Inter-American Development Bank

VPC/FMP

PROCUREMENT PLAN FOR NON-REIMBURSABLE TECHNICAL COOPERATIONS

Country: Haiti Executing agency: Unité e-Gouvernance Public or private sector: Public
Project number: HA-T1202 Title of Project: Enhancement of the E-Government Unit services Extension des services de l Unité e-Gouvernance
Period covered by the plan: October 1, 2014 - September 30, 2015
Threshold for ex-post review of procurements: Goods and services (in US$):__ 0 Consulting services(in US$):____________
500,000

Review of
procurement Source of financing Estimated date of the
Item Ref. Description Estimated Procurement (ex-ante or and percentage procurement Technical review
Nº AWP (1) contract Method ex-post) notice or start of the by the PTL Comments
cost (US$) (2) (3) IDB/MIF Local/other contract (4)
% %
1 Component 1
Consulting services

For ToR, contract

Consultancy firm for assessing Haitian government awarding, output
1.1 agencies on readiness for e-government development 40,000 QBS ex-ante 100 0 Nov-14 acceptance

It may be convinient to determine first the tool

and afterward select vendor. It is expected to
implement an open-source tool.
According to GN-2350-9 policies, paragraph 3.10,
single-source selection may be appropriate only if
it presents a clear advantage over competition:
(a)...; (b) ...; (c) for very small assignments; or (d)
Consultancy firm for implementing new tool for IT when only one firm is qualified or has experience
1.3.a inventory, SW deployment and monitoring 40,000 SSS ex-ante 100 0 Dec-14 For ToR of exceptional worth for the assignment.
Individual consultants

Consultants to be contracted would be the same

Individual consultants for extending of the existing
intranet shared services to the government agencies
1.2 that have not been covered yet
ones that have implemented the services in other
government agencies. The estimation is that the
work to be done will require 3 consultants along
6 months.
According to GN-2350-9 policies, paragraph 5.4,
individual consultants may be selected on a sole-
source basis with due justification in exceptional
cases, such as: (a) tasks that are a continuation of
previous work that the consultant has carried out
and for which the consultant was selected
85,000 SSS ex-post 100 0 Nov-14 competitively; (b) ...; (c) ...; and (d) ... .

First option will be to contract a local consultant.

Due to scarcity of this type of consultants in Haiti
this restriction may imply a sole-source basis
selection.
According to GN-2350-9 policies, paragraph 5.4,
individual consultants may be selected on a sole-
source basis with due justification in exceptional
cases, such as: (a) ...; (b) assignments with total
expected duration of less than six months; (c) ...;
Individual consultant for developing new functionalities and (d) when the individual is the only consultant
1.3.b on the Sharepoint framework 30,000 SSS ex-ante 100 0 Feb-15 For ToR qualified for the assignment.
2 Component 2
Individual consultants
 First option will be to contract a local consultants.
Due to scarcity of this type of consultants in Haiti
this restriction may imply a sole-source basis
selection.
According to GN-2350-9 policies, paragraph 5.4,
individual consultants may be selected on a sole-
source basis with due justification in exceptional
cases, such as: (a) ...; (b) ...; (c) ...; and (d) when
Individual consultants for implementing the Plan for the individual is the only consultant qualified for
2.1 Supporting EGU 95,000 SSS ex-post 100 0 Feb-15 the assignment.
3 Component 3
Consulting services

Consultancy firm for redesigning, automating and For ToR, contract

implementing the new process with high impact on awarding, output
3.1 citizen's life 125,000 QBS ex-ante 100 0 Feb-15 acceptance
4 Project Execution Unit
Individual consultants

For ToR, contract

Consultants for project management and for evaluating awarding, output
4.1 execution 65,000 IICQ ex-ante 100 0 Dec-14 acceptance
4.2 Dissemination of results and travel of PTL to Haiti 10,000 100 0 Nov-15
4.3 Final auditing and financial report 10,000 100 0 Nov-15

Total 500,000 Prepared by: Alejandro Pareja Date: 8/27/2014

(1) Grouping together of similar procurement is recommended, such as computer hardware, publications, travel, etc. If there are a number of similar individual contracts to be executed at different times, they can be grouped together under a single heading, with
an explanation in the comments column indicating the average individual amount and the period during which the contract would be executed. For example: an export promotion project that includes travel to participate in fairs would have an item called "airfare
for fairs", an estimated total value od US$5,000, and an explanation in the Comments column: "This is for approximately four different airfares to participate in fairs in the region in years X and X1".

(2) Goods and works: CB: Competitive bidding; PC: Price comparison; DC: Direct contracting.
(2) Consulting firms: CQS: Selection Based on the Consultants' Qualifications; QCBS: Quality and cost-based selection; LCS: Least Cost Selection; FBS: Selection nder a Fixed Budget; SSS: Single Source Selection; QBS: Quality Based selection.

(2) Individual consultants: IICQ: International Individual Consultant Selection Based on Qualifications; SSS: Single Source Selection.
(3) Ex-ante/ex-post review: In general, depending on the institutional capacity and level of risk associated with the procurement, ex-post review is the standard modality. Ex-ante review can be specified for critical or complex process.

(4) Technical review: The PTL will use this column to define those procurement he/she considers "critical"or "complex"that require ex ante review of the terms of reference, technical specifications, reports, outputs, or other items.