Internal Disciplinary Checks (IDC)

Disciplinary Checks (IDC) Required (* = mandatory)

Engineering Engineering Engineering Engineering
☐ (Civil)
☐ (Marine)
☐ (Structural) ☐ (Architectural)
Engineering
Engineering Engineering
(Mechanical Engineering
☐ ☐ (Mechanical ☐ ☐ (Loss Prevention &
Building Services, (Mechanical Piping)
Equipment) Fire Fighting)
HVAC & Plumbing)
Engineering Engineering (Telecom Engineering Engineering
☐ (Electrical)
☐ & Security)
☐ (Instrumentation) ☐ (Process)
Engineering Construction Construction Construction
☐ (Environmental)
☐ (Marine)
☐ (Building) ☐ (Mechanical)
Construction Construction Construction
☐ (Electrical)
☐ (Instrumentation)
☐ (Civil) ☐ Project Controls

☐ Quality Assurance* ☐ Quality Control ☐ HSE ☐ Commissioning

Handover &
☐ Plant & Equipment ☐ Diving ☐ Completion ☐ Procurement
Site Manager
☐ (Civil/Marine)
☐ Site Manager (E / M) ☐ Survey ☐ Document Control*

Document No. Document

Rev.
Document Title
Internal Disciplinary Checks
FULL NAME & FULL NAME &
DISCIPLINE DISCIPLINE
SIGNATURE SIGNATURE

Engineering Engineering
(Civil) (Marine)
Emmanuel Fosteris Mohand Akli Fernane

Engineering Engineering
(Structural) (Architectural)
Yiannis Dimitriadis Manivannan Vallinayagam
Engineering
(Mechanical Building Engineering
Services, HVAC & (Mechanical Equipment)
Plumbing) Samivullah Shaik Amit Nitnaware

Engineering
Engineering
(Loss Prevention & Fire
(Mechanical Piping)
Fighting)
Dimitrios Papapostolou Narendra Lidhure

Engineering Engineering
(Electrical) (Telecom & Security)
Nasiruddin Ikram Husain Shaheed Allauddin

Engineering Engineering
(Instrumentation) (Process)
Demitrios Melis Narendra Lidhure

Engineering Construction
(Environmental (Marine)
Praveen Kumar Patil Bassem Abdallah
 Internal Disciplinary Checks (IDC)

Document No. Document

Rev.
Document Title
Internal Disciplinary Checks
FULL NAME & FULL NAME &
DISCIPLINE DISCIPLINE
SIGNATURE SIGNATURE

Construction Construction
(Building) (Mechanical)
Abdel Naby Anil Joshi

Construction Construction
(Electrical) (Instrumentation)

Construction
(Civil)
Nikoletta Manousogiannaki Project Controls
Samih El Feky

Quality Assurance Quality Control

Tudor Calin Cotarta Tudor Calin Cotarta

HSE Commissioning
Putham Suresh Kumar

Plant & Equipment Diving

Handover & Completion Petros Stefopoulos

Procurement

Site Manager
Site Manager (E / M)
(Civil/Marine)
Mallarapu Damu Dipankar Chakravorty

Muhammad Irfan
Alexandros Gkoumas
Survey Document Control
 SQUAD CHECK

303050-00085 – Archirodon – EPIC for Berths and Port Infrastructure

Phase II for Ras Laffan Port Expansion Project

Transmittal No: 303050-00085-DC-ISQ-00500

Date: 18/11/14
To: 303050-00085
WorleyParsons

Distribution:

Company Person Reason / Action Due Date

WorleyParsons Tomislav Jurisa Squad Check Review 23/11/14
WorleyParsons 303050-00085 -
WorleyParsons Project Team -

Squad Check Transmittal

Transmittal No: 303050-00085-DC-ISQ-00500
Date: 18/11/14
Subject: SQUAD CHECK - Material Requisition for Instrumentation Signal and Fire & Gas Cables

Status Legend
IDC Inter-Discipline Check

Squad Check Transmittal

Document No Sht Rev Titles Status
3608-RPGE-4-15-0005 - 0B MATERIAL REQUISITION FOR INSTRUMENTATION SIGNAL AND FIRE & IDC
GAS CABLES

Total: 1 Document

Remarks :

Return to: Document Control

Originator: Bapurao Raut Prabhu Complete Signature Date

Document Control For filing only Signature Date

Dhafir Tower, 13th Floor, Najda Street, P.O. Box 44169, Abu Dhabi, UAE
Tel: +971-02-4951100 | Fax: +971-02-6766429
TRI.dot Page 1 of 3
 SQUAD CHECK

Reviewers Status
PROJECT MANAGER

By Costica Felea (costica.felea@worleyparsons.com) at 7:13 pm, Nov 18, 2014

ENGINEERING MANAGER

no comments By Viorel Gurgu (viorel.gurgu@worleyparsons.com) at 7:33 am, Nov 23, 2014

INTERFACE MANAGER

PROCESS

PIPING

MECHANICAL

INSTRUMENT

ELECTRICAL

CIVIL/STRUCTURAL

Dhafir Tower, 13th Floor, Najda Street, P.O. Box 44169, Abu Dhabi, UAE
Tel: +971-02-4951100 | Fax: +971-02-6766429
TRI.dot Page 2 of 3
 SQUAD CHECK

SAFETY & RISK

ENVIRONMENT

ARCHITECTURAL

TELECOM AND SECURITY

MARINE AND COASTAL

WET UTILITIES

HVAC & BAEMS

No comments By Tomislav (tomislav.jurisa@worleyparsons.com) at 2:06 pm, Nov 18, 2014

Dhafir Tower, 13th Floor, Najda Street, P.O. Box 44169, Abu Dhabi, UAE
Tel: +971-02-4951100 | Fax: +971-02-6766429
TRI.dot Page 3 of 3
PROJECT / CONTRACT REF.: 3608 / GC13110700
ENGINEERING, PROCUREMENT, INSTALLATION AND
COMMISSIONING FOR BERTHS AND PORT INFRASTRUCTURE
FOR RAS LAFFAN PORT EXPANSION PROJECT - PHASE 2

DOCUMENT TITLE:

MATERIAL REQUISITION FOR INSTRUMENTATION

SIGNAL AND FIRE & GAS CABLES
CONTRACTOR: Archirodon Construction Overseas Co. S.A.

1st Floor, Al Seif, Building No. 263, C-Ring Road P.O. Box 22256, State of Qatar
Telephone: +974 – 44102111 Fax: +974 - 44479878 or +974 - 44583356
Email: arco_dcc_rlpep@archirodon.net
Website: www.archirodon.net

ENGINEERING SUBCONTRACTOR:

P. O. Box No. 44169, Abu Dhabi, UAE

11-Mar-15 A Approved for Procurement D. Shah B. Raut V.Gurgu I. Petrop.

05-Mar-15 3 Re-Issued for Approval D. Shah B. Raut V.Gurgu I. Petrop.

27-Jan-15 2 Issued for Approval J. Vora B. Raut V.Gurgu I. Petrop.

29-Dec-14 1 Re-Issued for Comments J. Vora B. Raut V.Gurgu I. Petrop.

24-Nov-14 0 Issued for Comments J. Vora B. Raut V.Gurgu I. Petrop.

23-Nov-14 00 Issued for IDC J. Vora B. Raut V.Gurgu I. Petrop.

Prepared Checked Approved Approved
Date Rev. Revision Description
by by by by ARCO
DOCUMENT NUMBER

3 6 0 8 - R P G E - 4 - 1 5 - 0 0 0 5 Page 0 1 of 0 2 3 Rev A

DOCUMENT CLASS 2
 Archirodon
MATERIAL REQUISITION FOR Construction
Overseas Co. S.A.
INSTRUMENTATION SIGNAL AND FIRE
& GAS CABLES

TABLE OF CONTENTS

1.0 INTRODUCTION ......................................................................................... 3

1.1 SCOPE OF SUPPLY................................................................................... 3
2.0 TECHNICAL DOCUMENTS ........................................................................ 5
3.0 OTHER DOCUMENTS ................................................................................ 5
4.0 VENDOR DATA REQUIREMENT LIST (VDRL) ......................................... 6
5.0 DEFINITIONS AND ABBREVIATIONS .................................................... 11
6.0 QUALITY MANAGEMENT SYSTEM ........................................................ 13
7.0 VENDOR’S RESPONSIBILTY AND GUARANTEES ............................... 13
8.0 HEALTH, SAFETY AND ENVIRONMENT (HSE) MANAGEMENT .......... 14
9.0 PERFORMANCE GUARANTEE PERIOD ................................................ 14
10.0 SUB-VENDORS’ COMPONENT DETAILS .............................................. 14
11.0 INSPECTION AND TEST REQUIREMENTS ............................................ 15
12.0 SPECIFIC NOTES TO VENDOR .............................................................. 18
13.0 DEVIATION, MATERIAL SUBSTITUTION AND ALTERNATIVES .......... 19
14.0 SCHEDULE OF PROPOSED SOURCES / MATERIALS /
EQUIPMENT AND THEIR AVAILABILITY ............................................... 20
15.0 COMPLIANCE REGISTER ....................................................................... 21
16.0 ATTACHMENT 1....................................................................................... 23

Document No. 3608-RPGE-4-15-0005, Rev. A Page 2 of 23

 Archirodon
MATERIAL REQUISITION FOR Construction
Overseas Co. S.A.
INSTRUMENTATION SIGNAL AND FIRE &
GAS CABLES

1.0 INTRODUCTION

Design, sizing, selection, manufacture / fabrication, supply, inspection, testing at manufacturer’s

works, preparation of shipment, packing, documentation, transport, unloading and storage,
installation, commissioning at site of Instrumentation Signal and Fire & Gas Cables to be installed in
Ras Laffan Port Expansion Project -Phase 2.

1.1 SCOPE OF SUPP LY

The scope of supply of Instrumentation Signal and Fire & Gas Cables is given in Table 1.1
below:
Table 1.1 – Scope of Supply
Item Commodity/ Tag / Description Qty. Unit
No. Part No.

Cable
drum
length for
each type
Instrumentation As per of cable
Supply:
Signal and Fire & Instrumentation shall be
Gas Cables as listed Design, sizing, engineering, selection, MTO for LPB 30 500 to
in, Instrumentation manufacture / fabrication, inspection, Doc. No. 3608- 1000
testing at manufacturer’s works, meters
MTO for LPB 30 Doc. RP129C-4-31-
packing, documentation, transport, with ±5%
1. No. 3608-RP129C-4- 0011 and
unloading and storage, installation,
31-0011 and commissioning at Client’s designated Instrumentation tolerance
Instrumentation MTO MTO for Radar in total
location at Ras Laffan, Qatar of length.
for Radar Shelters Instrumentation Signal and Fire & Gas Shelters Doc.
Doc. No. 3608- Cables, as detailed herein. No. 3608-RPGE- Cable
RPGE-4-31-0001 4-31-0001 quantity
shall be as
per MTO /
cable
Schedule.

Vendor shall submit the addition / Lump sum

2. deletion price for the Instrumentation
Signal and Fire & Gas Cables.
Engineering Services: 1 Lump sum
This shall include, but not be limited
to:-
6.
1. Design, engineering covering all
activities necessary for material
Purchasing / expediting /
inspections, manufacturing and

Document No. 3608-RPGE-4-15-0005, Rev. A Page 3 of 23

 Archirodon
MATERIAL REQUISITION FOR Construction
Overseas Co. S.A.
INSTRUMENTATION SIGNAL AND FIRE &
GAS CABLES

Item Commodity/ Tag / Description Qty. Unit

No. Part No.
testing, packing and delivery plus
relevant technical documentation
required for manufacturing record
keeping transport / operation and
maintenance of Instrumentation
Signal and Fire & Gas Cables.
2. All Engineering activities required
to provide post order
documentation as per COMPANY
requirements
3. Resolve engineering questions /
issues relating to equipment with
in scope of supply.
4. Co-ordination with
CONTRACTOR / QP for detailed
design of all equipment and
components within the scope of
supply.
5. Ensuring that all equipment
supplied shall meet the
requirements of the datasheet,
specification, design codes and
engineering standards referred
herein.
6. Selection and Sizing as identified
in datasheets and in line with the
international standards.
7. Type and Quantity of Cables as
identified in Specifications, MTO
and Datasheets.
8. Necessary accessories as
required and as identified in the
Specifications, MTO and
Datasheets.
9. Testing as identified in the
relevant Specifications and
Datasheets.
10. Packing, transportation and
delivery.

Warranty / Guarantee: 1 Lump sum

7. Warranty/Guarantee shall be (2) two
years from the date of completion and

Document No. 3608-RPGE-4-15-0005, Rev. A Page 4 of 23

 Archirodon
MATERIAL REQUISITION FOR Construction
Overseas Co. S.A.
INSTRUMENTATION SIGNAL AND FIRE &
GAS CABLES

Item Commodity/ Tag / Description Qty. Unit

No. Part No.
issue of completion certificate.
CONTRACTOR shall ensure proper
manufacturing performance
guarantees are obtained from the
vendors I suppliers in respect of the
materials/ equipment procured by him
as a part of this CONTRACT. In the
event that, the supplied equipment
does not meet the intended purpose,
or has any manufacturing defect
noticed in the material I equipment
procured by CONTRACTOR.
CONTRACTOR shall be responsible
at his own cost, for rectification of the
defects by replacement or repair at
QP's option and up to the entire
satisfaction of QP.
Documentation: 1 Lump sum
Provision of both pre-award and post
award documentation in accordance
8.
with the requirements defined within
the VDRL (VENDOR Data
Requirement List) in Section 4.0

2.0 TECHNICAL DOCUMENTS

Specification, Data Sheet, MTO and all documents, Codes and Standards referred shall form
integral part of this material requisition and bidder shall confirm categorical compliance.
• Specification for Instrumentation Signal and Fire & Gas Cables (3608-RPGE-4-14-0017)
• Datasheet for Instrumentation Signal and Fire & Gas Cables (3608-RPGE-4-13-0014)
• Instrumentation MTO for LPB 30 (3608-RP129C-4-31-0011)
• Instrumentation MTO for Radar Shelters Doc. No. 3608-RPGE-4-31-0001

3.0 OTHER DOCUMENTS

Below reference documents shall form integral part of this material requisition and bidder shall
confirm categorical compliance.
• Standard for Packing and Preservation
• Instructions for submission of quotation for pre-commissioning, commissioning and
startup spares, Capital Spares and one year operational spares.
• Terms and conditions for deputation of specialist manpower for supervision during

Document No. 3608-RPGE-4-15-0005, Rev. A Page 5 of 23

 Archirodon
MATERIAL REQUISITION FOR Construction
Overseas Co. S.A.
INSTRUMENTATION SIGNAL AND FIRE &
GAS CABLES

construction / pre-commissioning / commissioning / Performance Test / Startup / Initial

operation.

4.0 VENDOR DATA REQUIREMENT LIST (VDRL)

The VENDOR documents and data requirements for Instrumentation Signal and Fire & Gas
Cables shall be submitted as given in Table 4.1 below.

Table 4.1 – Vendor Data Requirement List (VDRL)

Applicable
With
For Approval Final Data
Bid
Data/Document Description
No. No. Date No. IOM/
Copies Copies Reqd. Copies MDR
A GENERAL DOCUMENTS

A01 Vendor Document and Drawing Register √ 2P+1E 2P+1E 2WAFO 2P+3E

Engineering/ Fabrication/ Production

A02 √ 2P+1E 2P+1E 1WAFO 2P+3E
Schedule

Vendor's Organisational and Project

A03 √ 2P+1E 2P+1E FI
Personnel Chart

A04 Progress reports (Weekly and Monthly) √ 2P+1E FI 2P+3E

Cable Specification, catalogues for cables

A05 √ 2P+1E 2P+1E FI 2P+3E
(Make & Model)

Delivery Condition and Extent of Shop

A06 √ 2P+1E 2P+1E 2WPTT
Fabrication

Statement of conformance with the

specification (Statement stating that
A07 √ 2P+1E 2P+1E 1WAFO 2P+3E
submitted bid conforms to the requirements
of the bid document)

Full compliance with the specification and

A08 √ 2P+1E 2P+1E 1WAFO 2P+3E
datasheets item wise.

Deviation List (IF ANY, to the documents &

A09 clauses referenced in this Material √ 2P+1E
Requisition) The Deviation List shall be
submitted along with the QP approved

Document No. 3608-RPGE-4-15-0005, Rev. A Page 6 of 23

 Archirodon
MATERIAL REQUISITION FOR Construction
Overseas Co. S.A.
INSTRUMENTATION SIGNAL AND FIRE &
GAS CABLES

Applicable
With
For Approval Final Data
Bid
Data/Document Description
No. No. Date No. IOM/
Copies Copies Reqd. Copies MDR
TDR’s using the QP TDR

A10 Vendor / Sub-Vendor Equipment List √ 2P+1E 2P+1E 4WAFO 2P+3E

Manufacturer's / Sub Vendors Statement of

A11 √ 2P+1E
Conformity/ Compliance

A12 List of Sub-Vendor √ 2P+1E 2WAFO 2P+3E

A list of all accessory items together with

A13 √ 2P+1E 2P+1E 4WAFO 2P+3E
manufacturer’s name and part number.

A complete filled in copy of the

A14 instrumentation data sheets with all changes √ 2P+1E
entered.

B INTERFACE & ARRANGEMENT DRAWINGS

Internal components details, arrangement 2P+1E 2P+1E

B01 √ 2WAFO 3P+3E
drawing of cables

Final assembly drawings - internals with part

numbers, all dimensions, weights, any other
B02 information required for easy accessibility √ 2P+1E 2WAFO 3P+3E
and maintenance of equipments and
components

General Arrangement Drawings and Typical

B03 √ 2P+1E 2P+1E 2WAFO 3P+3E
Installation Arrangement drawings

Typical Instrument & Electrical schematic

B04 √ 2P+1E 2P+1E 2WAFO 3P+3E
and wiring diagrams, wherever applicable

B05 Detail Drawing and Wiring diagrams √ 2P+1E 2P+1E 2WAFO 3P+3E

C DESIGN AND OPERATION DATA

C01 Dimensions Details √ 2P+1E 2P+1E 4WAFO 3P+3E

C02 Bill of Materials / Hardware List √ 2P+1E 2P+1E 4WAFO 3P+3E

D CALCULATION

D01 Cable Datasheets √ 2P+1E 2P+1E 2WAFO 3P+3E

Document No. 3608-RPGE-4-15-0005, Rev. A Page 7 of 23

 Archirodon
MATERIAL REQUISITION FOR Construction
Overseas Co. S.A.
INSTRUMENTATION SIGNAL AND FIRE &
GAS CABLES

Applicable
With
For Approval Final Data
Bid
Data/Document Description
No. No. Date No. IOM/
Copies Copies Reqd. Copies MDR

Technical design data and test data (With

D02 √ 2P+1E 2P+1E 2WAFO 3P+3E
Supply)

E HANDLING, INSTALLATION & PRECOMMISSIONING

Erection & Installation Procedure and 2P+1E

E01 √ 3WPTD 3P+3E
drawing

E02 Unpacking and Preservation Procedure √ 2P+1E 3WPTD 3P+3E

Handling and Shipping Procedures and 2P+1E

E03 √ 3WPTD 3P+3E
drawing

Pre-Commissioning /Commissioning
E04 √ 2P+1E 3WPTD 3P+3E
Procedure

System commissioning data (After

E05 √ 3P+3E
commissioning)

E06 Punch List Procedure √ 2P+1E 3WPTD 3P+3E

F QHSE PROCEDURES

Quality Manual, Quality Management 2P+1E

F01 System Procedures and Quality Control √ 2WPTT 3P+3E
Procedures

F02 Vendor Quality Plan √ 2P+1E 2P+1E 2WPTT 3P+3E

F03 Inspection and Test Plan and Procedure √ 2P+1E 2WPTT 3P+3E

F04 Repair Procedures √ 2P+1E 1WPTP 3P+3E

Inspection, Testing and Acceptance Test 2P+1E

Procedures / SAT Procedure & Forms /
F05 √ 2WAFO 3P+3E
Calibration, Performance acceptance test
reports

F06 Health, Safety & Environmental Plan √ 2P+1E 2WAFO 3P+3E

Health, Safety & Environmental 2P+1E

F07 √ 2WAFO 3P+3E
Management System Procedures

Document No. 3608-RPGE-4-15-0005, Rev. A Page 8 of 23

 Archirodon
MATERIAL REQUISITION FOR Construction
Overseas Co. S.A.
INSTRUMENTATION SIGNAL AND FIRE &
GAS CABLES

Applicable
With
For Approval Final Data
Bid
Data/Document Description
No. No. Date No. IOM/
Copies Copies Reqd. Copies MDR

F08 Control of Non-Conformance Procedure √ 2P+1E 1WPTP 3P+3E

F09 Certificate of Compliance √ 2P+1E 1WPTD 3P+3E

F10 Company's Release Notes/ Waivers √ 2P+1E 1WPTD 3P+3E

F11 Certifying Authority Release Notes/ Waivers √ 2P+1E 1WPTD 3P+3E

F12 Agreed Letter of Assurance (HSE) √ 2P+1E 1WPTD 3P+3E

F13 Concession Records √ 2P+1E 1WPTD 3P+3E

G SPARE PARTS

Recommended Start-up, Consumables and

G01 √ 2P+1E 2P+1E 2WAFO 3P+3E
Commissioning Spares List in SPIR

G02 Maintenance Schedule √ 2P+1E 2WAFO 3P+3E

G03 Capital Spares List in SPIR √ 2P+1E 8WAFO 3P+3E

Operational Spare Parts List for One Year

G04 √ 2P+1E 2P+1E 3WAFO 3P+3E
and 2 Years in SPIR

H PERFORMANCE & DESIGN CERTIFICATION

H01 Weight Report √ 2P+1E 1WPTD 3P+3E

H02 Dimensional Report √ 2P+1E 1WPTD 3P+3E

H03 General Reports √ 2P+1E 1WPTD 3P+3E

H04 Type Test Certification √ 2P+1E 1WPTD 3P+3E

Pre Commissioning and Commissioning 2P+1E

Spare part Lists (Itemized and priced, with
full ordering references. These spare parts
H05 and consumables shall cover an additional √ 3WAFO
period up to 180 calendar days from the
issue of the Performance Acceptance
Certificate)

H06 List of Potential Sub-VENDORs √ 2P+1E 2P+1E 3WAFO

Document No. 3608-RPGE-4-15-0005, Rev. A Page 9 of 23

 Archirodon
MATERIAL REQUISITION FOR Construction
Overseas Co. S.A.
INSTRUMENTATION SIGNAL AND FIRE &
GAS CABLES

Applicable
With
For Approval Final Data
Bid
Data/Document Description
No. No. Date No. IOM/
Copies Copies Reqd. Copies MDR

Experience record of supply for similar or 2P+1E

H07 √
identical equipment

List and addresses of end users for similar 2P+1E

H08 √
equipment

I INSPECTION & TEST REPORTS

Material Test Certificate / Code Compliance

I01 √ 2P+1E 1WPTD 3P+3E
Test Certificates / Statutory Certificates

I02 Equipment Type Test Certificate √ 2P+1E 2P+1E 1WPTD 3P+3E

I03 Routine Test Certificate √ 2P+1E 1WPTD 3P+3E

Signed Inspection & Test Plan (Refer F03 2P+1E

I04 √ 2WPTT 3P+3E
above)

I05 Shipment Bill of Material √ 2P+1E 1WAFO 3P+3E

I06 Inspection Data Sheets √ 2P+1E 1WPTD 3P+3E

J SHIPPING & PACKING DOCUMENTS

J01 Shipping and Packaging Documents √ 2P+1E 1WPTD 6P+3E

J02 Shipping, Handling and Storage procedures √ 2P+1E 1WPTD 6P+3E

J03 Shipping Release Certificates √ 2P+1E 1WAD 3P+3E

K MANUALS

K01 Despatch Dossiers √ 2P+1E 1WPTD 3P+3E

Installation, Operation and Maintenance 2P+1E

K02 √ 1WPTD 3P+3E
Manual (IOM)

Manufacturing Records-Manufacturer Data 2P+1E

K03 √ 1WPTD 3P+3E
Report (MDR)

K04 IOM Table of Contents √ 2P+1E 1WPTD 3P+3E

K05 MDR Table of Contents √ 2P+1E 1WPTD 3P+3E

Document No. 3608-RPGE-4-15-0005, Rev. A Page 10 of 23

 Archirodon
MATERIAL REQUISITION FOR Construction
Overseas Co. S.A.
INSTRUMENTATION SIGNAL AND FIRE &
GAS CABLES

Applicable
With
For Approval Final Data
Bid
Data/Document Description
No. No. Date No. IOM/
Copies Copies Reqd. Copies MDR

Complete Parts Manual (Sectional Drawings, 2P+1E

K06 Lists of all Parts and Short Specification, √ 1WPTD 3P+3E
Exploded views for easy identification)

K07 Instruction for Site Storage √ 2P+1E 1WPTD 3P+3E

L MISCELLANEOUS

Print copies shall be appropriately in A4 or A3 sizes and soft copies shall be in PDF along with the
native file.

5.0 DEFINITIONS AND ABBREVIATIONS

The list of Definitions and abbreviations used in this Material Requisition are given in Table 5.1
and Table 5.2 respectively.

Table 5.1 – Definitions

Name Meaning
CONTRACT Agreement no. GC13110700 between CONTRACTOR and QP
ARCHIRODON Construction (Overseas). Co.S.A (as specified in the form
CONTRACTOR of AGREEMENT of the CONTRACT) represented by their approved
designated representative
END USER Production Companies operating in Ras Laffan Industrial City
EPIC for Berths and Port Infrastructure for Ras Laffan Port Expansion
PROJECT
Project - Phase 2
PURCHASER Buyer of Instrumentation Signal and Fire & Gas Cables
QP QATAR PETROLEUM represented by their designated representative
SHALL AND MUST Indicate mandatory requirements.
SHOULD Indicate recommendations
Any party (other than CONTRACTOR) to a SUBCONTRACT.
SUBCONTRACTOR SUBCONTRACTOR also means any of SUBCONTRACTOR’s
subcontractors of any tier.
All work to be carried out including supply of all material and performance
WORK of all services to be provided by CONTRACTOR in accordance with the
CONTRACT
WORKSITE The lands, waters, sea bed and other places on, under, in or through

Document No. 3608-RPGE-4-15-0005, Rev. A Page 11 of 23

 Archirodon
MATERIAL REQUISITION FOR Construction
Overseas Co. S.A.
INSTRUMENTATION SIGNAL AND FIRE &
GAS CABLES

Name Meaning
which the WORK is to be performed including floating constructional
equipment, marine craft or places of any kind, including
CONSTRUCTION SITE all design offices, workshops and places where
the WORK is being performed or where equipment, materials or supplies
are being obtained, stored or used for the purposes of the CONTRACT.
Manufacturer or Supplier of Instrumentation Signal and Fire & Gas
VENDOR
Cables

Table 5.2 - Abbreviation

Abbreviation Full text
Engineering, Procurement, Installation Commissioning of works carried
EPIC 2
under Contract GC07100300
Engineering, Procurement, Installation Commissioning of works carried
EPIC 3
under Contract GC13110700
FR For Review
FA For Approval
FAT Factory Acceptance Test
FI For Information
HSE Health Safety Environment
IEC International Electrotechnical Commission
IOM Installation, Operation and Maintenance Manual
ISO International Organization for Standardisation
ITP Inspection and Test Plan
LPB Liquid Product Berth
MDR Manufacturing Records/Vendor Data Report
QA Quality Assurance
QC Quality Control
QMS Quality Management System
QP Qatar Petroleum
RLC Ras Laffan City
RLPEP Ras Laffan Port Expansion Project
SAT Site Acceptance Test
SPIR Spare Parts and Interchangeability Record
TPC Third Party Certification

Document No. 3608-RPGE-4-15-0005, Rev. A Page 12 of 23

 Archirodon
MATERIAL REQUISITION FOR Construction
Overseas Co. S.A.
INSTRUMENTATION SIGNAL AND FIRE &
GAS CABLES

Abbreviation Full text

TPI Third Party Inspector
VDRL Vendor Data Requirements List
WAFO Weeks After Firm Order
WPTP Weeks Prior to Production
WPTT Weeks Prior to Test
WAT Weeks After Test
WPQ Welding Procedure Qualification
WPTD Weeks Prior to Delivery
WAD Weeks After Delivery

6.0 QUALITY MANAGEMENT SYSTEM

VENDOR shall establish, document, implement and maintain Quality Management System
(QMS) in conformance with ISO 9001:2008 quality management systems requirements. Vendor
shall submit to Purchaser a copy of the QMS ISO certificate. The VENDOR’s HSE
management system shall be based on OHSAS 18001 standard.
VENDOR shall submit their Quality Manual and Inspection and Testing Plan (ITP) after the
Purchase Order. The ITP shall be specific to the Purchase Order including Requisition and
referencing Vendor Corporate control procedures.
Quality Control and Test Procedures shall be prepared and shall be specific to the Purchase
Order and referencing Vendor Corporate control procedures.
VENDOR shall be fully responsible for the Quality Assurance of their sub-Vendors and/or sub-
Contractors' activities. Purchaser may request Vendor to submit their sub-Vendors/sub-
Contractors Quality Manuals as deemed necessary.
QP and END USER reserve the right to carry out quality and technical review and auditing at
both VENDOR's and SUB-VENDOR’s work including the review/audit of their quality
documentation.
Being certified under ISO 9000 does not exempt the Vendor from the submission of the Quality
Manual and from QP's/Purchaser's audit.
Audit, monitoring or inspection by QP/Purchaser does not relieve the Vendor from the
obligation to provide their own QA/QC Manuals and to adhere to the standard workmanship
and performance.

7.0 VENDOR’S RESPONSIBILTY AND GUARANTEES

1. The data sheets shall be completed by the supplier and submitted with his quotation within
the tolerances specified in the relevant codes. These values shall be the basis of a
performance guarantee.

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MATERIAL REQUISITION FOR Construction
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INSTRUMENTATION SIGNAL AND FIRE &
GAS CABLES

2. The supplier is responsible for complying with all codes which apply to the Instrumentation
Signal and Fire & Gas Cables and all codes and standards referred in the specification and
datasheet for Instrumentation Signal and Fire & Gas Cables. Any special certification
requirements or inspections by other authorities arising from the above shall be arranged
by the Supplier and the costs for the same shall be included in his quotation.

8.0 HEALTH, SAFETY AND ENVIRONMENT (HSE) MANAGEMENT

1. Vendor shall consider the impact on environment because of his products during different
process (e.g. designs, manufacturing, etc.), and shall develop environment friendly
products and manufacturing processes such that the supplied equipment will be safe,
efficient and made in a way that it conserve energy and other natural resources.
2. The electrical equipment and products shall cover (in design, engineering, manufacturing
and testing processes) any emergency, abnormal and upset conditions which would be
met during equipment operation to prevent the following:

• Environmental damages.
• Equipment or product damages.
• Plant operation losses.
• Health effects.
• Loss of public & customer trust.

9.0 PERFORMANCE GUARANTEE PERIOD

1. Performance Guarantee Period shall be two (2) years from the date of the Operational
handover.
2. All commercial / other terms & conditions shall be covered in the respective RFQ’s / PO’s.

Vendor shall provide the proper manufacturing performance guarantees in respect of the
materials / equipment supplied by the vendor. In the event that, the supplied equipment does
not meet the intended purpose, or has any manufacturing defect noticed in the material /
equipment supplied by the vendor. Vendor shall be responsible at its own cost, for the
rectification of the defects by replacement or repair at QP’s option and upto the entire
satisfaction of QP.

10.0 SUB-VENDORS’ COMPONENT DETAILS

Vendor shall submit, as part of the technical submittal, a list of all major components and
products to be supplied that are produced/manufactured by other parties. The sub-Vendor list
shall include, as minimum, the part number as per Vendor, description, part number as per
sub-Vendor, Manufacturer name and country of origin. Sub-Vendors shall be from project
approved vendor list.

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Construction Overseas
MATERIAL REQUISITION FOR INSTRUMENTATION SIGNAL AND FIRE & GAS Co. S.A.
CABLES

11.0 INSPECTION AND TEST REQUIREMENTS

Customer Name: Qatar Petroleum Rev: A Project No: 3608

Project Title:
Requisition Title:
Contract No: GC13110700
Engineering, Procurement, Installation And Date: 11-Mar-15 Requisition No: 3608-RPGE-4-15-0005
Commissioning For Berths And Port Infrastructure
For Ras Laffan Port Expansion Project - Phase 2
MATERIAL REQUISITION FOR INSTRUMENTATION SIGNAL AND FIRE & GAS Jobsite Location: Ras Laffan Port, Qatar
CABLES

Inspection
Reference Characteristic Intervention Points Note-A
Class
Inspection / Test Stages Document, to be verified,
if any TPC / CONTR-
IV III II if any VEND QP
TPI ACTOR
X ITPr
(Inspection
Visual and Dimensional Inspection - O H W R
and Test
Procedure)
Inspection and Final tests at

X ITPr,
All Routine Tests - O H W R
ES.4.14.0007
Manufacturing Work

X Functional Tests to prove the operation as per approved ITPr,

- O H W R
drawings ES.4.14.0007

X Vendor
Inspection of Packing and Shipping document - O H W
ES.4.14.0007

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Construction Overseas
MATERIAL REQUISITION FOR INSTRUMENTATION SIGNAL AND FIRE & GAS Co. S.A.
CABLES

Inspection
Reference Characteristic Intervention Points Note-A
Class
Inspection / Test Stages Document, to be verified,
if any TPC / CONTR-
IV III II if any VEND QP
TPI ACTOR
X Manufacturer Certificate EN 10204-3.1 - O R R R

X Vendor
Manufacturer Log Book - O R R R
Document

X Vendor
All Test Reports and Certificates - O R R R
Document

X Vendor
Detailed Dimensional Drawings -
Document
Vendor
Documents

X Product Catalogues - O R R R
Document

X Vendor
Packing List with Shipping Details - O R R R
Document

General Note: Above table lists the general inspection and testing details. Bidder to also refer to the Specification for Instrumentation
Signal and Fire & Gas Cables (3608-RPGE-4-14-0017) for detailed requirements of Inspection and Testing.

NOTE – A
The inspection classification is based on the criticality rating of the equipment/ Package (Class- I highly critical followed by Class II, III and IV). For
Cables, Criticality Rating is IV and Inspection Level is IV (Refer document no. 3608-RPGE-4-17-0008). Class of inspection denotes the scope of third
party inspection and certification as under, over and above the manufacturer’s scope of inspection as per EN10204 Type 3.1.

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Construction Overseas
MATERIAL REQUISITION FOR INSTRUMENTATION SIGNAL AND FIRE & GAS Co. S.A.
CABLES

Inspection Class I - Defined as fully traceable Stage inspection carried out progressively from commencement of manufacturing to final acceptance
for the compliance inspection & certification by Third Party Certification (TPC) Agency. A detailed Inspection and Test Plan (ITP) need to be
developed by the Vendor agreed by TPC and approved by QP.
Inspection Class II - Defined as the in-process specific stage inspection of equipment and final inspection of equipment prior to shipment by Third
Party Inspection (TPI) agency. Stage inspection shall be agreed as per Inspection and Test Plan (ITP) developed by the Vendor and approved by
QP.
Inspection Class III - Defined as the final inspection or as built examination (s) and test (s) of equipment prior to shipment by Third Party Inspection
(TPI) agency. Inspection may be on one or more pieces of equipment or on random batch selection and shall be agreed as per Inspection and Test
Plan (ITP) developed by the Vendor and approved by QP.
Inspection Class IV - Defined as the review and acceptance of the manufacturer’s certificates of conformance, including any data book requirement
to QP approved index.
NOTE-B
O : Originator of the document
H : Hold Point; VENDOR cannot carry out the specified inspections and tests without CONTRACTOR/QP or
their authorized representative
W : Witness; VENDOR shall notify QP/CONTRACTOR of the dedicated inspection activity in advance.
QP/CONTRACTOR’s witnessing is optional
WX: Witness X% of the activity (W10 means 10% of the activity / test require witness).The VENDOR shall
notify QP/CONTRACTOR of the dedicated inspection activity in advance. QP/CONTRACTOR’s
witnessing is optional.
R : Review of Documents

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MATERIAL REQUISITION FOR Construction
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INSTRUMENTATION SIGNAL AND FIRE &
GAS CABLES

12.0 SPECIFIC NOTES TO VENDOR

1. Asbestos, whether combined with other materials or in free form, shall NOT be used in
any installation, supplied equipment or packaging thereof. If asbestos is found to exist in
an installation, supplied equipment or packaging, the installation, equipment or packaging
will be rejected and the VENDOR shall be responsible for the removal and clean-up of all
asbestos materials and all associated clean-up costs.
2. Hazardous Substances - The presence or use of any hazardous substances (substances
which have the potential to cause harm to the health of people through their use of the
installation or supplied equipment) must be declared by the VENDOR at Quotation and
confirmed after Award of Purchase Order.
3. Errors and Omissions – the VENDOR shall advise in writing of any errors, omissions,
inconsistencies, ambiguities or discrepancies identified in documentation provided
4. All documents and marking shall be in the English language.
5. Deviations - VENDOR shall clearly submit the list of deviations in the proforma as
mentioned in Section 13.0. In case VENDOR has not furnished any deviation, it will be
considered that VENDOR’s offer is in full compliance with the bid document.
6. Special Assembly and Packaging for Shipment - Packing shall be sufficient to withstand,
without limitation, rough handling during loading/unloading, sea and inland transport,
exposure to extreme temperature, salt, precipitation during transit and outdoor storage.
7. Packing includes pre-packing treatment and protection activities such as application of
anticorrosion coating, vacuum, desiccants, solvents, etc. depending on their type.
8. VENDOR to ensure that equipment and spare parts are not out of production for the
Project design life. In case equipment and/ or spare parts become to be obsolete during
the Project execution time and warranty period, then VENDOR shall replace the obsolete
equipment and/ or spare parts at no cost.
9. The VENDOR shall outline details of any and all training requirements applicable for safe
and correct installation, assembly, commissioning and operation of the items defined in
the scope of supply. Details should include a list of recommended attendees (i.e. QP’s
engineering, operations, maintenance personnel, etc.) and the proposed training duration.
The VENDOR’S specialist deputed for pre-commissioning and commissioning of the
equipment shall prepare training modules (where applicable) and conduct training with
QP personnel at QP’s offices or at site. The training module must address;

• Operation procedures / steps

• Maintenance procedures / steps
• Do’s
• Do Not’s
• Identify hazards to personnel of the equipment or system.

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MATERIAL REQUISITION FOR Construction
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INSTRUMENTATION SIGNAL AND FIRE &
GAS CABLES

• Safety precautions to be taken.

• Any other guidelines.

13.0 DEVIATION, MATERIAL SUBSTITUTION AND ALTERNATIVES

Deviations from reference standards referred in Section 2.0 and this Material Requisition will
not be accepted in principle. VENDOR agrees that deviations, material substitution and
alternatives to be considered by Purchaser shall be limited to those specified in the proposed
Deviations List form as indicated below and accompanying Vendor’s proposal. PURCHASES
has no responsibility to discover any deviations, substitutions, or alternatives entered in
ordered parts of Vendor’s proposal other that those listed in the said Deviations List.
If VENDOR is awarded the order, VENDOR must comply with the documents referred under
Section 2.0 as revised only to reflect the deviations, substitutions, and alternatives listed and
accepted by PURCHASER.
(VENDOR TO COMPLETE)

S. No. Document Reference/ VENDOR Reason for

Paragraph Exception / Deviation
Deviation /
Alternate
proposal

Notes:

VENDOR shall complete the Detailed deviation / Exception List and submit along with the bid. All
deviations shall be supported with proper reasoning for review / approval.
In case of no deviations on a RFQ, the VENDOR shall write “No Deviation / exceptions” and shall
duly stamp and sign and shall be submit along with the bid. In the absence of such a statement

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MATERIAL REQUISITION FOR Construction
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INSTRUMENTATION SIGNAL AND FIRE &
GAS CABLES

along with the bid, the total compliance will be assumed.

Without the submission of properly completed both “Detailed Deviation / Exception List” along
with the offer, the VENDOR’s offer may be considered as incomplete and may be subjected to
rejection at the sole discretion of QP.

14.0 SCHEDULE OF PROPOSED SOURCES / MATERIALS / EQUIPMENT AND

THEIR AVAILABILITY

(VENDOR TO COMPLETE)
Requisition No : 3608-RPGE-4-15-0005
Requisition Title : MATERIAL REQUISITION FOR INSTRUMENTATION SIGNAL AND FIRE &
GAS CABLES

Material / Equipment Sub VENDOR / Country of Origin / Delivery Period to

Manufacturer Name Source VENDOR
and Location

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MATERIAL REQUISITION FOR Construction
Overseas Co. S.A.
INSTRUMENTATION SIGNAL AND FIRE &
GAS CABLES

15.0 COMPLIANCE REGISTER

(VENDOR TO COMPLETE)
Requisition No : 3608-RPGE-4-15-0005
Requisition Title : MATERIAL REQUISITION FOR INSTRUMENTATION SIGNAL AND FIRE
& GAS CABLES

Clause/ Compliance
Title / Heading
Sec. No. (Yes / No)
Design, sizing, engineering, selection, manufacture / fabrication,
inspection, testing at manufacturer’s works, packing, documentation,
transport, unloading and storage, installation, commissioning at Client’s
designated location at Ras Laffan, Qatar of Instrumentation Signal and
Fire & Gas Cables as detailed in the Specification for Instrumentation
1.
Signal and Fire & Gas Cables (3608-RPGE-4-14-0017), Datasheet for
Instrumentation Signal and Fire & Gas Cables (3608-RPGE-4-13-
0014), Instrumentation MTO for LPB 30 (3608-RP129C-4-31-0011)
and Instrumentation MTO for Radar Shelters Doc. No. 3608-RPGE-4-
31-0001.

2. Spare parts for start-up and commissioning

List of recommended spares for 1 year operation and 2 years

3.
Operation

4. Supply of special tools and tackles required for regular maintenance

5. Engineering Services as per bid specifications

6. Training

7. Provision of guarantee and warranty

8. Vendor data requirements as per bid specifications

9. Inspection and test requirements as per bid specifications

10. Experience record of supply of similar or identical equipments

11. List and address of End Users of Similar Equipment

12. Deviation list

13. ISO 9001:2008 Certification

14. Filled in Data Sheet

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MATERIAL REQUISITION FOR Construction
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INSTRUMENTATION SIGNAL AND FIRE &
GAS CABLES

Clause/ Compliance
Title / Heading
Sec. No. (Yes / No)
15. Vendor’s detailed specification
Notes:

VENDOR shall complete the “COMPLIANCE REGISTER” and submit along with the bid duly
signed and stamped.
Non-compliance shall be listed and explained under Detailed Deviation / Exception List.

----------------------------------------------------------
(Bidder’s / Manufacturer’s Signature and Stamp)

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Construction Overseas
MATERIAL REQUISITION FOR INSTRUMENTATION SIGNAL AND FIRE & GAS Co. S.A.
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16.0 ATTACHMENT 1

SPIR FORMAT

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