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  • Procurement Management Processes ICMO

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    China Alemayehou
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    The document outlines the four main processes for procurement management: plan, conduct, administer/control, and close. For each process, it lists the typical inputs, constraints, mechanisms used, and outputs. The planning process involves analyzing needs and defining requirements. The conduct process involves soliciting bids, evaluating submissions, and awarding contracts. Administration involves oversight of contract execution and performance. Closing involves auditing performance and archiving records.

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    The document outlines the four main processes for procurement management: plan, conduct, administer/control, and close. For each process, it lists the typical inputs, constraints, mechanisms used, and outputs. The planning process involves analyzing needs and defining requirements. The conduct process involves soliciting bids, evaluating submissions, and awarding contracts. Administration involves oversight of contract execution and performance. Closing involves auditing performance and archiving records.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
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    14 views5 pages

    Procurement Management Processes ICMO

    Uploaded by

    China Alemayehou
    The document outlines the four main processes for procurement management: plan, conduct, administer/control, and close. For each process, it lists the typical inputs, constraints, mechanisms used, and outputs. The planning process involves analyzing needs and defining requirements. The conduct process involves soliciting bids, evaluating submissions, and awarding contracts. Administration involves oversight of contract execution and performance. Closing involves auditing performance and archiving records.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
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    of 5

    Plan Conduct Administer Close

    Procurement Procurement Procurement Procurement

    Figure: Procurement Management Processes


    Procurement Management Plan

    Inputs Constraints Mechanism Outputs

     Scope Statement  Procurement Legislations  Make or Buy Analysis  Procurement Management


     WBS (Work Breakdown  Procurement Guidelines or Plan
    Structure) Directives  Expert Judgment
     TOR / Procurement
     Project Description  Organizational Guidelines
    Statement of Work
    or Directives  Market Assessments
     Risk Register &  Enterprise Environmental  Procurement Documents
    Factors  Meetings
    Management Plan
     Activity Resources  Required Delivery Dates  Project Documents
     Competencies Updates
    Requirements  Available Skills
     Resources
     Evaluation / Selection
     Project Schedule  Attitude
    Criteria
     Preliminary Cost Estimate  Lack of Experience
     Make-or-Buy Decisions
     Stakeholder Register
     Organizational Process  Change Requests
    Assets
     Project Document Updates
     Contract Types
    Conduct Procurement Management

    Inputs Constraints Mechanism Outputs

     Procurement Management  Procurement Legislations


     Pre-Bid/Proposal meetings  Procurement Documents
    Plan  Procurement Guidelines or
     Cost Estimate (Budget) Directives  Awarded Bidder
     Evaluation of Bids
     Procurement Procedures  Organizational Guidelines /Proposals (Consideration
    and Processes  Contract Agreements
    or Directives of Quality and Cost)
     Annual Procurement Plan  Enterprise Environmental
     Resource Calendars
     Request for Proposals Factors  Advertising for Submission
     Project Specifications  Required Delivery Dates  Change Requests
    of Prequalification
     Stakeholders  Available Skills
     Applications/EOIs
    Commitments  Resources  Project Management Plan
     Procurement Documents  Attitude  Negotiations and the Updates
     Evaluation Criteria  Lack of Experience Award of Contract

     Notification of Award
    Administer & Control Procurement Management

    Inputs Constraints Mechanism Outputs

     Procurement  Procurement Legislations  Contract Change Control  Procurement Documents


    Management Plan  Procurement Guidelines or System
     Procurement Documents Directives  Procurement Performance  Awarded Bidder
     Agreements  Organizational Guidelines Reporting / Review
     Change Requests or Directives  Contract Agreements
     Monitoring Performance
    Processes  Enterprise Environmental  Inspections & Audits  Resource Calendars
     Contract Performance Factors  Performance Reporting
    Report  Required Delivery Dates  Payment Systems  Change Requests
     Work Performance Data  Available Skills  Claims Administration
     Organizational Processes  Resources  Records Management  Project Management Plan
    Assets  Attitude Updates
    System
     Invoices  Lack of Experience
    Close Procurement Management

    Inputs Constraints Mechanism Outputs

     Project Management Plan  Procurement Legislations  Procurement Audit  Closed Procurement


    Update  Procurement Guidelines or
    Directives  Procurement Negotiation
     Contract documentation  Organizational Guidelines  Organizational Process
    or Directives  Records Management Assets Updates
     Enterprise Environmental System
    Factors
     Required Delivery Dates
     Available Skills
     Resources
     Attitude
     Lack of Experience

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