TRAINING INSTITUTE INFORMATION SYSTEM

The project “Training Institute Information System” is a complete solution for

managing an administration. In other words an enhanced tool that assists in organizing the
day-to-day activities of the coaching institutes.

Training Institute Information System centralizes institute by providing features to its

Administration, Students, Staffs’ The attendance review shows all students, staffs absent
today and students absent for the current marking period, select students and parents for SMS
communications, click on student's name to see demographic information to call parents,
detail level absenteeism, comments entered by teachers/office staff.

Administrator can keep eye on the regular money transactions and institute fees
collection program can be customized according to institute rules. Data in the systems can be
analyzed, graphed and reported in the format of user's choice. Administrators are provided
with a full control over this software.

Administration can send announcements of the events to all users in the institute.
Students are provided with user ids and password. Students can access their full details
regarding marks, fees, examination results. Parents can access the details of their wards report
card, performance, comments from teachers and everything related to their ward.

This system provides a simple interface for the maintenance of student and staff
information. It can be used by educational institutes to maintain the records of students easily.
Achieving this goals is difficult using a manual system as the information is redundant, can
be scattered and collecting relevant information may be very time consuming. The paper
focuses on presenting information in an easy and intelligible manner which provides facilities
like online registration and profile creation of student’s thus reducing paper work and
automating the record generation process in an educational institution.

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 1. INTRODUCTION

1.1. PROJECT OVERVIEW

The Project is composed of Four Major Modules namely Training Management,
Marketing Management, Administration and Financial Management. The Training
Management module deals with Maintaining information about students, faculties, Batches,
Courses, Training aids, Infrastructure, Computers, Peripherals, Student & Faculties Skill Sets,
Course Materials, Breaks, Transfers and Dropouts.

Training Management:
The Training Management module deals with Maintaining information about
students, faculties, Batches, Courses, Training aids, Infrastructure, Computers, Peripherals,
Student & Faculties Skill Sets, Course Materials, Breaks, Transfers and Dropouts.

The Training Management Module is also responsible for maintaining information

about Staffs like Personnel Management, Skill Sets, Timings, Weekly Shift Schedules, Salary
Details, Incentives & Allowances, Appraisals, Leave and Transfers.

It also deals with Maintenance of Faculty Load Charts, Student Attendance, and
weekly Shift Schedule for Staffs, Course Allocations, Classroom Allocations, Login Id
creation for students, Issuing ID Cards for the students, Maintaining reservations &
Cancellations for the Night Lab, etc. Various Reports viz. Weekly Marketing Report, Weekly
Financial Report, Daily Financial Report, Inventory Movement Report, Peripherals
Utilization Report, Enquiry by Area Report, Faculty Load Chart, Faculties Performance
Report, Student Performance Report, Monthly Attendance Report, Lab Machine Allocation
Report and Defaulters Report are generated.

Financial Management:
The Financial Management deals with maintaining data about collection, billing,
miscellaneous expenses, conveyance, invoices, Cash/Cheque transactions, Fine Amount
Collection and Internal Rate of Return.

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Administrator:
In Administrator module, the whole company details are handled by administrator. The
administrator is automated the complete operation of company and the controller of the
company.

Project:
This module is used to estimate the cost for project and buy needed resource for
project and warranty period, service for resource is also defined. The name of the developed
is also placed for future enhancement.