Sea Freight Sop Our Sales Routing Order

JSL GLOBAL
Aff of Jassim Custom Clearance & Freight Co.

Custom Clearance · Freight Forwarding · DG Cargo Handling · Project Cargo
Warehouse & Yard Services · Container Trading · GCC Transportation
Perishable Cargo Handling
SEA FREIGHT SOP - OUR/SALES ROUTING ORDER DT:20.06.2020

Pricing -
➢ Inquiry from consignee (LCL /FCL )
➢ Rate quotation to consignee
➢ Rate confirmation from consignee
➢ Routing order to agent with bl Instruction
ROUTING ORDER SUBJECT SAMPLE: -

ROUTING ORDER / SEA /LCL-FCL / SHIPPER /CONSIGNEE /TERM / POL/POD/
Customer services -Forwarding
➢ File open /Create job -Attached 02 copies of quotation & copy of routing order
/agent quote (backward)
**DSR VIEW FOR NEW JOB **
SAMPLE FILE **
P. O. Box: 55502, Doha-Qatar. Tel: +974-44850653, Fax: +974-44131529

E-mail: commercial@jsl-global.net, operations@jsl-global.net. Web: www.jsl-global.net
Page 1 of 7
JSL GLOBAL
➢ Follow up with Agent & update to consignee
➢ Request planning vsl details from agent & share with consignee
➢ Loading follow up with Agent
➢ Draft bl request from the Agent
➢ Check HBL confirmation from consignee
➢ MBL should confirm by our end.

i. MBL- No of P’kgs/ weight/ commodity/ description /volume tally with
HBL
ii. JSL company name should be properly mention as MBL Consignee
Name.
➢ Follow up sailing confirmation from the Agent
➢ Final docs from the Agent

I. MBL -SEA WAY / TELEX RELEASE / SURRENDER / OMBL
II. HBL -OHBL / SURRENDER / TELEX RELEASE
III. D/N -invoice
➢ Agent invoice upload the overseas invoice folder with mentioning complete job
number / signature & date (save job number wise) Mention same on file as well.
Folder path: jsl server / oversea invoice
FILE SAMPLE **

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JSL GLOBAL
➢ Forward pre alert /pre advise to consignee with scan copy of final hbl (if available)
I. Pre advise /pre alert should forward within 03 days for shorter TT
II. Within 05 days for Longer TT after vsl sail.
DSR Sample ***
PRE-ADVISE SAMPLE ***

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JSL GLOBAL
➢ Should track 02 times per week
➢ Checking MBL status with carrier
➢ Follow up carrier /forwarder ARRIVAL NOTICE & INVOICE
➢ Forward JSL ARRIVAL NOTICE to Consignee (Based on carrier Arrival notice)

i. Any carrier LOI requirement inform same with if any specified Format
SAMPLE ARRIVAL NOTICE ***
➢ Bill of Exchange release to consignee based on Actual HBL status,

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JSL GLOBAL
Content of Bill of Exchange set: -

i. 01 MBL -releasing company with Our stamp (Back side of MBL)
WORDING ‘PLEASE ISSUE DELIVERY ORDER IN THE NAME OF ‘XXXXXX ‘
SAMPLE VIEW;-
ii. 01 MBL- Copy

iii. 01 HBL Copy -Stamp Front side
iv. Stamp freight receipt based on agreed term (FOB /EXW/FCA,)
➢ COST SHEET should prepare within 03 days after vsl Arrival
Folder path : JSL SERVER / FORWARDING /COST SHEET /COST SHEET 2020
Content of Cost sheet

i. Complete job number
ii. Volume
iii. Pol /Date
iv. Sell rate
v. Cost rate with Vender details.
➢ Once Invoice finalise original invoice should hand over to Finance within 02 days
(with sign date)
Content of Original invoice set,
i. Original Sign JSL invoice
ii. HBL copy

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JSL GLOBAL
iii. Commercial invoice /packing list /Coo - if available (only if we arrange

attested docs)
iv. Quotation Copy
➢ Close the file BOE issued date as DO collect date & upload acknowledge copy as POD
SAMPLE ACKNOWLEDGE COPY: -
POD COPY UPLOADING SAMPLE: -
➢ Complete file Hand over to account for Closing.

Page 6 of 7
JSL GLOBAL
REMARKS:
i. BOE should release based on actual HBL status
ii. Stamp HBL should be in the File
iii. Agnet Debit note /Invoice should be in the file
iv. Every closed Job should mention BOE collection details
➢ Job Closed File -Content
** Order from backward
i. Consignee Quotation
ii. Routing order Copy / Agent Quote
iii. Agnet Debit note /Invoice
iv. Draft BLs (MBL & HBL)
v. Final BLS
vi. Pre alert /Pre advise Copy
vii. Carrier/forwarder Arrival Notice
viii. JSL arrival Notice
ix. Final HBL with stamp (HBL /SURRENDER BL /TELEX RELEASE)
x. BOE Acknowledge copy
xi. Photo copy of JSL sign invoice
*********************************

Page 7 of 7

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JSL GLOBAL

Aff of Jassim Custom Clearance & Freight Co.

SEA FREIGHT SOP - OUR/SALES ROUTING ORDER DT:20.06.2020

➢ Rate quotation to consignee

➢ Rate confirmation from consignee

➢ Routing order to agent with bl Instruction

ROUTING ORDER SUBJECT SAMPLE: -

**DSR VIEW FOR NEW JOB **

P. O. Box: 55502, Doha-Qatar. Tel: +974-44850653, Fax: +974-44131529

➢ Follow up with Agent & update to consignee

➢ Loading follow up with Agent

➢ Draft bl request from the Agent

➢ Check HBL confirmation from consignee

➢ MBL should confirm by our end.

➢ Follow up sailing confirmation from the Agent

➢ Final docs from the Agent

Folder path: jsl server / oversea invoice

P. O. Box: 55502, Doha-Qatar. Tel: +974-44850653, Fax: +974-44131529

PRE-ADVISE SAMPLE ***

P. O. Box: 55502, Doha-Qatar. Tel: +974-44850653, Fax: +974-44131529

➢ Should track 02 times per week

➢ Checking MBL status with carrier

➢ Follow up carrier /forwarder ARRIVAL NOTICE & INVOICE

➢ Forward JSL ARRIVAL NOTICE to Consignee (Based on carrier Arrival notice)

➢ Bill of Exchange release to consignee based on Actual HBL status,

P. O. Box: 55502, Doha-Qatar. Tel: +974-44850653, Fax: +974-44131529

Content of Bill of Exchange set: -

ii. 01 MBL- Copy

➢ COST SHEET should prepare within 03 days after vsl Arrival

Content of Cost sheet

P. O. Box: 55502, Doha-Qatar. Tel: +974-44850653, Fax: +974-44131529

iii. Commercial invoice /packing list /Coo - if available (only if we arrange

SAMPLE ACKNOWLEDGE COPY: -

POD COPY UPLOADING SAMPLE: -

➢ Complete file Hand over to account for Closing.

P. O. Box: 55502, Doha-Qatar. Tel: +974-44850653, Fax: +974-44131529

➢ Job Closed File -Content

** Order from backward

P. O. Box: 55502, Doha-Qatar. Tel: +974-44850653, Fax: +974-44131529

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DSR VIEW FOR NEW JOB