Manual On Scrap Disposal

The
West Bengal Power Development Corporation Limited
WBPDCL Manual on Scrap & Waste

Identification, Handling & Disposal, 2020

Bidyut Unnayan Bhaban
3/C, LA- Block, Sector-III
Salt Lake City,
Kolkata-700106

WBPDCL Manual on Scrap & Waste Identification, Handling & Disposal, 2020
TABLE OF CONTENTS

ABBREVIATIONS ............................................................................................................................................ 4
1. INTRODUCTION ..................................................................................................................................... 5
2. SHORT TITLE, EXTENT & COMMENCEMENT ......................................................................................... 5
3. SCOPE .................................................................................................................................................... 5
4. DEFINITIONS .......................................................................................................................................... 5
5. TYPES OF SCRAPS & WASTES ................................................................................................................ 7
6. CONSTITUTION OF SCRAP DISPOSAL COMMITTEE ............................................................................... 8
7. FUNCTIONS OF SCRAP DISPOSAL COMMITTEE ..................................................................................... 8
8. SCRAP PRICE FIXATION COMMITTEE .................................................................................................... 9
9. OBLIGATION TOWARDS IDENTIFICATION OF SCRAP & WASTE ............................................................ 9
10. PROCEDURE TOWARDS IDENTIFICATION OF SCRAP & WASTE ........................................................... 10
11. MATERIAL IDENTIFICATION AND GROUPING...................................................................................... 10
12. HANDLING AND STORAGE PROCEDURE .............................................................................................. 12
13. LOGISTICS OF SCRAP-YARD ................................................................................................................. 13
14. STORAGE OF USED CONTAINER OF INFLAMMABLE LIQUID OR GAS .................................................. 13
15. DISPOSAL METHOD OF SCRAP ............................................................................................................ 14
16. MODES OF DISPOSAL .......................................................................................................................... 16
17. CONDITIONS OF DISPOSAL APPLICABLE TO ALL MODES OF DISPOSAL .............................................. 17
18. GENERAL CONDITIONS OF SALE .......................................................................................................... 18
19. EARNEST MONEY DEPOSIT (EMD) ....................................................................................................... 20
20. SECURITY DEPOSIT (SD) ....................................................................................................................... 20
21. EVALUATION OF THE OFFERS .............................................................................................................. 20
22. LIFTING OF SOLD MATERIAL................................................................................................................ 21
23. VARIATION IN AVAILABLE QUANTITY.................................................................................................. 22
24. CONCLUSION OF DELIVERY ................................................................................................................. 22
25. PROCEDURE FOR DISPOSAL OF STONE BOULDER & MILL REJECTS .................................................... 23
26. E-WASTE MANAGEMENT .................................................................................................................... 24
27. HAZARDOUS WASTE MANAGEMENT .................................................................................................. 26
28. NON- HAZARDOUS WASTE MANAGEMENT ........................................................................................ 29
29. BATTERIES MANAGEMENT.................................................................................................................. 31
30. PROCEDURE TO WRITE-OFF & TAX TREATMENT ................................................................................ 31
31. PROCEDURE FOR ADJUSTMENT OF SALE PROCEEDS IN THE BOOKS OF ACCOUNTS ......................... 34
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32. INTERPRETATION ................................................................................................................................ 34

33. OVERRIDING CLAUSES ......................................................................................................................... 34
34. REMOVAL OF DIFFICULTIES ................................................................................................................. 34
ANNEXURES ................................................................................................................................................ 35
ANNEXURE- 1- LIST OF E-WASTE ELECTRICAL AND ELECTRONIC EQUIPMENTS AS PER SCHEDULE OF THE
E- WASTE (MANAGEMENT AND HANDLING) RULES, 2016 ......................................................................... 36
ANNEXURE- 2- LIST OF SCRAP ITEMS .......................................................................................................... 38
ANNEXURE- 3- FORMAT OF PROPOSAL FOR SCRAPPING OF ITEMS/MATERIALS BY HoD FOR
CONSIDERATION BY SDC ............................................................................................................................. 41
ANNEXURE-3A- FORMAT OF MONTHLY RETURN DECLARING ABOUT ITEMS OF SCRAP AND WASTE
SENT TO O&M STORES DURING THE MONTH......... ................................................................................... 42
ANNEXURE- 4- FORM FOR MAINTAINING RECORDS OF E-WASTE HANDLED / GENERATED ..................... 43
ANNEXURE- 5- FORM FOR INDUSTRIAL WASTE RECEIPT ........................................................................... 45
ANNEXURE- 6- FORM FOR HAZARDOUS WASTE RECEIPT .......................................................................... 46
ANNEXURE- 7- TRANSPORT EMERGENCY (TREM) CARD ............................................................................ 47
ANNEXURE- 8- FORM FOR FILING ANNUAL RETURNS ................................................................................ 48
ANNEXURE- 9- MANIFEST FOR HAZARDOUS AND OTHER WASTE ............................................................. 49
ANNEXURE- 10- FORM FOR FILING ANNUAL RETURNS .............................................................................. 50
ANNEXURE- 11- FORMAT FOR REPORTING ACCIDENT ............................................................................... 51
ANNEXURE- 12- LABELING OF CONTAINERS OF HAZARDOUS AND OTHER WASTE ................................... 52
ANNEXURE- 13- FORM FOR FILING RETURNS OF SALE OF NEW BATTERIES AND COLLECTION OF USED
BATTERIES ................................................................................................................................................... 53
ANNEXURE- 14- FORM FOR FILING RETURNS BY RECYCLERS OF USED BATTERIES .................................... 54
ANNEXURE- 15- PROCESS FLOW DIAGRAM - SCRAP SALES ........................................................................ 55
ANNEXURE- 16- REGISTER OF INSPECTION................................................................................................. 56
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ABBREVIATIONS
CCTV Closed Circuit Television
CPCB Central Pollution Control Board
CSR Corporate Social Responsibility
EMD Earnest Money Deposit
ERP Enterprise Resource Planning
GCV Gross Calorific Value
GRN Goods Receipt Note
HoD Head of the Department
IRDA Insurance Regulatory and Development Authority
MoEF&CC Ministry of Environment, Forest & Climate Change
MTP Maintenance Planning department
NEFT National Electronic Funds Transfer
NIC National Informatics Centre
RTGS Real-Time Gross Settlement
SDC Scrap Disposal Committee
SD Security Deposit
WBPCB West Bengal Pollution Control Board
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1. INTRODUCTION

In order to have proper control on the inventory and assets, it is essential that an effective
system should be in place to identify all those assets and materials which have been
ceased to remain useful to the corporation or its different units. Accordingly, it is
imperative that systematic actions should be initiated for discarding and disposal of such
materials so as to recover maximum salvage value from such assets and materials which
would otherwise have been lost. This is also required to make best use of the limited
storage area available.
2. SHORT TITLE, EXTENT & COMMENCEMENT

a) This Manual shall be called “The WBPDCL Manual on Scrap & Waste
Identification, Handling & Disposal, 2020.”
b) The operation of this Manual shall extend to all the existing as well as upcoming units
and mines of the corporation including Corporate Office.
c) This Manual has been approved by the Board of Directors of the WBPDCL in
its 201st meeting held on 15.07.2020 and shall come into force w.e.f. 4th August 2020.
3. SCOPE

This Manual describes the guidelines and procedures to be followed by all units and mines
of the corporation including corporate office towards identification, handling and disposal
of scrap and wastes.

4. DEFINITIONS
Unless otherwise stated, following terms means as defined hereunder: -

a) Scrap can be defined as a residual part of the materials used in the process of all the
activities related to the units, mines as well as corporate office which cannot be
economically used within the organization due to wear and tear and / or on completion of
recommended operating cycle. Scrap refers to unusable material, whose value is only in
terms of its material content.

Explanation: Scrap generally arises due to number of reasons like breakage, distortion,
condemnation of the machinery and equipments, spoilages, empties, expiry of life, broken
tools etc.

b) Damaged: Material deteriorated while in stock or damaged during transit and condition
of which is beyond repair/rectification.

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c) Surplus Item – Surplus stocks at a specific time include those stocks which are in excess
of the requirement and is likely to last for a longer period; or when it is no longer required
for the job for which it was procured, and the material is in good condition.

d) Obsolete Stock - Obsolete stocks are such equipments and materials which are not
damaged and which have economic worth, but are no longer useful for the purpose for
which those were procured. Obsolete items are generally non-moving in nature.

Explanation: Obsolescence of Stock may arise due to the following : -
(i) technological change / advancement for better quality and performance,

(ii) modification in the system,
(iii) non-availability in the market, due to change of product design, or
(iv) expiry of life cycle.

e) Expired – Items having shelf life expired while in stock.

f) Salvageable Material - Salvageable Materials are those, which cannot be used for the
original purpose, but out of which certain parts can be removed and used after
rework/assembly.

g) Waste means residue of any item or material which has lost its material value and
includes all non-metallic scrap like paper, containers, bags, plastics, rubber, wood, resin,
pond ash etc.

h) e-waste means waste of electrical and electronic equipment either whole or in part which
are intended to be discarded.

List of e-waste of electrical and electronic equipments as per Schedule I of The E- Waste
(Management and Handling) Rules, 2016 are annexed at Annexure – 1.

i) Inventory refers to stock of items or materials which are destined to be used in the
normal activities of different units of corporation, mines including corporate office.

j) Plant and equipment are the fixed assets of the corporation available in its different
units, mines and corporate office which are directly or indirectly used in the business for
generation of electricity. This generally includes land, buildings, machinery, equipments,
vehicles, furniture, fixtures, office equipments, computers, electronic devices etc.

k) Hazardous Waste means any waste which by reason of its characteristics is reactive,
toxic, inflammable or corrosive and causes danger or is likely to cause danger to health or
environment, whether alone or in contact with other wastes or substances. [Ref:
Hazardous and Other Wastes (Management and Transboundary Movement) Rules, 2016.]

l) Competent Authority means the concerned authority empowered to accord approval in
any matter relating to scrap disposal as per the principles of delegation of power of the
corporation (Refer Sl. No. 40 under A4 at Page No. 39 of Delegation of Power).
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5. TYPES OF SCRAPS & WASTES

I. Scrap can be broadly categorized under the following heads : -

a) Metal – Ferrous and Non-Ferrous

i. Ferrous: Ferrous metals mostly contain iron. They also contain small
amounts of other metals or elements in order to give the required
properties. Ferrous metals are magnetic in nature and give little resistance
to corrosion. Ferrous metal includes mild steel, carbon steel, stainless
steel, cast iron etc.

ii. Non-Ferrous: Non-ferrous metals do not contain iron as a component.
They are much lighter, more malleable as well as costlier than ferrous
metals. As they contain no iron, non-ferrous metals have a higher
resistance to rust & corrosion and they are also non-magnetic. Important
non-ferrous metals include aluminium, copper, lead, nickel, tin, zinc etc.

b) Non-Metal – rubber, plastic, packing box etc.

c) Mill rejects - When coal is grounded in a bowl mill heavy mineral matters are
separated but still contain a small amount of coal mixed. These are termed as mill
rejects.

However, the heating value of the rejects is generally too low for combustion in
boilers. As a result they find limited commercial use and are dumped in the plant
adding to the fugitive dust, leaching problem and most importantly causing
devastating damage to the landscape.

d) Boulders – Mounds made of stones which usually remains mixed with coal and
delivered at plant while unloading of coal from coal rakes having no utility for
generation of electricity.
An illustrative list of different types of scrap has been enumerated at Annexure-2 of

this manual.
II. Wastes generated at corporation and its different units are broadly categorized under
following types:
a) E-Waste – Defined in Clause 4 (h) and discussed in detail at Clause 26.

b) Hazardous waste – Defined in Clause 4 (k) and discussed in detail at Clause 27.
c) Non-hazardous waste – Discussed in detail at Clause 28.

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6. CONSTITUTION OF SCRAP DISPOSAL COMMITTEE

For Plant: A Scrap Disposal Committee shall be constituted by the GM (Plant) consisting of
officers not below the rank of Manager from Purchase, Stores and F&A Departments. The
DGM(M&C) shall act as the chairman of the committee and HoD(Store) shall act as the
Member Secretary of the Committee. Chairman of the committee may co-opt any official
not below the rank of Manager from respective User Department as a member of the
committee in consultation with GM (Plant).

Provided any amendment and modification as and when effected in DoP relating to the
constitution of the Scrap Disposal Committee, this committee shall accordingly stand
amended to that extent subsequently.

For Corporate office: Scrap Disposal Committee of corporate office shall be headed by the
GM (Civil) consisting of officers not below the rank of Sr. Manager from various
Department like M&C, HR&A, IT&MIS, Environment and F&A Department. The GM (Civil)
shall act as the Chairman of the Committee and the DGM (M&C)/Sr. Mgr. (M&C) shall act
as the Member Secretary of the Committee.
7. FUNCTIONS OF SCRAP DISPOSAL COMMITTEE

The Committee shall consider the following aspects while recommending any item as
scrap / waste: -

a) Inspection of scrap yard for estimation of quantum of scrap before fixation of

reserve price.

b) Instruction on disposal and recommendation towards mode of disposal.

c) Should ensure that the prevailing government regulations are being maintained
for sale of scraps e.g. used oil should be sold to re-refiners; used batteries
should be sold to any registered re-processor etc.

d) Fixing Base Price/ Reserve Price for metal scrap disposal (item wise/category
wise) in line with the price fixed by the Scrap Price Fixation Committee from
time to time.

e) Period within which lifting of materials to be completed after issuance of Sale
Order.

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8. SCRAP PRICE FIXATION COMMITTEE

Item wise and category wise base rates / reserve price for scrap disposal shall be fixed, at
the corporate office, by the Scrap Price Fixation Committee consisting of the CGM (O&M),
GM(M&C) and GM (F&A) of corporate office. The GM(M&C) shall act as the chairman of the
committee. In case of IT related matter, the committee shall co-opt GM(IT). The prices
thus fixed shall remain valid for one (01) year and will be reviewed annually and as and
when required.
Explanation: As there is no post of CGM (O&M) at present, the GM (OS) shall replace
CGM(O&M) in this committee.
However, if it is observed that during the validity period of the price so fixed by the Scrap
Price Fixation Committee, the rate of any such items has noticeably been
increased/decreased, then the concerned Scrap Disposal Committee of the plant or the
corporate office, as the case may be, may send their recommendation for revision in the
rate of such items before the Director (F&A) through Scrap Price Fixation Committee.
9. OBLIGATION TOWARDS IDENTIFICATION OF SCRAP & WASTE

(A) In case of Plant: -
The HoD of respective department (including Project department) with the

assistance of officials under him shall identify and segregate scrap & waste
category wise (scrap / waste / damaged) as and when generated in their
department. Then the HoD shall arrange for shifting such scrap & waste to scrap-
yard in the manner as prescribed under Annexure-3 through O&M Store
department. Further a monthly return in Annexure – 3A shall be prepared by
respective HoD and to be forwarded to O&M Store within 15th of succeeding
month, about items of scrap & waste sent to O&M Stores during the preceding
month. In case, if during any month, no item of scrap & waste was sent to O&M
Stores by any department due to non generation of same, a NIL return shall be
submitted.
(B) In case of Corporate Office: -
The GM (Civil) shall be the Nodal Officer for disposal of scrap and waste at
corporate office and he shall constitute a team consisting of the DGM (Civil) along
with Sr. Manager/Manager (HR&A), Sr. Manager/Manager (IT & MIS), Sr. Manager
(Environment) and Sr. Manager/Manager (F&A). This team shall identify scraps
and waste related to all sections/departments of corporate office on half yearly
basis and arrange for storing of such scrap & waste, category-wise at designated
scrap yard. Details of such assessment shall be made in prescribed format
Annexure-3. Copy of said form shall be forwarded to the Chairman of the Corporate
Scrap Disposable Committee for their verification and for necessary
recommendation towards mode and manner of disposal.
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10. PROCEDURE TOWARDS IDENTIFICATION OF SCRAP & WASTE
While making identification of scrap and waste, any one or more in combination of the
following points should be considered: -

a) Whether the item to be considered as scrap / waste has completed its expected
useful life or not;

b) Whether the item considered to be as scrap / waste has become redundant /
obsolete;

c) Whether spares are available in case of repair of assembly / sub-assembly;

d) Whether there are scopes for usability of such items in the concerned plant or any
other units of the corporation;

e) Whether the item has a limited shelf life and exists in surplus quantities;

f) Whether items considered to be spare / waste have become unserviceable or
beyond economic repairs;

g) Immovable property, no longer required to be used;

h) Furniture, packing boxes, empty containers, petroleum products etc with no
residual life;

i) Mill rejects having no usefulness in the process of generation;

j) Boulders having no usefulness in the process of generation.

Note: The above list is illustrative and not exhaustive.
11. MATERIAL IDENTIFICATION AND GROUPING

To identify each group of materials, the following shall be considered: -

a) Scrap: These items are neither serviceable nor have any alternative use. These
items shall be grouped as per definition at clause 5 and reference codes shall be
allocated in order to identify its nature and class so that their value gets reflected
for appropriate management decision.

b) Obsolete: Partially used or unused items which are no longer in usage due to
“technological obsolescence” with respect to Organisation’s requirement.

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c) Surplus: Declaration of surplus should be done on the basis of turnover ratio i.e.
items must be classified under fast moving, slow moving and non-moving.
The items which have been issued at least once from the stores during the last
year can be classified as fast moving.

Items (except capital spares) issued from the stores at least once during the last
five years may be classified as slow moving.

The remaining items (except Insurance spares) which were not issued even once
during the preceding seven years may be categorized as non-moving subject to
assessment and recommendation by the respective Scrap Disposal Committee.

This is a dynamic approach that builds up automatic relation between the actual
consumption vis-à-vis stock holdings.

d) Expired: Items which have lost its shelf life shall be identified by the O&M Store in
consultation with the user department. List of those items shall be prepared by the
officials of O&M stores and shall be handed over to respective Scrap Disposal
Committee for further course of action including recommendation towards write
off etc.

e) Damaged: Damaged and defective materials beyond repair shall also be declared
as scrap.

The O&M Store dept. after completion of the process of identification/grouping of
inventories under scrap, obsolete, surplus, expired and damaged shall annually
prepare a list of non-moving item (s), if any, and forward such list to respective
Maintenance Planning (MTP) department.

The MTP department after verification of such list shall publish list of those non-
moving items at corporation’s intranet with due approval of the concerned GM
(Plant) for reference to other units of the corporation. If requisition of any such
non-moving items is received from any other units of the corporation, the GM of
the plant shall advice the MTP department to initiate the process of transferring
such requisitioned items through O&M store department.

Such list of non-moving items shall remain displayed in the intranet for a period of
02(two) months. If no requisition for all or any of the non-moving item (s) is
received from any of the units of corporation within the said period of 02(two)
months, process for write off of all such item (s) / balance item (s), as the case may
be, shall be initiated in consultation with respective F&A department after due
recommendation of Scrap Disposal Committee and approval of competent
authority of respective plant.

Note: Though certain items become identified as obsolete / surplus and tagged as
good as scrap in view of organisation’s requirement and purpose yet such items may
command a fair price in the market not as a scrap. Therefore while disposing such
items adequate care shall be taken to ensure that the corporation can fetch the
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maximum value from those items compared to the value if the same would have been
disposed as scrap.
12. HANDLING AND STORAGE PROCEDURE

A. Scrap: User department shall send the scrap / waste in segregated condition
(category wise) to O&M Store and similar action is to be followed at scrap-yard to
avoid mix up for proper assessment of value of scrap / waste items materials.

B. Obsolete: List of obsolete items shall be prepared by O&M Store department in
consultation with User Department and MTP Department and be forwarded before
the Scrap Disposal Committee of the concerned plant for their review and
recommendation and subsequent placement before the competent authority.
Recommendation of Scrap Disposal Committee so approved by the competent
authority shall suitably be tagged in the INVENTORY module of on-line system.

C. Mill Rejects: Mill rejects shall be identified by civil department and stored at proper
location so that disposals can be made on regular basis.

D. Warehousing: The proper recording (Kardex / Bin-card), stacking, sorting, location,
binning etc shall be the responsibility of O&M Store department. The GRN (Goods
Receipt Note) will exhibit item code and its respective transactional attributes e.g.
weight, volume, quantity etc. The material condition and its operating life cycle shall
be also highlighted wherever possible.

Materials shall be sorted out code/category-wise for classification and tagging in
order to avoid mix-up during lot preparation (the one which has already been
surveyed, ready for sale and the other one which is open for receipt).

E. Lot Marking: After inspection by the Scrap Disposal Committee, the lot shall be sealed
and marked by Lot Code. The Lot Code shall consist of "Scrap material code" suffixed
by a "numeric Lot No." Its quantity needs to be reflected in physical term near the
storage point. The numeric lot number shall be suffixed as "zero" to the "Scrap
Material Code" when the lot is not sealed i.e. process of stacking is on. Once the
process of the stacking is completed for a particular lot, the respective lot stock shall
be sealed (by displaying in a placard affixed close to the respective Lot) and the suffix
‘zero’ shall stand deleted indicating that the lot stock is complete and ready for
disposal.

Illustration: Let us consider Ferrous Scrap be denoted with ‘F’ and Scrap material
code be ‘SCRAP/F’. The item/material identified as ferrous scrap by the concerned
dept. shall be forwarded to the O&M store dept. for its stacking at the designated area
of the scrap yard meant for stacking of ferrous scrap material in Lot. So long the
stacking of the said lot gets completed, the lot shall be denoted with lot code as
SCRAP/F/Lot No.1/0 (‘0’ signifies that the lot is under making and not completed).
As soon as the designated Lot is considered as complete with stacking, the Lot Code of
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the said Lot shall be denoted and marked as SCRAP/F/Lot No.1 (i.e. the suffix ‘0’ gets
deleted as soon as the stacking in the Lot gets completed and is ready for disposal)
F. Stock Control and Balancing: The procurement plan with regard to surplus items
should be balanced and / or smoothened to regulate purchasing. Under no
circumstances the obsolete materials shall be procured. In case of temporary
overstocking due to fluctuation in consumption / demand pattern, appropriate
purchase decision shall have to be taken in order to maintain prescribed normal level
of stock.

In case of "Mill rejects", such stock adjustment is not required but periodical stock
verification and its record maintenance are essential, unless waiver is received from
GM of the site.
13. LOGISTICS OF SCRAP-YARD

General Manager of the Plant in consultation with DGM(IC), DGM (O&M), DGM (Utility), DGM
(Civil), DGM (M&C) and HoD (O&M Store) shall identify separate areas for stacking of scraps
for different items/material such as ferrous, non-ferrous and miscellaneous items other than
ferrous / non-ferrous. It is the responsibility of HoD (O&M Store) to ensure that spares are
stacked under its designated scrap-yard. All such scrap-yards shall be properly fenced.
Effort shall be made to ensure that such scrap yards shall remain free from bushes & jungles.
DGM (Civil) or his nominated official shall be responsible to ensure that such scrap yards
shall remain free from bushes & jungles and a certificate on this score to be issued from
concerned official of civil department on quarterly basis to the GM of plant.
All such scrap yard shall be properly guarded by the Security Personnel round the clock and
it is the responsibility of head of security department to ensure that no such scrap yards
remain unmanned at any point of time on any day.
Plant IT department must ensure that all the scrap yards and associated areas like weigh
bridge etc., are properly covered under CCTV surveillance and arrangement for storage of
CCTV footage shall be made and a certificate on this score to be issued from concerned
official on quarterly basis to the GM of plant.
Sr. Manager-HoD, OPH Electrical maintenance department shall ensure that all those scrap
yards are sufficiently illuminated and a certificate on this score to be issued from concerned
official on quarterly basis to the GM of plant.
14. STORAGE OF USED CONTAINER OF INFLAMMABLE LIQUID OR GAS

There shall be separate rooms for storage of used container of inflammable liquid or gas in
the plant with adequate fire resistant construction. Such room shall be clearly marked in
BOLD Letter “Danger : Highly Inflammable Liquid” / “Danger : Inflammable
Compressed Gas” in one or more languages. All practicable measures shall be taken to
exclude the source of ignition in that room. A few examples are stated below: -
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1. All electrical apparatus shall either be excluded from the area of risk or they shall
be of such construction and so installed and maintained so as to prevent the
danger of their being a source of ignition.

2. Smoking, Lighting or carrying of matches, fire of lighter or other means of
producing a naked light or spark shall be prohibited.

3. No person shall wear or be allowed to wear any footwear having iron ore or steel
nails or any other exposed ferrous material which may cause sparks by friction.

4. Appropriate and adequate means of fighting of fire at such rooms shall be
provided.

5. Flooring should be made of such materials so that leaching is resisted.
15. DISPOSAL METHOD OF SCRAP

(A) Procedural aspects for Price Fixation

Once the Scrap Price Fixation Committee has fixed the prices of scrap items / materials, the
SDC shall follow such prices while deciding the “Reserve Price” for those items / materials.

Items / materials for which no price has been fixed by the Scrap Price Fixation Committee,
SDC shall be solely authorised to decide the "Reserve Price" for such items / materials
after physical inspection. For this purpose, the SDC shall consult the previous sale prices /
MSTC bulletin / market survey and any assumption on this score etc to be recorded in
writing by the said committee. Price so fixed by the SDC shall be reviewed by the Scrap
Price Fixation Committee and the Scrap Price Fixation Committee shall forward its
recommendation towards necessary approval of the Director (F&A).

For determining reserve prices, the following options may be considered in isolation or in
combination: -

i. Book value with depreciation;
ii. Last sale price as available from any of the units of the corporation moderated by
quantity, quality, location, market condition, price trend of various metals, and so
on;
iii. Actual average sale price data from renowned agents like MSTC/m-
junction/Indiamart etc;
iv. Prevailing market price ascertained through a market survey;
v. Cost analysis based on costs of various elements of the item (discounted for
melting loses, labour charges and transportation cost etc).
Provided in cases where the reserve price cannot be fixed as per the laid down procedure,
an Insurance Regulatory and Development Authority (IRDA) approved valuer
/Government Approved valuer may be engaged for valuation of such material and the
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Scrap Price Fixation Committee will take into account the valuation given by the valuer
while recommending the reserve price to Director (F&A) for his approval.
This reserve price shall be kept confidentially in an envelope as a minimum benchmark

towards accepting or rejecting the offers / tenders etc in case of on-line open tender.
However, in case of disposal through e-auction, the reserve price shall be made known to
the selling agent engaged for conducting e-auction.

The SDC is empowered to prescribe the disposal mode and forward its recommendation
to the competent authority directly. The permission for disposal shall be duly
communicated to concerned departments like Finance, M&C, O&M Stores, Environment,
HR&A and Security department for early disposal action.

(B) Assignment of Disposal of Scrap

The M&C department shall initiate action towards disposal of scrap after getting approval
of the competent authority. They are mainly responsible for completion of tender process
in consultation with Scrap Disposal Committee (SDC) and issuance of sale order to H1
bidder. In case of auction conducted through selling agent/third party, GM(M&C) shall
ensure that GM/DGM(M&C) of the respective plants against whose requirement auction
was conducted shall duly be informed about the outcome of the auction as soon as it
comes to the knowledge of GM(M&C).

After issuance of sale order, the O&M Stores department shall ensure delivery of scrap
material to the purchaser after satisfying themselves that the purchaser had paid full
amount of sale order value and a receipt acknowledging the sale amount is produced by
purchaser to O&M Store department.

Environment department shall be responsible to ensure that all the applicable statutory
compliances are duly complied with by the office as well as by the purchaser while taking
delivery of waste coming under the purview of Implementation of E-Waste (Management)
Rules 2016, Hazardous and Other Wastes (Management and Transboundary Movement)
Rules, 2016 and Batteries (Management & Handling) Rules 2001.

Following shall be taken into consideration while taking up disposal action:-

i. Scrap lot is duly recommended by the SDC and approved by the competent
authority.

ii. Surplus lot has been duly declared after proper verification of the scope of
utilising at other sites, returning to vendors, alternate substitute etc.

At corporate office, the officials of the M&C, OS, Civil, IT, Environment department with
the assistance of HR&A department shall be responsible for disposal action.

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(C) Procedure of issuance of Sales Order/ Lifting Order/ Outbound delivery

In case of Auction conducted by Selling Agent/Third Party

On receipt of Delivery Order from the Third Party, a Sales Contract on the basis of
Delivery Order shall be generated by the M&C department. Thereafter Sales Order
has to be generated by O&M Store and after being satisfied that the Order Value as
per terms & conditions of the Sales Order has duly been received from the
purchaser, the O&M store after getting due approval of DGM(M&C)/Competent
Authority shall issue Lifting Order.

In case of Auction conducted by Corporation

Once the H1 bidder is identified, a Sales Contract shall be generated in favour of
successful H1 bidder(purchaser) by the M&C department. Thereafter Sales Order
has to be generated by O&M Store and after being satisfied that the Order Value as
per terms & conditions of the Sales Order has duly been received from the
purchaser, the O&M store after getting due approval of DGM(M&C)/Competent
Authority shall issue Lifting Order.

Issuance of Outbound delivery & tagging of e-Way bill

The purchaser on receipt of the lifting order shall lift material. After lifting of
material, the purchaser shall seek “Outbound delivery” from the O&M store
department. The O&M store department shall issue “Outbound delivery” vehicle
wise and shall also generate corresponding vehicle wise invoice in favour of the
purchaser which shall be parked in system (ERP). The O&M store
department/F&A department shall accordingly generate “e-Way bill” vehicle wise
in favour of the purchaser which can also be accessed by the purchaser by using its
login. The “e-Way bill” so generated shall be treated as road challan.

A general flow-chart of scrap & waste disposal under ERP module is appended at
Annexure-15.

16. MODES OF DISPOSAL

The mode of disposal shall be recommended by the SDC for according due approval by the
competent authority, keeping in view the necessity to avoid accumulation of such scrap/waste
materials, consequent blockage of space and also deterioration in value of those materials to be
disposed of. The usual modes of disposal of scrap are:

i. Small value scrap such as waste papers, newspaper, small value industrial materials and
so on, upto a value of Rs. 50,000/- (Rupees Fifty thousand) in each case may be sold
directly to the local scrap dealers on a summary quotation basis;
Page 16 of 56

ii. Scrap upto Rs. 2,00,000/- (Rupees Two lakh) shall be sold through e-tender only. If
situation warrants to resort to off-line open tender, reason for the same shall be recorded
in writing;

iii. Sale of scrap value above Rs. 2,00,000/- (Rupees Two lakh) shall mandatorily be made
through e-auction.

However if nature of the scrap warrants engagement of vendors approved by regulatory
body like Central Pollution Control Board(CPCB)/West Bengal Pollution Control
Board(WBPCB) then limited tendering/auction, as the case may be, shall be resorted
amongst the said approved vendors.

In case of e-auction, the same may be conducted either through NIC portal or through
portal of MSTC/M-Junction/or any other agency engaged by the corporation from time-to-
time, following the procedural guidelines of those agencies, the terms & conditions of
which are mutually agreed in writing in non-judicial stamp paper.

17. CONDITIONS OF DISPOSAL APPLICABLE TO ALL MODES OF

DISPOSAL

i. “AS-IS-WHERE-IS BASIS”

Notwithstanding anything contained in the e-auction or advertisement issued on
the description and particulars of material for sale, the sale is on “As-is-where-is
basis” only and the principle of caveat emptor (let the buyer be aware) will apply.
“As-is-where-is” means that the description/quality/quantity indicated are
approximate and the corporation (seller) does not give any assurance or
guarantee that the material will strictly adhere to the advertisement or e-
auction(auction catalogue).

All items shall have to be taken delivery from the site by the successful bidder(s),
with its faults and errors in description, if any. Neither can the sale be invalidated
nor the bidder can make any claim / compensation, whatsoever, on account of any
defect in description or deficiency in the quantity and quality. No plea of
misunderstanding or ignorance of conditions put forth subsequent to a
confirmation of sale shall be accepted.

ii. INSPECTION BY BIDDERS

In view of the “As-is-where-is” condition, bidders shall be advised to quote rates
only after due inspection of items at the site by the prospective bidder or his / her
authorized representative. The bidder or his / her authorised representative shall
be invited to inspect the materials as per the inspection schedule mentioned in the
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auction catalogue/ tender details, on any working day (excluding lunch hours) at
the location specified against each lot with the prior permission from the contact
person, as given in the auction catalogue/ tender details.

The record of such inspection conducted by the prospective bidder or his/her
authorized representative shall be maintained by the concerned Store Dept. in the
format specified at Annexure – 16.

iii. RIGHT TO REJECT ALL BIDS

The corporation (seller) shall reserve the right to accept or reject or cancel any
bid, amend the quantity under any lot or withdraw any lot at any stage before or
after acceptance of bid / issue of acceptance letter / sale order / delivery order /
deposit of the full sale value by the bidder, without assigning any reason thereof
and the value of such material, if paid for, shall be refundable. The seller shall not
be responsible for damage / loss to bidders on account of such withdrawal at any
stage from the sale.

iv. TAXES AND DUTIES

Any statutory variations in the rate of taxes and duties are to be borne by the
purchaser/bidder. Rate of taxes and duties indicated in the e-auction or tender
document shall be only indicative and actual rates as applicable on the date shall
be payable by the successful bidders directly to the corporation (seller) at the time
of taking delivery of materials.
18. GENERAL CONDITIONS OF SALE

Irrespective of the mode of disposal (either on-line or off-line), the bidding

document shall include General Conditions of Sale. The broad steps to be adopted
for this purpose are: -
a. Preparation of bidding documents
b. Invitation of tender/e-auction for the scraps & wastes to be sold
c. Schedule of inspection by the bidder
d. Amount of Earnest Money Deposit (EMD) and Security Deposit (SD)
e. Opening of bids
f. Analysis and evaluation of bids received
g. Selection of the highest responsive bidder
h. Sale intimation Order / Sale Order
i. Collection of sale value from the selected bidder
j. Issue of disposal/lifting order to the selected bidder
k. Return of EMD to the unsuccessful bidders and
l. Instruction to bidders shall include the following points :-

(i) EMD shall be forfeited if the tenderer unilaterally withdraws, amends,
impairs or derogates from his offer in any respect within the validity of his
offer.
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(ii) Late bids i.e. bids received after the specified date and time of receipt shall
not be considered (applicable in case of off-line mode).

(iii) The bid of the highest acceptable responsive bidder shall normally be
accepted and sale order be issued. If the price offered by the H1 bidder is
less than the Reserve Price then the Scrap Disposal Committee shall fix a
percentage upto which the same can be accepted subject to approval.
However such percentage shall not in any case exceeds 10 % in case the
mode of disposal is decided through tendering process. However in case of
e-Auction through selling agent, quantum of such percentage may be
decided on case to case basis after due approval of the Competent
authority.

(iv) In case the selected bidder does not show interest in depositing the full
amount of Order value or in lifting the goods, the entire amount as
deposited by the bidder including amount of security deposit shall be
forfeited and other actions be initiated including resale of the scraps and
wastes in question at the risk and cost of the defaulter.

(v) In case the total quantity to be disposed cannot be lifted by the H1 bidder,
the remaining quantity may be offered to the next higher bidder at the
price offered by H1 bidder. The minimum quantity to be accepted / lifted
shall be indicated in the tender/auction catalogue.

(vi) If the tenderer’s offer is not accepted, the tenderer’s EMD shall be
refunded to him. No interest shall be payable on such refunds. The EMD
deposited by the successful tenderer shall remain with the seller till
payment of Security Deposit (SD) money has been made. EMD may be
adjusted as part of the total SD money at the discretion of the seller.

(vii) Successful tenderer i.e. purchaser, shall have to submit Security deposit for
an amount and in the mode as would be mentioned in the bidding
document.

(viii) The successful bidder may be allowed a maximum period of 15 (fifteen)
calendar days (including the date of sale order) or as the period mentioned
in the sale order, for payment of total amount of order value. The
competent authority after taking into consideration the prevailing market
rates and trends, may grant an extension of time for deposition of order
value with late payment charges at the rate of 1/2 % per week or part
thereof upto two weeks only and thereafter the SD will stand forfeited
without notice.

Extension shall not be granted as a matter of routine. The date of
submission of the Demand Draft/Pay Order/Bank Guarantee or the date of
payment through RTGS/NEFT is the date of payment for all purpose. No
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interest will be paid to the purchaser/selected bidder for the amounts paid
or deposited and subsequently found refundable to the purchaser under
any circumstances and under any of the conditions of the contract.
19. EARNEST MONEY DEPOSIT (EMD)

The amount of EMD shall be 10% of estimated value/reserve price or Rs. 500/-
whichever is higher and shall be in the form of Demand Draft/Pay Order/Bank
Guarantee/RTGS/NEFT. The exact amount of EMD shall be indicated in the
bidding document. EMD of successful bidder i.e. H1 bidder can be adjusted with
the security deposit. However EMD will be waived in case limited
tendering/auction is conducted amongst Government/statutory body(ies)
enlisted vendors.

20. SECURITY DEPOSIT (SD)

Successful bidder i.e. H1 bidder shall have to submit a security deposit @ 10% of
the total sale value of the contract within 7 days of the issue of the sale order
(excluding the date of issue). The SD shall be deposited in the form of Demand
Draft/Pay Order/Bank Guarantee/RTGS/NEFT, drawn on any of the nationalized
or scheduled commercial bank in favour of the seller. However, SD shall be
refunded after successful completion of lifting of materials maximum within
30(thirty) working days.
21. EVALUATION OF THE OFFERS

After the bids were opened, a comparative statement will be prepared by M&C
department. The comparative statement shall be authenticated by the concerned
officials of the corporation. Signature of the bidders present shall be taken on the
comparative statement. Respective SDC shall evaluate the bids. The highest bid
will be compared with the reserve price. If the highest bid price is more than the
reserve price, approval of the competent authority will be taken and
items/materials will be offered to the highest bidder (H1 bidder) on production of
documents substantiating about the full payment made by the bidder to the
corporation or seller. However, if the price offered by H1 bidder is not acceptable,
a negotiation may be held with that bidder for increasing the offer price.

Provided that the above procedure of comparative statement preparation manually;
and negotiation with the H1 bidder etc shall not be applicable in case of e-auction.
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22. LIFTING OF SOLD MATERIAL

I. Lifting of material has to be completed within a period as decided by the Scrap

Disposal Committee (called free delivery period) from the date of sale order
(excluding the date of issue of sale order) and provision in this regard shall be
mentioned in the auction catalogue.

If the purchaser becomes unable to lift the material within free delivery period, he
may request for an extension citing proper reasons. Such extensions shall generally
be granted after levying a ground rent at the rate of ½% of the sale value per day for a
maximum period of 20 days i.e. a maximum upto 10% of the total sale value; beyond
that order will be cancelled and SD shall be forfeited.

However if delay in lifting of material is not attributable to the buyer, then extension
may be granted without imposition of penalty.

II. Items shall remain, in every aspect, at the risk of buyer / purchaser from the time of
acceptance of his offer. The corporation (seller) will not undertake any liability
whatsoever for the safe custody, protection or preservation after the sale has been
confirmed. Lots will be put up for sale, subject to change by nature’s wear and tear.
No complaint regarding the quality of description of the material sold will be
entertained once the bid has been accepted.

III. No picking, choosing, sorting, welding, cutting or breaking of goods or materials sold
will be permitted unless otherwise specified in the bidding document itself. If any
foreign materials are found to be mixed in the lot, other than the items included in the
auction catalogue/ tender document / sale order, the corporation (seller) reserves
the right to remove them at the time of delivery / lifting. All documents for releasing
materials will be made out in the name of the buyer only.

The material will be delivered only to the successful bidder or his authorised
representative against the presentation of the buyer’s identity proof. If the buyer
desires to authorise a representative or an agent to accept delivery, the buyer shall
produce a suitable Power of Attorney or authorisation letter for each lots separately,
duly attested, by a Notary Public authorising his representative or agent to lift the
material from the corporation’s (seller’s) site.

IV. The corporation (seller) shall not be, in any way, made responsible by the buyer for
failure for delivery of the material due to causes beyond his control such as strike,
lockout, cessation of work by labourers, act of God or other causes / contingencies
whatsoever. The buyer shall not be entitled to cancel the contract and the period of
delivery shall automatically be extended proportionately.

V. At the time of delivery of scrap material to the purchaser, the weighment has to be
done in the presence of corporation’s (seller’s) representative, so nominated by the
corporation (seller). Both the representative of buyer and seller will sign a joint
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statement indicating the type of scrap, name of party to whom scrap is delivered and
quantity as per weighment slip.

The empty and loaded trucks should be weighed and particulars of the ‘Outbound
Delivery’/gate pass be recorded. The ‘Outbound Delivery’ should be countersigned by
the official of the O&M Store department.

The loading of the sold material should be done under the supervision of the officials
of the O&M Store department and in presence of officials of security department.
However, in addition to the above officials, presence of official (s) of Environment
department is also necessary during loading of hazardous waste.
23. VARIATION IN AVAILABLE QUANTITY

At the time of delivery, the actual quantity may vary from the quantity
(weight/count/volume) mentioned in the delivery order. In case of excess available
material, the corporation (seller) reserves the right to retain material in excess of
quantity in the lot at its discretion. The purchaser may be allowed to lift the
additional quantity maximum upto 10% of the delivery order after making the
requisite additional payment to the corporation (seller).

If the quantity in a lot on actual weighment or count is less than the declared quantity,
the corporation (seller) will not made good the deficiency under any circumstances.
The purchaser thereof will be entitled to obtain a refund for the undelivered quantity
at the quoted rate. No interest will be paid on the amount of short delivered quantity.
The reasons for shortfall should be recorded by the official of the O&M Store and the
competent authority should also record his opinion. Any refund in this regard will be
made with the approval of the competent authority with due concurrence of the
Finance department.

Copies of the weighment slip will be the basis for determining the refund amount. It
may also be necessary to look into the records for the total quantity held by the O&M
store department and particularly so in the case of non-ferrous scrap; the item
concerned may have to be processed for stock verification. In any case, the
corporation shall not be held liable for refund of taxes, if already deposited with the
appropriate authority.
24. CONCLUSION OF DELIVERY

The corporation’s (seller’s) responsibility ends after the consignment has been loaded
and handed over to the representative of the purchaser. The corporation (seller) will
be no party to any dispute that may arise after the loading has been completed.

At the conclusion of the delivery of the lot or lots, pertaining to the item of scrap, any
stock, left over shall be verified by the O&M Store with the book balance and any
Page 22 of 56
discrepancies found shall be adequately addressed & adjusted with reasons in writing
and shall require to be approved from the competent authority for necessary
correction in the book balance accordingly. A communication on this score shall also
be made by O&M store to the M&C, F&A department and Security department
enclosing therewith copy of payment receipt issued from F&A department in favour
of purchaser for record.

Such “left over” stock may be transferred to fresh scrap of similar description. At the
conclusion, a report of sale account of goods disposed has to be submitted by the M&C
department to the competent authority and F&A department, to show that only the
material paid for (and nothing else) has been disposed of and that all payments due
(and nothing less) have been credited to the relevant accounts.

In case of corporate office, at the conclusion of the delivery of item of scrap, generally
there is no scope for left over scrap items due to its non-voluminous nature as
compared to plant. However if any stock found left over those shall be verified by the
nominated corporate HR&A official not below the rank of Manager, with the
assistance of nominated official of the concerned department to which the items of
scrap relates.

On verification, if any discrepancies are found with the book balance (register to be
maintained by concerned department for its convenience) that needs to be adjusted
with reasons in writing and require to be approved from the competent authority for
necessary correction in the book balance accordingly. A communication on this score
shall also be made by the aforesaid nominated corporate HR&A official to the M&C,
and F&A department.

25. PROCEDURE FOR DISPOSAL OF STONE BOULDER & MILL

REJECTS

Indiscriminate dumping of waste such as stone boulders and mill rejects shall be
avoided for free movement of man & machinery inside the plant area. Competent
authority of the plant in consultation with all DGMs of the respective plant shall
identify separate areas for stacking of stone boulders & mill rejects. Areas identified
shall be properly demarcated and displayed.

Accumulated stone boulders & mill rejects shall be disposed in regular manner
following the below mentioned procedure:-

I. An Assessment Committee shall be formed by the respective GM of the Plant
comprising of DGM/HoD(Civil), HoD(MTP), DGM/HoD(CHP).

II. The committee may apart from following option also explore various options for
utilization of boulder and put up such proposal for approval of competent
authority i.e. plant GM:-

Page 23 of 56
a) If ash dyke construction/raising work is going on, the stone boulders/mill

rejects to be used for pitching the inner side as per present practice, or
else;

b) Stone boulders may also be utilized for filling up low lying areas inside the
Plant as well as township.

III. The committee may also recommend for disposal of stone boulders when there is
no scope for utilization of the same inside the plant/township and the base price
fixation may be done by the said committee by co-opting official of Finance
department.

IV. Stacks of such boulder & mill rejects shall be properly guarded by security
personnel till lifting of the same.

V. Hard copy of the measurement sheet to be maintained.

VI. GM of the plant may also consider for sanctioning of the stone boulders/mill
rejects as per availability on no cost basis under CSR on receipt of written official
request from district administrative authority or any Government department
for social cause, provided due approval has been obtained from corporate
authority.

Generally such type of requests is received from district administrative authority
during rainy season or to meet up any distressed situation under his jurisdiction.
However the cost of transportation & labour towards shifting of stone
boulders/mill rejects shall be borne by the district administrative authority or
any Government department who made the requisition.

Coal analysis reports i.e. GCV of at least from 4 (four) randomly selected different
areas of the coal mill rejects lot (quantum of one lot may be decided by plant
authority considering availability of space) which has been identified for disposal
shall be obtained by the Chemical department and average GCV of that lot to be
declared. If the competent authority is satisfied that the average value of GCV of
the said lot is below the utility value of the plant then only the competent
authority shall go for disposal of the said lot. Further records of such reports
shall be properly preserved.
26. E-WASTE MANAGEMENT

As per Implementation of E-Waste (Management) Rules 2016, WBPDCL is a bulk

consumer and therefore it has to be ensured that the e-waste generated by plants
/corporate office, have to be channelized to authorized collection centres or registered
dismantler or recycler or is returned to the producer through its pick up or take/buy
back services or through its collection points.

All the units of the corporation including corporate office have to maintain records of e-
waste generated by them in Form 2 (Annexure-4) and make such records available for
scrutiny to State Pollution Control Board/Central Pollution Control Board whenever
demanded.
Page 24 of 56
Apart from Implementation of E

E-Waste (Management) Rules 2016,
guidelines/notification issued from time to time under the following statute shall also
be taken care of:-
a) Sale of old batteries will be governed by the Batteries (Management

Management & Handling)
Rules 2001 or as amended from time to time;
or as amended from time to time;

b) Sale of other categories of hazardous waste items will be governed by the
Hazardous & Other Waste(Management & Trans-boundary
Trans boundary movem
movement) Rules 2016
Bidders must submit a notarized copy of the valid registration certificates issued by
the State Pollution Control Board and produce it at the time of taking delivery of the e
the State Pollution Control Board and produce it at the time of taking delivery of the e-
waste materials, failing which their bid will be liable for rejection.
waste materials, failing which their bid will be liable for rejection.
In case of sale of lead acid batteries, used/waste oils and non-ferrous metal wastes, the
In case of sale of lead acid batteries, used/waste oils and non ferrous metal wastes, the
bidder shall also submit a notarized copy of the valid registration certificate issued by
the Central Pollution Control Board u
the Central Pollution Control Board under MoEF&CC.
A workflow chart related to Waste Management is given below:

A workflow chart related to Waste Management is given below:-

In order to comply with the legislation applied to hazardous wastes, it is very important to
appropriately manage the waste materials produced or generated on on-site and its
responsible disposal. Awareness should be imparted to the employees as well as to the
contractor’s personnel about site waste management system. Proper waste segregation
shall be carried out at source. At the time of handing over the waste to store, user
department shall duly fill up the Industrial Waste Receipt (Refer Annexure 5) or
Page 25 of 56
Hazardous Waste Receipt (Refer Annexure 6) depending on the waste. Waste has to be
appropriately mentioned with approximate quantity. Next, it has to be verified by
environment department before sending to store. All the user departments are required
to provide waste related data to environment department as and when required.
E-waste should not be stored for more than 180 days at E-waste yard. Modes of disposal
of e-waste are presented below.
Waste Particular Method of disposal
PC’s & IT related 1. To be stored with IT department in designated bins and further disposed of
electronic waste: to responsible authorized agency in consultation with Environment
Bulbs, fluorescent department.
tubes , Flat Screens, 2. Records should be maintained as per Annexure-5 by Stores and same form
cards, chips & other to be retained by user department and verified by Environment
instrumentation department. Records of e-waste generated, handled and disposed in Form-
related electronic 2(Annexure-4) concerning the quantities of those waste transported off-
waste, Cabling and site either for recycling or for refurbishment as per E-waste (Management)
insulators etc rules’ 2016 shall also be maintained by Environment Department.
,Printer including 3. Annual returns should be submitted to WBPCB in Form-3(Annexure-8) by
cartridges, 30th June as per E-waste (Management) rules’2016 by Environment
refrigerator, air Department.
conditioners,
4. The transportation of e-waste shall be carried out as per the manifest
Fluorescent and
system whereby the transporter shall be required to carry document (three
other mercury
copies) prepared by the sender, giving the details as per Annexure-9.
containing lamps,
Television sets. Copy number Purpose
with colour
(2)
code
(1)
Copy1 To be retained by the sender after taking signature on it from
(Yellow) the transporter and other three copies will be carried by
transporter.
Copy2 (Pink) To be retained by the receiver after signature of the

transporter.
Copy3 To be retained by the transporter after taking signature of
(Orange) the receiver.
Copy4 (Green) To be returned by the receiver with his/her signature to the
sender

27. HAZARDOUS WASTE MANAGEMENT

It is important for the organization to obtain consent from West Bengal Pollution Control
Board (WBPCB) for wastes which is falling under hazardous category as per existing
Hazardous Waste (Management and Handling) Rules.
(a) The wastes, which fall within the ‘hazardous waste’ category at WBPDCL are stated
in the next page.
Page 26 of 56
Sr. Category As
WBPDCL Waste per
No Waste Description Method of disposal
Nomenclature Hazardous
Waste Rules
1 Used/Waste Oil Industrial operations using 5.1 Collect in drums and send to hazardous
mineral/synthetic oil as lubricant waste yard through waste receipt. Stores and
in hydraulic system or other Environment department must organise for
applications its removal from site to a suitable authorized
recyclers within a period of 90 days
2 ETP Sludge generated as a result of 35. 3 Sludge to be kept in containers before being
sludge(Chemical processes in ETP taken for storage in scrap yard area. Stores
sludge) Department in consultation with
Environment department shall organise for
its disposal from plant site by following the
guidelines under Hazardous Waste
(Management and Handling) Rules
3 Spent ion exchange Resin exhausted during water 35.2 Resins must be segregated and collected into
resin containing treatment processes the drums before being taken for storage in
toxic metal scrap yard area. Stores Department in
consultation with Environment department
shall organise for its disposal from plant site
by following the guidelines under Hazardous
Waste (Management and Handling) Rules
4 Waste/Residue Material contaminated with 5.2 To be segregated and collected in hazardous
containing oil(e. g. mineral/synthetic oil/lubricant waste bin and Send to hazardous waste yard
oil soaked cotton through waste receipt. Stores Department in
waste) consultation with Environment department
5 Discarded Disposal of barrels containers 33.1 Send to hazardous waste yard through waste
containers/barrels used for handling of hazardous receipt. Stores Department in consultation
/liners wastes or chemicals with Environment department must
contaminated with organise for its disposal from plant site to a
hazardous suitable authorized recyclers (defined at
wastes/chemicals Clause No. 27(b)(5) within a period of 90
days
6 Paint sludge Used residue of paints, pigment 21.1 Sludge to be kept in containers. Send to
lacquers, varnishes, plastic and hazardous waste yard through waste receipt.
inks Stores Department in consultation with
7 Adhesives waste Used residue of Glues, cements, 23.1 Sludge to be kept in containers. Send to
adhesive and resins hazardous waste yard through waste receipt.
Stores Department in consultation with
8 Asbestos Sheet asbestos or asbestos-containing 15.1 To be segregated and collected in hazardous
/Discarded materials waste bin and Send to hazardous waste yard
Asbestos Sheet through waste receipt. Stores Department in
consultation with Environment department
9 Discarded Insulation waste/Glass Wool 33.1 Collected in jumbo bags and Send to
containers/barrels hazardous waste yard through waste receipt.
/liners Stores Department in consultation with
contaminated with Environment department shall organise for
hazardous its disposal from plant site by following the
wastes/chemicals guidelines under Hazardous Waste
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(b) The procedures to be followed concerning managing and handling of hazardous wastes on-
site are given below:
1. Waste must be segregated and collected properly from dustbins/drums before being
taken for storage in designated shed.
2. Records must be maintained by Store & Environment department concerning the
quantities of used oil drums transported off-site.
3. Records should be maintained as per Annexure-6 by Stores and as well as by user
department. Environment department shall maintain records of hazardous wastes in
Form 3 (Refer Annexure-8).
4. Annual returns should be submitted to WBPCB in Form 4 (Refer Annexure-10) by 30th
June by Environment department.
5. The authorized representative of the occupier shall provide the recycler with relevant
information (Refer Annexure-7) regarding hazardous nature of the waste and
measures to be taken in case of emergency.
[Recycler means any person who is engaged in recycling and re-processing of waste
electrical and electronic equipments or assemblies or their components and having
facilities as elaborated under guidelines of Central Pollution Control Board.]
6. In case of accident while handling hazardous waste, the authorized representative of the
occupier shall submit Annexure-11 to recycler and WBPCB.
7. The authorized representative of the occupier shall label/mark the hazardous waste
containers as per Annexure-12).
8. The authorized representative of the occupier shall submit six copies of manifest in
Annexure-9 comprising of colour code as attached and all six copies shall be signed by
the recycler.

Copy number with Purpose
color code (2)
(1)
Copy 1 (White) Copy 1 (White) To be forwarded by the occupier to the State Pollution Control
Board
Copy 2 (Yellow) Copy 2 (Yellow) To be retained by the sender after taking signature on it from
the transporter and the rest of the five signed copies to be carried by the
transporter.
Copy 3 (Pink) Copy 3 (Pink) to be retained by the receiver (actual user or treatment storage
and disposal facility operator) after receiving the waste and the remaining four
copies are to be duly signed by the receiver.
Copy 4 (Orange) Copy 4 (Orange) To be handed over to the transporter by the receiver after
accepting waste.
Copy 5 (Green) Copy 5 (Green) To be sent by the receiver to the State Pollution Control Board.
Copy 6 (Blue) Copy 6 (Blue) To be sent by the receiver to the sender.
Copy 7 (Grey) Copy 7 (Grey) To be sent by the receiver to the State Pollution Control Board of
the sender in case the sender is in another State.
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9. The authorized representative of Environment Department shall forward copy 1 (white) to

the WBPCB, and in case the hazardous wastes is likely to be transported through any transit
State, the occupier shall submit copy 7(Grey) to the concerned State Pollution Control Board
before he hands over the hazardous wastes to the transporter.
28. NON- HAZARDOUS WASTE MANAGEMENT

Some wastes which are produced during manufacturing process but do not fall within the
‘hazardous waste’ category in terms of Hazardous Waste (Management and Handling) Rules
are considered ‘non-hazardous’. It should be noted that in some instances, these wastes require
careful handling and segregation on account of potential environmental and health & safety
implications. These wastes comprises of the following:

 Metallic scrap
 Non-metallic wastes (e.g. rubber hoses, gaskets, etc.)
 Plastic waste (bags, water bottles, etc.)
 Paper waste
 Wooden waste, packaging material
 Rags & cotton waste (non-contaminated)
 General waste (i.e. wastes which are not in any of the above categories)

Waste collection bins and spillage handling facility at locations:

It is necessary to provide facility for storing different types of wastes generated at different
locations at the site. They may be in the form of labelled waste bins or labelled waste collection
barrels. Similarly, facilities for spillage handling also need to be provided at locations where
there is a likelihood of chemical or oil spillage. For this purpose, spill kit which is a collection of
items to be used in case of a spill, leak or other discharge of oil containing absorbent materials
like booms, pillows or pads need to be suitably located.

There shall be designated non-hazardous Waste Collection and Storage Area on-site for the
purpose of collecting and storing segregated non-hazardous wastes in one location, so that
control can be exercised over waste accumulation and monitoring of waste being produced may
be undertaken.

The designated area shall remain open during normal working days for the deposit of wastes
and managed by O&M Stores. Authorized officer of O&M store will liaise with Environment
Department when it is necessary for wastes to be removed from the area off-site. The
Environment Department is responsible for organising the appropriate collection agency to
come to site for keeping records of quantities dispatched.

Page 29 of 56
The requirements to be followed and the arrangements in place concerning the management
and handling of non-hazardous wastes are given below for each of the wastes identified above:

Non Hazardous Waste Requirements & Arrangements
1. Metallic scrap 1. The waste must be segregated and collected into the labelled
bins provided, before being taken for storage.

2. Waste Records should be maintained as per respective category
2. Non-metallic wastes (e.g. rubber hoses, under Annexure-5 & 6 by Stores and same form to be retained by
gaskets, etc.) user department.
3. When sufficient quantity of scrap has been collected in Scrap yard
area, Store must organise for its removal from site to a suitable
scrap recycling organization.
3. Plastic waste (bags, water bottles, etc.)
4. Records must be maintained by Environment department
concerning the quantities of waste transported off-site.
4.General waste/Other Waste
Paper waste 1. There are labelled collection bins/boxes provided for the
purpose of collecting paper waste only.
2. Shredded paper and other paper waste collected into the
labelled bins provided must be taken for storage on-site to
Waste Collection & Storage Area.
3. When sufficient quantity of this waste has been collected in
storage area, O&M Store department in consultation with SDC
must organise for its removal from site to a suitable recipient
prepared to accept this material for recycling.
4. Records should be maintained as per Annexure-5 by Stores
and same form to be retained by user department.
Records must be maintained by Environment department
concerning the quantities of this waste transported off-site for
recycling/disposal.
Construction & Demolition debris (C&D) 1. An area has been designated for disposing C&D waste within
waste plant.
2. The generator shall ensure that other waste (such as solid waste)
does not get mixed with this waste and is stored and disposed
separately in designated place.
3. Segregation of major construction waste into different categories.
For Example: Door frames, Glass Windows, Metal Railings, Concrete
waste, sanitary ware, etc.
4.Materials recovered from these wastes if found reusable such as
metal rods etc. shall be handed over to Store as per Annexure-5.
5. Exploring possibility of reuse of the waste inside or outside plant
premises.
Record keeping by Civil department for the generation, reuse &
disposal of construction waste.
Page 30 of 56
29. BATTERIES MANAGEMENT

As per Batteries (Management and Handling) Rules, 2001, provisions relating to the used
batteries to be managed in sustainable way.

Waste Particular Disposal Method of disposal
Responsibility
i. Automotive User Departments 1. Waste Records should be maintained as per
Annexure-5 by Stores and same form to be
retained by user department.

2. Used batteries to be disposed by depositing with
ii. Industrial IT/C&I/Electrical/ the dealer, manufacturer, importer, and assembler,
Respective User registered recycler, reconditioned or at the
a. UPS Department designated collection centres.
b. Motive Power
c. Stand-by [Registered Recycler means a recycler registered
with the MoEF&CC or any agency designated by it
iii. Others IT/C&I/Electrical/ for reprocessing used lead acid batteries or
Admin/ component thereof]
User Department
3. Small batteries e.g Pencil batteries etc. to be
collected & stored separately after use and dispose
of through authorized vendors.

4. Records to be maintained by user departments
under Form–I (Annexure-13) and a copy to be
forwarded to Environment Department.

5. Environment department to file half yearly return
under Form– VIII (Annexure-14).

The waste collected should be disposed of to government approved waste disposal or recycling
agencies at suitable frequencies or wherever guided by legal stipulations which would avoid build
up waste in the waste storage area. These agencies should be listed and contacted for respective
category of waste.

30. PROCEDURE TO WRITE-OFF & TAX TREATMENT

I. Write off disposable assets against whom SAP asset numbers are available:

 After getting the competent authority’s approval for scrapping & disposal of
assets, F&A department will communicate O&M store/M&C department for
scrapping those assets from SAP Asset Register. These assets are to be shown as
“Assets held for sale” under FA (Fixed Asset) Schedule. Separate GL (General
Ledger) may be allocated for this purpose. A separate master record (Asset
Awaiting Disposal Number) for asset held for sale needs to be created by MDM
(Master Data Management) team. Thereafter the original cost & accounts
Page 31 of 56
depreciation needs to be transferred to Asset held for sale (ABUMN). Unless fixed
assets are sold, the profit and loss account should not be debited.

 Once the assets are written off from the SAP Asset Register, Asset Awaiting
Disposal Number will be generated for all the physically available assets.

 F&A Department will forward a copy of approved Write-Off Note along with the
Asset Awaiting Disposal Number to the O&M store/M & C Department for
disposal of these scrap.

II. Write off Disposable Assets under Group Assets of which SAP asset numbers are
not properly correlated:

 After getting the management’s approval for write off, O&M Store and user
department will physically verify and confirm of these assets to F&A department.

 On receipt of the list duly endorsed by O&M Store and user department, F&A
department will allot Dummy Asset Numbers outside the system to be
maintained in a register.

 F&A department will forward a copy of approved Write-Off Note along with the
Dummy Asset Number to the O&M Store/M & C department for disposal of these
scrap.

III. Write off Inventory items generated at O&M Stores.

 Stock items which are identified for marking as deletion due to obsolescence of
main equipment, change of technology, non-moving etc correspondences are to
be made by maintenance planning section to the concerned user departments
regarding their further use / requirement.

 If the user department declares that no further use / requirements exist for such
stock items then subsequent correspondences are to be made by maintenance
planning section for write off proposal to the competent authority.

 On receipt of the write off approval from the competent authority, maintenance
planning section has to mark these items as deleted in the system and advise
stores to create a Goods Issue Document in the system using SAP transaction and
remove these items from system both quantity-wise and value- wise. At the time
of scrap declaration loss will be booked.

 These items are then physically transferred to scrap-yard and advice is to be sent
to M&C for disposal of these items.
Page 32 of 56
IV. Incidence of Tax.

 TCS(Tax Collected at Source) applicable at the time of collection of advance
against sale or against sale proceeds.

 GST on sales

 TDS(Tax Deducted at Source) applicable for brokerage / commission for sales

V. (a) Accounting treatment for advance receipt against sale of scrap:

Bank A/c Dr. 1,00,000/-
TCS on Scrap sales Cr. 1,000/-
Vendor (Spl GL) Cr. 99,000/-

(b) After Lifting of scrap:

Vendor (Spl GL) Dr. 52,500/-
Sale of Scrap Cr. 50,000/-
CGST Cr. 1,250/-
SGST Cr 1,250/-

(c) Commission paid :

Commission Sales A/c Dr. 5,000/-
TDS Cr. 100/-
Vendor (Spl GL) Cr. 4,900/-

(d) Associated expenses related to sale:

Expenses on Sale of Assets Dr.
TDS Cr.
Vendor (Spl GL) Cr.

(e) Sale of Scrap Dr
To Expense on sale of Assets/Commission Cr

(f) Loss on Scrapping Dr (T-Code ABAVN)
Accumulated Dept Dr (amount which has already been transferred to held for sale asset
class)
To Asset held for Sale Cr
M&C department will issue sales order as mentioned in SD Module user reference guide. GST
invoice would be generated as specified in SD Module.
Page 33 of 56
31. PROCEDURE FOR ADJUSTMENT OF SALE PROCEEDS IN THE

BOOKS OF ACCOUNTS

The following procedure may be followed for adjustment of sale proceeds in the books of
accounts:-

a) If the realised price is more than the book value, the sale proceeds should first be applied
towards the ‘head of account’ in which the book value is lying, and the remaining portion
should be treated as “profit on sale of capital asset”; and

b) If the realised price is less than the book value, it should be apportioned in the ratio of
the reserve of the equipment and that of the spares. In this case, the competent
authority’s sanction to write off the difference between the book value and the realised
price would be necessary.

32. INTERPRETATION
Unless otherwise stated, the competent authority shall be responsible for the administration,
interpretation, application and revision of this manual. The manual will be reviewed and revised
as and when needed. Incorporation or deletion of any clause of this manual by an amendment,
addendum, modification, and repeal shall be deemed to be a part of this manual.
33. OVERRIDING CLAUSES
Any orders, circulars, guidelines, memos issued or practices followed towards identification,
handling & disposal of scrap, waste, stone boulders, mill rejects etc stands superseded and
modified or replaced mutatis mutandis so far it is inconsistent with the provisions of this Manual.
However any amendment in the applicable statutory laws / rules related to Batteries
(Management and Handling) Rules, 2001, Hazardous Waste (Management and Handling) Rules etc
and any applicable circulars, guidelines, notifications published from time to time from MoEF&CC
& other government/statutory authorities shall strictly be complied with from the date of
commencement of such amendment/publication and provision of this manual on that effect shall
be deemed as amended from the date of coming into effect of such amendment/publication.
34. REMOVAL OF DIFFICULTIES
If any difficulty or doubt arises as to the interpretation of any provision of this manual, the same
may be referred to the corporate office for necessary clarification through the vigilance cell.
Page 34 of 56

ANNEXURES

Page 35 of 56
ANNEXURE- 1- LIST OF E-WASTE ELECTRICAL AND ELECTRONIC

EQUIPMENTS AS PER SCHEDULE OF THE E- WASTE (MANAGEMENT AND
HANDLING) RULES, 2016
ANNEXURE- 1
List of e-waste electrical and electronic equipments as per Schedule I of The E- Waste
(Management and Handling) Rules, 2016
Sl. Electrical &
No. electronic
Categories of electrical & electronic Equipments
equipment code
Information technology and telecommunication

equipment :

Centralized data Processing: Mainframes, Mini Computers ITEW1

Personal Computing: Personal Computers (Central Processing Unit ITEW2

with Input and output Devices )

Personal Computing: Laptop Computers (Central Processing Unit ITEW3
with Input and output Devices )
Personal Computing: Notebook Computers ITEW4
Personal Computing: Notepad Computers ITEW5
Printers including Cartridges ITEW6
Copying Equipments ITEW7
I Electrical & electronic typewriters ITEW8
Used terminals & systems ITEW9
Facsimile ITEW10
Telex ITEW11
Telephones ITEW12
Pay telephones ITEW13
Page 36 of 56
Cordless telephones ITEW14
Cellular telephones ITEW15
Answering systems ITEW16
Consumer electrical and electronics:
Television Set (including Sets based on (Liquid Crystal Display & CEEW1
Light Emitting Diode Technology)
II Refrigerator CEEW2
Washing machine CEEW3
Air Conditioners excluding centralized air conditioning plant CEEW4
Florescent and other Mercury containing lamps CEEW5
Page 37 of 56
ANNEXURE- 2- LIST OF SCRAP ITEMS

ANNEXURE -2
List of Scrap Items
Sl.No Item Description Unit of

Measurement
FERROUS
1. Ferrous Pipe Scrap of various diameter Ton
2. Ferrous tube Scrap of various diameter Ton
3. MS Scrap To Steel, cut-Pieces from 6 mm dia. To 40 mm dia. Ton
4. Grinding Roll Scrap Ton
5. Grinding Ring / Bull Ring Segment Ton
6. CI Pipe Scrap Ton
7. U/s Steel Wire Ropes and Wire Rope Sling Ton
U/s non galvanized Wire Rope of diff. sizes
8. U/s Worn-out Carbon Steel cut tooth rack segments of twin Ton
tippler
9. MS Turning and Boring Ton
10. MS Melting Scrap Ton
11. MS Light Melting Scrap Ton
12. MS Misc. Melting Scrap Ton
13. MS Cross cut Scrap Ton
14. MS Scrap of Dozer Chains Ton
15. Condemn Drill Rods Ton
16. Steel Furniture Ton
17. Scrap LPG Cylinder Ton
NON-FERROUS
1. Cut Rod Scrap in Coiled form Kgs.
2. Aluminium Conductor Cable Ton
Page 38 of 56
3. Brass chip Scrap Kgs.
4. Scrap Brass Valves Ton
5. Bronze Swarf Ton
6. Magnesium Powder Kgs.
7. Aluminium Scrap Kgs.
8. Brass and gun Metal Scrap Ton
9. Aluminium Cable Scrap Ton
10. Armoured Copper Cable Ton
11. Aluminium Turning and Boring Ton
12. Aluminium Extrusions Ton
13. Bronze / Brass Bushes Ton
14. Brass Punched Scrap Ton
15. Brass Flats / Bars Ton
16. Copper / Phosphorus Scrap Ton
17. Copper / Aluminium Wires Ton
18. Condemn Aluminium Corrugated Sheet Scrap Kgs.
19. Scrap Super Enamelled Copper Wire realized from burnt Ton
motors of various capacitors
20. Lead Scrap removed from Cables Ton
21. Canteen aluminium Vessels Ton
22. Imported Brass Bushes, Sealed rings etc. Kgs.
23. PVC / Rubber Insulated Wire / Cables off cuts Ton
24. Silver Foils Kgs.
25. Magnesium Shavings / Boring Ton
VEHICLES
1. Condemn Jeep / Hydra / Cranes / Trucks No.
Page 39 of 56
PLANT / MACHINERIES / EQUIPMENTS
1. Used and Damaged conveyor Rubber Belt Ton
2. Case Tractor with Trolley & Pulley System Ton
3. All Scrap pumps, and other equipments Ton
MISCELLANEOUS
1. Empty Transformer Oil Barrels (200 ltrs. Cap.) Nos.
2. Empty Acid Jerry can (10 ltrs. Cap.) Nos.
3. Scrap Empty Drums Nos.
4. Lump Coal (25 mm to 200 mm) Ton
5. Crushed Coal (25 mm) Ton
6. Scrap of Misc. auto consisting of Shackle Pin, King Pin, Bolts Ton
etc.
7. Auto Spares Ton
8. Packing Woods Ton
9. ABS Moulding Scrap Ton
10. Condemn Battery Scrap ( 25 Nos.) Lot
11. Vehicle Scrap Tyres (different sizes) Nos.
12. Vehicles Scrap Tubes (different size) Lot
13. Empty Explosives Cartons Ton
14. MS Barrels Nos.
15. Burnt Oil Ltr.
16. HDPE Bags Ton
17. Plastic Scrap Ton
18. Mill Rejects Ton
Page 40 of 56
ANNEXURE- 3- FORMAT OF PROPOSAL FOR SCRAPPING OF

ITEMS/MATERIALS BY HoD FOR CONSIDERATION BY SDC
ANNEXURE-3
Format of Proposal for scrapping of Items/Materials by HoD for consideration of SDC
Proposal for disposal of scrap
Department :
Date :
Unit:
Scrap Estimated Reason for

Description of Quantity Location of
Sl No. Item/Material considering
Item/Material Item/Material
code, if any (in MT/Nos) scrap
Signature of HoD .........................
Signature of DGM .........................................
Date :
Page 41 of 56
ANNEXURE-3A- FORMAT OF MONTHLY RETURN DECLARING ABOUT

ITEMS OF SCRAP AND WASTE SENT TO O&M STORES DURING THE
MONTH.........
ANNEXURE – 3A
Format of monthly return declaring about Items of Scrap and Waste sent to O&M Stores
during the Month.........
Department :
Month :
Unit:
Total
Scrap Estimated Reason for
Description of
Sl No. Item/Material Quantity considering Remark
Item/Material
code, if any scrap
(in MT/Nos)
Signature of HoD .........................
Signature of DGM .........................................
Date :
Page 42 of 56
ANNEXURE- 4- FORM FOR MAINTAINING RECORDS OF E-WASTE

HANDLED / GENERATED
ANNEXURE-4
FORM – 2
[See rules 4(4), 5(4), 6(5), 8(7), 9(2), 10(7), 11(8), 13 (1) (xi), 13(2)(v), 13(3)(vii) and 13 (4)(v)]
Form for maintaining records of E-Waste Handled / Generated
Generated Quantity in Metric Tonnes (MT) per year
1. Name & Address
Producer or
Manufacturer or
Refurbisher or
Dismantler or Recycler
or Bulk Consumer *
2. Date of Issue of
Extended Producer
Responsibility
Authorisation*/
Authorisation*
3. Validity of Extended
Producer Responsibility
Authorisation*/
Authorisation*
4. Types & Quantity of e- Category Quantity

waste handled or
generated** Item Description
5. Types & Quantity of Category Quantity
e-waste stored Item Description

e-waste sent to
collection centre Item Description
authorised by producer/
dismantler/recycler /
refurbisher or authorised
dismantler/recycler or
refurbisher**
7. Types & quantity of Category Quantity
e-waste transported *
Quantity
Name, address and contact

details of the destination
8. Types Quantity of Category Quantity
Page 43 of 56
e-waste refurbished * Item Description

details of the destination of
refurbished materials
9. Types & quantity of Category Quantity
e-waste dismantled * Item Description
Details of the destination
e-waste recycled *
Types & Quantity of Item Description

materials recovered
Quantity
Details of the destination
11. Types & Quantity of e- Category Quantity

waste sent to recyclers by
dismantlers
Name, address and contact Item Description

details of the destination

other waste sent to
respective recyclers by
dismantlers/recyclers of
e-waste
Name, address and Item Description

contact details of the
destination
13. Types & Quantity of waste Category Quantity
treated & disposed
Name, address and Item Description

contact details of the
destination
Note:-
(1) * Strike off whichever is not applicable
(2) Provide any other information as stipulated in the conditions to the authoriser
(3) ** For producers this information has to be provided state-wise

Page 44 of 56
ANNEXURE- 5- FORM FOR INDUSTRIAL WASTE RECEIPT

ANNEXURE-5
Form for Industrial Waste Receipt
Name of the Unit:
Address of the Unit:
Name of Contractor/Sender Sl. No.
Engineer in Charge(EIC) Department
Area of Generation Date
Please tick(√) the appropriate box in left most column for the type of waste and
quantify(approx.)
Tick Below Type of Waste Quantity Unit
Heavy Metallic Waste
Heavy Metallic Waste
Light Metallic Waste
Aluminium Metallic Waste
Copper Waste
Glass Waste
Bulbs & Tubes
Plastic Waste
Air Filters
Routine Plastic Waste
Wooden waste/Wooden Packing
Material
Paper Waste
Cardboard Waste
Rags & Cotton Waste
Rubber Waste
Electric Cables/Insulators
Lead Acid Battery $
Other Batteries$
E Waste#
Any Other Waste(Provide details in
comments/remarks below)
(Directory of Open Access Repository (DOAR) REQUIRED(Pl put √
mark) Yes ** No
$ Please specify make, capacity(Voltage (V) & Ampere Hour (Ahr),container type(plastic/ hard rubber))
# Includes computing peripherals, printer cartridges, telephone sets , ACs excluding HVACs(Heating,
Ventilation & AC)
**Please attach slip with DOAR if applicable
Comments/Remarks:
The above material is certified for disposal Sign Date
Sender(EIC)
Sender(HOD)
Verifier(Environment)
Receiver(Stores)

Page 45 of 56
ANNEXURE- 6- FORM FOR HAZARDOUS WASTE RECEIPT

ANNEXURE-6
Form for Hazardous Waste Receipt
Name of the Unit:
Name of Sender Sl. No.

Engineer in Charge(EIC) Department
Area of Generation Date
Please tick(√) the appropriate box in left most column for the type of waste and
quantify approx.
Tick Below Type of Waste Quantity Unit
Used/Waste Oil
ETP Sludge
Resin Waste
Oil Soaked Rags / Cotton Waste
Empty Barrels/Cans$
Paint sludge waste
Adhesive Waste
Rock Wool/Thermal Insulation Waste
Asbestos Waste
Oil/ Lubricant Sludge
Any Other Waste(Provide details in
comment/remarks below)
DOAR REQUIRED(Pl put √ mark) Yes ** No
**Please attach slip with DOAR if applicable
$ Barrels/cans contaminated with hazardous waste or chemical
Comment/Remarks:
The above material is certified for disposal Sign Date
Sender(EIC)
Sender(HOD)
Verifier(Environment)
Receiver(Stores)
Page 46 of 56
ANNEXURE- 7- TRANSPORT EMERGENCY (TREM) CARD

ANNEXURE-7
Name of the Unit:
TRANSPORT EMERGENCY (TREM)

CARD
[See rule 18(2)]
[To be carried by the transporter during transportation of hazardous and other
wastes, provided by the sender of waste]

1. Characteristics of hazardous and other wastes:

Sl. No. Type of Physical Chemical Exposure First Aid
waste properties/ constituents hazards requirements

2. Procedure to be followed in case of fire:

3. Procedure to be followed in case of spillage/accident/explosion :

4. For expert services, please contact:

(i) Name and Address:

(ii) Telephone No.

(Name, contact number and signature of
sender)
Date
Place

Page 47 of 56
ANNEXURE- 8- FORM FOR FILING ANNUAL RETURNS

ANNEXURE-8
Form 3
Form for filing Annual Returns

[See rules 4(5), 5(5), 8(6), 9(4), 10(8), 11(9), 13 (1) (xi), 13(2)(v), 13(3)(vii) and
13(4)(v)]
[To be submitted by producer or manufacturer or refurbisher or dismantler or recycler by 30th
day of June following the financial year to which that return relates].

Quantity in Metric Tonnes (MT)and numbers

1 Name and address of the producer or manufacturer or
refurbisher or dismantler or recycler
2 Name of the authorised person and
complete address with telephone and fax numbers and e-mail
address

3 Total quantity of e-waste collected or
Channelized to recyclers or dismantlers for processing during
the year for each category of electrical and electronic
equipment listed in the Schedule I (Attach list) by PRODUCERS
Details of the above Type Quantity No.
3(A)* BULK CONSUMERS: Quantity of e- waste
3(B)* REFURBISHERS: Quantity of e-waste:
3(C)* DISMANTLERS:
i Quantity of e-waste processed(Code wise);
ii. Details of materials or components recovered and sold;
iii. Quantity of e-waste sent to recycler;
iv. Residual quantity of e-waste sent to Treatment, Storage and
Disposal Facility.
3(D)* RECYCLERS:
i. Quantity of e-waste processed(Code wise);
ii. Details of materials recovered and sold in the market;
iii. Details of residue sent to Treatment, Storage and Disposal
Facility.
4 Name and full address of the destination with respect to 3(A)-
3(D) above
5 Type and quantity of materials Type Quantity
Segregated or recovered from e-waste of different codes as
applicableto3(A)-3(D)
✔Enclose the list of recyclers to whom e-waste have been sent for recycling.

Place:
Date: Signature of the authorised person

Note:-
(1) * Strike off whichever is not applicable
(2) Provide any other information as stipulated in the conditions to the authoriser
(3) In case filing on behalf of multiple regional offices, Bulk Consumers and Producers need to add extra rows to1&3(A) with respect to each office.
Page 48 of 56
ANNEXURE- 9- MANIFEST FOR HAZARDOUS AND OTHER WASTE

ANNEXURE-9
Manifest for hazardous and other waste

1. Sender’s name and mailing address
(including Phone No. and e-mail):
2. Sender’s authorisation No. :

3. Manifest Document No.:
4. Transporter’s name and
address: (including Phone No.)
))and e-mail)
5. Type of vehicle : (Truck/Tanker/Special Vehicle)
6. Transporter’s registration No. :
7. Vehicle registration No. :
8. Receiver’s name and mailing address
(including Phone No. And e-mail):
9. Receiver’s authorisation No.:
10. Waste description :

11. Total quantity : ……………………..M3or MT
No. Of Containers: ……………………..Nos.
12. Physical form: (Solid/Semi-

Solid/Sludge/Oily/Tarry/Slurry/
Liquid)
13. Special handling instructions and
additional information :
14. Sender’s Certificate I hereby declare that the contents
of the consignment are fully and
accurately described above by
proper shipping name and are
Categorised, packed, marked, and
labelled, and are in all respects in
proper c o n d i t i o n s for transport
by road according to applicable
national government regulations.
Name and stamp : Signature: Month Day Year

15. Transporter acknowledgement of receipt of
Wastes
Name and stamp: Signature: Month Day Year

16. Receiver’s certification for receipt of hazardous and other waste
Name and stamp: Signature: Month Day Year

Page 49 of 56
ANNEXURE- 10- FORM FOR FILING ANNUAL RETURNS

ANNEXURE- 10
FORM 4
[See rules 6(5), 13(8), 16(6) and 20(2) of Hazardous Waste]
Form for Filing Annual Returns
[To be submitted to State Pollution Control Board by 30th day of June of every year
for the preceding period April to March]

1. Name and address of facility :
2. Authorisation No. and Date of issue :
3. Name of the authorized person and full address with telephone, fax number and e-mail :
4. Production during the year (product wise), wherever applicable

Part A- To be filled by hazardous waste generators

1. Total quantity of waste generated category wise
2. Quantity dispatched
(i) To disposal facility
(ii) To recycler or co-processors or pre-processor
(iii) Others

3. Quantity utilized in-house, if any –
4. Quantity in storage at the end of the year –

Part B- To be filled by Treatment, storage and disposal facility operators

1. Total quantity received –
2. Quantity in stock at the beginning of the year –
3. Quantity treated –
4. Quantity disposed in landfills as such and after treatment –
5. Quantity incinerated (if applicable) –
6. Quantity processed other than specified above –
7. Quantity in storage at the end of the year –

Part C- To be filled by recyclers or co-processors or other users

1. Quantity of waste received during the year –
(i) Domestic sources
(ii) Imported (if applicable)
2. Quantity in stock at the beginning of the year -
Page 50 of 56
ANNEXURE- 11- FORMAT FOR REPORTING ACCIDENT

ANNEXURE-11
Format for reporting accident

[To be submitted by the facility or sender or receiver or transporter to the State
Pollution Control Board]

1. The date and time of the accident :

2. Sequence of events leading to accident :

3. Details of hazardous and other wastes involved in accident :

4. The date for assessing the effects of the accident on health or the
environment :

5. The emergency measures taken :

6. The steps taken to alleviate the effects of accidents :

7. The steps taken to prevent the recurrence of such an accident :

Date: Signature:
Place: Designation:
Page 51 of 56
ANNEXURE- 12- LABELING OF CONTAINERS OF HAZARDOUS AND

OTHER WASTE
ANNEXURE-12
Labelling of containers of
Hazardous and Other Waste
[See rules 17 (1) and 18(2)]
Handle with care
Waste category and characteristics as per Incompatible wastes and substances
Part C of Schedules II and III of these rules………… ………………………………
Total quantity……………………….. Date of storage
Physical State of the waste (solid/Semi-solid/liquid) :
Sender’s name and address Receiver’s name and address
Phone……………….. Phone……………….
E-mail……………….. E-mail………………..
Tel. and Fax No……………. Tel. and Fax. No…………..
Contact Person…………………………… Contact Person…………………..
In case of emergency please contact………………………….
Note :
1. Background colour of label – fluorescent yellow.

2. The word, ‘HAZARDOUS WASTES’ and ‘HANDLE WITH CARE’ to be prominent and written in red,
in Hindi, English and in vernacular language.
3. The word ‘OTHER WASTES’ to be written prominently in orange, in Hindi, English and in
vernacular language.
4. Label should be of non-washable material and weather proof.
Page 52 of 56
ANNEXURE- 13- FORM FOR FILING RETURNS OF SALE OF NEW

BATTERIES AND COLLECTION OF USED BATTERIES
ANNEXURE-13
FORM – I
[See rule 4 (iii)]
Form for filing returns of sale of New Batteries and Collection of used Batteries
[To be submitted by [manufacturer / importer / bulk consumer] by 30th June (for the period October-
March) and 31st December (for the period April-September) every year]
1. Name and address of the manufacturer / importer / bulk

consumer
2. Name of the authorized person and complete address with

telephone and fax numbers
3. Total number of new batteries sold [importers or consumers]

during the period October-March / April-September in respect of
the following categories
Category
(i) Automotive
(a) Four Wheeler

(b) Two Wheeler
(ii) Industrial (i)No. of Batteries
(a) UPS (ii)Approximate weight (in
(b) Motive power Metric Tonnes)
(c) Stand-by
(iii) Others (inverters, etc.)
Number of batteries sold to
(i) Dealers
(ii) Bulk consumers
(iii) OEM
(iv) Any other party for replacement should be indicated
separately
4. Name and full address of the designated collection centres
5. Total number of used batteries of different categories as at Sl. No.

3 collected and sent to the registered recyclers*
*Enclose that list of recyclers to who batteries have been sent for recycling
Place --------------------- Signature of authorized person

Date -----------------------
Page 53 of 56
ANNEXURE- 14- FORM FOR FILING RETURNS BY RECYCLERS OF USED

BATTERIES
ANNEXURE-14
FORM – 8
Form for Filing Returns by Recyclers of Used Batteries
[To be submitted by the bulk consumer to the State Board by 30th June (for the period October-
March) and 31st December (for the period April-September) every year]
1. Name and address of the bulk consumer
2. Name of the Authorised person and full address with

telephone and fax number
3. Number of new batteries of different categories

purchased from the manufacturer / importer / dealer or
any other agency during October-March and April-
September
Category :
i. Automotive
(i) No. of Batteries (ii)
a. four wheeler
Approximate weight (in Metric
b. two wheeler
Tonnes)

ii. Industrial

a. UPS
b. Motive Power
c. Stand-by

iii. Others
4. Number or used batteries of categories mentioned in Sl.
No. 3 and Tonnage of scrap sent to manufacturer / dealer
/ importer / registered recycler / or any other agency to
whom the used batteries scrap was sent
Signature of the authorized person
Place ----------------------------------------
Date -------------------------------------------
Enclose list of manufacture / dealer / importer / registered recyclers / or any other agency to
whom the used batteries scrap was sent.
Page 54 of 56
ANNEXURE- 15- PROCESS FLOW DIAGRAM - SCRAP SALES

ANNEXURE-15

ANNEXURE - 15
WBPDCL ERP Implementation
Process Flow Diagram-Scrap Sales

(1 Page)

Page 55 of 56
ANNEXURE- 16- REGISTER OF INSPECTION
ANNEXURE-16
REGISTER OF INSPECTION BY THE PROSPECTIVE BIDDERS BEFORE THE SALE OF SCRAPS
Sl. Date of Name & Auction/ In Out Signature with Signature Remarks,
No. Inspection Address of Tender time time Seal of of Contact if any
Prospective reference Prospective Person on
Bidders or its No. Bidder or its behalf of
Authorised Authorised the Seller
Representative Representative (WBPDCL)
(1) (2) (3) (4) (5) (6) (7) (8) (9)
Page 56 of 56

Manual On Scrap Disposal

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The

West Bengal Power Development Corporation Limited

WBPDCL Manual on Scrap & Waste

32. INTERPRETATION ................................................................................................................................ 34

CCTV Closed Circuit Television

CPCB Central Pollution Control Board

CSR Corporate Social Responsibility

EMD Earnest Money Deposit

ERP Enterprise Resource Planning

GCV Gross Calorific Value

GRN Goods Receipt Note

HoD Head of the Department

IRDA Insurance Regulatory and Development Authority

MoEF&CC Ministry of Environment, Forest & Climate Change

MTP Maintenance Planning department

NEFT National Electronic Funds Transfer

NIC National Informatics Centre

RTGS Real-Time Gross Settlement

SDC Scrap Disposal Committee

WBPCB West Bengal Pollution Control Board

2. SHORT TITLE, EXTENT & COMMENCEMENT

(i) technological change / advancement for better quality and performance,

5. TYPES OF SCRAPS & WASTES

An illustrative list of different types of scrap has been enumerated at Annexure-2 of

a) E-Waste – Defined in Clause 4 (h) and discussed in detail at Clause 26.

6. CONSTITUTION OF SCRAP DISPOSAL COMMITTEE

7. FUNCTIONS OF SCRAP DISPOSAL COMMITTEE

a) Inspection of scrap yard for estimation of quantum of scrap before fixation of

8. SCRAP PRICE FIXATION COMMITTEE

9. OBLIGATION TOWARDS IDENTIFICATION OF SCRAP & WASTE

The HoD of respective department (including Project department) with the

(B) In case of Corporate Office: -

10. PROCEDURE TOWARDS IDENTIFICATION OF SCRAP & WASTE

11. MATERIAL IDENTIFICATION AND GROUPING

12. HANDLING AND STORAGE PROCEDURE

13. LOGISTICS OF SCRAP-YARD

14. STORAGE OF USED CONTAINER OF INFLAMMABLE LIQUID OR GAS

15. DISPOSAL METHOD OF SCRAP

This reserve price shall be kept confidentially in an envelope as a minimum benchmark

(B) Assignment of Disposal of Scrap

(C) Procedure of issuance of Sales Order/ Lifting Order/ Outbound delivery

16. MODES OF DISPOSAL

17. CONDITIONS OF DISPOSAL APPLICABLE TO ALL MODES OF

18. GENERAL CONDITIONS OF SALE

Irrespective of the mode of disposal (either on-line or off-line), the bidding

19. EARNEST MONEY DEPOSIT (EMD)

20. SECURITY DEPOSIT (SD)

21. EVALUATION OF THE OFFERS

22. LIFTING OF SOLD MATERIAL

I. Lifting of material has to be completed within a period as decided by the Scrap

23. VARIATION IN AVAILABLE QUANTITY

24. CONCLUSION OF DELIVERY

25. PROCEDURE FOR DISPOSAL OF STONE BOULDER & MILL

a) If ash dyke construction/raising work is going on, the stone boulders/mill

26. E-WASTE MANAGEMENT

As per Implementation of E-Waste (Management) Rules 2016, WBPDCL is a bulk

Apart from Implementation of E

a) Sale of old batteries will be governed by the Batteries (Management

A workflow chart related to Waste Management is given below:

Waste Particular Method of disposal

Copy2 (Pink) To be retained by the receiver after signature of the

27. HAZARDOUS WASTE MANAGEMENT