No.

Q-25/trl 2022-PE-I-DOP
Government of India
Ministry of Communications
Department of Posts
(PP't Section)
Dak Bhawan, Sansad Marg,
New Delhi - 110001
Dated: 20th June,2023
To,
All Heads of Circles.

Subject: Regarding proposal for merger of Sorting Assistant and PA (CO/RO)

with PA (PO)

Sir/Madam,
As you are aware that the proposal for merger of different cadres
of Postal Assistant/Soring Assistant is under examination in this Directorate
and orders for merger of PA (SBCO) and PA (FPO) with PA (PO) were issued
vide this office letter of even number dated 16.11.2022 along with the
detailed modalities for the merger.

2. Now draft modalities for merger of Sorting Assistant and PA (CO/RO)

with PA (PO) have been prepared in consultation with the Personnel Division
with a view to have views/comments/suggestions of all stakeholders on the
issue. Therefore, it is requested to furnish your views/comments/suggestions,
in the following proforma, on the modalities enclosed as Annexure - A & B:

1. Merser of Sortine Assistant with PA (PO)

1. Views/comments/suggestions of the Circle with regard to merger of

Sortins Assistant with PA (PO)

2. Whether the Circle favours the merger of SA with PA (PO) Yes/No

 2. Mereer of PA (CO/RO) with PA (PO)
1. Views/comments/suggestions of the Circle with regard to merger of
PA (CO/RO) with PA (PO)

2. Whether the Circle favours the merger of PA (CO/RO) with PA

(Po) Yes/No.

3. The views/comments/suesestions may be furnished bI, 30.06.2023 and

must have the specific approval of the HoC. If no response is received within
this, period, it shall be presumed that there are no
views/comments/suggestions to offer on the issue.

Yours faithfully,

@f,,,
(n. N. Bharti)
Director (Estt.)
Tele: OLL- 2304 4867
Email: adgesttl@indiapost. gov.in

Copy for necessary action:

(il All DDsG, Postal Directorate.
(iil Secretary General, Federation of National Postal Orgn. (pNpO),
T'24, Atul Grove Road, New Delhi - 110001.
(iii) Secretary General, Bhartiya Postal Employees Federation (BPEF),
T'zL, Atul Grove Road, New Delhi - 110001.
(tv) General Secretary, All India RMS & MMS Employees Union Group
'C', l7l4'C, P & T Colony, Kali Bari Marg, New Delhi - 110001
(v) General Secretary, National Union of RMS & MMS Employees
Group'C', C}J'L7'1'18, Atul Grove Road, New Delhi - 110001.
(vi) General Secretary, AII India Postal Administrative Offices
Employees'IJnion Group'C' &'D', 30/3-D, P&T Quarter, Kali Badi
Marg, New Delhi' 110001.
 Annexure 'A to Letter No. Q-25/11/2022-PE-I-DOP dated 20.06.2023

} Draft Modalities for mereer of Sortine Assistant (SA) cadre:

a) No further appointment shall be made in SA cadre w.e.f. 2023.

b) Existing incumbents of SA cadre shall continue to be in SA cadre till

they are promoted to next higher grade in RMS cadre or cease to be in
service.

c) Existing incumbents of SA cadre may make a request in writing to

switch over to Postal Assistant (Post Offrce) tPA (PO)l cadre and such
requests shall be received tiII The designation of the
officials of SA cadre, who shall submit request to switch over to PA
(PO) cadre, before the prescribed date, shall be changed / converted to
PA (PO). However, even after switching over to PA (PO) cadre, such an
official shall continue to be on the strength of his/her parent RMS
Division/Unit, if not allotted to any other Division / Unit.

d) Existing incumbents of SA Cadre, while making request to switch over

to PA (PO) cadre as above, shall be allowed to submit preference for
not more than five (5) Postal Division / Unit of their parent Circle and
they shall be allowed to join such Postal Division / Unit subject to
availability of vacancy. However, those offrcials to whom no other
Postal Division / Unit is allotted due to non-availability of vacancy, will
continue to be on the strength of their parent RMS unit as PA (PO).

e) Such officials of SA cadre who switch over to PA (PO) cadre shall be

placed ez bloc below all those offrcials of PA (PO)'s gradation list of the
Circle as on ....................Lnter se seniority of those officials of SA
cadre, who chose to switch over to PA (PO) cadre, shall be the same as
was in SA cadre [Explanation: If A, B and C were holding the posts of
SAs and placed at S.No. 5, 15 and,27 of SA seniority list, then after
their switch over to PA(PO) cadre, they will be placed in the same
order i.e. A will be senior to B and B will be senior to C.]

0 Officials of SA cadre who choose to switch over to PA (PO) cadre shall

not be allowed to revert back to SA Cadre. Their further promotion
shall be in the hierarchy in Postal Operative Side and after promotion
to next higher grades of LSG, HSG etc., they will be posted in Postal
Division / Unit.

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g) Existing officials of SA cadre, who choose to continue in SA cadre, will
only be considered for promotion in the existing hierarchy in RMS
supervisory cadre, as per availability of posts.

h) All existins vacant posts of SA cadre as on the crucial date, i.e.

.................... and the posts held by the officials. who are allowed to
switch over to PA (PO) cadre. shall be converted to PA (PO). For
example, if in an RMS Division / Unit, the sanctioned strength of SA
cadre is 100, of which 30 posts are vacant and 10 officials opt for PA
(PO) cadre, then these 40 posts (30 vacant posts + 10 posts of switch
over) will be converted to PA (PO). However, the sanctioned strength of
officials [Sa + PA(PO)] in such RMS Division / Unit will continue to be
100.

il Posts that shall be vacated in future, in SA cadre, due to retirement /

promotion etc., shall also be converted to PA (PO) and ultimately
entire strength of SA cadre would be converted to PA (PO) cadre in due
course. However, sanctioned establishment (number of sanctioned
posts) of RMS Unit, as decided from time to time, will continue to
remain the same for the purpose of posting of officials.
j) Record of number of posts converted to PA (PO), in the manner as
mentioned above, must be maintained separately in the establishment
register of the concerned RMS Division/Unit.

D Existing incumbents of SA cadre who are allowed to switch over to PA

(PO) cadre shall be etigible for both Inter-Circle and Intra'Circle
transfer under Rule-38 of Postal Manual'IVonly in PA (PO) cadre,
whether in Postal Division / Unit or RMS Division / Unit.
****************** *

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Annexure -B to Letter No. Q-25/11/2022-PE I-DOP dated 20.06.2023

Draft modalities for unification of Postal Assistant (COIRO) cadre

a) No further appointment shall be made in PA (CO/RO) cadre

w.e.

b) Existing incumbents of PA (CO/RO) cadre shall continue to be in

PA (CO/RO) cadre till they are promoted to next higher grade in
CO/RO cadre or cease to be in service.

c) Existing incumbents of PA (CO/RO) cadre shall be eligible for both

Inter-Circle and Intra-Circle transfer under Rule-38 of Postal
Manual-fV to PA (PO) cadre in Postal Division / RMS Division.
However, incumbents in other cadres of PA, namely, PA (PO), PA
(FPO) and PA (SBCO), or SA shall not be eligible for transfer to PA
(CO/RO) cadre under RuIe'S8 of Postal ManuaI-IV.

d) To ensure that there is no large-scale dislocation of offrcials, feeder

Division(s) for an Administrative Office (CO/RO) would be the local
Postal Division where the Administrative Office (CO/RO) is
geographically located. All existing vacant posts of PA(CO/RO)
cadre, as on the crucial date, i.e......... shall be added to
the strength of the respective Postal Division where the
Administrative Offrces (CO/RO) are located and such Postal
Division (s) shall be the feeder Division for posting manpower to
CO/RO against these posts. For example, if in a CO the sanctioned
strength of PA(CO) cadre is 100, and 30 posts are vacant, then
these 30 vacant posts will be added to the strength of the Postal
Division for making recruitment and posting of offrcials. However,
for providing marpower, sanctioned strength of that CO will
continue to be 100.

e) Posts that shall be vacated in future, in PA (CO/RO) cadre, due to

retirement/promotion etc., shall also be added to Postal Division (s)
in the above manner and ultimately entire strength of PA (CO/RO)
cadre would be added to strength of Postal Divisions in due course.
However, sanctioned establishment (number of sanctioned posts) of
CO/RO, as decided from time to time, will continue to remain the
same for the purpose of posting ofofficials.

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fl Record of the number of posts added, in the manner as mentioned
above, must be maintained separately in the establishment register
of the concerned CO/RO as well as concerned Postal Division.

g) Posting of PA from Postal Division to CO/RO will be done from

Postal Divisions on tenure basis through appropriate Transfer and
Placement Committee (TPC) of the Division. However, there will be
cooling off period of three (03) years between two tenures of posting
in CO/RO. For posting of PA from Postal Division to CO/RO, the
TPC wiII be headed by DPS (Uql / DPS. AD/APMG of concerned
CO/RO and concerned Divisional Head will be members of the TPC.
Vn COBO where the post of DPS (HqyDPS is vacant, Head of the
Circle may suitably modify the composition of the TPC.)

D White posting officials in CO/RO, the TPC will ensure that the
official is well conversant with office procedures, noting, drafting
etc. If required, in'house training may be imparted to the official so
posted in CO/RO. Preferably an offrcial who has worked for a
minimum period of three (3) years in a Division Office should be
considered for posting in CO/RO. To ensure that a large pool of
officials is available for posting in CO/RO, as far as possible
maximum number of officials should be given opportunity to work
in Division Offi.ce.
*****

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