Davao Doctors College, Inc.

College of Allied Health Sciences

Nursing Program

Scenario 1

You are designing an education session for your colleagues on transitioning from a paper-based
documentation system to an electronic medical record (EMR) system. Time is of the essence, and
you have three 1-hour sessions planned to cover the information they need to incorporate the new
EMR system into their daily practice. Several of your colleagues are concerned about their ability
to master the new system. Jack, the nursing unit supervisor, confides, “I am terrified. Learning a
whole new system of documentation is overwhelming to my staff, given so many of their other
responsibilities. I worry that this new EMR system will have a negative impact on morale, just at
the time when we are feeling pressure to increase the amount of work that we do.”

PURPOSE: To provide Jack and his staff with the information necessary on transitioning from
a paper-based documentation system to an electronic medical record system.

GOAL: Jack and his staff will be able to use the EMR system in their daily practice after the
three 1-hour sessions.

Session 1

Objectives  Content Method of Time Resources/ Method of

Outline Instruction Allotted  Instructional Evaluation
(in min.) Material 

After the 25 mins. I. Introduction Group 25 Instructional Question

of group discussion, Discussion minutes Material: and Answer
Jack and his staff A. Goals and PowerPoint
will be able to objectives of Presentation 
determine the transitioning to
importance of an Electronic Resources:
transitioning from a Medical Record Laptop,
Paper-Based (EMR) system projector
Documentation
System to an B. Addressing
Electronic Medical concerns and
Record (EMR). fears about
learning a new
system

After the 35 mins. Il. Group 35 Instructional Question

of group discussion, Understanding Discussion minutes Material: and
Jack and his staff the EMR PowerPoint Answer  
will be able to System Presentation
distinguish the (w/ attached
Davao Doctors College, Inc.
College of Allied Health Sciences
Nursing Program

features, functions, A. Overview of videos)

and benefits of the the key features
Electronic Medical and functions of Resources:
Record (EMR) the EMR Laptop,
system. System projector

B. Explaining
the benefits of
using an EMR
system for
documentation

C. Discussion
on the
integration of
the EMR system
in the aspect of
healthcare.

Session 2

Objectives  Content Method of Time Resources/ Method of

Outline Instruction Allotted  Instructional Evaluation
(In Material 
min.)

After 15 III. Training Group 15 Instructional Question and

minutes of and Support Discussion minutes Material: Answer
group PowerPoint
discussion, A. Discussing Presentation
Jack and his the importance
staff will be of proper Resources:
able to training in Laptop,
explain the mastering the projector
proper new EMR
training and system
support in
mastering the B. Outlining the
new EMR various training
system. resources
available to
support the staff
during the
transition period
Davao Doctors College, Inc.
College of Allied Health Sciences
Nursing Program

C.  Providing
guidance on
where to seek
additional help
and support
when needed

After 45 IV. Step by Group 45 Instructional Return

minutes of Step process of Discussion (w/ minutes Material/s: Demonstration
group utilizing/usage Demonstration) PowerPoint (w/
discussion, of EMR Presentation Verbalization)
Jack his staff (w/ attached
will be able to 1. Access the videos)
perform the EMR system
step-by-step 2. Search for Resources:
process of the patient  Laptop,
utilizing the 3. Review the projector
new EMR patient’s
system. medical record
4. Enter new
patient data
5. Record
patient
encounter
6. Order tests or
medications
7. Review and
update the
patient record 
8.
Communicate
with other
healthcare
providers
9. Ensure
HIPPA
compliance
10. Log out 

Session 3

Objectives  Content Method of Time Resources/ Method of

Outline Instruction Allotted  Instructional Evaluation
(in min.) Material 
Davao Doctors College, Inc.
College of Allied Health Sciences
Nursing Program

After 40 minutes V. Sharing of Group 40 Instructional Question and

of sharing inputs Inputs Discussion minutes Material: Answer 
through group PowerPoint
discussion, Jack A. Allowing Presentation Return
and his staff will colleagues to Demonstration
be able to employ share their
their learnings thoughts, Resources:
through a return concerns, and Laptop and
demonstration.  questions projector

B. Facilitating
open
discussion
among the staff
to address
specific
concerns and
provide
reassurance

C. Encouraging
collaboration
and support
among the staff
during the
transition
process

D. Incorporate
learning
through return
demonstration

After 20 minutes VI. Next Steps Group 20 Instructional Question and

of group and Follow-Up Discussion minutes Material: Answer
discussion, Jack PowerPoint
and his staff will A. Presentation
be able to Summarizing
indicate the the key points Resources:
usage and covered in the Laptop and
purpose of the session projector
EMR system.
B. Providing
clear
instructions on
what the staff
Davao Doctors College, Inc.
College of Allied Health Sciences
Nursing Program

should do next
to prepare for
the transition 

C. Offering
support
channels for
ongoing
questions and
concerns

GROUP MEMBERS:

Sabud, Ace Matthew

Kanda, Fatma Aizah
Masumpad, Gloryfe
Ojendras, Carie Mae
Sinoy, Sharina Rien
Staples, Ellah Mariz
Talandron, Katrina
Gutierrez, Gracezel
Guinabasan, Christine Mae