PRESENTATIONS

INAC HR T&D
WHY is it
important to learn
Presentations?
It helps you build a professional image
It helps you create a good first impression
It helps you speak clearly, and get your
ideas and message across to people
WHAT will you
learn today?
1 Opening
2 Body
3 Questions
 Opening: useful phrases
We have units on the main stages of presentations and a unit with tips on
delivering effective presentations. Let’s start with opening presentations.

Some useful phrases for the opening as follows.

Ladies and gentlemen, thank you very much for coming along here today
The purpose of today’s presentation is to discuss how we can…
I’ve invited you here today to have a look at my findings Now let me begin
by…
I’d be happy to invite you to ask questions at the end of the session
At the end I’d be very happy to answer any of your questions
 Opening: example
“Ladies and gentlemen, thank you very much for coming along here today. I hope my presentation isn’t
going to take too long and that you will find it interesting. The purpose of today’s presentation is to
discuss how we can improve internal communications within our company.

Now let me begin by explaining that I’d like to talk about the business case for better communication;
secondly, I want to cover different styles and methods; and finally I would like to finish off by talking
about some of the basics we need to have in place to deliver good quality, consistent communications
across the company. I’d be very happy to invite you to ask questions at the end of the session and I’m
sure there’ll be plenty of time for us to discuss some of the points that have been raised.”
 Body: useful phrases
After you have greeted your guests, you will begin to go through the main body of
your presentation. It's very useful to have some visual aids - some slides, pictures or
graphs that help explain what you are saying.

Some useful phrases for the main body as follows.

If you look at this first graph

As you can see…
Now let’s look at…
…a good example of…
If you look at this slide
 Body: example
“If you have a look at this first graph, you can see that our sales topped 50 million
the year before last. Then last year sales dropped to 40 million, with a slight
recovery at the end of the financial year. However, this year sales have continued
to drop to an all time low of 30 million. Now let’s look at our market share. As you
can see, we have 25% of the market share, 10% down on last year.”
 Questions: useful phrases
At the end of your presentation, you may wish to open the floor to questions – to
ask if anyone has any questions about your presentation.

Some useful phrases for the questions as follows.

If you have any questions, I would be happy to answer them now
Can I just ask…?
Are there any questions about any of that?
Yes, a very good question
Can you explain to me…?
Quotation: example

"Ladies and gentlemen, if you have any questions,

I'd be happy to answer them now. "
 Presentation Conversation
Kenny : Good morning everyone. Thanks for coming. On behalf of Lego, I’d like
to welcome you all to our offices

Participant : Good Morning.

Kenny : My name is Kenny, and I am The Head of Marketing here.

Participants : Hallo Kenny

Kenny : I’m going to look different at four aspects of CPC

advertising in today’s presentation. If you have questions about anything,
please kindly wait until the end. We’ll have ten minutes for an open discussion at
the end.

Participants : Ok Kenny.
 Learn More
If you want to learn more about this course, you may
check on the following sites:

www.bbc.co.uk/worldservice/learningenglish/busines
s/talkingbusiness/unit3presentations/1opening.shtml

www.youtube.com/watch?v=fzIxD1jXn44&vl=id
Tips for Presentations
The aims and the structure need to be clear.
Wait until the end of the presentation before
people feed back on what you’ve just said, rather
than interruptions throughout the presentation.
You need to make sure you’re entertaining,
engaging, interesting, relevant, and talking to the
right audience.
Don’t make it too long, otherwise people fall
asleep! Be short, precise and to the point,
definitely.