Project Title: Creating a Stress Relief Room

Project Overview:
The purpose of this project is to establish a designated stress-relief room, that
provides a safe and comfortable environment for individuals. The project aims to
address the increasing need for stress management and well-being in our
organiza on by o ering a dedicated space where individuals can nd respite
and rejuvena on.

Project Objec ves:

1. Design and create a stress relief room that promotes relaxa on and stress
reduc on.
2. Encourage individuals to engage in ac vi es that alleviate stress, such as
medita on, yoga, deep breathing, and mindfulness exercises.
3. Provide a safe, comfortable environment that enhances physical and
mental well-being.
4. Improve individuals’ overall quality of life by o ering a space for
relaxa on and rejuvena on.
5. Raise awareness and educate individuals about the bene ts of stress
management ac vi es and self-care prac ces.

Stakeholders:
1. Project Sponsor: Provides overall support, resources, and guidance for the
project.
2. Project Manager: Responsible for project planning, coordina on, and
successful execu on.
3. Facility Management Team: Iden es and allocates a suitable room for
Serenity Oasis ensures compliance with building codes and regula ons
and manages maintenance processes.
4. Interior Designers: Collaborate in crea ng an aesthe cally pleasing and
calming environment through appropriate room layout, furniture, ligh ng,
and decor.
5. HR Department: Supports the project by promo ng stress management
and well-being ini a ves, communicates project updates to employees,
and encourages par cipa on.
6. Employees: Engage in u lizing the stress relief room, follow guidelines, and
provide feedback for con nuous improvement.
7. Occupa onal Health and Safety O cer
8. Health and Wellness Consultants
9. IT Department
10. Training and Development Department
11. Occupa onal Therapist/Psychologist
12. Legal Department
13. Building Maintenance Team
14. Security Team
15. External Wellness Experts or Coaches
ti
ti
ti

ti
ti

ti
ti
ti

ti
ti

ff

ti

ti
ti
ti

ti
ti
ti
ti

ti

ffi
fi

ti

ti
ti

ti

ff
ti
ti
fi

ti
ti
fi
ti

ti

 Project Scope:

1. Ac vity Selec on
1.1 Research various relaxa on ac vi es and techniques suitable for the stress
relief room.
1.2 Assess the needs and preferences of the target audience
1.2.1 Conduct surveys, interviews, or focus groups with employees
1.2.2 Analyze data from employee wellness programs

2. Conduct Needs Assessment

2.1 De ne the purpose and scope of the needs assessment for the stress relief
room.
2.2 Develop and distribute surveys, ques onnaires, or assessments to collect data
on employees' stress levels, sources of stress.
2.2.1 Distribute the surveys to employees and ensure con den ality and
anonymity to encourage honest responses.
2.2.2 Collect and analyze the data to iden fy common stressors and
pa erns
2.3 Conduct interviews or focus groups with employees to gather qualita ve data
2.4 Analyze the collected data to iden fy trends, pa erns

3. Conduc ng workshops or training sessions

3.1 Determine the topics and skills to be covered in the workshops or training
sessions based on the iden ed stress management needs.
3.1.1 Consult with experts or professionals in stress management
3.1.2 Consider topics such as stress awareness and iden ca on, stress
reduc on techniques
3.2 Plan the format, dura on, and frequency
3.2.1 Decide whether the workshops will be conducted in-person, virtually,
or a combina on of both.
3.2.2 Consider the frequency of the workshops

4. Space Planning and Design

4.1 Assess the available space within the organiza on for the stress relief room
4.2 De ne the layout and ow of the stress relief room.
4.3 Select appropriate colors, ligh ng, and decor elements for the stress relief
room.
4.3.1 Choose soothing colors and natural tones that promote relaxa on
and a sense of calm.
4.3.2 Select comfortable and ergonomic furniture that supports relaxa on
and mindfulness prac ces.

5. Resource Procurement
5.1 Iden fy the necessary resources and materials
5.1.1 Create a list of equipment, supplies, and furnishings need























tt
ti
ti

ti

ti
ti
fi
fi

ti

ti

ti
fi

ti
fl
ti
ti
ti

ti
ti

ti

ti
ti

tt

ti
fi
fi
ti
ti

ti

ti
ti

 5.1.2 Consider items such as yoga mats, cushions, medita on props, audio
equipment for guided medita ons or calming sounds
5.2 Research and source vendors or suppliers for the required resources
5.3 Procure the iden ed resources and materials.
5.3.1 Place orders with selected vendors or suppliers, ensuring the
necessary quan es and speci ca ons are met.
5.3.2 Coordinate delivery and installa on of the equipment and
furnishings.

6. Sta Training
6.1 Assess the training needs of sta members who will be involved
6.2 Develop a training plan and materials for sta members
6.2.1 Create training modules or guides that cover topics such as stress
management techniques, opera ng procedures
6.3 Conduct training sessions for sta members
6.4 Evaluate the e ec veness of the sta training program.

7. Program Development
7.1 De ne the objec ves and goals of the stress relief room program
7.1.1 Iden fy the desired outcomes and bene ts for individuals using the
stress relief room.
7.1.2 Determine the scope and target audience of the program
7.2 Design a variety of stress relief ac vi es and programs
7.3 Create a schedule or program calendar.

8. Communica on and Promo on for the Program

8.1 Develop a communica on plan to raise awareness about the stress relief
room program
8.1.1 Iden fy target audiences, including employees, managers, and other
stakeholders.
8.2 Create promo onal materials and resources
8.2.1 Design visually appealing posters, brochures, or yers
8.2.2 Prepare informa ve content that highlights the importance of stress
management and well-being

9. Evalua on and Feedback

9.1 Collect and analyze data to evaluate the program's performance.
9.1.1 Implement the chosen evalua on tools to gather quan ta ve and
qualita ve data.
9.1.2 Analyze the collected data to assess the program's strengths,
weaknesses, and areas for improvement.
9.2 Use evalua on results to make program adjustments and enhancements.

10. Select Relaxa on Ac vi es

10.1 Research and iden fy a range of relaxa on ac vi es suitable for the stress
relief room.

























ff











ti
ti

fi

ti

ti

ti
ti

ti
ti
ti
ti
ti
ff

ti
ti
ti

ti
fi

ti
ti
ti

fi
ti
ti
ti
ti

ff
ff
ti
ff
ti

ti

ti
ti

ff
ti

fi
ti

fl
ti

ti

ti

 10.1.1 Explore di erent types of relaxa on techniques, such as medita on,

deep breathing exercises
10.1.2 Consider the preferences and needs of the target audience when
selec ng ac vi es.
10.2 Determine the suitability and feasibility of each relaxa on ac vity.
10.2.1 Assess the space and resources required for each ac vity.
10.3 Create a diverse and balanced selec on of relaxa on ac vi es.

11. Procure Equipment and Supplies

11.1 Iden fy the speci c equipment and supplies needed for the stress relief
room.
11.2 Research and source suppliers or vendors for the required equipment and
supplies.
11.2.1 Iden fy reputable suppliers or vendors who specialize in stress relief
and relaxa on products.
11.2.2 Gather informa on on pricing, quality, and availability of the items
from di erent suppliers.
11.3 Obtain quota ons and compare op ons.
11.3.1 Request quota ons from the shortlisted suppliers.
11.4 Place orders and coordinate delivery.
11.4.1 Finalize the selec on of suppliers and place orders for the required
equipment and supplies.
11.4.2 Coordinate with suppliers to ensure mely delivery and installa on
of the items.
12. Establish Safety Measures
12.1 Conduct a safety assessment of the stress relief room.
12.1.1 Iden fy poten al safety hazards, such as tripping hazards, electrical
risks, or improper ergonomics.
12.2 Develop safety protocols and guidelines.
12.2.1 De ne rules and guidelines for using the stress relief room,
including occupancy limits, usage hours, and prohibited ac vi es.

13. Maintain and Refresh the Room

13.1 Establish a maintenance schedule for the stress relief room.
13.2 Monitor and replenish supplies regularly.
13.2.1 Keep track of the inventory and usage of supplies, such as towels,
mats, aromatherapy oils, or disposable items.
13.2.2 Ensure mely restocking to maintain a consistent supply of
necessary items.
13.3 Refresh and update the room periodically.

14. Develop Budget

14.1 Gather informa on on the es mated costs for each aspect of the project.
14.1.1 Research and consider addi onal expenses, such as training
sessions, promo onal materials, or program evalua on tools.
14.2 Create a comprehensive budget plan.


























ti

ff

ti
ti

ti
ti
ti

fi

ti
ti
ti
ti
ti
fi

ff

ti
ti

ti

ti
ti

ti
ti
ti

ti

ti

ti
ti
ti

ti

ti

ti
ti

ti
ti

ti
ti

 14.2.1 Break down the costs into categories and allocate budget amounts
accordingly.

Deliverables:
1. Serenity Oasis - a dedicated stress relief room with a calming ambiance.
2. Though ully arranged furniture, ligh ng, decor, and equipment to facilitate
relaxa on and stress reduc on.
3. Guideline document outlining recommended stress relief ac vi es, safety
measures, and room usage protocols.
4. Workshop or training materials to educate employees about stress
management techniques and self-care prac ces.

Milestones and Timeline:

1. Room iden ca on and approval - 3 Days
2. Room design and furniture selec on - 2 weeks
3. Equipment and materials procurement - 1 week
4. Room setup and installa on - 2 weeks
5. Guideline development and training material prepara on - 2 weeks
6. Workshop/training sessions and room launch - 1 day

Budget:
1. Furniture, equipment, and decor - $8,000
2. Training materials and workshop expenses - $2,000

Risks and Constraints:

1. Limited budget may impact the selec on of high-end furniture or
equipment.
2. Time constraints could result in poten al delays during the setup and
installa on phase.
3. Limited space availability may require e cient room layout and u liza on.
4. Employee par cipa on and adop on of stress relief ac vi es may vary,
requiring ongoing promo on and encouragement.
5. Compliance with building codes and regula ons must be ensured during
room setup.

ti

ti

tf

ti
fi
ti
ti

ti

ti

ti
ti

ti
ti

ti
ti
ti

ffi
ti

ti

ti
ti
ti
ti
ti
ti

ti