OFFICE MEMO ON PERFUMES PURCHASES

A. Policy Statement
This policy establishes guidelines for perfume purchases by employees. It ensures that
employees have the opportunity to purchase perfumes for personal use while maintaining
transparency and adherence to company regulations.
B. Effective Date
Effective Date of this Policy is from June 24, 2023. In case of Perfumed purchased during
the month of June-2023 or any old outstanding balances still in place from employees, the
managers and supervisors of relevant employees are responsible for collection and
depositing with Accounts Department at Head office.
C. Scope
This policy applies to all employees of V Perfumes including BFF and other Group Companies
who wish to purchase perfumes for personal use.
D. Policy Guidelines
Eligibility:
a. All employees of are eligible to participate in this policy.
b. Employees must have completed a minimum of 3 months of continuous service to
be eligible for perfume purchases.
Purchase Limit:
a. Employees can purchase perfumes for personal use only.
b. The maximum purchase limit per employee is AED 2000 per Year.
c. The purchase limit is subject to change at the discretion of the company.
Payment Method:
a. Perfume purchases can only be made against advance payment and no adjustment
against salary is allowed.
b. Employees must provide the exact amount in cash at the time of purchase.
Procurement Process:
a. Employees can make perfume purchases from the designated company stores or
Head office in case of employees working at Head office.
b. The company store must provide a detailed invoice for each purchase and VAT
shall be charged in addition to it.

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Compliance:
a. Employees must adhere to the company's Code of Conduct and any applicable
laws while making perfume purchases.
b. Employees must not engage in any fraudulent activities or misuse this policy for
personal gain.
Audit and Monitoring:
a. V Perfumes reserves the right to audit and monitor perfume purchases made by
employees.
b. Employees may be required to provide proof of purchase and present the original
invoices for verification upon request.
Non-Compliance:
Failure to comply with this policy may result in disciplinary action, including but not limited
to warnings, loss of purchasing privileges, or other appropriate consequences, as determined
by the Management.
Review:
This policy will be reviewed annually or as deemed necessary by the company's management
team to ensure its effectiveness and relevance.

For & on Behalf of V Perfumes & Group Date: June 22, 2023
Jaisal K. Parambill
General Manager

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