HEALTH, SAFETY AND ENVIRONMENT MANAGEMENT

SYSTEM MANUAL
MAMBL - HSE - M - 00

APPROVAL
Name Title Signature Date
Issued by Elvis Buabeng HSE Officer 3RD JANUARY,
2023.

Approved 3RD JANUARY,

by Alfred Kwame Ampeh Managing Director
2023.

CHANGE HISTORY

Revision Details of Change Date of Approved

No. Change by

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TABLE OF CONTENTS PAGE NO

1.0 INTRODUCTION.........................................................................................................................3

2.0 SCOPE............................................................................................................................................3

3.0 MULTI AMB LIMITED...............................................................................................................3

3.1 PROFILE.......................................................................................................................................3
3.2 SRUCTURE...................................................................................................................................3
3.3 PURPOSE...................................................................................................................................4

4.1 HSE MANAGEMENT SYSTEM.................................................................................................4

4.2 GENERAL REQUIREMENTS................................................................................................4
4.2.2 MANUAL CREATION AND APPROVAL............................................................................4
4.2.3 REVISION AND UPDATE.......................................................................................................4
4.2.4 DISTRIBUTION......................................................................................................................4

4.3 POLICY.........................................................................................................................................5
4.4 PLANNING....................................................................................................................................5
4.3.1 PLANNING - ASPECTS-IMPACTS/RISK ASSESSMENT...................................................5
4.3.2 LEGAL AND OTHER REQUIREMENTS..............................................................................5
4.3.3 HSE OBJECTIVES, TARGETS AND PROGRAMME...........................................................5

4.4 IMPLEMENTATION AND OPERATION.................................................................................5

4.4.1 RESOURCES, ROLES, RESPONSIBILITIES, ACCOUNTABILITY AND
AUTHORITY...5 4.4.2 COMPETENCY,TRAINING AND AWARENESS ..................................... 6
4.4.3 COMMUNICATION, PARTICIPATION, AND CONSULTATION......................................6
4.4.4 DOCUMENTATION...............................................................................................................6
4.4.5 CONTROL OF DOCUMENTS................................................................................................6
4.4.6 OPERATIONAL CONTROL...................................................................................................6
4.4.7 EMERGENCY PREPAREDNESS AND RESPONSE............................................................6

4.5 CHECKING...................................................................................................................................7
4.5.1 PERFORMANCE MEASUREMENT AND MONITORING..................................................7
4.5.2 EVALUATION OF COMPLIANCE........................................................................................7
4.5.3 INCIDENT INVESTIGATION, NON CONFORMITY, CORRECTIVE ACTION AND PREVENTIVE ACTION...............7
4.5.4 CONTROL OF RECORDS......................................................................................................7
4.5.5 INTERNAL AUDIT.................................................................................................................8

4.6 HSE MANAGEMENT REVIEW.................................................................................................8

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1. INTRODUCTION
MULTI AMB LIMITED has committed itself to establish Health, Safety and Environment Management System
(HSEMS). This system will demonstrate to interested parties management's willingness to meet HSE Policy
objectives, minimize risks to our business operations and continually improve.

2. SCOPE
The content of this HSEMS Manual is applicable mainly to all activities undertaken on the company premises of
Multi AMB Limited located at PT 59A, State Housing Company Head Office Road, New Site, Takoradi-Ghana;
with specific arrangements applying to operational sites of Multi AMB Limited where activities are carried out for
and on behalf of the company.

3.1 MULTI AMB LIMITED

3.2 PROFILE

MULTI AMB LTD is a Ghanaian Company which was incorporated in December 1994 as a Limited Liability
Company by the Company’s Act of 1963 to operate in the following areas:

ELECTRICAL ENGINEERING

 High Voltage power Transmission and Distribution.

 High Voltage power Substation Construction.
 Low Voltage (440v, 240v) distribution.
 Power Cable (11KV, 33KV, 44OV, 24OV) joint and termination.
 Motor Rewinding (3.3KV, 440V, 240V).
 Installation and maintenance of Generators, Motors and welding equipments.
 Factory Automation and Control – Installation.
 Electrical Installations (Domestic, Commercial and Industrial).
 Installation and maintenance of refrigerators and air conditioners.


ELECTRONIC ENGINEERING – TELECOMMUNICATIONS, INFORMATION,

COMMUNICATION TECHNOLOGY (servers, local area networks, PABX)
 Installation and Maintenance of Highly Precision Equipment’s.

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 Networking / ISDN and Analogue services.

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CIVIL AND GENERAL CONSTRUCTION

 Industrial Housing/Premises
 General Civil & Structural Works
 Domestic Housing/Premises

MECHANICAL ENGINEERING SERVICES

 Plant Maintenance Services

 Machine Shop Services

GOODS & PRODUCTS.

 Electrical ,Electronic, ICT Components, parts, & general equipments.

GOALS AND OBJECTIVES

Our goals are to exceed the expectations of every client by offering outstanding technical service, increased
flexibility, and greater value, thus optimizing system functionality and improving operation efficiency.
Our objectives have gained recognitions for their functional and technical expertise combined with their hands-on
experience, therefore ensuring that our clients receive the most optimal, cost effective and professional service.
To execute project on time within budget and to a very high standard for our clients by introducing cutting edge.
Electrical and ICT Engineering Technology through exquisite and precise design, disciplined experience and
request for the ethics, environment, health and safety of the profession.
To maintain the already acquired respectable position in the electrical, electro mechanical, ICT, mechanical,
refrigeration ,civil, goods and products line of competition as a company that provide the end reliable services.

3.3 STRUCTURE

Multi AMB Limited has put in place an organizational structure to help achieve the objectives of HSE Management
System (Attachment 3 - Organizational Chart).

3.4 PURPOSE
This HSE Management System Manual defines company specific policies and refers to procedures and instructions
that will be available to Multi AMB Limited for the management of the HSE management system.

4. HSE MANAGEMENT SYSTEM

4.1 GENERAL REQUIREMENTS

4.1.1 MANUAL CREATION AND APPROVAL

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The first page of the HSE management system Manual (MAMB - HSE - IMSM - 00) will have a table giving
details of approval (ie: name, title, signature and date of the persons reviewing and approving the manual.

In addition to the table of approval, the first page will have a second table giving details of the Change History (ie:
Revision Number, Details of Change, Date of Change and Approved by).

4.1.2 REVISION AND UPDATE

This manual will be examined at least annually at the Management Review meeting. However, the Health, Safety
and Environment Officer (HSEO) will be able to initiate an update at any time.

4.1.3 DISTRIBUTION

A copy of the HSE Policy Manual is kept by each manager and made available to interested persons in the course of
duty.

4.2 POLICY
The Managing Director defines and approves the HSE Policy. (Attachment 1 - HSE Policy).

4.3 PLANNING
4.3.1 PLANNING - ASPECTS-IMPACT / RISK ASSESSMENT
Impact on the environment and the risks associated to health and safety of all Multi AMB Limited's operations, are
a key part of the Company’s HSE Policy Planning and assessment is carried out on an ongoing basis.

Managers shall ensure Environmental Impact and Risk Assessments are reviewed in the event of any change to
working practices. Changes or proposed changes in the organization and its activities shall be assessed and risk
assessments reviewed to take into account new hazards resulting from the change.
The company has established procedures for Environmental Aspects (MAMBL-HSE-PR-01) and Hazard
Identification, Risk Assessment and Determining Controls (MAMB-HSE- PR-02).

4.3.2 LEGAL AND OTHER REQUIREMENTS

The Health, Safety and Environment Officer ensures that a register of applicable legislation is maintained and on
annual basis will conduct a full review to assess its completeness and relevance to the company's operations.
Applicable legislation is outlined in procedure (MAMBL-HSE- PR-03).

4.3.3 HSE OBJECTIVES, TARGETS AND PROGRAMMES

Health, Safety and Environment objectives are set and measured in the form of Key Performance Indicators (KPIs).
All company objectives are measured and monitored at management review meetings.
Procedure MAMB-HSE-PR-04 describes the company's arrangements in setting objectives and management
Program's for achieving defined objectives.

4.4 IMPLEMENTATION AND OPERATION

4.4.1 RESOURCES, ROLES, RESPONSIBILITIES, ACCOUNTABILITY AND AUTHORITY
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The Managing Director has overall responsibility for the HSE Management System and ensures the provision of
necessary resources to sustain or improve the HSE Management System.
Procedure MAMBL- HSE-PR-05 describes arrangements in place under this element.

4.4.2 COMPETENCY, TRAINING AND AWARENESS

The company shall regularly assess, identify and determine the training needs of individual workers and provide
appropriate training to enhance their job performance. Relevant records shall be maintained as described in the
procedure MAMBL- HSE- PR -06.

4.4.3 COMMUNICATION, PARTICIPATION AND CONSULTATION

The company shall ensure effective communication to explain issues related to the HSE Management System to
relevant functions and levels within the company, as well as relevant external interested parties.
The company shall ensure effective participation and consultation in the company and relevant interested parties for
their appropriate involvement in the Health, Safety and Environmental issues affecting the Company.
Procedure MAMBL-HSE- PR-07 describes communication, participation and consultation.

4.4.4 DOCUMENTATION
Multi AMB Limited documentation will include:
 Health, Safety and Environment Policy Manual
The Health, Safety and Environment Manual describes the whole arrangements taken for the implementation of the
HSE Management System of the company.

 The Procedures
Procedures are written rules of the organisation that defines the management of an activity. They describe the
principal activities within the company.

 The Safe Operating Procedures

They describe the elementary operations to realise at the working stations and are generally attached to a procedure.

 The Recordings
They allow keeping trace of activities carried out and their results.
The company has established a procedure for its documentation structure within the HSE management system
( MAMBL - HSE- PR- 08 ).

4.4.5 CONTROL OF DOCUMENTS

Documents necessary for the achievement of the HSE management system shall be controlled.
 Attachments to the policies shall be considered as separate documents from the policy manual but shall be
controlled in a similar manner as the Policies and Procedures. Procedure (MAMBL-HSE-PR-09) describes the
control of documents.

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4.4.6 OPERATIONAL CONTROL

Multi AMB Limited shall implement a number of controls to manage identified health, safety and environmental
impacts of its operations. Detailed list of operational control procedures is found in procedure
(MAMBL-HSE-PR-10).

4.4.7 EMERGENCY PREPAREDNESS AND RESPONSE

Employees of Multi AMB Limited are responsible for taking immediate reasonable action following abnormal
operational occurrence (eg: equipment failure, fire/explosion and electrocution, etc) in order to minimise or if
possible avoid damage to property or harm to persons and the environment.
Emergency response teams, appointed in relevant areas of operation, are responsible for managing activities in the
event of non-routine or emergency operations.
The company has established Procedure MAMBL-HSE-PR-11 for responding to anticipated emergency situations.

4.5 CHECKING
4.5.1 PERFORMANCE MEASUREMENT AND MONITORING

Multi AMB Limited use various arrangements, Procedures and documents to measure and monitor HSE
performance. Monitoring is both proactive and reactive. Records maintained by Multi AMB Limited to measure
and monitor HSE performance shall include but not limited to:

● Internal Audit(s)
● Aspect and Risk Assessments
● Training records
● HSE incident investigation reports
● Minutes of HSE meetings

The procedure MAMBL-HSE-PR-12 specifies arrangements to measure and monitor key characteristics of Multi
AMB Limited's operations that can have significant safety and environmental impact.

4.5.2 EVALUATION OF COMPLIANCE

Multi AMB Limited shall ensure compliance to all known Legal and Other Requirements applicable to its
operations. Such requirements shall be evaluated to ensure compliance and Procedure MAMBL-HSE-PR-13
describes how the company intends to evaluate compliance.

4.5.3 INCIDENT INVESTIGATION, NON-CONFORMITY, CORRECTIVE ACTION AND PREVENTIVE ACTION

Multi AMB Limited have a Procedure MAMBL-HSE-PR-14 to ensure appropriate control is exercised over the
investigation and reporting of HSE related incidents and other non-conformances at the company's operational
locations.
Corrective and preventive actions are put in place and long term actions are initiated and properly followed to
completion so as to prevent reoccurrence. The procedure (MAMBL-HSE-PR-15) describes the process.

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4.5.4 CONTROL OF RECORDS

Records shall be maintained to demonstrate conformity to specification and the effective operation of the HSE
management system. A procedure (MAMBL-HSE-PR-16) shows how records are controlled.

4.5.5 INTERNAL AUDIT

Multi AMB Limited shall regularly carry out internal audits to evaluate its compliance to the HSE management
system. The procedure (MAMBL-HSE-PR-17) describes the process.

4.6 MANAGEMENT REVIEW

A management review meeting chaired by the Managing Director is planned at least once a year to review the
performance of the HSE management system to ensure its continuing suitability, adequacy and effectiveness in
fulfilling corporate objectives. Records of the review shall be kept in line with arrangement of control of records.
The procedure (MAMBL-HSE-PR-18) describes the management review process. .
Input to the review meetings will include:
 result of internal audits
 evaluation of compliance with legal and other requirements
 communication(s) from external interested parties, including complaints
 status of corrective and preventive actions
 follow-up actions from previous management review
 changing circumstances related to its environmental aspects and risk assessment.
 recommendations for improvement

Typical Outputs
Outputs of the Management Review will include possible changes to the HSE policy, objectives, targets and
other elements of the management system, consistent with the commitment to continual improvement and ensuring
compliance to various operational obligations.

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