IMPORTANT NOTICE TO ALL EXHIBITORS

PREPARATION INSTRUCTIONS FOR

FOOD & HOTEL INDONESIA 2023
In conjunction with Hotelex Indonesia, Specialty Food Indonesia 2023

Incorporating with Retail Indonesia 2023

Show Date : 25 – 28 July 2023

Opening Hours (during show) : 10.00 – 18.00 WIB 25 – 27 July)
10.00 – 17.00 WIB (28 July)
Preparation period (3 days) :22 – 24 July 2023
Venue : Jakarta International Expo Kemayoran
Organizers : PT Pamerindo Indonesia,
Tel: (021) 2525 320, Fax: (021) 2525 032-018

PREPARATION INSTRUCTIONS

1. “SPACE ONLY” EXHIBITORS

“Space Only” exhibitors who are building their own stands must inform the organizers of the detail name
of contractor & design, should be submit on 25th May 2023. All space only exhibitors must submit a
detailed stand layout design with exact dimensions to the organizer for approval. NO ADMISSION TO
THE HALLS WILL BE PERMITTED UNTIL YOUR STAND LAYOUT HAS BEEN APPROVED. All contractors
must sign the attached agreement (page 5) before they will be allowed to commence work. Please return
this with your stand design. Exhibitors may start work at 09.00 AM Saturday, 22 July 2023.

2. PACKAGE STAND EXHIBITORS

Your stand will be constructed on your behalf by the official contractor. Please inform the organizer
IMMEDIATELY if you wish to order furniture/ electricity etc. as supplies are limited.

3. STAND HEIGHTS
Hall A1, A2, A3, B1, B2, B3, C3, D1, D2 – stand height = 4 M
Hall C2,C1 - stand height = 2.5 M (ESVES), 3.5 M (PEAK)

PT Pamerindo Indonesia
Menara Jamsostek, Menara Utara, 12th Floor, Unit TA-12-04
Jl. Jend. Gatot Subroto No. 38, Jakarta 12710, Indonesia
T +62(0) 21 2525 320 F +62 (0) 21 2525 032
www.pamerindo.com

Information Classification: General

 4. COMPLETION DEADLINE
All stands must be fully completed by 10:00 PM on Monday, 24 July 2023.
THE HALLS WILL BE CLOSED AT THIS TIME AND STRICT FINANCIAL PENALTIES WILL BE IMPOSED
ON ANY CONTRACTOR NOT COMPLETING WORK AT THIS TIME.

5. ADDITIONAL ITEMS FROM YOUR EXHIBITORS MANUAL

All exhibitors must book any additional services required using order forms in the exhibitor’s manual in

advance of the exhibition. Supplies of certain items are limited and a 50% surcharge will be imposed for

late orders placed at the exhibition.

6. SOUND VOLUME/LEVEL

To ensure that the operation of any sound device does not interfere with, or be an annoyance to

neighboring stands, there will be a sound volume/level inspection conducted on 24 July 2023 at 3 pm

(For all stands with sound device(s).

The specification sound volume / level and sound equipment as follows:

1. The sound equipment should be amplifier low speaker active (12 inch) ; 200 watt.
2. The sound equipment should be placed and faced to the inside booth.
3. The sound level recorded at adjacent or opposite stands should not exceed 80 dB (maximum 200
watt) from source for all announcements, speech, music, and sound effects.
4. Exhibitors planning the operation any sound device during the show must lodge a deposit
amount of IDR 10.000.000 to serve as a performance bond.

Note:
The Organizers will perform random checks on sound levels and sound equipment before and during the
show days strictly. Those exhibitors exceeding a sound level of 80 dB for 3 times during the show or more
will forfeit their deposit.

7. FREIGHT FORWARDING

Please make your bookings for freight forwarding and forklifts etc. immediately. Only three freight
forwarders are permitted to work on the FOOD & HOTEL INDONESIA exhibition. Please do not plan to
use your own equipment or alternative contractors as these will be refused to entry.
Contact details:

Information Classification: General

 OVERSEAS EXHIBITORS LOCAL EXHIBITORS
PT DSV Solutions Indonesia
DSV Solutions Pte Ltd
Tel: +62 (0) 21 - 2664 5170
Tel. +65.6571 5613,+65 6500 0250
Fax: +62 (0) 21 - 2664 5171
Fax +65 6214 9592/3 Contact & Email :
Mr. Ghazali Saad (mghazali@agility.com) Contact & Email :

Ms. Rini Budi Astuti(rastuti@agility.com)

Mr. R Bambang
(rbambang@agility.com)
PT Rogers Karya Gelar PT Rogers Kinerja Gemilang
Tel: +62 (0) 21 ‐ 420 5430, 424 6877, Tel: +62 (0) 21 - 420 5430, 424 6877, 425 4886
425 4886
Fax: +62 (0) 21 - 420 5453
Fax: +62 (0) 21 ‐ 420 5453
E-mail : rogers.kinerjagemilang@yahoo.co.id Contact:
E‐mail : rogerskg@indosat.net.id /
rgkindonesia@yahoo.com Ms. Wahjuniastuti / Ms. Nunu
Contact: Ms. Wahjuniastuti / Ms. Nunu

PT. Sri Langka

Rukan Graha Cempaka Mas, Blok B-6, Jl.
Letjend. Soeprapto, Jakarta 10640, Indonesia
Tel. : +62 (0) 21 - 42874655, 42874657
Fax : +62 (0) 21 - 4229863
Contact & E-mail :
• Mr. Mochtar Sharief (sharief@sri-langka.com)
• Mr. Bonnie (bonnie@sri-langka.com)

Note that the exhibition hall is a customs bonded zone.

Any food or beverages imported for this exhibition is for sampling only. Food & beverages may not be
sold or re-exported after the show.

8. CONSTRUCTION MATERIALS

It is not permitted to cut any timber or create excess garbage or dirt inside the exhibition halls. All stands
of timber construction must be pre – fabricated outside the hall. Please instruct your contractor to follow
this rule strictly.

9. REFRIGERATION / 24 HOUR ELECTRICITY

Please book all services required such as electricity, furniture, water & waste, compressed air, internet &
telephones well in advance of the exhibition. You will be required to pay your contractor in advance for
these services. Kindly note that a late order surcharge of 30% will apply for bookings after 4 July
2023. For bookings onsite, a 50% surcharge on the hire rates quoted in the Exhibitors Order Book
will apply. Do note some items may not be available for late bookings made onsite.

Information Classification: General

 PREPARATION TIMETABLE
FOOD & HOTEL INDONESIA 2023
In conjunction with Hotelex Indonesia, Specialty Food Indonesia 2023
Incorporating with Retail Indonesia 2023

Saturday, 22 July 2023

09.00 − Official and independent stand contractors may commence stand construction
− Contractor will get the working pass from Jiexpo after they pay for deposit
− They can build their booth after they submit the Swab PCR or Antigen result to our security, attach with
the fotocopy of ID card/ KTP, and then they will get the sticker for approvement.
− Note all “Space Only” exhibitors must report to the exhibition centre and start construction on Saturday,
22 July 2023.
− All exhibitors are to fill in the Goods entry form available at the security desk
located in front of entrance doors. Kindly have the forms signed by the security officer on duty.
− The temporary electricity during build up and/or breakdown periods will be charged IDR 610.500
− Overtime charged will be applied IDR 150.000/m2 + VAT 11%, per hour starting from 10.00 pm – 02.00
am (max 4 hours).

22.00 − Halls closed

Sunday, 23 July 2023

09.00 − Halls open
− Stand Package exhibitors - may commence work to decorate stands.
22.00 − Halls closed

Monday, 24 July 2023

09.00 − Halls open
13.00 − Furniture, television, video, telephone, water & waste, refrigeration and electrical installation will be
completed by 13.00 pm and 24 hour refrigeration available.
15.00 − Sound volume/ level and image projection inspection.
22.00 − Halls closed. STRICTLY NO PREPARATION WORK AFTER THIS TIME.

Tuesday, 25 July 2023

08.00 − Halls open to EXHIBITORS staff only for EXHIBITOR BADGE holders only (no workmen / contractor’s staff
will be permitted to enter the halls without a special permit from the organizer office to enter)

10.00 − Exhibition open to visitors

18.00 − Exhibition closed.

25-28 July 2023

Exhibition opens daily from 10.00 – 18.00 hours (Tuesday – Thusday) and 10.00 – 17.00 (Friday) and any removal or
installation of exhibits are not permitted during these times. Halls will remain open for removal of all exhibitors and packing
from 5 PM OVERNIGHT Saturday, 29 July 2023 at 8 am.

Many thanks for your kind cooperation with this important preparation schedule.

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 IMPORTANT INFORMATION FOR ALL EXHIBITORS FROM THE ORGANIZERS
MOVE OUT SCHEDULE / JADWAL PENGELUARAN BARANG
SHOW CLOSING PROCEDURE
The show closes at 5 PM on Friday, 28 July 2023. Dismantling of
stands or removal of exhibits from the halls is strictly prohibited
before the show closes at 5 PM. For the safety of exhibitors and
visitors no packing cases are allowed on stands before closing
time.
Kindly prepare the signed form to be showed to the security
officer on duty upon removing your exhibits/products.
Electricity will be switched off promptly on Friday, 28 July 2023
at 6.00 PM. In any case you need supply after 6.00 PM, please
inform the organizer at least one hour prior to coordinate.
Booth dismantling and equipment removal will start on Friday, 28
July 2023 at 5 PM OVERNIGHT Until Saturday, 29 July 2023 at
8 am. Any exhibitor who leaves exhibits or stand building
materials in the halls after this period will automatically, we are
not responsible for any loss.
VALUABLES
Remove all valuables and do not leave any items inside show
furniture as this will be removed by contractors on Friday Night.
LOCAL GOODS
If you completed a local goods form on arrival, you must now
bring your original form and show it to our security for their
signature.
IMPORTED GOODS
For goods which have been specially imported for the show
(DUTY NOT YET PAID) you must contact one of the shipping
contractors on site who will advise you of the procedure which
must be followed.
SECURITY
The organizer will continue to provide security until Saturday, 29
July 2023. However, exhibitors are advised to ensure that their
exhibits and stands are properly insured and that a member of
their staff is present during dismantling periods whilst the halls
are open and until the doors are locked by the organiser each
evening.
CUSTOMS WARNING
This is a customs bonded zone and you are reminded that you are
not permitted to remove items from the halls for which duty has
not been paid.
THANKS FOR EXHIBITING! See you at our
FOOD & HOTEL INDONESIA
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PROSEDUR PENUTUPAN PAMERAN
Pameran akan di tutup jam 17.00 pada hari Jum’at, 28 July 2023
Peserta tidak diperbolehkan membongkar stand dan memindahkan
barang pameran sebelum pameran ditutup jam 17.00. Peti kemas
tidak diijinkan berada di dalam stand sebelum pameran tutup.
Harap mempersiapkan formulir pemasukan barang yang sudah
ditandatangani sebelumnya, untuk diserahkan kepada petugas
security yang sedang bertugas di pintu keluar.
Listrik akan dimatikan pada hari Jum’at, 28 July 2023 Jam 18.00.
Bagi peserta pameran yang masih membutuhkan listrik diatas jam
tersebut harap lapor ke pihak penyelenggara 1 (satu) jam sebelum
listrik dan angin di matikan.
Bongkaran booth dan pengeluaran barang dimulai pada hari Jum’at,
28 July 2023 pukul 17.00 sampai dengan Besok Sabtu, 29 July 2023
pukul 8 Pagi.
Apabila ada peserta yang meninggalkan barang atau masih
membongkar setelah jam tersebut kami tidak bertanggung jawab
atas barang yang ditinggalkan.
BARANG BERHARGA
Mohon mengeluarkan semua barang berharga dan jangan
meninggalkan barang apapun di dalam furnitur yang disewakan
oleh kontraktor karena akan di pindahkan oleh pihak kontraktor
pada hari Jum’at Malam.
BARANG LOKAL
Mohon para peserta agar membawa formulir asli barang lokal yang
telah di isi sebelumnya pada hari kedatangan dan di perlihatkan
kepada bagian keamanan untuk mendapatkan tanda tangan mereka.
Mohon dikerjakan lebih awal untuk menghindari keterlambatan
pada saat penutupan.
BARANG-BARANG IMPOR
Barang yang sudah di impor khusus untuk pameran ini mohon
dilaporkan kepada pihak kontraktor expedisi/pelayaran yang
memberikan tata cara yang harus diikuti oleh para peserta.
KEAMANAN
Penyelenggara pameran akan melanjutkan pengamanan sampai
Sabtu, 30 Juli 2022. Para peserta disarankan untuk memastikan
bahwa barang pameran dan stand telah diasuransikan dan juga agar
salah satu staf dari perusahaan masing-masing peserta hadir selama
masa pembongkaran stand.
PERINGATAN DARI BEA CUKAI
Ini adalah customs bonded area dan para peserta diingatkan untuk
tidak mengeluarkan barang yang belum bayar bea cukai dari arena
gedung pameran.
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 FOOD & HOTEL INDONESIA 2023
CONTRACTORS AGREEMENT
This form must be signed by all stand fitting contractors before they may commence work at the Food & Hotel
Indonesia 2023.
For “Space Only” exhibitors building their own stands using their own workmen, this form must be signed by the
exhibitor.
Exhibitors using organizers “Package Stands”. DO NOT NEED TO COMPLETE THIS FORM.

Exhibiting company name: ………………..........................................................…………………….. Stand no. …………………………

Contractors company name:…………………...............................................................……………………………………………….………
E-mail address:…………………………….....................................................................…………………………………………………………..
Person in charge:……………………….............................................................………………………………………………………………
Telephone:………….....................…………………………… Mobile No. : ………..........................................………………...……..…….

As contractors for the above stand at the Food & Hotel Indonesia 2023.
a) Follow all rules and regulations as specified in the Exhibitors Manual.
b) Submit the design of booth for approval by the organizer on 25th May 2023 and we understand that no
preparation work may commence before this design has been approved by the organizer.
c) All stand structures within the boundary of the stand dimensions specified on the exhibitors contract to exhibit and
no part of the stand structure or decoration of any kind will exceed a maximum height for : Hall A1, A2, A3, B1, B2,
B3, C3, D1, D2 – stand height = 4 M
Hall C2,C1 - stand height = 2.5 M (ESVES), 3.5 M (PEAK)
d) Cover the back wall facing the other exhibitor with a black or white cloth.
e) Ensure that we will not create any excessive dirt or garbage inside the halls and all cutting of timber and spray
painting must be carried out outside the halls.
f) Start work promptly on 22 July 2023 and to work only within the hours specified in the attached preparation
schedule. We undertake that we shall complete all preparations by the final deadline of 10 pm on 24 July 2023
and our staff will leave the halls at this time.
g) Overtime will be charged IDR 150.000,-/m2 + VAT 10% per hour starting from 10.00 pm – 02.00 am (max 4 hours).
h) Place a deposit made payable directly to Jakarta International Expo. Please kindly refer to the attach document for
further details.
i) After the show closes, we agree to remove all construction materials and garbage and leave the hall in a clean
condition.
j) Pay IDR 610.500 should we use the temporary electricity provided by the venue during build up and/or breakdown
periods to supervisor hall
k) Electricity will only provide at the last day of build up from 12 PM to 10 PM (except for 24 hours electricity).
l) All the contractor should be wearing PPE (Personal Protective Equipment) ; safety shoes, vest, harness,
helmet/hard hat, safety gloves, mask/ disposable respirator, safety glasses, and or hearing protection (See below
for the details)
m) Submit the Swab PCR or Antigen result, fill in the self assessment, show the ID card and submit the fotocopy of ID
card/ KTP
n) For contractor who will standby in the booth during show, they must do the same and give to our security in front
of the entrance queline venue.
Organizer are not responsible for any obligations undelivered by non-official contractors to exhibitors.

Signature by contractor:……………...............……………………… Signature by exhibitor :…………………................…………………

Name :……………………………………...............………………………… Name :…………………………………………..............……………………
Job title :……………………………………...............……………………… Job title :……………………………………………..............………………

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 An original copy of this form must be returned to the organiser by no later than 25 May 2023.
Return to : PT PAMERINDO INDONESIA
Menara Jamsostek, Menara Utara, Lantai 12, Unit TA-12-04
Jl. Jend. Gatot Subroto No.38, Jakarta 12710 - Indonesia
Tel. +62 21 2525 320 ; Fax +62 21 2525 482 / 5229268
Email : endah@pamerindo.com

Information Classification: General

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 FOOD & HOTEL INDONESIA 2023
SOUND INSTALLATION AGREEMENT FORM
This form must be filled by all exhibitors of Food & Hotel Indonesia 2023.

Exhibiting company name : …………………………………………………………………………...

Stand no. : ……………………………………………………....………………………………………..

Person responsible at stand : ……………………………………………………………………….

Mobile : ……………………………………………………...……………….…………………………..

E-mail : ……………………………..……………………………………....….…………………………

❑ We require* to install sound device during Food & Hotel Indonesia 2023 exhibition and we are
agree to follow below regulations :
1) Exhibitors must lodge a deposit of IDR 10,000,000 per stand with the organizer, PT
Pamerindo Indonesia, to serve as a performance bond (Please kindly make payment with
cheque latest by 25 May 2023)
2) Exhibitors must set up the sound levels no exceeds than 80 dB (max 200 watts)
3) Exhibitors will forfeit their deposit if their sound levels are exceeding 80 dB for 3 times
during the show

❑ We do not require* to install sound device during Food & Hotel Indonesia 2023 exhibition.

…………………………, ………………………. 2023

( )
*) Please tick one option

An original copy of this form must be returned to the organiser by no later than 25 May 2023.
Return to : PT PAMERINDO INDONESIA
Menara Jamsostek
Menara Utara, Lantai 12, Unit TA-12-04
Jl. Jend. Gatot Subroto No.38
Jakarta 12710 - Indonesia
Tel. +62 21 2525 320
Fax +62 21 2525 482 / 5229268
Email : ester.larasati@pamerindo.com

Information Classification: General