MAY 42 Republic of the Philippines Department of Education Region It ‘Schools Division of City of Malolos May 12, 2023 SCHOOLS DIVISION MEMORANDUM. No. 5. 2023 SCHEDULE OF THE CONDUCT OF ANNUAL INVENTORY OF PROPERTY, PLANT AND EQUIPMENT (PPE) IN ALL PUBLIC ELEMENTARY AND SECONDARY SCHOOLS IN THE SCHOOLS DIVISION To: Assistant Schools Division Superintendent CID Chief Education Supervisor SGOD Chief Education Supervisor Public Schools District Supervisors Public Elementary and Secondary School Heads All Others Concerned 1. In compliance with the provisions of the Government Accounting Manual (GAM) for National Government Agencies (NGAS}, specifically Section 38, Chapter 10, Volume 1 and with reference to COA Circular 2020-006, the Division shall conduct the annual physical count of all government properties acquired through procurement, donations, and those transferred from the DepEd Central and Regional Offices, and the Local Government. 2. Further, to ensure full and maximum utilization of ICT & learning resources, and completeness of inventory and necessary documentations, the ICT Services and CID-LRMS shall join in the conduct of the Annual Inventory. 3. The Inventory Team is composed of the following Officials: Division Supply Officer ision Accountant and/or his authorized representative COA Team Leader and/or her authorized representative EPS, Learning Resource Management Division Librarian Project Development Officer, LEMS Division IT Officer ‘Admin. Aide VI - ICT Services 4, All designated School Property Custodians, LR & ICT Coordinators are requested to be present during the schedule and ensure that all facilities are ready and corresponding documents are in place for checking. 5. To facilitate the inventory process, itis requested that all items reflected in the inventory reports must be on-hand and ready for inspection. Further, storerooms and other places where the stocks may be located should be cleaned and well prepared for an orderly and smooth checking. 6. The School Property Custodians are expected to prepare the following: a. Inventory Report on Physical Count of Property Plant and Equipment (RPCPPE) in three (3} copies, with the Property Card categorized based on the Chart of Accounts per Manual on the National Government Accounting System (NGAS) © School Buildings and other Structures + ICT Equipment (desktop computers, laptops, tablets, printers, LCD Projectors, etc.|; it is advised to attach pictures of DCP batches per school ‘Adress: Kusto Kantos, Bagong Bayan, Cy of Malolos, Busean DefiED rai Aarne nce cone 06h MATATAG sree enn dm {gi s 2023Republic of the Dhulippines Pepartment of Coucation Region IIt Schools Division of City of Matotos. + Other office eq conditioner, tcl office) + Industrial/other machines * Science and Mathematics Equipment + Motor Vehicle, if a ment (like duplicators, riso machine, refrigerator, air ‘sion, audio equipment, and other equipment used in the b, Inventory Report on Property Count of Inventory (RPCI) with the Stock Card ‘+ Instructional Materials (Textbooks, LM, Self-Learning Modules) + Furniture and Fixtures (armchairs, tables & chairs and the like) + Other School Materials, 7. The condemnable and unserviceable properties located in each schoo! should also be reported using the necessary documents. Validation as to the existence and real condition of the listed items therein will also be undertaken by the Commission on Audit (COA) before any action could be made. The dropping from the book of accounts of these unusable properties is, necessary in order to present only the factual figures regarding the Property, Plant and Equipment. Care, discretion with due diligence must be exercised in determining these items for condemnation, 8. The School ICT Coordinators are expected to prepare the following: + ICT equipment received by the school such as desktops, laptops, printers, LCD projectors, DCP Monitoring Tool which will be sent by the IT Officer thru email Submit the accomplished tool thra email prior to the scheduled visit Narrative report on utilization of DCP Report on utilization of STARBOOKS 9. The School LR Coordinators are expected to prepare the following: ‘+ Narrative report on utilization of LR portal + Report on utilization of STARBOOKS 10. _ The Division Supply Officer shall consolidate all these reports to come up with a Division Report on Inventory for submission to the Commission on Audit and to the Accounting Unit for reconciliation purposes. 11. Enclosed is the schedule of the conduct of the Annual Inventory. 12. Travel, meals, and other related expenses incurred in the conduct of this activity shall bbe charged against the 2023 Division MOOE, subject to the usual accounting and auditing rules and regulations. 13. School Heads are discouraged from preparing food for the inventory team, 14. This Memorandum also serves as the locator slip for the inventory team. 15. _ Immediate and wide dissemination of the Memorandum is enjoined. LEILANT CUNANAN, CESO V Schools Divigioh Superintendent 1p at Ms av osogyonsos monet a SCHEDULE OF mie Conpuct OF ANNUAL MVENTONY OF IROFERTY, ILAKT AND EQUIPMENT (PE) TO ALL PUBLIC ELEMENTARY AND hay 1.2058Republic of the Philippines Department of Coucation Region it Schools Division of City of Malolos Enclosure 1: Schedule of Conduet of Annual Inventory Date District Name of School May 24, 2023, 1 Barasoain Memorial Integrated School | Mojon ES | PCCAMHS, | ‘Sumapa Elementary Schoo! Sumapa Bata Elementary School City of Malolos SHS May 25, 2033 2 Sia Isabel Elementary School Cofradia Elementary Schoo! Balite Elementary Schoo! Ligas Elementary School Bungahan Elementary School MCHS-Bungahan ~ May 31, 2023 3 Tikay Elementary School Dalila Elementary School San Pablo Elementary School Santor Elementary School CMIS-Catmon Tune 1, 2023 4 Tongos Elementary School Longos Il Elementary School Caingin Elementary School San Agustin Elementary School Bliss Elementary School Bulihan Elementary Schoo! Bulihan National High School ‘June 7, 2023 S Santisima Trinidad Elementary School | MCHS-Santisima Trinidad Barihan Etementary School Look 1* Elementary School Pinagbakahan Elementary School Lugam Annex Elementary School Jane 6, 2023 é EMIS-Sto. Rosario Sto, Cristo Elementary School San Juan Elementary School Calero Elementary School Tune 14, 2035 3 Bangkal Elementary Schoo! CTCNHS Taal Elementary Schoo! Look 2% Elementary Schoo! Mambog Elementary School Tune 15, 2023 9 ‘Bagna Elementary School Balayong Elementary School Panasahan Elementary School GITMES aareas Kuno fai Saang Bye, Cys, bean DepED Eat Adres mason ceed 90> MATATAG sn eenPepartment of education EGION SCHOOLS DIVISION OFFICE OF CITY OF MALOLOS, Sune 21, 2023, 10 ‘Anilao Elementary School Canalate Elementary School MCHS-Canalate Caniogan Elementary School Mabolo Elementary School ‘une 22, 2023 7 ~Pamarawan Elementary School Pamarawan High School Caliligawan Elementary School Namayan Elementary School Masile Elementary School CMIS-Babatnin June 28, 2023 son MHPNHS MMFSL cMIS-Atlog a Adres: Kato Kontos, Bagong Dayan, City of Malolos, Bulacan ‘Contact Number; (044) 795-0584 mall Address: malolos.cty@deped.gov.ph Deed MATATAG