1.

1 Introduction

With the experience and exposure, it entails, SIWES increases student’s

employability and communication skills. It also familiarizes students with their
chosen career paths and the prospective work-place environment. Obtaining an A-
grade is everyone’s aspiration. However, it comes with a lot of sacrifices, hard
work, and determination.

This article aims to reveal the hidden secrets in writing an excellent SIWES
technical report. At the end of this article, SmartBukites offer premium samples of
various SIWES report (A-Grade). Happy? Let’s dive in:

Firstly, let’s get the concept behind the SIWES report.

1.2 What is a SIWES Technical Report?

The SIWES report summarizes all activities that occurred during the
internship/industrial training. SIWES is an acronym for the Students Industrial
Work Experience Scheme. It is a program with a duration of three months to one
year (depending on the program enrolled in).

1.3 SIWES Report in Bayero University

For most science and technology programs at Bayero University, Kano, SIWES
(Students Industrial Work Experience Scheme) is a compulsory course for all
students. Every student studying a science and, or tech-oriented course is required
to undergo this training in their third and, or fourth year of study, at the end of
which the report will be submitted to the school (SIWES OFFICE). It is usually a
6-credit unit course to be completed over one semester, graded like every other
school course. Hence, it is very important for every student in this category to learn
how to write a good SIWES Technical report.
Hence, every B.U.K engineering student is required to get through this training in
the third and fourth year of school. It is graded like every other school course,
that’s why every student must learn how to write SIWES technical report.

1.4 Overview of SIWES Technical report

The SIWES technical Report is prepared for each period of approved employment
(3-12 months). The report demonstrates the development of practical and
professional skills in the student’s program. Through technical experience and
application of theoretical knowledge and research project/topic if there is.

1.5 Key Note on SIWES program

Before the end of SIWES, students should seek explicit approval certifying no
confidential materials or documents included in the report. Also, students should
present and implement their findings at their assigned place of work, improving
their skills and contributions (Included in CV/Resume). The following should be
considered:

 Length of training.

 Preliminary information.

 Technical report/diary.

 Notes on a good SIWES Report writing.

 References to books, term & technical papers shouldn’t be left out when
making the technical report.
The conclusion should include comprehensive comments on the value of
experience gained, and how this relates to one’s professional career.

Advisably; a copy of the report should be submitted to the employer, a copy to the
Faculty (SIWES office for Bayero University Kano students), and one, retained as
a personal copy.

1.6 SIWES Technical Report format

SIWES Technical Report can be in the following format:

This is the conventional age-long specification.

 A4 format paper.

 Times New Roman.

 Font-Size – 12 points.

 Line spacing is 1.5.

 The “310-gram White art Card” is to be advised for students to be used for
the front cover.

Every SIWES technical report must include the following items:

 Activities of the Organization.

 Acknowledge of the Organization.

 Summary of the Report.

In the content section of your SIWES technical report it`s necessary to include:

 Page numbers.
  Sub-titles.

 Titles.

You will be required to explain the rationale for the choice of work-place for your
training. Hence, in the introduction chapter of your SIWES technical report, you
will need to indicate the following:

 History of the company.

 Structure of the company.

 The title and the position of the officer responsible for your training.

 Other necessary information about the company where you work.

It is necessary for all students to provide a detailed report of their activities at their
assigned establishment. Therefore, every SIWES technical report should also
contain the following information:

 Problems Solved.

 Problems encountered during the work.

 Supervisory work.

 Projects handled out.

1.7 Planning your Industrial Training/SIWES Report.

“If you fail to plan, you are planning to fail”

Appropriate planning helps in coordinating the documentation of all the activates

during the internship. Ensure you make plans before writing reports as it will serve
as guidance for a successful Industrial Training report. The format includes:

 Preliminary pages.

 Title page.

 Dedication.

 Acknowledgement.

 Table of content.

 Abstract.

 Chapter One.

 Introduction.

 Aims/Objectives of the programs.

 Chapter Two.

 Description of the establishment of the organization.

 Aims/Objectives of the organization.

 Organization structure including the organogram of the establishment.

 The various departments/ groups/sections in the establishment and

function.
  Chapter Three.

 Activities carried out in the organization or during the cause of the

Industrial Training.

 Report clearly on activities carried out in the organization actually with

clear statements on the experience acquired.

 Chapter Four.

 Problems Encountered.

 Report clearly on the problems encountered doing your stay in the

organization or while undergoing the training.

 Chapter Five.

 Summary, conclusion and recommendation.

 State clearly your recommendation, conclusion and summary of all the

activities during the SIWES program.

1.8 Break down of How to Write a Good SIWES Report Sections

Time needed: 7 days.

Description of the Sections of the SIWES Report step by step:

 SIWES Report Title Page: The Title Page is the first page of your report
after the cover page. It contains:

 The purpose of the report.

 The place of attachment.

  The student’s details.

 The student’s institution as well as the date of the submission of the

report (The period covered can be used in place of the submission date).

Therefore, the Title page must carry the following information and, in the order,
arranged: Name of the Institution, Faculty, Department, the Title (Students
Industrial Training Work Experience – SIWES), your Name, Matriculation
Number. The date comes last (month and year).

 SIWES Report Dedication: It contains information on whom or where the

student dedicates the work to, either to God, deity, someone dead or alive.
Make it brief and captivating.

 SIWES Report Acknowledgement: It contains information about groups of

people; the student appreciates as contributors to the success of the project
work. We advise you acknowledge your supervisor and lecturers.

 Table of content: It contains details on the main headings, subheadings, and

page numbers of the work. Each page number is derived from the page
number of the heading. It should be checked when other pages are been
completed to see whether they tally.

 SIWES Report Abstract: It contains a full summary of the Industrial

Training (IT) Report. Here, you summarize your introduction, aims, and
purpose of the Industrial, experience, problems, and way forward. It should
be brief and straight to the point, no long stories.
 SIWES Report Chapters

 Chapter one: It consists of the introduction and the objectives of the

program. Students should acknowledge the rationale behind the SIWES
or Industrial Training (IT). In the objectives of the program, students
should state the importance of the training. The benefits they derived
from it.

 Chapter Two: This comprises the following:

o The description of the establishment of the place where the training

was conducted: Here, students explain details on the establishment
they were assigned to. For example, History, Location, Year founded,
and progress milestones.

o Objectives of the establishment: This is where you explain the

different operations carried out in the institution observed during the
training.

o Organizational structure including the organogram of the

establishment: This is where you should explain what the different
operations/offices in the organization specialize in.

o Organizational chart: This is where you make a sketch, describing the

different ranks/offices in the organization starting from the
head/director to the last person/group. Also, the student explains what
they do and what they are capable of doing, stating their
responsibilities clearly. For instance, the Managing Director: He is the
owner of the organization, the general overseer who makes the final
decision in the office. You can use this method for others.
 o The various departments in the establishment and its function: This is
where you enumerate different sections in the organization. After
stating the different sections or departments, the student is expected to
explain their functions.

 Chapter Three: This is where the student explains more about the
activities of the organization, the projects carried out by the organization
during the period of internship, and the personal experience he/she
gained while participating in those projects. This can be a step-by-step
procedure for producing a particular commodity for production
companies.

Also, the student is expected to state in concise and clear terms what
he/she can do on their own based on the experience gained.

This part of the report has to be in detail with charts (if any) and
photographs of both the projects carried out and the tools used, while at
the same time avoid making the report too bulky for reading as the
supervisor might not have the time.

 Chapter Four: This is where the student explains the problems

encountered. The student must have experienced or identified problem(s)
or area(s) that requiring improvement or evaluation while undergoing
training in the institution. Moreover, this is an opportunity for the student
to express his/her self.
 The challenges (problems) encountered meant here could be from the
place of attachment or from the SIWES body. Nevertheless, the student is
expected to be free in expressing his/herself as no one has never been
punished for doing so.

 SIWES Report Recommendations and Conclusions

In recommendations, the student is to suggest the best possible solutions

he/she thinks could solve the challenges encountered in relation to the
challenges stated previously. The suggestions could be addressed either to
the organization or to the SIWES body, depending on the challenges
identified. Ensure you make conclusions using the information extracted
from the previous chapters, then saying more about the reasons why the
SIWES program should continue. That is, summarize your report in three or
four paragraphs.

 SIWES Report Reference

This is the arrangement of quoted names in the IT report in alphabetical

order using the IEEE standard.