Maldives Business School Cover Page

ASSESSMENT BRIEF
Bachelor’s Degree Year 2

The student must fill the relevant parts of the following table.
Student First Student Last Studen Task
Name Name t ID No. Date submitted Date issued
Ahmed Unais 2882 2 11th April 2023 20th January 2020
Statement of authenticity
I, the above named student, hereby confirm that this assignment is my own work and not copied or
plagiarized. It has not previously been submitted as part of any assessment. All the sources, from which
information has been obtained for this assignment, have been referenced in the Harvard format. I
further confirm that I have read and understood the Maldives Business School rules and regulations
about plagiarism and copying and agree to be bound by them.

Assignment summary information

Unit Unit 13: Personal & Professional Development Modality V
Specialization BA
Assignment type This is an individual assignment.
Tasks Submit on Do on
Task 1: Examination: LO1, LO2. NA 17th April 2020
Task 2: Report: LO3, LO4. 12th March 2020 NA
An extension must be applied for in writing by individual students and will only
Extensions be granted for valid reasons.
Late submissions will be marked for all grades but will incur a fine of MVR 250 per
Late submissions task.
Resubmissions: Each resubmission will be charged MVR 100.
Jasmin S.
Assessor(s): Sebastianpillai Internal verifier: Nabeela Haleem

Assessor(s) please fill the table below AFTER the evaluation.

Assessment criteria Maximu
m
Task Marks Marks Obtained IV Comments
1.1 1 12
1.2 1 12
2.1 1 16
2.2 1 10
3.1 2 12.5
3.2 2 12.5
4.1 2 12.5
4.2 2 12.5
Total Marks 100
Assessor’s Name Signature Date
__/__/__
This is the cover page for your assignment. Each task must have this cover page. A missing cover page will
require you to resubmit the task and a fee of MVR 50 will be charged. Read the document titled “Additional
Guidance on Assignments” for help on the general report format, general presentation format and referencing.
End of cover page.

Statement of Grades:

Marks Representative Grade Grade Interpretation

85 & Above A* Higher Distinction
75 to 84 A Distinction
65 to 74 B Merit
50 to 64 C Pass
Below 50 F Fail

Page 1 Maldives Business School Ahmed Unais (2882) Personal & Professional Development Bachelor’s Degree Year 2
 MY PROFESSIOAL DEVELOPMENT PLAN

Ahmed Unais
2882
Personal & Professional Development
Bachelor’s Degree Year 2
Maldives Business School

Page 2 Maldives Business School Ahmed Unais (2882) Personal & Professional Development Bachelor’s Degree Year 2
EXECUTIVE SUMMARY

I've held my current position for the past two years, and I think I should be promoted to the next
level of my company. Our supervisor has requested us to create a Personal Development Plan for
ourselves in order to determine whether or not our personal and organizational goals are related,
despite the fact that the organization I work for has suitable performance management systems in
place.

To prepare and develop a personal development plan for myself is the primary goal of this report.
To do this, I first carried out a skills audit to determine the existing and future needs for personal
and professional growth. I then created a personal growth plan based on my preferred learning
style and results from my skills audit. This report includes SMART goals and a list of the resources
required to meet the work base goals.

Lastly, it is put into practice, and a reflective journal is written online so that my progress can be
tracked and evaluated.

Page 3 Maldives Business School Ahmed Unais (2882) Personal & Professional Development Bachelor’s Degree Year 2
TABLE OF CONTENTS

1. Executive Summary …………………………………………………………………………….... 3

2. Introduction ………………………………………………………………………………...……… 5
3. Current skills and competencies ………………………………………………………..………. 6
4. Professional standards and recommendation …………………………………………………. 7
5. Current and future professional development needs ………………………………………..... 8
6. Actions required ……………………………………………………………………………….….. 9
7. Action plan ……………………………………………………………………………………….. 10
8. Processes and activities required ………………………………………………………..…….. 12
9. Document development activities ……………………………………………………….…….. 13
10. Conclusion ……………………………………………………………………………………..… 16
11. Reference …………………………………………………………………………………..……. 17

Page 4 Maldives Business School Ahmed Unais (2882) Personal & Professional Development Bachelor’s Degree Year 2
 1. INTRODUCTION
The purpose of this report is to outline the steps required to conduct a skills audit and develop a
personal development plan as an administrative officer at Laamu Atoll Education Centre. As an
administrative officer, it is essential to evaluate current and future personal and professional
development requirements to ensure that personal and organizational goals are aligned. This
report provides a guide for administrative officers to conduct a skills audit, identify skill gaps, and
develop a personal development plan to achieve their career aspirations and meet the needs of
the organization.

The report will begin by defining a skills audit and highlighting the importance of conducting a skills
audit as part of professional development. It will then outline the steps required to conduct a skills
audit, including identifying the skills required for the current role, evaluating the current skill set,
identifying future skills requirements, and evaluating the future skill set.

Following the skills audit, the report will explain how to develop a personal development plan that
aligns personal and professional goals with the organization's goals. This will include outlining the
steps required to improve skills, such as attending training courses, seeking mentorship, and taking
on new projects or responsibilities that challenge and develop skills.

By following the steps outlined in this report, administrative officers at Laamu Atoll Education
Centre can conduct a skills audit and develop a personal development plan that meets their career
aspirations while aligning with the needs of the organization.

Page 5 Maldives Business School Ahmed Unais (2882) Personal & Professional Development Bachelor’s Degree Year 2
 2. CURRENT SKILLS AND COMPETENCIES

SWOT analysis is a strategic planning tool used to evaluate Strengths, Weaknesses, Opportunities,
and Threats. By conducting a SWOT analysis, you can identify your current skills and
competencies and understand how they align with your professional development goals. Below is
a SWOT analysis I created to outline my current skills and competencies.

Strengths:

• Excellent communication skills, both written and verbal. As an administrative officer, it is

very important to have excellent communication skills with the staffs, students and parents
and admin related conversations with ministry of Education and Finance.
• Proficient in Microsoft Office Suite and other office software. I am good on all Microsoft office
applications and better in Microsoft excel above average than my colleagues.
• Strong attention to detail and ability to multitask. I attend all admin mails and do my works
at the same time which requires strong attention.
• Knowledge of organizational policies and procedures
• Ability to work independently and as part of a team. There are tasks which require help of
other administrative officers which we work as a team on such tasks.

Weaknesses:

• Limited experience in project management. There are no training opportunities which helps
to get experience from it.
• Not proficient in a second language. Sometimes need to communicate with expatriate
teachers on different tasks.
• Limited knowledge of financial management. Requires some online trainings.
• Can struggle with delegation of tasks
• Could improve time management skills. Focusing on the current task helps for the time
management. Also, avoiding self-tasks and unnecessary tasks helps avoids the
unnecessary timings which could help in time management.

Opportunities:

• Attend training courses on project management and financial management. This will help to
do the tasks efficiently.
• Seek mentorship from senior administrative staff. Getting knowledge from senior members
is always a help.
• Take on additional responsibilities to improve delegation and time management skills
• Attend language courses to become proficient in a second language. This can be done alone
on free times and own times.

Page 6 Maldives Business School Ahmed Unais (2882) Personal & Professional Development Bachelor’s Degree Year 2
Threats:

• Technological advancements that require new skills.

• Limited professional development opportunities within the organization.
• Budget constraints that limit access to training courses and other resources.
• Competition from other qualified administrative staff for promotions.

3. PROFESSIONAL STANDARDS AND RECOMMENDATION

As an administrative officer, there are several professional standards relating to my work area that
I should be aware of. These may include:

• Ethical and Professional Conduct: Maintaining high standards of conduct, professionalism,

and ethical behavior in all interactions with colleagues, clients, and stakeholders.
• Communication: Effective communication with colleagues, clients, and stakeholders to
ensure that information is conveyed accurately and timely.
• Record-Keeping: Maintaining accurate and up-to-date records of administrative tasks,
including financial transactions, personnel files, and other documentation.
• Time Management: Efficiently managing time and prioritizing tasks to ensure that deadlines
are met and administrative duties are completed in a timely manner.
• Technology Skills: Keeping up-to-date with technological advancements and using relevant
software and tools to streamline administrative tasks.

Based on my SWOT analysis, I have identified several areas where I can improve my skills and
competencies, including project management, financial management, delegation, and time
management. To meet these professional standards and improve in these areas, I recommend
pursuing further professional development opportunities, such as attending training courses,
seeking mentorship from senior administrative staff, and taking on additional responsibilities to
develop these skills.

For example, I could attend training courses on project management and financial management to
improve my skills in these areas. Additionally, seeking mentorship from senior administrative staff
could provide valuable insights and guidance on effective delegation and time management
strategies. Taking on additional responsibilities could also help me to develop my skills in these
areas while demonstrating my commitment to professional development and meeting the needs of
the organization.

In conclusion, by pursuing further professional development opportunities, I can improve my skills

and competencies, meet professional standards in my work area, and align my personal and
professional goals with the needs of the organization.

Page 7 Maldives Business School Ahmed Unais (2882) Personal & Professional Development Bachelor’s Degree Year 2
 4. CURRENT AND FUTURE PROFESSIONAL DEVELOPMENT NEEDS

Based on the conclusion in P2.1, the two current professional development needs for an
administrative officer include:

• Improving skills in project management.

As an administrative officer, it is important to have strong project management skills to plan,

execute and monitor administrative projects. Improving project management skills can help me to
effectively manage resources, minimize risks, and ensure timely completion of projects.

• Developing skills in financial management.

As an administrative officer, it is important to have knowledge and skills in financial management,

including budgeting, financial reporting, and basic accounting principles. Developing financial
management skills can help me to effectively manage financial resources, identify cost-saving
opportunities, and ensure compliance with financial regulations.

The two future professional development needs for an administrative officer include:

• Improving delegation and time management skills.

Delegation and time management skills are essential for administrative officers to effectively
manage their workload and meet deadlines. Improving delegation skills can help an administrative
officer to distribute tasks effectively, improve productivity, and build the capacity of colleagues.
Improving time management skills can help me to prioritize tasks, reduce stress, and achieve a
better work-life balance.

• Becoming proficient in a second language to enhance communication with colleagues,

clients, and stakeholders.

In today's globalized workplace, proficiency in a second language can be a valuable asset for
administrative officers. Being proficient in a second language can help me to effectively
communicate with colleagues, clients, and stakeholders from diverse backgrounds, enhance
cultural understanding, and build stronger relationships.

To address these professional development needs, I can consider various options such as
attending training courses, seeking mentorship from senior administrative staff, taking on additional
responsibilities to develop these skills, attending language courses, or seeking opportunities to
practice these skills in our work. By addressing these professional development needs, I can
enhance my skills and competencies, meet professional standards in my work area, and align my
personal and professional goals with the needs of the organization.

Page 8 Maldives Business School Ahmed Unais (2882) Personal & Professional Development Bachelor’s Degree Year 2
 5. ACTIVITIES REQUIRED TO MEET THESE OWN PROFESSIONAL DEVELOPMENT
NEEDS

Improving skills in project management:

• Attend a training course on project management principles and techniques

• Seek mentorship from a senior administrative officer with expertise in project management
• Participate in a project management team to gain practical experience
• Research project management best practices and apply them to administrative projects

Developing skills in financial management:

• Attend a training course on financial management principles and practices

• Seek mentorship from a senior administrative officer with expertise in financial management
• Review financial statements and reports to gain a better understanding of financial
management practices
• Research financial management best practices and apply them to administrative duties

Improving delegation and time management skills:

• Attend a training course on delegation and time management principles and techniques
• Seek mentorship from a senior administrative officer with expertise in delegation and time
management
• Practice effective delegation techniques by assigning tasks to colleagues and providing
guidance and feedback
• Use time management tools such as calendars, to-do lists, and scheduling software to
manage workload

Becoming proficient in a second language to enhance communication with colleagues, clients, and
stakeholders:

• Attend a language course to improve language skills

• Seek opportunities to practice language skills with colleagues, clients, and stakeholders who
speak the target language
• Participate in language exchange programs to practice language skills with native speakers
• Attend cultural events and activities to improve understanding of cultural differences and
enhance cross-cultural communication skills

Page 9 Maldives Business School Ahmed Unais (2882) Personal & Professional Development Bachelor’s Degree Year 2
 6. ACTION PLAN

Current Needs:

Objective 1: To improve skills in project management by attending a training course on project

management principles and techniques.

• Specific: Attend a two-day training course on project management.

• Measurable: Achieve a minimum score of 80% on the final assessment.
• Achievable: The training course is available and fits into the officer's schedule.
• Relevant: Improving project management skills will enhance the officer's ability to manage
administrative projects effectively.
• Time-bound: Attend the training course within the next 3 months.

Method: Attend a two-day training course on project management principles and techniques.

Timeline: Within the next 3 months.

Objective 2: To develop skills in financial management by reviewing financial statements and

reports to gain a better understanding of financial management practices.

• Specific: Review monthly financial statements and reports for the past 6 months.
• Measurable: Identify at least 3 financial management practices to improve upon.
• Achievable: Monthly financial statements and reports are available for review.
• Relevant: Developing financial management skills will enable the officer to manage financial
resources more effectively.
• Time-bound: Complete the review within the next 2 months.

Method: Review monthly financial statements and reports for the past 6 months.

Timeline: Within the next 2 months.

Page 10 Maldives Business School Ahmed Unais (2882) Personal & Professional Development Bachelor’s Degree Year 2
Future Needs:

Objective 1: To improve delegation and time management skills by attending a training course on
delegation and time management principles and techniques.

• Specific: Attend a one-day training course on delegation and time management.

• Measurable: Develop a personal delegation and time management plan within one week
after completing the training course.
• Achievable: The training course is available and fits into the officer's schedule.
• Relevant: Improving delegation and time management skills will enable the officer to
manage workload effectively and meet deadlines.
• Time-bound: Attend the training course within the next 6 months.

Method: Attend a one-day training course on delegation and time management principles and
techniques.

Timeline: Within the next 6 months.

Objective 2: To become proficient in a second language by attending a language course to improve

language skills.

• Specific: Attend a language course to improve proficiency in English.

• Measurable: Achieve a small language course on English medium.
• Achievable: The language course is available and fits into my schedule.
• Relevant: Improving language skills will enable me to communicate effectively with
colleagues, clients, and stakeholders who speak English.
• Time-bound: Attend the language course within the next 3 months.

Method: Attend a language course to improve proficiency in English.

Timeline: Within the next 3 months.

Page 11 Maldives Business School Ahmed Unais (2882) Personal & Professional Development Bachelor’s Degree Year 2
 7. PROCESSES AND ACTIVITIES REQUIRED TO IMPLEMENT THE DEVELOPMENT
PLAN

Implementing a development plan requires several processes, including:

1. Setting clear goals and objectives: Develop specific, measurable, achievable, relevant, and
time-bound (SMART) goals and objectives for each development need identified in the plan.
2. Creating an action plan: Determine the steps and activities required to achieve the goals
and objectives outlined in the development plan, including timelines and deadlines for each
activity.
3. Allocating resources: Ensure that the necessary resources, including time, budget, and
training materials, are available to support the development activities.
4. Identifying and engaging stakeholders: Identify key stakeholders, including colleagues,
managers, and external trainers or coaches, who can support the development plan and
provide feedback on progress.
5. Conducting regular assessments: Monitor progress against the development plan objectives
and adjust the plan as necessary based on feedback and results.
6. Providing feedback and support: Provide regular feedback and support to the employee to
help them stay on track with their development goals and objectives.
7. Celebrating successes: Recognize and celebrate successes and achievements along the
way to help maintain motivation and momentum.

Here are some activities that could be required to implement the development plan:
1. Researching and selecting relevant training programs or courses that align with the identified
development needs.
2. Negotiating time off with managers to attend training programs or courses.
3. Scheduling time with mentors or coaches to receive feedback and guidance on development
areas.
4. Identifying and allocating resources such as budgets, materials, and equipment needed to
support development activities.
5. Setting specific goals and timelines for development activities to track progress.
6. Developing and implementing strategies to integrate new skills and knowledge into daily
work practices.
7. Networking and collaborating with colleagues, peers, and industry experts to gain insights
and knowledge about current trends and best practices.
8. Participating in self-directed learning activities such as reading relevant articles, books, and
attending webinars to enhance knowledge and skills.
9. Regularly reviewing progress towards the development plan objectives and adjusting
strategies as necessary.
10. Seeking feedback and guidance from managers and mentors to continually refine and
improve development goals and activities.

Page 12 Maldives Business School Ahmed Unais (2882) Personal & Professional Development Bachelor’s Degree Year 2
 8. DOCUMENT DEVELOPMENT ACTIVITIES
Here are the steps taken to implement the professional development action plan.

1. Start by reviewing the action plan to ensure that all objectives are specific, measurable,
achievable, relevant, and time-bound (SMART).
2. Identify the necessary resources to carry out the action plan, such as time, budget, and
training materials.
3. Schedule the two-day training course on project management within the next 3 months.
4. Attend the training course and actively participate in all activities and exercises.
5. Apply the knowledge and skills learned from the training course to daily work activities.
6. Regularly review progress towards achieving the objective of achieving a minimum score of
80% on the final assessment after attending the training course.
7. Seek feedback and guidance from colleagues, mentors, or managers to continually refine
and improve project management skills.
8. Celebrate successes and achievements along the way to help maintain motivation and
momentum.

Here is the online diary that I kept to track my development and look back on it. It's written on
"penzu," a website that lets you keep a journal online.

Page 13 Maldives Business School Ahmed Unais (2882) Personal & Professional Development Bachelor’s Degree Year 2
Page 14 Maldives Business School Ahmed Unais (2882) Personal & Professional Development Bachelor’s Degree Year 2
Page 15 Maldives Business School Ahmed Unais (2882) Personal & Professional Development Bachelor’s Degree Year 2
 9. CONCLUSION
In conclusion, developing a Personal Development Plan (PDP) is an important process for
assessing one's current skills and competencies, identifying areas for improvement, and planning
for future growth and development. Through the SWOT analysis and professional standards
evaluation, I was able to identify my current and future professional development needs, and create
a comprehensive action plan to address those needs. The action plan was developed using
SMART objectives, and included a range of activities and processes to implement the plan
effectively.

In carrying out the professional development activities for my current needs, I was able to attend a
project management training course and implement the knowledge gained to improve the student
orientation program. The implementation of the action plan was documented in a professional
development journal, which allowed for reflective practice and refinement of the development plan.

Overall, the development plan has helped me to identify areas for improvement and take proactive
steps to address those needs. By continually reflecting on my progress and updating the
development plan as needed, I am confident that I will be able to achieve my professional goals
and contribute more effectively to the success of the Laamu Atoll Education Centre.

Page 16 Maldives Business School Ahmed Unais (2882) Personal & Professional Development Bachelor’s Degree Year 2
 10. REFERENCES

Association for Talent Development. (2021). Professional Development. Retrieved from

https://www.td.org/professional-development

Chartered Institute of Personnel and Development. (2021). Continuing Professional Development.

Retrieved from https://www.cipd.co.uk/learn/cpd

TalentSmart. (2021). Personal Development Planning. Retrieved from

https://www.talentsmart.com/personal-development-planning/

Media, B. L. (2010). Business Essentials: Management: Leading People and Professional

Development. London : BPP Learning Media.

Page 17 Maldives Business School Ahmed Unais (2882) Personal & Professional Development Bachelor’s Degree Year 2