Group Members

Mohamed Aslam 442814218

Mohamed Sabry 442814217
Houssein Ali Mohamed 441814425
Abdillahi Osman 441814426

Contents
Title……………………………………………………………………………………1
Introduction………………………………………………………………………….1
Problem statement……………………………………………………………….1
Aims and objectives……………………………………………………………….2
Proposed solution………………………………………………………………….2
Project plan……………………………………………………………………........2
Risk management………………………………………………………………….3
Functional and Non-functional requirements……………………….4
Diagrams………………………………………………………………………..5,6,7
TITLE
School Management System
Introduction
The School Management System project is designed to streamline and optimize the
administrative and academic operations of educational institutions, making it easier
for school staff, teachers, and students to manage and access relevant information.
This project aims to create a comprehensive system that covers student enrollment,
attendance tracking, grading, teacher assignments, and communication between
various stakeholders, ultimately enhancing the efficiency of school management.
problem statement

A problem statement for a school management system is a concise description of the

issues that need to be addressed by the system. It summarizes the current situation, the
challenges, the goals, and the expected outcomes of the system. Here is an example of
a problem statement for a school management system:

Problem Statement: There is a problem with traditional school management because it

is inefficient, error-prone, and time-consuming. It relies on paper-based processes and
manual data entry, which can lead to data loss, duplication, inconsistency, and
inaccuracy. It also makes it difficult to access, analyze, and share information among
stakeholders, such as students, teachers, parents, administrators, and staff. This affects
the quality of education and the performance of the school.

The goal of the school management system is to provide a software solution that can
automate and streamline the administrative and academic activities of the school. It
should be able to store, manage, and retrieve data in a centralized database, and
provide various features and functions, such as online registration, admission,
enrollment, course management, teacher evaluation, communication, collaboration,
classroom management, student monitoring, revenue management, and forecasting. It
should also be user-friendly, secure, reliable, scalable, and adaptable to the changing
needs of the school.

The expected outcomes of the school management system are:

• Improved efficiency and productivity of the school operations

• Reduced costs and errors in the school processes
• Enhanced quality and accessibility of the school information
 • Increased satisfaction and engagement of the school stakeholders
• Improved learning outcomes and academic achievement of the students

Aim and Objectives

The aim of the school management system is to provide a software application that
helps to manage the administrative and academic activities of a school. Some of the
common aims are:

• To improve the efficiency and productivity of the school operations

• To reduce the costs and errors of the school processes
• To enhance the quality and accessibility of the school information
• To increase the satisfaction and engagement of the school stakeholders
• To improve the learning outcomes and academic achievement of the students

proposed solution

A proposed solution for a school management system is a software application that

can automate and streamline the administrative and academic activities of a school. It
should be able to store, manage, and retrieve data in a centralized database, and
provide various features and functions, such as online registration, admission,
enrollment, course management, teacher evaluation, communication, collaboration,
classroom management, student monitoring, revenue management, and forecasting. It
should also be user-friendly, secure, reliable, scalable, and adaptable to the changing
needs of the school.

Project plan
The project will be divided into the following phases, each with estimated timeframes:
1. Planning (4 weeks): Define project objectives, and requirements, and create a
detailed project plan.
2. Design (6 weeks): Develop the system's architecture and user interface design.
3. Development (12 weeks): Build the system, including database development, user
interfaces, and integration with external systems.
4. Testing (4 weeks): Conduct thorough testing, including unit, integration, and user
acceptance testing.
5. Implementation (2 weeks): Install and configure the system at the target school and
provide training to staff.
 6. Documentation and Training (3 weeks): Create user manuals, and online help, and
provide training for staff and end-users.
7. Maintenance and Support (Ongoing): Provide ongoing technical support, updates,
and system improvement.

Risk management

Risk management for school management is the process of identifying, assessing, and
responding to the potential risks that might affect the students, staff, or operations of a
school. It is important to manage risk in schools because it can help to protect the
people, assets, reputation, and objectives of the school from harm, loss, or liability. It
can also enhance the quality of education and the performance of the school.

Some of the steps involved in risk management for school management are:

• Identify the risks: This involves finding out the possible sources of uncertainty
or harm that could affect the school, such as natural disasters, accidents,
injuries, illnesses, violence, cyberattacks, legal issues, etc.
• Assess the risks: This involves evaluating the likelihood and impact of each
risk and prioritizing them according to their severity and urgency. This can be
done using a risk matrix, which plots the risks on a scale of low, medium, or
high probability and consequence.
• Create response plans: This involves developing strategies and actions to
prevent, reduce, transfer, or accept the risks, depending on their level and
nature. This can include implementing policies, procedures, controls,
safeguards, training, insurance, etc.
• Choose a lead for each risk: This involves assigning roles and responsibilities
to the staff members who will be in charge of managing each risk, and ensuring
that they have the authority, resources, and support to do so.
• Make contingency plans: This involves preparing for the worst-case scenarios,
and having backup plans and resources in case the risks materialize and the
response plans fail. This can include having emergency kits, evacuation plans,
communication systems, recovery plans, etc.
• Continuously monitor risks: This involves reviewing and updating the risk
assessment and management process regularly and checking the effectiveness
and efficiency of the response plans and actions. This can also involve
reporting and documenting the risks and their outcomes and learning from the
experience and feedback.
Functional and non-functional requirements

Functional and non-functional requirements are two types of specifications that

describe how a system should work and what it should do. Functional requirements
define the features and functionalities of the system, such as adding and removing
student details, managing fees and salaries, generating reports, etc. Non-functional
requirements define the constraints and qualities of the system, such as security,
performance, usability, etc.

Some examples of functional and non-functional requirements for a school

management system are:

• Functional requirements:
o The system should allow authorized users to add, update, and delete
student and staff records.
o The system should allow authorized users to manage the payment of fees
and salaries.
o The system should allow authorized users to view and modify the
curriculum and timetable of each class.
o The system should allow authorized users to enter and view the marks
and attendance of each student.
o The system should generate reports of student activities and staff
performance based on various criteria.
• Non-functional requirements:
o The system should be secure and prevent unauthorized access to
sensitive data.
o The system should be user-friendly and provide an intuitive interface for
all users.
o The system should be reliable and provide consistent performance with
minimal downtime.
o The system should be maintainable and allow easy modification and
addition of new features.
o The system should be scalable and able to handle increasing number of
users and data.
DIAGRAMS FOR SCHOOL MANAGEMENT SYSTEM

Class Diagram:
Use-case diagrams:
sequence diagram: