WEDDING PREPARATION

Issued On: 5 JUNE 2023

EVENT DETAILS

Event Name : WEDDING DAY OF KIKI & RORY

Event Day & Date : THURSDAY, 08th JUNE 2023

Event Time : 10.00AM – 23.30PM

Event Space : Backyard Area

Estimated Attendance : 70 pax

EVENT FORMAT

No Time Agenda Person in Charge

Preparation of Buffet
1 09.00 AM I Made Juliana
Equipment and
Clean all the equipment in
2 09.15 AM HK
studio
3 10.00 AM Get ready all Motorcycle Nugrah ( Retail )
11.00am –
Sherly
4 13.00pm Preparation of the wedding
Preparation of The
Sherly
5 14.00pm Soundsystem
Rory to arrive with
Sherly
6 15.50pm groomsmen
Guests asked to be
Sherly
7 15.55pm seated/ MC announce
8 16.00pm Ceremony starts Sherly
9 17.00 – 19.00pm Happy hours start Aris , Bayu, Maureen
Reception starts & Band
Sherly
10 18.00pm starts

1
 FLOOR`

● Be attentive and well groomed.

● 4 waitresses will be in charge at the backyard
● One Host Table will be at the front of the studio between the retail.

BAR

● BAR prepare for welcome drink at front bar on 3.00pm

● Welcome drink will be given directly at welcome drink station. The drink will be infused water (BAR 1)
● BAR at the backyard should get ready on 3.00pm
● No bottle service for wines & spirits, only service by glass

KITCHEN

• Buffet will be ready on 5.00pm

• 2 staff will be standby at the buffet area
• 1 walkie talkie to communicate with Manager / Head kitchen / Asst Manager
• Well groomed, neat and clean
• Put on makeup for the female staff

WEDDING ORGANIZER

• Wedding Organizer in 7 pax will be provided:

o Fried Rice / pax (In the morning – afternoon)
o Bento Box / pax (Dinner time)
o Drink will be in the voucher. 2 voucher / pax (morning – afternoon)

BRIDE and GROOMSMEN

● Bride and Groomsmen will be at Studio Room on 3.00pm (No Smoking)

ENGINEERING

● Make sure that electricity at whole venue works well

● Be attentive and always at the venue (wedding area) start from 10.00am – 23.30pm
● All lighting works well
● 2 Engineering staff must be stand near the wedding area

HOUSEKEEPING

● 1 or 2 days before the wedding, area at the backyard must be on cleaning especially the floor.
● Cleaning, clear up and prepare studio starting 09.00am.
● Studio must be clean before the wedding
● Put all the signage on private area
● Be attentive and always at the venue (wedding areas) all the time
● Helping floor team for clean and clear up when event finished
● Checking toilet every 30 mins
● Stand by near the front toilet and backyard
● 2 HK staff must be stand by nearest the wedding venue
 SECURITY

● Please check everyone who comes to the venue make sure they don’t bring arak, alcohol / any drinks
from outside
● Refer to the layout for guest flow.
● Front gate as an entry.
● Security are standby in their station. 1 front gate, 1 backyard gate, 1 beside parking area.

BILLING INSTRUCTION / CASHIER

● One cashier will be in charge at the backyard

● All the billing will be all together
● Small money (for exchanged) preparation.
● If the sales of beverage reach in 30 million, please inform the WO.

PURCHASING

● Please ensure have enough stock of Food & Beverages

● Please discuss with Operational team for other supplies that needed during the event

GRAFIC DESIGN

• Preparing for the name tag of the food design

• Be ready for all the signage of the event

HUMAN RESOURCES

● Please support daily workers for the event

IT

● Please standby during event

● Make sure connection are works well
 LAYOUT OF THE WEDDING VENUE

BALCONY GREEN ROOM

BACKYARD FOR THE BRIDES
BAR

RETAIL

DANCE FLOOR
BRIDES TABLE

STAGE
BUFFET

BALCONY BAR

KITCHEN

6 Motor Bikes Stand by at 9 am

Smoking area with barrel & Astray

Security point

Housekeeping Standby position

Engineering standby position

2 round table for the cake

DJ Table (either on the stage or Infront of the studio)

Waiter Station

All The China ware & Utensil are washed in the bar store area to separate with our belonging