Introduction: The Employee Management System is a web-based

application designed to streamline and automate various human

resource management tasks within an organization. It aims to provide a
centralized platform for managing employee information, attendance
tracking, leave management, performance evaluation, and more. This
SRS document outlines the functional and non-functional
requirements, system design, testing approach, and other relevant
details for the successful development and deployment of the system.
Purpose: The purpose of the Employee Management System is to
enhance HR operations and improve the efficiency of employee-related
processes. By providing a comprehensive and user-friendly interface,
the system aims to simplify tasks such as employee data management,
attendance tracking, leave management, performance evaluation, and
reporting. It aims to reduce manual efforts, improve data accuracy, and
enable better decision-making by HR personnel and managers.
Scope: The Employee Management System will encompass the
following key functionalities:
a. Employee Information Management:
 Maintain employee profiles with personal details, contact
information, employment history, and qualifications.
 Store and manage employee documents, such as resumes,
contracts, certifications, and performance records.
b. Attendance Tracking:
 Record and track employee attendance using manual entry or
integration with attendance devices.
 Provide managers and HR personnel with real-time attendance
data, including late arrivals, early departures, and absences.
c. Leave Management:
 Allow employees to submit leave requests, specifying the type of
 leave (e.g., vacation, sick leave) and requested dates.
 Enable managers to review and approve/reject leave requests,
ensuring proper leave scheduling and coverage.
d. Performance Evaluation:
 Facilitate the performance evaluation process by providing
templates for setting goals, documenting achievements, and
conducting reviews.
 Support performance review meetings, feedback recording, and
goal tracking to monitor employee progress.
e. Training and Development:
 Enable HR to plan, schedule, and track employee training
programs.
 Allow employees to access training resources, enroll in courses,
and track their training history.
f. Reporting and Analytics:
 Generate reports and analytics dashboards to provide insights
into employee data, attendance patterns, leave utilization, and
performance metrics.
 Support HR decision-making by providing valuable information
for workforce planning, identifying training needs, and
performance analysis.

Functional Requirements:
The functional requirements of the Employee Management System
include:

a. Employee Information Management:

1. Allow HR personnel to add, update, and delete employee
profiles.
2. Capture and store personal details, contact information,
 employment history, and qualifications.
3. Enable uploading and management of employee documents.
b. Attendance Tracking:
1. Record employee attendance based on manual entry or
integration with attendance devices.
2. Provide a dashboard to view real-time attendance data.
3. Generate attendance reports for specific periods or individuals.
c. Leave Management:
1. Allow employees to submit leave requests and specify the type
of leave and dates.
2. Enable managers to review, approve, or reject leave requests.
3. Maintain a leave calendar and update employee availability
accordingly.
d. Performance Evaluation:
1. Provide templates and forms for setting goals and documenting
performance.
2. Schedule performance review meetings and record feedback.
3. Track progress towards goals and generate performance reports.
e. Training and Development:
1. Allow HR to create and manage training programs.
2. Provide employees with access to training resources and
enrollment options.
3. Track training completion and generate training reports.
f. Reporting and Analytics:
1. Generate standard reports for employee information,
attendance, leave, and performance.
2. Provide analytics dashboards with key metrics and visualizations.
3. Allow customization of reports and data export options.
Non-Functional Requirements:
The non-functional requirements of the Employee Management
System include:
a. User Interface:
The system should have an intuitive and user-friendly interface to
facilitate easy navigation and usage by HR personnel, managers, and
employees.
b. Security:
Implement appropriate security measures, including user
authentication, access control, and data encryption, to protect
sensitive employee information.
c. Performance:
The system should be able to handle a large volume of data and
concurrent user interactions without significant performance
degradation.
d. Scalability:
Design the system to accommodate future growth in terms of the
number of employees and system usage.
e. Reliability:
Ensure system availability and minimize downtime through fault-
tolerant design and regular maintenance.
f. Compatibility:
The system should be compatible with common web browsers and
support multiple platforms, such as desktop and mobile devices.
System Design:
Provide a high-level overview of the system architecture, including
components, databases, and external integrations.
Describe the database schema and relationships between entities.
Specify the technologies, frameworks, and programming languages to
be used for system development.
Testing:
Define the testing approach, including unit testing, integration testing,
and user acceptance testing.
Specify test scenarios, test cases, and expected results for each
functional requirement.
Outline the process for bug reporting, tracking, and resolution.