Bear Valley Children’s Home

17th January 2023

THE PERMANENT SECRETARY

THROU
CAO BUDAKA DISTRICT

MINISTRY OF GENDER, LABOUR AND SOCIAAL DEVELOPMENT

P.O.BOX 7136
KAMPALA.

Dear Sir/Madam,

RE: BI ANNUAL CHILDRENS HOME REPORT

Please receive as attached a status six monthly Report of Bear Valley children’s Home.

Yours faithfully,

Sabano Beatrice

WARDEN –BEAR VALLEY CHILDREN’S HOME

COPY

District Probation and Social Welfare Officer _ Budaka.

Director Hines Ugandan Ministries.

Administrator Hines Ugandan Ministries

The Children (Approved Homes) Rule, 2013
SIX MONTHLY REPORTS:

1. Name of Home: Bear Valley Children’s Home

2. Address: Bubulanga Village, Kamonkoli Sub County , Budaka District

3. Date of Report: 17th January 2023 Date of Last Report: 17th January 2023

4. Warden’s Name: Sabano Beatrice

5. Names of Assistant Wardens: Magale Charles

6. Names of Nurses Employed by the Home:

a) Nadunga Rachel
b) Deslanta Daisy
7. Names of Social Workers Employed by the Home:
a) Ariku Rogers
b) Malongo Flavia
c) Katooko Lorna
8. Name and place of work of qualified medical practitioner or other medical personnel
used by Home:
 Samuel Michael Namai--Holmes Medical Clinic
 Geofrey Kanyankhe
9. How many times has the management committee met in the last six months: once
10. Give the names of any new member of the Home’s management committee since the
last report:
 Nantongo Jemimah [ Assistant District Health Officer]
 Bumba Dison ( Member Foundation Body )
 Namai Michael [Member foundation body]
 Nyege Jackson [Member foundation body ]

11. Number of visits received from probation staff in the last six months: THREE
12. Number of visits received from the health personnel from outside the home in the last
six months: once
13. How many children have a record file containing an immunization report, health record
and case record: five
14. (a) How many children were brought to the home on court order: TEN
(b) How many children have been disciplined in the last six months and what forms of
discipline were used: 14
 Child apologized and was Cautioned
 Reinstitution
 Redirecting
 Behavior modification Reward positive behavior and Sanction Negative
behavior.

15. List and explain the major problems the home has encountered over the last six
months or since the last report was submitted
 Too much consumption of food , washing detergent
 Constrained Budget due long holiday at home.
 Donors loses jobs which affect the activities planned the home.
16. Maximum numbers of children allowed to be accommodated to be accommodated in
the Home : FIFTY
17. Number of children at resident: TWENTY Male ……EIGHT….. Female ……TWELVE …..
18. Age range of these children; TWO -- SEVENTEEN
19. Number of children leaving institutional care for family placement disaggregated ;
family reunification, kinship care foster care, guardianship, domestic adoption, inter-
country adoption; TWO MALE
20. Number of children who have left in the last six months or since last report was
submitted [delete whichever is not appropriate] under the following categories
ONE
21. Number of children who have arrived , in the last six months or since last report was
submitted TEN
22. State sub- county , county and district of new arrivals and the numbers from each sub-
county [for any home that receives children country –wide give only district and
number of children per district

Name of Sub county Number of County/ division District Origin of

children received child
M F
 INDUSTRIAL FIVE FIVE MBALE MBALE SHENDE
BOROUGH MUNICIPALITY BUDAKA KANMONKOLI
IKI-IKI KASOKOSO
 KAMONKOLI IGANGA
IGANGA CENTRAL
 CENTRAL MUNICIPALITY PALLISA KANGINIMA
DIVISION BUTSEBO
 KANGINIMA
 23. Indicate the number of children who were brought to the home by each category in the
last six months or since the last report was submitted:
 TWO GIRLS WERE BROUGHT BY PSWO OF BUDAKA DISTRICT
 THREE WERE BROUGHT BY PSWO OF BUTEBO DISTRICT
 TWO WERE BROUGHT BY WELWISHERS
 THREE WERE BROUGHT BY GUARDAINS

24. State the number of children who have been with you six months and are still with you,
who have been not visited by parents or relatives: FIVE

25. How many children have been immunized? TEN

26. Give the number of mentally and physically handicapped children resident and the nature
of services and facilities offered for their incapacity

a) Mentally handicapped …N/A…….male…N/A…female

b) Nature of services received
c) Physically handicapped. Male……N/A……female………N/A…
d) Nature of services received………N/A………

27. Give the name of every child who has visited a health unit over the last six months or
since the last report was submitted, name the health unit and state why they went, how long
they stayed and the result of the visit

Name of the child Name of health unit Reason for visit Result of unit

Kisakye Priscilla DekerMontana Malaria On treatment

hospital
Nakirya jemima DekeMontana Check up and Malaria On treatment
hospital
Najemba Peace Jublie health unit Malaria Treatment
Mbulamuko Remmy Mantana Asthma Treatment
Ngobi Ahmed Holmes Center Check up Result received
Kauma Hamim Dental center Tooth Removed
Misaki Raymond Holmes Check
Blessing Kathy Holmes Check
Wakida Joseph Holmes Flu Treatment
Ssemu innocent Malaria Treatment
Holmes medical
center
Takule Enoch Holmes medical Flu Treatment
center
 Kayendeke Annet Montana medical Malaria Treatment

Takule Enoch Holmes medical Cough and threat pain Treatment

center
Musenero Sabrina Holmes medical Joint pain Treatment
center and Montana
Naula Mary Montana Hospital Malaria, favor Treatment

Ssemu innocent Holmes medical Headache Treatment

center

FACILITIES

28. State in brackets number of

I. pit- latrines: one

II. flush toilets: five
III. bathrooms : five

29. Does each child have its own bed? [State yes or no] Yes

30. If ‘’No’’ how many do not N/A

31. Do children obtain their water from taps, springs well, streams, rivers, boreholes? Circle what is applicable
and indicate if more than one is used, state the distance of home from the water supply taps

Water is got from the borehole and taps all sources are within the Facility

EDUCATION

32. Give the number of children attending school and state the level of education attained

a) Primary 15
b) Secondary 5
c) List the leisure activities that take place at your home,
Swinging, Singing, Music and dancing, Watching Television
Basket Ball

PROJECTS

33. LIST the projects the home has undertaken in the last six months or since the last report was submitted and
name of sponsoring agency……N/A…………

34. List the projects the home is planning to undertake in the next six months and the name of agency that will
sponsor the project Renovation of children’s home is done

35. List the home’s sources of funding over the last six months

 United states (community churches, Baptist, Pentecostal Presbyterian and Anglican )

  Individual Sponsors [over 800] in the US
 One more child international Partner organization
 Grants –Women 4 given living
 Proof Ministries an international organization.

36. Has the funding you have received over the last six month covered your expenses [state yes or no] yes

37. Will the same sources of funding be available over the next six months [state Yes or No] Yes

38. If the funding an available is not sufficient to cover your costs, what are your plans for sourcing for more
funds? Step up Resource Mobilization Drives [Continuing to source more donors and grants available

Author of the report [warden]:

SABANO BEATRICE.

COPY
DISTRICT PROBATION AND SOCIAL WELFARE OFFICER ---BUDAKA
ADMINSTRATOR HINES UGANDA MINISTRIES.
GUIDELINES FOR INSPECTION BY THE PROBATION AND SOCIAL WELFARE
OFFICER AND PUBLIC HEALTH INSPECTOR

1 NAME OF THE HOME BEAR VALLEY CHILDREN’S HOME

2 Physical address P.O BOX 1402 Mbale
Bubulanga Cell, Kamonkoli Village, Kamonkoli
Sub-county Budaka district, Uganda
3 Legal status Registered
4 Certificate (Attach) AC089
a) Approval to operate a home 27TH/03/2019
b) Non-Governmental organization or other None Governmental Organization
body corporate
5 Number of children disaggregated by sex
a) Number of children in the home at the Boys 7 Girls 14
time of assessment
b) Approved number of children 50Children
c) Number of children with care orders Boys Girls
disaggregated by sex 7 14
d) Age range of children in the home 6-17children
6 Property of the home  4Houses
 Boys House &, Girls House) with Kitchen,
Dining and washroom Inclusive
 1 Food store
 I Store house
 1 Pit latrine with 3 stanzas
 5 Flush toilets
 1 Play ground
 Car
 Generator
7 a) Management committee
Name Title Position on committee
Katherine Ellen Hines Director Chairperson
Pastor Charles Magale Asst.Director Vice Chairperson
Education
Sabano Beatrice Warden Secretary
Muganzi Julian Probation and Social Member
Welfare Officer
Nabagenyi Christine Sponsorship Director/ Member
Administrator
Nantongo Jemimah District Health Officer Member
Jackson Nyege L C 1 Chairperson Member

Wamubirigwe Christopher LCIII Chairperson Member

Bumba Dison Field coordinator Member
Namai Michael Doctor Member

7 ( b) Issues raised in the last three management  Staff to be equipped with more knowledge
 committee meeting on child protection by PSWO
 Training of care givers and social workers
about the parental skills ,case management
and gate keeping
 Regulation of the activities in a home
 The role and responsibilities of the
management committee
 The gate keeping entry and exit of the
children in the home.
 Quarterly reports to be written in time and
be submitted to PS ministry of gender labor
and social development
 Building to be separated by gender and age

8 Staff position and qualification of persons filling these-put a column for the position /title in
the home
Staff position Qualification of incumbent
Sabano Beatrice (warden) BA Social Works and Social Administration
Kisia Royce (house mother ) Hotel Management and Public Relations
Namuzuzungu Beatrice (cook/house Hotel management
Nanny)
Alayo Delish(cook/house Nanny) S.6 leaver
Mudondo Racheal [Nanny] Dip in Hotel Management and catering
Ariku Rogers (Social Worker) BA Social Works & Social Administration
Nabagenyi, Christine( Child S.A)/Auntie BA Human Resource, Dip Tours and Accounts/Cat
Magale Charles(Asst Warden) Dip Theology
Ms. Katherine Ellen Hines (director) BA Human Resource, minor in Accounting & Child
Psychology/development
Ngule Emmanuel(security) Security level

b) Ratio of care givers to children 1:5

c) Are case files kept for each child Yes
d) Others Specify Not Applicable

9(a) Facility Comment

Beds (shared or not) Not
Dome tries separate for boys and girls Yes
Toilets, Stances, Separate for boys and Yes
Girls
Stores Yes.
Dining hall or room Yes (fully equipped and in use)
Bathrooms Yes. 5(boy separate from Girls)
Child play ground Available
Recreational facilities Yes. Available and conducive for children
Clinic or sick bay Yes. The home has a Clinic in the same locality

Waste disposal arrangement
Study room
Asset register or inventory
(Holmes Medical Clinic)
Yes. The home has a rubbish pit and a sewage tank
for waste disposal
Yes. Children always use the dining room, There is
also a study table in each room with the houses and a
sitting area
Available

9(b) Available facilities  Adolescent reproductive health friendly

clinic
 Basketball Court
 Entertainment room
 Play Ground
 4 Homes
 Outside Toilet with 3stanzes
 2 food Stores
 One Storage
 School (Genesis Nursery & Primary School)
 Washers/dryer

10 Circumstances that led to children being

admitted into the home (Tick
appropriate and specify number of
children)
a) Abandoned 7
Poverty
Orphaned 14
11 Conversation or discuss with children
a) Probe issues around meals (Number of Breakfast, break, lunch, snack supper all meals are
meals per day; preference of meals served on time and with a balance diet
menu or diet)
b) What the children do during their free Indoor games and other outside sport games e g.
time Football, basketball, swings etc. singing, prayer,
storytelling, resting and doing school assignments
c) What kind of discipline action is Reduce on privileges.
subjected to them
12 Contact with family members and the Parents visit the children when required
surrounding community
13 Finances
a) Approved budget (Date of approval and
approval authority);
b) Annual or quarterly work plans Annual work plans
c) Current source and level funding
 Various Church around the U.S,
(community churches, Baptist,
Pentecostal Presbyterian and
 Anglican )
 Individual Sponsors [over 800]
 One more child organization
 Grants –Women 4 Given living Proof
Ministries
14 Mode of fostering and adoption from the Kinship and fostering
home
a) Number of children adopted, Male 0 Female0
disaggregated by sex
b) Number of children fostered Male 8 Female 13
15 Resettlement plans
a) How many children have been resettled Boys 0 Girls 0
since the inspection of the home

b) What is the criteria for resettlement  Home visit for assessment

 Prepare the caregivers
 Prepare the resettlements kits
 Plan children for sleepover as strategy to
integration
 Integrate /resettlement
 Do follow up.

c) How many children are due for Boys 2

resettlement
d) How is the resettlement carried out  The home where the child is to be resettled is
(probe for the involvement of the well assessed by the warden and the social
probation’s officer) workers
 Parents /relatives are prepared through
counseling to receive the child
 A child is resettled with willing relative and
parents we support the whole family.
 A resettlement kit is provided to the child
being resettled and if funds are available.

e) What resettlement and after Resettlement kit is provided inform of materials
resettlement support is provided to the Financial support
children? Educational support including skill development
Follow up [home visits
Psychosocial support
16 How many children are leaving Male 1
institutional care for family placement
including reunification
17 Have there been deaths in the last six No
month? Yes/ NO
a) If yes how many Not applicable
b) Where was the burial Not applicable
 c) Was the child’s family informed Not applicable
18 Health
a) Provide names and detailed information
on every child who has visited a health
unit over the last six month on
attachment form
Name of child Name of health unit Reason for Visit
Takule Enoch Holmes medical Pain in the hand
Musenero Sabrina Holmes medical Malaria
Naula Mary Montana Malaria

Ssemu innocent Holmes medical Headache

19 How often do children  Joint prayers with the household

interact with neighboring
communities? State reasons
for interaction and what
form of interaction they are
engaged in
20 List any success stories or
lessons learnt or good
practices noted among the
children regarding any
sphere of their lives
21 List challenges faced by the
institution
22 General comments
Signature and name of the principal respondents
 Seasonal festivals like birth days
 Communal Prayer
 Playing while sharing the available play
materials
 Positive attitude towards domestic work
 Positive attitude and success in education
 Volunteership with Hines Ugandan
Ministries( at the school office and
Children’s Office
 High costs on utilities in the home.
 Price fluctuations for food.
 Ever increasing number of vulnerable people
in need of support.
 The covid 19 issues
 Loss of finances in school fees due to
lockdown
 Travelers p

Sabano Beatrice

WARDEN, BEAR VALLEY CHILDRENS HOME

Signature and name of the Supervisor or Inspector

MUGANZI JULIAN

SENIOR PROBATION AND SOCIAL WELFARE OFFICER, BUDAKA DISTRICT