation is outsiders entering the school to hurt a student, or

sometimes they bring a big mess. 

One of the schools that have been affected by the pandemic is the

Apolonio Samson National High School (ASNHS). Since they are not ready to

handle online classes, everything has become stressful for students, teachers,

and parents. They faced many problems, such as in the admission and

enrollment procedure. Considering that the ECQ was so strict before, people

have a hard time leaving their houses, and for their health, it is perilous for them

to go anywhere. One of the problems they encountered was that they needed

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help accepting students due to the different modes they used for admission and

enrollment.

There are three modes they have used for accepting applicants, first is

using Google Forms, the second is printed forms, and lastly, using Facebook

accounts. During the admission and enrollment process, the teachers will provide

a Google form to students and parents, and then they will fill it out and pass it

back to the teachers. The second mode is the printed form, the parents will go to

the school and get a copy of the enrollment form, and after they fill it out, they will

submit it to a designated barangay near them. Lastly, the parents or students talk

to the teacher using their Facebook account, an informal way to enroll their

children. These modes of enrolling students have made the school situation very

difficult. Due to this method of accepting applicants, many students could not

enroll in their school because some of the messages were accidentally not read

by the teachers, or some parents could not pass the printed form. Another one is

that this kind of enrollment process took them a long time because some

requirements still need to be passed. After all, the students accidentally lost it.  

Due to those problems encountered by the said school, researchers

proposed a system entitled "Integrated School Management System - Online for

Apolonio Samson National High School." This study aims to develop a system

that can help the school manage and assist the students who wish to enroll in

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their school using a web-based system that they can use anywhere. In addition,

this system will provide more security to those students who are entering the

school and are currently enrolled using the campus attendance system using

RFID. The school will gain from it since it will keep outsiders off the campus. The

proposed system will help them lessen their time and effort, even if the pandemic

is gone. This system will not only be used in times of pandemic but also in future

purposes because it aims to help the school have a better experience in

facilitating the enrollment procedure of students who wish to enroll in their school.

It is a practical method of retrieving and restoring student information that

simplifies enrolling. The primary goal of this proposed system is to improve the

enrollment procedure, beginning with student registration and enrollment. It

decreases human error and processing time, increasing production and

producing goods of excellent quality. It is also to develop an effective, quick,

dependable computerized enrollment and permanent record-keeping system for

Apolonio Samson National High School. Additionally, the fact that the institution

mentioned above can keep up with the advancement of technology is beneficial

since most organizations around them are using technology for their

transactions.

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Objectives of the Study

This study aims to develop a web-based system for Apolonio Samson

National High School, and to help them to solve their problem in the enrollment

process using the system. It is also specifically aimed to:

1. Implement an online enrollment system which can help to students

and school registrar.

2. Help the school registrar in managing the sections.

3. Provide help in terms of schedule management.

4. Develop a Campus attendance system for students.

5. To test the system performance in terms of:

5.1 Compatibility

Scope and Limitations

There are three users of the system: student, teacher, and admin. In the side of

student, for the first-time users, students must create an account and verify their email

address, it is to ensure that the email address that they are using is currently active.

Once the account has been verified, students can access the system; the enrollment

form and submission of requirements will appear on the dashboard. After they fill up the

form and submit it to the school registrar, they will wait until the admin approves their

application. If the school registrar approves their application, the section, adviser, and

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schedule will appear to their account. In terms of campus attendance, they will just tap

their IDs while they enter and leave the school, and they can see the data in their

account.

Next user is the teacher, Only the admin has the rights to create an

account for teachers, this web portal is only limited to teachers who are currently

working in their school. There are only two features in teacher’s side, Advisory Class list

and Subject Class list. In subject class, there is a dropdown list where the teacher can

choose what grade and section and subject is he going to view. The teacher can print

the list of her/his students.

Lastly, is the admin. It handles all the features of the system. Once the

admin logged his account, the eleven (11) choices will appear in navigation menu.

These are Enrollees, List of Students, List of Faculty Members, Manage School Year,

Manage Track, Manage Strands, Manage Subjects, Manage Sections, Reports,

Manage Archive, and Campus Attendance Monitoring. In enrollees page, the admin can

view the students who are enrolling to their school, there is also a view button for

enrollment form and requirements submitted by the students. Once the admin has done

evaluating the student, he can accept the student and assign what section and who will

be the adviser of the student. Next is the list of students, Admin can view the list of

students who accessed the system, there is a column named Last login where the

admin can view when the last time was that the student accessed the account, also

there is an account manager where the admin can change the password of student

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once he forgot it. In list of faculty members, only the admin is required to create an

account for the teacher. The admin handles the account management for the teacher’s

account. Next is the manage school year, before the enrollment started, the admin must

start a school year, that school year will be automatically input to the enrollment form of

the student, the purpose of this is to easily filter the students who enrolled by school

year. After that, the admin will manage the tracks that they are going to offer in their

school, and then once the admin input the tracks, they will manage what strand do they

have in their school. Next is the manage sections. Before the enrollment started, the

admin will create a section based on grade level and strand, once he has done creating

a section he will input student capacity, it is to manage how many students will be

accepting in each section. Once the section is full, the admin is no longer allowed to add

students anymore in that section, not unless he updates the student capacity in manage

section. Next is the reports, there will be reports depends on what the school registrar

needs, it has Reports by Grade level, Grade level and strand, By section, and by strand.

It filters the number of male and female of each grade level, strand and section, and

there is also a total of number of each report. In manage archives, every after semester,

the admin will reset the enrollees, and all the enrollee’s data will be sent to the manage

archives. It will only be used in every after semester. Lastly is the campus attendance

monitoring, the admin can monitor those students who are entering and leaving the

school based on the time they tapped.

Due to a lack of resources, proponents have yet to be able to make SMS for

campus attendance. It is to update every parent that their children have entered and left

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the school. The system will also not be able to provide automatic reminders for

assignments, tests, or other academic deadlines. Furthermore, the system will not

provide any features related to online learning or remote education. The proposed

system will only be developed for use by a single school and will not be designed for

use by multiple schools or institutions. Lastly, the project will not include the

development of a parent’s portal, which is a platform that allows parents to access

information about their child's progress, attendance, and grades. This limitation is due to

the scope of the project, as creating a parent’s portal would require additional resources

and time. Instead, the focus will be on developing a system that will cater to the needs

of school staff and students.

Significance of the Project

The findings of this study will be beneficial to the following:

Apolonio Samson National High School. The main beneficiary of the

study is this school, the study helps them to solve their problem in terms of

enrollment, managing the section and its schedule, and monitoring of

campus attendance.

Teachers. It will be easier for them to see the list of students they handle.

Parents. There are some parents that helping their child in enrollment and

getting the schedule in the school, with the use of this system, parents

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 would not be having a hard time anymore in terms of enrollment and

getting the schedule because of the help of the system.

School Registrar. He will be the one who has access of all the features of

the system, the enrollment process, manage sections, manage schedules,

and campus attendance monitoring will be easier and convenient for him.

Students. The student is one of the main users of this system, the time

and effort will be lessened in terms of admission and enrollment, as well

as checking the schedule of their subjects.

Future Proponents. The future proponents will see and experience other

problems that might help them enhance the system and study made by

past proponents. The technology developed occasionally; in this case,

future proponents now have more knowledge and ideas to develop this

system.

Definitions of Terms

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 The following terms were defined operationally and conceptually to

understand the readers better.

ASNHS Portal - ASNHS means Apolonio Samson National High School,

this is the system made by the proponents for enrollment, manage

section, schedule, and campus attendance.

Campus Attendance – It is part of the system where the school registrar

can monitor those students who are entering and leaving the school

premises.

Computerized – All the transactions before are done manually, with the

help of the system, the enrollment process, manage sections and their

schedules, and campus attendance monitor will be computerized.

Database – The proponents have used the database for them to store all

the data needed in their system.

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Enrollment System – It is a part of the system which will help both

students and school registrar in the procedure of enrollment.

Manage Sections – It is a part of the system where the admin is creating

a schedule for each grade level and strand.

JavaScript – It was the main programming language have used for the

functionality of the system.

Scheduling – It is a part of the system where the admin will create a

schedule of the subjects for each section.

Student Capacity – It is the number of students that will only be

accepting in each section.

Web Application – It is the system that was made by the proponents to

help the school and students in their problem.

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 CHAPTER 2

Review of Related Literature

This chapter presents the reviewed literature and studies by foreign and

local authors and writers from 2018 to 2023.

Computerized Enrollment System 

According to John Alren Mesias et al., (2019) The use of online enrolment

systems has become increasingly popular in schools due to its many benefits. These

systems can help reduce the workload of administrators and staff, improve data

accuracy, enhance communication between the school and parents, and provide a

more convenient enrollment experience for students and parents.

Based on the study of Greg S. Campos (2019), The manual process costs a lot

of time and effort. Human error makes this procedure much more challenging by

misplacing, tearing apart, and then retrieving and replacing these papers on the shelf.

Torn pages can be quickly restored if all data needed are still readable on a page.

However, if lost, it will take much time to intact the pages again into one page. In

conclusion, the Enrollment System for Eastern Visayas State - Tanauan Campus is a

tool that will make most, if not all, of the university's transactions simpler, quicker, and

more reliable. Through the help of the enrollment system, the school is able to track and

monitor the data of the students and school. It also says that online enrollment saves

time efficiently. (Niño V. Hagayan, 2022)

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 The Computerized Enrollment System is highly recommended because it is

extremely useful in the school in terms of processing the admission and enrollment, it

makes the process become more easier and convenient (Mitchyll John Valencerina, et

al 2019)

Record Keeping

Record keeping of student records plays a vital role in educational

institutions, facilitating efficient management and retrieval of essential

information. Traditionally, paper-based record keeping systems were prevalent,

but with technological advancements, educational institutions are transitioning

towards digital databases. This literature review explores the advantages and

disadvantages of both paper and online database record keeping systems for

student records, focusing on studies published between 2019 and 2023.

Efficiency and Accessibility:

a) Paper-Based Record Keeping:

 Shahnaz et al (2019) highlighted the challenges of

paper-based record keeping, such as time-consuming

manual filing and retrieval processes.

 Abubakar & Ogunode. (2021). identified the

limitations of paper records, including physical

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 storage constraints and difficulties in sharing

information across multiple departments.

b) Database (Online) Record Keeping:

 Mistry et. al (2020) emphasized the potential of online

databases to improve efficiency by enabling quick and

centralized access to records.

Data Security and Integrity:

a) Paper-Based Record Keeping:

 Seh et al (2020) pointed out the vulnerability of paper

records to loss, theft, or damage due to environmental

factors, raising concerns about data security and

integrity.

Data Organization and Analysis:

a) Paper-Based Record Keeping:

 Saffady (2021) acknowledged the limitations of paper

records in terms of data organization and retrieval,

making it challenging to generate meaningful insights

or perform data analysis.

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 In conclusion, the literature suggests that the use of database systems for

record keeping is more beneficial compared to paper-based systems. The digital

record keeping systems provide more efficiency, accuracy, and accessibility,

making them a preferred option for educational institutions. However, careful

attention must be paid to security concerns and technical expertise to ensure the

safety and accuracy of student records.

RFID Card System

The use of RFID technology has increased in recent years, especially in

the field of attendance tracking systems. The implementation of an RFID card

system for campus attendance can offer a solution to the tedious and time-

consuming process of manual attendance taking. This literature review explores

the existing research and development in RFID technology, as well as the current

trends and challenges in campus attendance tracking systems.

RFID Technology

Radio-frequency identification (RFID) technology is a wireless

identification system that uses electromagnetic fields to automatically identify and

track tags attached to objects. RFID tags can be embedded in various objects,

including ID cards. The system can read the tags using radio waves, which

26
eliminates the need for direct line of sight. This technology offers many

advantages over traditional methods of attendance tracking, including speed,

accuracy, and ease of use. (Qureshi, R. 2020)

Campus Attendance Tracking Systems

The traditional method of manual attendance taking involves students

signing their names on a sheet of paper, which is then collected by the instructor

and sent to the administration for processing. This method is not only time-

consuming but also prone to errors. The use of an automated attendance

tracking system can streamline the process, reduce errors, and save time. The

RFID card system is one such system that is gaining popularity in educational

institutions. (Ula et al., 2021) 

Benefits of RFID Card System

The RFID card system for campus attendance offers many benefits over

traditional attendance tracking methods. The system is fast, accurate, and

reliable. It eliminates the need for manual data entry, reduces the risk of errors,

and provides real-time data. The system can also be used to monitor the

movement of students on campus, ensuring their safety and security. (T. C.

Adeniran. 2019)

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Challenges of RFID Card System

While the RFID card system offers many advantages, it also presents

some challenges. The initial cost of implementing the system can be high, and

there may be some resistance from students who are concerned about privacy

and security. In addition, the system requires proper maintenance and

management to ensure its effectiveness. (Qureshi, R. 2020)

In conclusion the use of RFID technology in campus attendance tracking

systems is becoming increasingly popular due to its many advantages over

traditional methods. The RFID card system offers a fast, accurate, and reliable

way of tracking attendance, which can save time and reduce errors. However,

there are some challenges associated with implementing the system, including

high costs and privacy concerns. With proper management and maintenance, the

RFID card system can be an effective solution for campus attendance tracking.

Student Information System 

The advent of technology has revolutionized various aspects of education,

including the management of student information. Student Online Information

Systems (SOIS) have emerged as comprehensive digital platforms designed to

streamline administrative tasks, enhance communication, and improve

information accessibility within educational institutions. This review of literature

aims to provide an overview of recent studies conducted between 2019 and

28
2023, highlighting key findings and trends  related to SOIS implementation and

its impact on educational institutions.

VanDerSchaaf, Daim and Basoglu ( 2021) explored the factors

influencing the adoption of student information systems in higher education. They

identified several key factors, including ease of use, system compatibility,

institutional support, and user satisfaction. The study emphasized the importance

of considering these factors during the design and implementation phases of

SOIS.

Li, Shen, and Han (2021) conducted an empirical study on the security

aspects of SIS in higher education institutions. The research explored the

vulnerabilities, threats, and countermeasures related to the protection of student

information within these systems. The study highlighted the significance of robust

security measures to safeguard student data and maintain user trust.

Chaitanya Pande (2023) presented a 5 Ways a Student Information

System can help in decision-making and collaboration at your school. The study

revealed that the implementation of an integrated SIS resulted in improved

information flow, increased collaboration among teachers, students, and parents,

and enhanced overall communication within the district.

29
 The reviewed literature underscores the significance of Student

Information Systems (SIS) in educational institutions. The findings suggest that

effective implementation of SOIS can positively impact various aspects, including

adoption rates, communication, collaboration, and data security. The reviewed

studies provide valuable insights and considerations for institutions planning to

implement or improve their SIS, emphasizing the need for careful attention to

user needs, institutional support, and security measures.

Scheduling

Automating school scheduling can bring numerous benefits to educational

institutions. Automation technology can help to improve the consistency and

quality of schedules, as well as reduce the time and effort required to create and

manage schedules (Howard et al., 2020). Automation software can auto-assign

courses based on various factors, ensure equipment availability, and view time

block availability for class schedules (Bouchrika, 2023). 

Automated scheduling has come a long way since its inception, and has

become an essential tool for businesses and organizations. Automated

scheduling involves using software to create schedules and manage

appointments, eliminating the need for manual scheduling (Replogle, 2023). The

evolution of automated scheduling has led to the development of innovative

30
scheduling systems that feature new constraints and optimization models

(Danzinger et al., 2023; Julio et al., 2021). These advancements have made

automated scheduling more efficient and flexible, allowing businesses and

organizations to better manage their resources and improve overall productivity.

One of the major benefits of automated scheduling is its ability to improve

schedule quality and resident satisfaction (Howard et al., 2020). Automated

scheduling has been found to improve several metrics of schedule quality, such

as reducing the number of overworked employees and minimizing scheduling

conflicts (Howard et al., 2020.). Additionally, automated scheduling can boost

customer satisfaction and the bottom line of businesses by reducing wait times

and improving service quality (Woroniecki, 2021). Healthcare organizations have

also benefited from automated scheduling, as it has been found to improve

patient admission scheduling (Abdalkareem, et al., 2021.). Overall, automated

scheduling has become a valuable tool for businesses and organizations to

enhance efficiency, productivity, and customer satisfaction.

Successful implementation of automated scheduling has been observed in

various industries. For example, a case study of a community-based physician

group found that automated self-scheduling improved user characteristics and

outcomes (Woodcock et al., 2022). In another study, a novel rotation scheduling

tool called the Automated Internal Medicine Scheduler (AIMS) was designed and

31
evaluated for schedule quality and resident satisfaction (Howard et al., 2020).

These examples demonstrate the potential benefits of automated scheduling for

businesses and organizations, and highlight the importance of implementing

such systems to improve overall efficiency and productivity.

Synthesis of the Review Literature

The reviewed literature focuses on three key components of educational

management systems: the Computerized Enrollment System, Record Keeping,

and the RFID Card System, along with the Student Information System (SIS).

The literature highlights the advantages and benefits of implementing these

systems, as well as the challenges and considerations that institutions should

address during their implementation.

The Computerized Enrollment System is lauded for its ability to reduce

administrative workload, improve data accuracy, enhance communication, and

provide convenience for students and parents. The literature suggests that online

enrollment systems save time and streamline the enrollment process.

Record keeping is another crucial aspect of educational management. The

shift from paper-based record keeping to digital databases is emphasized as a

means to improve efficiency, accessibility, and data analysis. Online databases

32
are found to offer advantages such as quick access to records and centralized

information management, compared to the time-consuming manual processes

and physical storage constraints of paper-based systems.

The use of RFID technology in campus attendance tracking systems is

explored as a solution to the challenges of manual attendance taking. The

literature reveals that RFID card systems offer benefits such as speed, accuracy,

reliability, and real-time data. However, the initial cost, privacy concerns, and

maintenance requirements are highlighted as challenges that need to be

addressed during implementation.

Lastly, the Student Information System (SIS) is discussed as a

comprehensive digital platform that streamlines administrative tasks, enhances

communication, and improves information accessibility. The literature

emphasizes the importance of considering factors such as ease of use, system

compatibility, institutional support, and security measures during the

implementation of SOIS. The findings suggest that effective implementation of

SIS positively impacts adoption rates, communication, collaboration, and data

security.

33
 In summary, the reviewed literature supports the adoption of technological

systems in educational institutions. Computerized Enrollment Systems, digital

record keeping, RFID card systems for attendance tracking, and Student

Information Systems are all found to offer significant advantages in terms of

efficiency, accuracy, convenience, and improved communication. However,

careful attention must be given to challenges such as initial costs, privacy

concerns, security measures, and institutional support to ensure successful

implementation and utilization of these systems.

34
 Chapter 3

Technical Background

Technicality of the Project

Currently, the Apolonio Samson National High School is doing manual

transactions in terms of enrollment, creating a section and their schedule, and

campus attendance monitoring. To start the project, the proponents have used

two laptops with Windows 10 operating system and Windows 11 operating

system that is connected through the internet. It is for them to access all the

things they need in developing a web-based system. Apart from laptops, visual

studio code and sublime has been used for coding, GitHub and Google drive for

compiling and collaboration of codes. Hyper-text Markup Language (HTML),

Cascading Style Sheet (CSS), JavaScript (JS), Hypertext Preprocessor (PHP),

and Structured Query Language (SQL) has been used in all the parts of the

system. The developers did not give so much time for the design of the system

because they do not have enough time for that, instead they focused on the

functionality of the system. For the front end, the proponents have used HTML

for the structure of the system, and the JavaScript and CSS are in this file for the

routes of the system. JavaScript Object Notation (JSON) has been used to store

and transmit data objects, Ajax has been also used for fetching and posting the

data to the webpage. To make the table printable and filters, the proponents

35
have used jQuery, because there is some information are required to print and

filter just like student records.

To test the responsiveness of the system, the proponents have used

localhost, google chrome and brave to make sure that all the parts of the system

are working. In registration process, verification of email is required, which

means that One Time Pin (OTP) will be needed to send in email address of the

user, to make that possible, the proponents have used PHP Mailer.

Locale

The study was held in Apolonio Samson National High School that is in

Kaingin Road, Barangay Apolonio Samson, Balintawak, District VI, Quezon City,

Philippines. Interviews with the school registrar were conducted face-to-face as

well as the survey for the students. (See Appendix B).

Population of the Study

Those people who will enroll, currently enrolled and working in Apolonio

Samson National High School are part of the research. The school principal,

Admin, registrar, students and faculty members are included in the study.

Organizational Chart

This part explained the organizational chart of Apolonio Samson

National High School as they were a big part of the study. The graph

36
 started with the Administrative Principal followed by the SHS Academic

Group and Operations and Learner Support Group, as well as UTILITY

and the GUARD. (See Appendix C).

Operational Feasibility

The proposed study is aimed to develop a web application that provides

help in Apolonio Samson National High School in terms of enrollment, manage

section and its schedule, and campus attendance monitoring. The operational

feasibility discussed the hardware specifications for developer and software

specifications for developer and user.

Software Specifications

In this table, it discusses the web browser, operating system,

database, runtime environment, and Source-code editor that has been

used by the proponents to make this system possible. Based on the table,

the proponents have used Google chrome and brave for web browser,

windows 10 and windows 11 for Operating System, MySQL for Database,

XAMPP v 3.0.0 for runtime environment and visual studio code and

sublime for source-code editor. (See Appendix D)

37
Hardware Specifications

The hardware specifications define the minimum requirements

needed to run a program. In categories, there are machine, random

access memory, and processor. There is a hardware specification for user

and developer. For developer, the proponents have used laptop, 24gb

RAM, and Intel i5 2.40GHz, while the minimum requirements needed for

the developer are Laptop, 4 GB RAM, and intel i3 processor. For the user,

the proponents have suggested to use laptop or mobile phone, 4gb RAM

and 4gb memory, and intel i3 processor. (See Appendix E)

Program Specification

The tools and technology used for developing the web application

on the front end are HTML, Cascading Style Sheet (CSS), JavaScript,

JSON, Ajax, and PHP. Each one of them has its version, for HTML the

version has used in the system is the HTML 5, Version 3.0 for CCS,

JavaScript ES5 has been used for JavaScript, because it is the version of

JavaScript that has JSON. In PHP, version 8.0.25 has used in this system.

(See Appendix F)

38
Technical Feasibility

In this part, the proponents have created a compatibility check list and

gathered data from the internet to verify the necessary data. The proponents

have researched what are the minimum specifications for hardware and software

to develop an integrated school management system that would also run in

client’s side.

System Flowchart

System flowchart shows the flow of how the system works as well

as how the decisions happen to be made to control events. Students,

administrators, and faculty members are the users of the system. There

are three users in flowchart, the first one is the student. 

For the first time user, the student must create an account by filling

out the information needed in registration such as personal details (First

Name, Middle name, and Last name), and system credentials (Email,

Username, and password). After they fill up the form, they need to verify

their account by One-Time-Pin code that will be sent to their email

address. Once they have verified their account, they will fill up the

enrollment details and submit requirements needed based on their grade

level. After they complete the enrollment process, they need to wait for the

registrar's approval. If the registrar approves their application, the grade

39
and section, adviser, and the subject they will be taking for the semester

will appear in their account. In terms of campus attendance, the data will

be fetched based on the date and time they tapped their ID while they

enter and leave the school premises. 

In Teacher’s side, there will be two menus in their sidebar, the

advisory class and the student list. The student list contains the

information of the students that they will be handling in their subjects;

while the advisory class is the name of the student that they will handle for

the semester or 1 year. 

Lastly, Admin Side contains all the features for enrollment and

campus attendance. First in enrollment, there are six (6) menus in the

sidebar, manage track and strand, Manage Grade Level, Manage

Sections, Manage Subjects, Manage Sections, Manage Teachers,

Manage Students, and Monitor Campus Attendance. They need to add

what track and strand they are offering to their school, and grade level just

in case they will offer junior high school in the future. In the managed

section, they will get the grade level first, then add a section. Next is

Manage subjects, before they add subjects, they need to input what grade

level, section, teacher, add subjects. Next is Manage teachers, they are

the one who oversees creating an account for the teacher. Next, is the

Manage Students, there are two menus for the students, to those who are

currently enrolled and enrollees. Once a student enrolled in their school,

40
 their names will be sent to the enrollees, the registrar will check their

information, submit requirements and then they will decide if they are

going to approve it or not. Once he approves the enrollee’s application, he

will assign a section and adviser. Lastly, they can monitor the campus

attendance. (See Appendix G)

Cost Benefit Analysis

The cost and benefit analysis assesses the costs and benefits prior

to the proposed project by the proponents. It is a tool for decision-making

that aids in determining whether delivering the web application is feasible.

The costs or expenditures necessary to implement the suggested solution

and advantages like the sustainability of web applications and cost

savings will be represented visually. (See Appendix H)

Schedule Feasibility

Proponents have used team Gantt in creating a Gantt chart

to show the breakdown of activities they made during the working of this

41
study. It also appears how long the proponents worked on system and

documentation. (See Appendix I)

Gantt Chart

The Gantt chart is a widely used method of displaying activities

against time. Before the proponents start doing the documentation, they

conduct a meeting with their adviser, and talk about the project that they

are going to do. After that, they went to the school to have an interview

with the registrar and ask many questions on the current problems they

are experiencing in their school. It shows that chapters 1 to 3 were started

on the 3rd week of June 2022 and ended on the 4th week of July 2022.

The reason why the proponents stopped doing the documentation for a

while is because they had a defense on August 2, 2022. After they

defended their study, they continued working on the documentation in the

3rd week of August 2022. The development of the system started in the

2nd week of October 2022 up to the 2nd week of December 2022. Then

continue working on the system from January 2023 up to the 2nd week of

May 2023. (See Appendix J)

42
Process Model Used

The proponents have used the Rapid Application Development (RAD) in

developing the system. The first step taken by the developers was to compile the

needs, research the current problems, and establish the criteria. The developer

then began working on the user interface, creating a concept and a prototype to

ensure all the specifications have met. After converting the designed system into

a functional model, the developers could then start developing and testing it to

ensure it was working correctly. This step is crucial as the developers can still

offer comments at any time during the process. They can adjust or even

generate new concepts to address issues as they arise. Finalization was the last

step when the finished product was prepared for release. Data conversion,

testing, switching to the new system, and user education are all included in the

project. The developers have finished making all last-minute adjustments and are

still considering ways to improve the design. (See Appendix K)

Requirements Modelling

Needs modeling is the process of illustrating the requirements in a simple

way to grasp by using the diagrammatic form specific to the system. A Lucidchart

application was used in this case. There are also five (5) Categories in this part,

which are: Input, Process, Output, Performance, and Control.

43
Input
The most important part of a system’s logic is to the processing of

data. User is required to create an account and submit his requirements

for him to be enrolled.

1. Users will create an account and receives an OTP in email address

to verify his account.

2. Users are required to submit an enrollment form and requirements.

Process
The process shows how the system would work and what to do

with the data input by the user.

1. The web application must send the requirements and enrollment

form to the admin.

2. The web application must process the enrollment procedure

based on the decision of the admin.

Output
It displays the data according to the user’s input and decision of the

admin on where he is going to assign the user.

1. Each student can view their grade level and section.

2. Display the subject that will be taken for the semester.

44
 Performance

Unit testing will be done to assess the web application's

performance. load testing, responsiveness testing, and compatibility

testing. The tests' goal is to determine whether the system is efficient and

usable. usage of specific devices

Control

The controls are the data that certain condition must met. It helps

the system to have smooth transactions between the user and the admin.

1. The web application will inform the admin that a student

enrolled to their school by showing the name of the student in

enrollees list.

2. The web application will display the enrollment form and

requirements that was submitted by the student.

Analysis

Data and Process Modelling

This section will go over the various data and process modeling

tools, such as the data flow diagram, and context diagram.

45
 ERD
The ERD (Entity Relationship Diagram) is a visual representation of

the relationships between different entities 18 (tables) in a database. It

shows how the tables are connected and how data flows between them.

(See Appendix L)

Data Dictionary

Data dictionary shows the entities of the database, its data fields,

types of data, and description. It shows the data list about the integrated

school management system. (See Appendix M)

Context Diagram

The context diagram was employed to establish the

boundaries and context of what was inside and how it worked in the

system that would be represented by the system communicating

with other outside parties. The proponents have used the Youdon

and Coad diagram, which employs line arrows to symbolize data

flow, and circles to symbolize processes and external entities.

The circle in the diagram represents the Integrated School

Management System. At the same time, the surrounding elements,

46
 external entities described by the system user, mainly the student,

teacher, and admin, are external that can add students, teachers,

and administrators’ users to the system. The process should be in

the middle, with external entities outside the circle. The rectangle

represents the external entities. 

The first entity is the administrator; they could add enrollment

details, add teacher accounts, assign sections, subjects, and teachers,

and update users' data to the system. The following entity is the student;

this entity can view the enrollment details, submit enrollment details and

requirements, and view the subject list and teachers. The last entity is the

teacher, who can view the student list. There is also an RFID reader,

which will receive the Campus Attendance data and appear on each

user's account. (See Appendix N)

Data Flow Diagram

A data-flow diagram illustrates how the system’s context works.

There are six potential sub-process which are Manage Enrollees

Information, Manage Track and Strand, Assign Section, Assign Adviser,

Manage Teachers and Subjects, and Processing Enrollment. The school

registrar is the one who is in-charge in adding information about track and

strand that they will offer in their school.  He will also provide the

47
 requirements needed to submit by the student during their enrollment

period. Lastly, he will be the one who will approve the enrollees. Next is he

needs to assign a section, adviser, and teachers and subjects for the

student. In the next figure of data-flow diagram, among the levels listed,

concept abstraction is at its peak. The explanation for this is that this level

describes the processes (if any) that fall under the level 1 sub-process. It

also shows where the data will be stored. Based on the second figure on

(Appendix G), there are four databases such as Track and Strand,

Enrollees, Subjects, and Teachers. They are responsible for making sure

that the data is secured and available when needed. Only the student who

requested will receive the information that the system provides. (See

Appendix O)

Object Modeling
In this part of the project, the proponents used different diagrams and

flowcharts to visualize the activity that may happen in the system. It consisted of

a use case diagram.

Use Case Diagram

A use case diagram is a way to summarize the details of a system

and the users within the system. Generally shown as a graphic depiction

48
of interactions among different elements in the system. There are three

users in the system, first is the student side, the student can choose

whether he/she will sign up or sign in, if she chooses to sign up, there will

be email verification and after that he can access his account. Once she

has access to the system, there are Enrollment details, Subjects, Manage

Account, and Logout in the main dashboard. The requirements are also

included in the enrollment details. Next is, the adviser, section, teachers

and subject list will appear once the admin approves the enrollment of the

applicant. 

The next user is the admin. Once the admin accessed the account,

there will be Enrollees, List of Students, Faculty Members, Manage Track,

Manage Strand, Manage Subjects, Manage Account, and Logout in the

main dashboard. The first one is the Enrollees, in that part, the admin can

view the requirements and enrollment form submitted by the student.

Once he approves the application of the student, he can assign which

section he will put the student in; including that is the adviser and the

subjects that the students will take for the semester. There is also Manage

Track and Manage Strand where the admin can add details of what track

and strand, they are going to offer in their school. Next is the Manage

Subject, each grade level and strand have a specific subject that they will

take for every semester. In terms of adding a teacher's account, only the

49
 admin is allowed to add a teacher, it means that the teacher cannot

register himself to create own account.  (See Appendix P)

Last user is the teacher. Once the teacher accessed the account,

there are Students List, Advisory Class, Manage Account and Logout in

their main dashboard. They can view the advisory class that they will

handle for each semester or 1 year, and the students list is based on the

grade and section they will handle based on the subject.

Design

The design was planned and designed by the proponents. They have

followed the color scheme to match the design of the website. The picture

background used for the login page are the photos taken from their Facebook

page. Currently, the proponents did not have an opportunity to take a good shot

of their school because it is still being renovated.

User Interface Design

This section shows a certain view of what the user or client

will expect to the system. It serves as blueprint of the project. It was

designed by the proponents using the . (See Appendix Q)

50
Output Design

User View

The design of Integrated School Management System interface was

developed to help the students to fill up form and submit enrollment requirements

to the school even at their homes. (See Appendix R)

Report Format

This section provides a report of number of students by gender based on

the grade level, section, Grade level and Strand, and Strand. (See Appendix S)

Development
In this section, the proponents developed the system approved by the

Apolonio Samson National High School. The proponents achieved the

requirements and the expectation of the panelists. This part involves Site Map,

Activity Diagram, and Sequence Diagram.

Site Map

Activity Diagram

An Activity Diagram is a graphical representation of a set of

workflows that can be executed step-by-step, with options for choice,

iteration, and concurrency. The above diagram Illustrates the activity flow

of the learning management system. The activity flow is shown vertically

51
from top to bottom. The top of the diagram represents the starting point or

initial state of the system, represented by the small black circle pointing to

a fork node with an arrow. The fork node is visualized as a straight, thick

line in the activity diagram. (See Appendix U)

Sequence Diagram

The sequence diagram represents an existing interaction within the

system, showing operations happen to be carried out. A sequence

diagram was used to showcase the interaction between active objects in

the system. It represents roles played by human users, external hardware,

or other subjects. An existing rectangle represents objects inside of

sequential order that was by left to right. 

Meanwhile, lifelines happen to be the vertical dashed lines that

show the existence that belongs to an existing object or actor over time.  A

container represents the objects which are the Interface, verification,

admin, database, and authenticate page. The first interaction happens to

be between an existing actor as well as the first object named the student.

To represent the interaction, messages show the information being sent

between objects, as well as sequence diagrams show the order that

52
belongs to interactions. An existing arrow represents the direction that

belongs to the interaction that belongs to the two lifelines. The dashed line

represents an existing return or message that was by the receiving object

back to the requesting object. 

From the student side, the user needs to go to the registration

page, before he can get through the system, he needs to verify his email,

and then once the email is verified, the enrollment form will appear. The

user will fill up the form and submit requirements and send it to the

administrator. Once the admin approves the application, the user can view

what subjects and who will be their teacher for the semester. Next user is

the administrator. There are six (6) interactions that will happen; those are

Manage track and strand, Manage Subjects, Manage Sections, Manage

Enrollees, Manage Teachers. The administrator is required to set up the

data needed before he opens an enrollment period. Lastly is the teacher,

there are 3 interactions which are Login Success, Student List, and

Advisory Class. They can only view the students that they will handle for

the semester. 

The admin has access to all features of the system. Once the

admin gets through his account, the menu will appear, such as Enrollees

list, List of students, Faculty Members, Manage School Year, Manage

Track, Manage Strands, Manage Subjects, Manage Sections, Manage

53
Archive, Manage Account, and Campus Attendance. First, the admin

should add a teacher account that he will be using in assigning teachers in

each subject and section. Before the school year starts, the admin must

add data on what track and strand they will offer in their school. The next

step is to add sections. (See Appendix V)

54
 Chapter 4
This chapter contains the system’s result and a discussion of how the

goals were achieved.

RESULTS, AND DISCUSSION

The first objective aimed to Implement an online enrollment system

which can help the student and school registrar. This module serves as a

platform for making the enrollment procedure easily and convenient.

Figure 1.0 Requirements Section

55
 Figure 1.1 Enrollment Form Section

In figures 1.0 and 1.1 (Requirements Section and Enrollment Form

Section) shows that the proponents have successfully developed a system where

the student can submit requirements and enrollment form using the system.

Students can also choose what track are they going to choose to enroll.

Figure 1.2 Enrollment Status Section

56
 Figure 1.2 (Enrollment Process Section) shows that after the student fill up

the form and submit requirements, the enrollment status will appear in their

enrollment form. This indicates that the form has been submitted to the school

registrar.

Figure 1.3 List of Enrollees Section

In the view of school registrar’s account, the name of enrollees will appear

in the enrollees list that shows in (Figure 1.3 List of Enrollees Section). To

process the enrollment, the system provides specific functionalities for the school

registrar where they can view the requirements and enrollment form of the

student. In addition to that, there is an accept button if the school registrar will

accept the student. Figures 1.4 (Viewing of Enrollment Form Section), Figures

1.5 (Submitted Requirements Section), Figures 1.6 () shows the functionalities of

the buttons.

57
 Figure 1.4 Viewing of Enrollment Form Section

Figure 1.5 Submitted Requirements List Section

58
 Figure 1.6 Viewing of Submitted Requirements Section

After the school registrar view all the requirements needed, he will decide

if he is going to accept the enrollees. Figure 1.7 shows the list of sections based

on the strand of the enrollees, there is also an adviser and student capacity.

Figure 1.7 Choosing of Section

59
 Figure 1.8 List of Enrollees Enrollment Status Section
In figure 1.8 (List of Enrollees Enrollment Status Section) shows that after

the school registrar assign a section and adviser to the student, the status will

change into Enrolled, and the instructor will have the name of the adviser of the

student.

Help the registrar in managing sections.

The integrated school management system must have managed section

where the school registrar can manage the sections per grade level and strand,

as well as the student capacity.

Figure 2.0 List of Sections

60
 The figure 2.0 (List of Sections) provides an overview for this section.

Once the admin has clicked the manage section, the strand, grade level, section

name, adviser, student capacity, and action buttons. To add a new section, there

is a button on the upper right.

Figure 2.1 Add Section Modal

In figure 2.1 (Add Section Modal), it appears what the school registrar will

see once he clicks the Add New Section. He will choose what grade level and

strand he is going to create a section, as well as the adviser who will handle the

section and the student capacity (it handles the number of students who will be

accepted in the section).

61
Provide help in terms of scheduling management.

Figure 3.0 Set Schedule Section

The integrated school management system allows the school registrar to

manage the schedule of each grade level and section. To achieve that, the

proponents added a part where they can set schedule for each section. Once the

set schedule button has clicked, the set schedule modal will appear. The school

Registrar will choose the subject, teacher, weekly schedule, time start and time

end.

62
 Figure 3.1 View Schedule Section
Once the school registrar has saved the data needed, it will appear to the

view schedule modal. Figure 3.2 (Time Conflict Reminder Section) indicates that

when the school registrar tried to add subject that has similar time schedule with

the other subject, the system will remind him that it is conflict to the other subject.

Figure 3.2 Time Conflict Reminder Section

63
Develop a campus attendance system for students.

Figure 4.0 Campus Attendance Monitor

Figure 4.0 (Campus Attendance Monitor) shows that the proponents have

successfully created a campus attendance system to help the school to make

sure that the students who are entering their school are currently enrolled. It

shows the Name, Date, and time that the student has tapped his ID.

Figure 4.1 Campus Attendance Detail Section

64
 Figure 4.1 shows that the student can view the time and date they entered

and leave the school. It can also be filtered using the search button on the upper

right area of the webpage.

Figure 4.2 Campus Attendance Monitoring (Admin Side)

Based on the figure 4.2 (Campus Attendance Monitoring (Admin Side), the

proponents have allowed the school registrar to view campus attendance in their

account. The name of the students who are entering and leaving their school

appears in the list. He can also filter the name by using the search button on the

upper right below the monitor view button.

65
To test the system performance in terms of Compatibility

To answer the objective five, the proponents have used an online tool to

check if the ASNHS – Portal are compatible in different browsers and operating

systems. The tools have used is browserstack.com. The table below indicates

the result of the compatibility test.

Browsers

Google Chrome Microsoft Mozilla Opera Safari

Edge Firefox
Android ✔ X ✔ ✔ X
IOS ✔ X X X ✔
Windows 10 ✔ ✔ ✔ ✔ X
Windows 11 ✔ ✔ ✔ ✔ X
Mac ✔ ✔ ✔ ✔ ✔

Table 1

Based on the table above, it indicates that the proponents have tested the

compatibility of the system in different browsers. There are two mark that

indicates whether the system is compatible with the device or not, these are

check and cross. It shows that the system is working if the user used android

device, it worked in google chrome, Mozilla Firefox, and Opera. Next is the IOS,

the system is only working with IOS and Safari. Next is windows 10 and windows

11, the browsers that are compatible with the system are Google chrome,

Microsoft Edge, Mozilla Firefox, and Opera, because there is no safari in

windows operating system. Lastly, is the Mac, all the browsers are working.

66
67
 Chapter 5

Conclusions and Recommendations

Conclusion
The system happens to belong to the school registrar, enrollees, students,

and faculty members. It gives the user the ability to enroll students and submit

their requirements so that they can enroll in Apolonio Samson National High

School. This system aims to facilitate those students who are enrolling to the said

school. This is to help the school registrar to lessen their time and effort in terms

of the enrollment process.  The system aims to help both students and school

registrar so that they can save time and effort in the enrollment procedure. 

The database is consistent in connection to the app server and provides

requested data accurately. Whatever information input by the student or the

admin, it will appear to the database, and it will show to the web pages. In

addition to that, the campus attendance is also accurate in terms of fetching and

showing the data based on the time that the student tapped their ID.

Recommendations

68
 The following recommendations are for future researchers of the

Integrated School Management System of Apolonio Samson National High

School.

As time goes by, there will be future proponents who will provide help in

terms of developing the system that was created by the past researchers. They

should improve the system by adding the limitations presented based on chapter

1. It says that the proponents have yet to make a grading system where it can

help a lot in the students, teachers, and the school registrar. In adding the

grading system, the subject teacher will have a list of the students they handle in

their subjects, and during the giving of grades period, they can input grades for

each section. Once the subject teacher is done encoding the grades, they can

submit it to the school registrar, and the school registrar and the principal can

review all the grades that has sent by the subject teacher. The list of grades per

section should be approved by the admin and once the admin approves the

grades, that is the only time that the grades will appear to the account of the

students and adviser of that section. Also, the school registrar can print the

grades with the design of the report card of their school. So that the advisers will

not have a hard time writing grades in the report card.

69
References

Qureshi, R. (2020). The Proposed Implementation of RFID based

Attendance System. Journal of Software Engineering and Applications

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ementation_of_RFID_based_Attendance_System

Ula, M., Pratama, A., Asbar, Y., Fuadi, W., Fajri, R., & Hardi, R. (2021). A

New Model of The Student Attendance Monitoring System Using RFID

Technology. Journal of Physics: Conference Series, 1807(1):012026.

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he_Student_Attendance_Monitoring_System_Using_RFID_Technology

T. C. Adeniran, Y. Sanni, N. Faruk and L. A. Olawoyin (2019). Design and

Implementation of an Automated Attendance Monitoring System for a

Nigerian University using RFID. Afr. J. Comp. & ICT, Vol.12, No. 2, pp. 72

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rmation_Systems_Security_Compliance_An_Empirical_Study_in_Higher_

Education_Setting. 

Chaitanya Pande (2023). 5 Ways a Student Information System can help

in decision-making and collaboration at your school.

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in-decision-making-and-collaboration-at-your-school/

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in public secondary school administration in Nigeria: Problems and ways

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scheduling tool improves .... (August 11, 2020). Retrieved June 5, 2023,

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optimization context: a review. Health Technol. 11, 445–469 (2021).

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atisfaction

75
APPENDICES

76
Appendix A

77
Appendix B

Research Locale

78
Appendix C

Organizational Chart

79
Appendix D

Software Specification for Developer and User

Software Specification for Developer

Categories Currently Using Minimum Recommended

Requirements Requirements
Web Browser Google Chrome Microsoft Edge Microsoft Edge
Brave Google Chrome Google Chrome
Brave
Operating Windows 10 Windows 10 Windows 10
System Windows 11 MacOs Windows 11

Database MySQL MySQL MySQL

Runtime XAMPP version XAMPP version 3.0.0 XAMPP version

Environment 3.0.0 3.0.0

Source-code Visual Studio Code Visual Studio Code Visual Studio Code
Editor Sublime Sublime Sublime

80
Appendix E

Hardware Specification and User

Hardware Specification for Developer

Categories Currently Using Minimum Recommended

Requirements Requirements
Machine Laptop Laptop Computer
Desktop Computer

Random 24 Gigabyte 4 Gigabyte 4 Gigabyte

Access 8 Gigabyte
Memory

Processor Intel(R) Core (TM) i5- Intel(R) Core Intel(R) Core (TM)
9300H CPU @ (TM) i5-9300H i5-9300H CPU @
2.40GHz CPU @ 2.40GHz 2.40GHz

Hardware Specification for User

Machine Laptop Laptop Computer

Mobile Phone Mobile Phone Desktop Computer

Random 24 Gigabyte 4 Gigabyte 4 Gigabyte

Access 16 GB (Phone 4gb (Phone 8 Gigabyte
Memory storage) Storage)

Processor Intel(R) Core (TM) i5- Intel(R) Core Intel(R) Core (TM)
9300H CPU @ (TM) i5-9300H i5-9300H CPU @
2.40GHz CPU @ 2.40GHz 2.40GHz

81
Appendix F

Program Specification

Application / Program Version

HTML HTML 5

Cascading Stylesheet 3.0

JavaScript JavaScript ES5

JSON -

Ajax -

PHP 8.0.25

82
Appendix G

83
Appendix H

84
Appendix I

85
Appendix J

Cost and Benefit Analysis

Services to avail / Device used Service Provider / Shop Estimated Cost

Hosting Site Hostinger 669 Pesos

Domain Renting Hostinger 359 Pesos

Outbound Mail SMTP FREE

RFID Reader Buybuy.ph (Shopee) 1,550 Pesos

Total 2,578 pesos

Cost and Benefit Analysis

86
Appendix K

Gantt Chart

87
Gantt Chart

88
Appendix L

Process Model Used

89
Appendix M

90
Appendix N
Data Dictionary

Enrolled Subjects Table

Data Field Type Description
Schedule_id Int(11) Primary key of Schedule.
Teacher_id Int(100) Teacher’s ID.
Student_id Int(100) Student’s ID.
Date_inserted datetime Date when the admin
inserts the subject.

Enrollees Table
Data Field Type Description
id int(11) Primary key of the
enrollees.
Userid int(23) Primary key of the users.
e_lrn varchar(100) LRN number of the
students.
e_fname varchar(100) First Name of the student.
e_mname varchar(100) Middle Name of the
student.
e_lname varchar(100) Last Name of the student.
e_extensionname varchar(100) Extension Name of the
student.
e_bdate date Birthdate of the student.
e_placeofbirth varchar(255) Place of birth of the
student.
e_gender varchar(12) Gender of the student.
e_age int(123) Age of the student.
e_tongue varchar(233) Mother tongue of the
student.
e_bloodtype varchar(100) Blood type of the student.
e_religion varchar(255) Religion of the student.
e_indigenous varchar(233) It is answered by yes or no
if the student is a member
of indigenous people.
e_indigenous_spec varchar(233) The student will specify
which indigenous people is
he belong.
e_4ps varchar(233) It is answered by yes or no
if the student is a member
of 4ps.

91
e_4ps_beneficiary varchar(233) The student will specify
their beneficiary number in
4Ps.
e_current_address varchar(233) Student’s Current address.
e_current_zipcode int(233) Student’s current zipcode.
e_permanent_address varchar(233) Student’s Permanent
Address.
e_permanent_zipcode int(233) Student’s permanent
zipcode.
e_fname_father varchar(233) First name of student’s
father.
e_mname_father varchar(233) Middle name of student’s
father.
e_lname_father varchar(233) Last name of student’s
father.
e_contactnumber_father varchar(233) Contact number of
student’s father.
e_fname_mother varchar(100) First name of student’s
mother.
e_mname_mother varchar(255) Middle name of student’s
mother.
e_lname_mother varchar(255) Last name of student’s
mother.
e_contactnumber_mother varchar(255) Contact number of
student’s mother.
e_fname_guardian Varchar(233) First name of student’s
guardian.
e_mname_guardian Varchar(233) Middle name of student’s
guardian.
e_lname_guardian Varchar(233) Last name of student’s
guardian.
e_contactnumber_guardia Varchar(233) Contact number of
n student’s guardian.
e_level_completed Varchar(233) If the student is transferee
or returner, he/she will
indicate what grade level
did he complete.
e_school_completed Varchar(233) It indicates the last school
year attended of the
student.
e_school_attended Varchar(233) If the student is transferee
or returner, he/she will
indicate which school did
he come from.
e_school_id Varchar(233) The number of school that
the student last attended
e_semester Varchar(233) The student will indicate

92
 what semester is he going
to enroll.
e_track Varchar(233) Chosen track of the
student.
e_strand Varchar(233) Chosen Strand of the
student.
date_inserted datetime Date when the student
send the enrollment form.
enrollment_status Int(100) Enrollment status of the
student, it will show if it is
pending and accepted.
instructor Int(100) Adviser of the student.
grade varchar(100) Grade level to be enroll.
section varchar(255) Section of the student that
was assigned by the
school registrar.
sy varchar(255) School year when the
student enrolled.

Enrollees Archive Table

Data Field Type Description
id int(11) Primary key of the
enrollees.
Userid int(23) Primary key of the users.
e_lrn varchar(100) LRN number of the
students.
e_fname varchar(100) First Name of the student.
e_mname varchar(100) Middle Name of the
student.
e_lname varchar(100) Last Name of the student.
e_extensionname varchar(100) Extension Name of the
student.
e_bdate date Birthdate of the student.
e_placeofbirth varchar(255) Place of birth of the
student.
e_gender varchar(12) Gender of the student.
e_age int(123) Age of the student.
e_tongue varchar(233) Mother tongue of the
student.
e_bloodtype varchar(100) Blood type of the student.
e_religion varchar(255) Religion of the student.
e_indigenous varchar(233) It is answered by yes or no
if the student is a member
of indigenous people.

93
e_indigenous_spec varchar(233) The student will specify
which indigenous people is
he belong.
e_4ps varchar(233) It is answered by yes or no
if the student is a member
of 4ps.
e_4ps_beneficiary varchar(233) The student will specify
their beneficiary number in
4Ps.
e_current_address varchar(233) Student’s Current address.
e_current_zipcode int(233) Student’s current zipcode.
e_permanent_address varchar(233) Student’s Permanent
Address.
e_permanent_zipcode int(233) Student’s permanent
zipcode.
e_fname_father varchar(233) First name of student’s
father.
e_mname_father varchar(233) Middle name of student’s
father.
e_lname_father varchar(233) Last name of student’s
father.
e_contactnumber_father varchar(233) Contact number of
student’s father.
e_fname_mother varchar(100) First name of student’s
mother.
e_mname_mother varchar(255) Middle name of student’s
mother.
e_lname_mother varchar(255) Last name of student’s
mother.
e_contactnumber_mother varchar(255) Contact number of
student’s mother.
e_fname_guardian Varchar(233) First name of student’s
guardian.
e_mname_guardian Varchar(233) Middle name of student’s
guardian.
e_lname_guardian Varchar(233) Last name of student’s
guardian.
e_contactnumber_guardia Varchar(233) Contact number of
n student’s guardian.
e_level_completed Varchar(233) If the student is transferee
or returner, he/she will
indicate what grade level
did he complete.
e_school_completed Varchar(233) It indicates the last school
year attended of the
student.
e_school_attended Varchar(233) If the student is transferee

94
 or returner, he/she will
indicate which school did
he come from.
e_school_id Varchar(233) The number of school that
the student last attended
e_semester Varchar(233) The student will indicate
what semester is he going
to enroll.
e_track Varchar(233) Chosen track of the
student.
e_strand Varchar(233) Chosen Strand of the
student.
date_inserted datetime Date when the student
send the enrollment form.
enrollment_status Int(100) Enrollment status of the
student, it will show if it is
pending and accepted.
instructor Int(100) Adviser of the student.
grade varchar(100) Grade level to be enroll.
section varchar(255) Section of the student that
was assigned by the
school registrar.
sy varchar(255) School year when the
student enrolled.

Files Table
Data Field Type Description
Id int(11) Primary key of the files.
Userid int(100) Primary key of the user.
Req_id int(100) Requirements ID
filename varchar(255) Filename of requirements
sent by the student.
Filedir varchar(255) It is the file where the
requirements are saved.
Date_inserted datetime Date when the student
inserted the file.

95
 Requirements Table
Data Field Type Description
Id int(11) Primary key of the
requirements.
Name Varchar(255) Name of the requirements
that needs to send by the
student.

Scheduling Table
Data Field Type Description
Id int(11) Primary key of the
requirements.
section_id int(255) Name of the requirements
that needs to send by the
subject_id int(255) Primary key of the subjects.
weekly_sched varchar(100) Days of when the subject
will be taking.
time_start varchar(255) It is the start time of the
schedule of the subject.
time_end varchar(255) It is the end time of the
schedule of the subject.
teacher_id int(255) Primary key of the teacher.
date_inserted datetime Date when the admin
created the schedule.

School Year Table

Data Field Type Description
Id int(11) Primary key of the school
year.
School_year varchar(255) It is the school year.
Date_inserted datetime Date when the admin opens
the school year.
status varchar(255) It is the status of the school
year whether if it is active or
ended.

96
 Sections Table
Data Field Type Description
Id int(11) Primary key of the sections.
Name varchar(255) It is the section name.
Year int(100) It is the grade level.
Strand int(100) It is the strand.
Teacher int(100) It is the teacher who will
handle the subject.
Capacity int(100) Number of students will be
accepting in section.
Date_inserted datetime Date and time when the
admin add the data.

Strands Table
Data Field Type Description
Id int(11) Primary key of the strands.
Track_id int(255) It is the id of the track.
Strand_name varchar(255) Name of the strand.
Strand_code varchar(100) Abbreviation of the strand.
Date_inserted datetime Date and time when the
admin add the data.

Subjects Table
Data Field Type Description
Id int(11) Primary key of the
strands.
Subject_name varchar(255) Name of the subjects.
Semester varchar(255) It is the semester when
the subjects will be
taking.
Grade_level varchar(255) Grade level of the
section.
strand varchar(255) Strand of the section. 97
Date_inserted datetime Date and time when
the admin add the
data.
 Subjects_teacher Table
Data Field Type Description
Id int(11) Primary key of the
subject.
Teacher_id varchar(255) Teacher who will be
handling the subject.
Subject_id varchar(255) Name of the subject.
Schedule varchar(255) Schedule of the subject
will be taking.
Date_inserted datetime Date and time when
the admin add the
data.

Tracks Table
Data Field Type Description
Id int(11) Primary key of the
tracks.
Track_name varchar(255) Name of the track.
Date_inserted datetime Date and time when
the admin add the
data.

User Table
Data Field Type Description
Id int(11) Primary key of the
user.
email varchar(249) Email of the user who
created an account in
the system.
password varchar(255) Password of the user.
username varchar(100) Username of the user.
verified tinyint(1) It checks if an account
is verified.
resettable tinyint(1) Number of times that
his account was reset.
registered int(10) Date when the user
was created an
account.
last_login int(10) Date and time when
was the last time that

98
 the user opened the
account.
force_logout mediumint(7) It is the number of
times that the user has
been forced logout in
the system.
firstname varchar(100) First name of the user.
lastname varchar(100) Last name of the user.
middlename varchar(100) Middle name of the
user.
user_status int(100) Status of the user
whether he is an
admin, teacher, or
student.
otp int(100) One Time Pin that has
sent to the email of the
user.
strand varchar(100) Strand of the user.
section int(100) Section of the user.

99
Appendix O

Context Diagram

100
Appendix P

Data Flow Diagram

101
Data Flow Diagram

102
Appendix Q

Use Case Diagram

103
Use Case Diagram

104
Use Case Diagram

105
Appendix R
COMPATIBILITY TEST

106
Appendix S

Wireframe

107
108
Appendix T
REPORT FORMAT

109
Appendix U

110
111
112
Appendix V
Site Map

113
Appendix W

114
115
Appendix Y

116
Sequence Diagram

117
Sequence Diagram

118
Appendix Z

119
Appendix AA

User Manual

120
 TABLE OF CONTENTS

Overview 4

WEB FORMAT, NAVIGATION AND UTILITIES

Admin Login 6

Enrollees 7

Faculty Members 13

Manage School Year 17

Manage Track 20

Manage Strands 22

Manage Subjects 25

Manage Section 27

Reports 34

Manage Archives 36

Manage Account 38

Campus Attendance 39

121
Student Login 44

Enrollment 45

Enrollment Info 47

Enrolled Subjects 48

Campus Attendance 49

Manage Account 50

Teacher Login 52

Advisory Class 53

Subject Class 53

Manage Account 54

122
 Overview
This manual gradually provides a user guide for the Integrated School

Management System - Online for Apolonio Samson National High School.

The System has the following features:

• Online Enrollment

• Section Management

• Class Scheduling

• Campus Attendance

The web address of Integrated School Management System - Online for

Apolonio Samson National High School is LINK.

123
WEB FORMAT, NAVIGATION AND UTILITIES

124
Export buttons can print and download the table information with the specified

format.

Admin Login
The Master Admin has full control over all features and access to the web

application. This role includes managing enrollees, a list of students, faculty

members, school year, track, strands, subjects, sections, reports, archives,

campus attendance, and accounts.

Accessing the Master Admin:

To access the Master Admin, follow these steps:

1. Visit the Integrated School Management System - Online for Apolonio

Samson National High School website.

2. Scroll down and click Admin at the “Login as Teacher | Admin”

3. Enter your Admin email and password in the provided

fields.

4. Click on the "Login" button.

125
 Enrollees
After successful login, you will be redirected to the Enrollees page where you can

manage and see the enrollees' information table with the following information:

Student name, Gender, Address, Age, Instructor, Grade Level, Strand, and

status. There’s also “Reset Enrollment” if the school year is finished.

126
There’s a button on the action column to Approve, View Details, and View files.

1. Before Approving (clicking the “Approve” button) for the enrollment of the

student, the admin should check “View Details” and “View Files” first.

2. Click the “View Details” Button you will see this information (check

thoroughly):

127
3. Click the “View Files” Button you will see Filename, Filetype, and “view”

button to preview the file.

128
File preview example (click “View” button):

129
4. After checking the “View Details” and “View Files” buttons if the

requirements are complete or acceptable to enroll the student then click

the “Approve” button and click “yes”

5. After the approval, you still need to set the section of the student so click

“Set” and pick the section. the option has the grade level, section, number

130
of students and capacity, and the adviser. And click “Save Changes”.

The status will change to “Enrolled.”

131
 Reset Enrollment
1. Click the “Reset Enrollment” button.

2. Click the “Yes, reset it!”

132
 Faculty Members
list and to add Faculty Members

1. Click the “Faculty Members” option in the navigation menu.

2. On the “Faculty Member” page, you will find a list of faculties with the

following information: Name, Username, Email, Name, Date Registered,

Last Login, and action for buttons of update, password, and remove.

There is also a button for “Add New Teacher”.

“Add New Teacher” BUTTON:

1. Click the “Add New Teacher” button.

2. Fill up the form.

3. click the “Submit” button.

133
action (update, password, and remove)

“Update” BUTTON:

1. Click the “Update” button.

2. Edit the form.

3. Click the “Update” button

134
“Password” BUTTON:

1. Click the “Password” button.

2. Fill up the form.

3. click the “Update” button.

135
“Remove” BUTTON:

1. Click the “Remove” button.

2. Click “Yes”.

136
Before the students can enroll, first the admin needs to manage the following:

School Year, Tracks, Strands, Subjects, and Sections.

137
 Manage School Year
List of School Year

1. Click the “Manage School Year” option in the navigation menu.

2. On the “Manage School Year” page, you will find a list of school years with

the following information: School Year and Status, and buttons to edit and

end the school year. And a button to add a new school year.

138
Add New School Year

1. Click the “Add New School Year” button.

2. Fill up the form with the format “yyyy-yyyy”.

3. Click “save”.

139
Edit

1. Click the “Edit” button.

2. Edit the form with the format “yyyy-yyyy”.

3. Click “Ok”.

140
End School Year

1. Click the “End School Year” button.

2. Click “Yes, Delete it”.

141
Manage Track
List of Tracks

1. Click the “Manage Track” option in the navigation menu.

2. On the “Manage Track” page, you will find a “add new track” button and a

list of tracks with track names and a button to edit.

142
Add New Track

1. Click the “Add New Track” button.

2. Fill up the form.

3. Click “save”.

143
Edit

1. Click the “Edit” button.

2. Edit the Form.

3. Click “save”.

144
Manage Strands
List of Strands

1. Click the “Manage Strands” option in the navigation menu.

2. On the “Manage Strands” page, you will find a “Add New Strand” button

and a list of strands with the following information: Track, Strand

Names, Strand Abbreviation, and a button to edit.

145
Add New Track

1. Click the “Add New Strand” button.

2. Fill up the form.

3. Click “save”.

146
Edit

4. Click the “Edit” button.

5. Edit the Form.

6. Click “save”.

147
Manage Subjects
List of Subjects

1. Click the “Manage Subjects” option in the navigation menu.

2. On the “Manage Subjects” page, you will find a “Add New Subject” button

and a list of subjects with the following information: Strand, Grade level,

Semester, and subject name.

148
Add New Subjects

4. Click the “Add New Subjects” button.

5. Fill up the form.

6. Click “save”.

149
Manage Section
List of Sections

1. Click the “Manage Section” option in the navigation menu.

2. On the “Manage Section” page, you will find a “Add New Section” button

and a list of sections with the following information: Strand, Grade Level,

Section Name, Adviser, Student Capacity, and buttons to set schedule,

view schedule, view students, edit, delete.

150
Add New Section

1. Click the “Add New Section” button.

2. Fill up the form.

3. Click “save”.

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Action (Set schedule, View schedule, View students, Edit, Delete)

Set Schedule

1. Click the “Set Schedule” button.

2. Fill up the form.

3. Click “save”.

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View Schedule

4. Click the “View Schedule” button.

5. You will see the see list of information: Subject, Schedule, and Teacher.

6. (optional) admin can update the schedule by clicking the “update” button

and edit the form after that click save.

7. Click the “close” or “X” button.

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154
View Students

1. Click the “View Student” button.

2. You can see a list of students in that section.

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Edit

1. Click the “Edit” button.

2. Edit the form.

3. Click “Update”.

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Delete

1. Click the “Delete” button.

2. Click “Yes, Delete it”

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Reports
1. Click the “Reports” option in the navigation menu and choose by grade

level, section, grade level and strand, and strand.

2. On the “Reports” page, you will find a list of reports with the following

information: count of males, females, and total, by the option you choose.

There’s also a “view student” button.

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159
Manage Archives
List of Enrollment Archive

1. Click the “Manage Archives” option in the navigation menu.

2. On the “Manage Archives” page, you will find a list of Enrollment Archives

with the following information: Student name, Gender, Address, Age,

Instructor, Strand, and Date Archived.

3. Like the “enrollees” page you can still see their “View Details” and “View

Files” by a button.

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161
Manage Account
1. Click the “Manage Account” option in the navigation menu.

2. On the “Manage Account” page, you will find a form for account and

password.

3. Edit the Form if needed and Click Update

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163
Campus Attendance
1. Click the “Campus Attendance” option in the navigation menu.

2. On the “Campus Attendance” page, you will find a “Monitor View” Button

and a list of Campus Attendance with the following information: Last

Name, First Name, Date, Time in - Time out.

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Monitor View

1. Click the “Monitor View” Button.

2. You will see information about the latest person who taps into the RFID

card reader.

3. Press F11 or Fn+F11 on your keyboard to Fullscreen.

4. Display the Screen in a suitable place where the guard can see it.

To set up the RFID card reader follow this Step:

1. Plug the RFID card reader into the computer.

2. Search “eReader.exe” on your computer.
3. Open eReader.exe.
4. Click “Ok”.
5. Set up the “SN/UID Format” dropdown option to “Decimal 10 Digits from
B0B1B2B3”.
6. Set up the “SN/UID Output modes” dropdown option to “No.
+SN+Name+DateTime”.

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 7. Check or click the checkbox of the “repeat”.
8. Click clear.
9. Click “Scan ID”
10. You’re ready to tap an ID.
The software should look like this

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167
Student Login
The student user can enroll online by filling up the forms and submitting the

necessary documents. It can also view their class schedule and campus

attendance. The student has 5 pages: Enrollment, Enrollment Info, Enrollment

Subjects, Campus Attendance, and Manage Account.

To access the Student page, follow these steps:

1. Visit the Integrated School Management System - Online for Apolonio

Samson National High School website.

2. Enter your email and password in the provided

Fields.

3. Click the “Log in” button.

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Enrollment
After successful login, you will be redirected to the Enrollment page where you

can submit your documents and fill up form for the enrollment.

1. In the document requirements you can drag and drop the specified

document.

2. Fill up the forms.

3. Click the “submit” button.

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170
171
Enrollment Info
Student can view their submitted documents and fill upped forms on the

Enrollment Info page.

1. Click the “Enrollment Info” option in the navigation menu.

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Enrolled Subjects
Student can view their class schedule on the Enrolled Subjects page.

1. Click the “Enrolled Subjects” option in the navigation menu.

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Campus Attendance
Student can view their campus attendance on the Campus Attendance page.

1. Click the “Campus Attendance” option in the navigation menu.

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Manage Account
1. Click the “Manage Account” option in the navigation menu.

2. On the “Manage Account” page, you will find a form for profile and

password.

3. Edit the Form if needed and Click Update.

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Teacher Login
The teacher user can view their advisory class and subject class and they can

manage their account.

1. Visit the Integrated School Management System - Online for Apolonio

Samson National High School website.

2. Scroll down and click Teacher at the “Login as Teacher | Admin”

3. Enter your email and password in the provided Fields.

4. Click the “Log in” button.

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Advisory Class
After successful login, you will be redirected to the Advisory Class page where

you can view your advisory class with the following information: LRN, Student

Name, Gender, Address, Age, Birthdate, and Place of Birth.

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Subject Class
The teacher can view the schedule of their subject class and the student info with

the following information: LRN, Firstname, Middlename, Lastname, Gender,

Section, and Grade level.

1. Click the “Enrollment Info” option in the navigation menu.

2. Pick the list of handled subjects in the dropdown menu.

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Manage Account
4. Click the “Manage Account” option in the navigation menu.

5. On the “Manage Account” page, you will find a form for profile and

password.

6. Edit the Form if needed and Click Update.

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Appendix BB

DEVELOPER GUIDE

180
 TABLE OF CONTENTS

Overview 160

Installation Instructions 161

Visual Studio Code (VSCode) Installation 165

Extracting and Saving Project Files 170

Configuration 15

XAMPP Server Configuration 15

Apache and MySQL 16

Database 17

Running the System 19

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Overview

This manual gradually provides a developer guide for the Integrated

School Management System - Online for Apolonio Samson National High

School.

The System has the following features:

• Online Enrollment

• Section Management

• Class Scheduling

• Campus Attendance

The web address of Integrated School Management System - Online for

Apolonio Samson National High School is LINK.

Installation Instructions:

Follow the steps below to install the required tools and dependencies: XAMPP is

a software package that provides an easy-to-install and comprehensive development

environment for web applications. It includes components such as Apache, MySQL,

PHP, and phpMyAdmin, allowing developers to set up a local web server environment

for testing and development purposes.

Go to the XAMPP website (https://www.apachefriends.org/index.html).

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Download the appropriate version of XAMPP for your operating system.

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 Locate the downloaded XAMPP installer and Once you locate it you can start the

installation by double clicking on the file with the ending .exe.

After you’ve opened the .exe file the start screen of the XAMPP setup wizard

should appear automatically. Click on ‘Next’ to configure the installation settings.

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185
 Under ‘Select Components’, you have the option to exclude individual

components of the XAMPP software bundle from the installation. But for a full local test

server, we recommend you install using the standard setup and all available components.

After making your choice, click ‘Next’.

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 Once all the preferences have been decided, click to start the installation. The

setup wizard will unpack and install the selected components and save them to the

designated directory. This process can take several minutes in total. You can follow the

progress of this installation by keeping an eye on the green loading bar in the middle of

the screen.

Once all the components are unpacked and installed, you can close the

setup wizard by clicking on ‘Finish’. Click to tick the corresponding check box and

open the XAMPP Control Panel once the installation process is finished.

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Visual Studio Code (VSCode) Installation:

Visual Studio Code is a lightweight and highly extensible source code editor

developed by Microsoft. It offers a wide range of features and customization options to

enhance the development experience. VSCode supports various programming languages

and provides powerful tools for editing, debugging, and version control integration.

Go to the VSCode website (https://code.visualstudio.com/) and download the installer.

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 When the download finishes, then the Visual Studio Code icon appears in the

downloads folder and then Click on the installer icon to start the installation process of

the Visual Studio Code.

After the Installer opens, it will ask you for accepting the terms and conditions of

the Visual Studio Code. Click on I accept the agreement and then click the Next button.

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 Choose the location data for running the Visual Studio Code. It will then ask you

for browsing the location. Then click on Next button. At this step, select the Create a

desktop icon option and then I clicked on Next.

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Then it will ask for beginning the installation setup. Click on the Install button.

191
 After the Installation setup for Visual Studio Code is finished, will show a

window like this below. Tick the “Launch Visual Studio Code” checkbox and then click

Next.

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Extracting and Saving Project Files

Once you have downloaded the project files in a zip format, follow these steps to

extract and save them in the htdocs directory of XAMPP:

Right-click on the zip file and select "Extract file" or a similar option. This will

open the extraction wizard. In the extraction wizard, choose the destination location

where you want to extract the files. This should be the htdocs directory of your XAMPP

installation. For example, C:\xampp\htdocs on Windows.

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 Click on the “OK or FINISH” button to start the extraction process. This will

extract the files from the zip archive and save them in the specified destination directory.

Once the extraction is complete, you should see the extracted project files in the

htdocs directory.

Configuration:

After installing the necessary tools, follow the steps below to configure the

194
system:

XAMPP Server Configuration:

Launch the XAMPP Control Panel.

Apache and MySQL

Start the Apache and MySQL services if they are not already running.

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Open a web browser and navigate to http://localhost/phpmyadmin.

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Database

In Database Section, create a database, name it “enrollment.”

Import enrollment.sql file in PhpMyAdmin through the import section by clicking

the “Choose File” button and selecting the enrollment.sql file and pressing the ‘Go’

button at the bottom right part of the page.

You can find the enrollment.sql file in you enrollment file in the htdocs C:\

xampp\htdocs\enrollment\db.

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The enrollment database on phpMyAdmin should look like this.

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Running the System

To run the Integrated School Management System - Online for Apolonio Samson National

High School, follow these steps:

 Ensure that XAMPP is running and all necessary components (Apache,

MySQL) are started.

 Open your preferred web browser.

 In the browser's address bar, type in the following URL:

http://localhost/enrollment/ Press Enter to navigate to the specified URL.

 This will give you access to the Integrated School Management System -

Online for Apolonio Samson National High School.

Ensure that you have correctly set up the project files in the appropriate directory within

the htdocs folder of your XAMPP installation.

199
By following these steps, you will be able to access and use the Integrated School

Management System - Online for Apolonio Samson National High School through your

web browser for enrollment and campus attendance.

Plagiarism Result

200
Grammarly Result

201
 CERTIFICATE OF PROOFREADING

This is to certify that the undersigned has reviewed and checked the questionnaire

of the Capstone project entitled Integrated School Management System – Online for

Apolonio Samson National High School developed by Dionisio, Janella Desirie C.,

Imperial, Lhester O., Suyat, Erick John C.

It has been aligned with the set of structural rules that govern the composition of

sentences, phrases, and words in the English language.

Ms. Jean C. Ramilo, LPT-English

Licensed Grammarian
PRC No. 1826241

202
CURRICULUM VITAE

203