TITLE Document Number: JV 001 SP 06

Revision: 02
annual report procedure
Date of issue: 16/01/2023
J&V Contractors (Pty) Ltd
Effective Date: 16/01/2023

Document Owner: Safety Officer: Lwandziso Dlamini Signature:

Approved by: Director: Isaiah Ndzimandze Signature:

1. Objective

 Demonstrate transparency and serve as formal communication tool on SHE Risk

management process and performance to all interested and affected parties.

2. Scope

 This procedure is applicable toJ AND V CONTRACTORS and any subcontractor who
wants to perform work on HH&V investment premises.

3. References

 HH&V investment standards and procedures.

4. Abbreviations and definitions

 MD – Managing Director
 EXCO – Executive committee
 SHE – Safety Health and Environmental

5. Responsibilities

5.1 Managers or 16.2 Appointees

 It is the responsibility of the Manager to ensure that suitable health and Safety
standards and procedures are implemented and maintained and to appoint SHE Co-
ordinators with appropriate authority for implementing and maintaining requirements of
this element.

5.2 SHE Manager

I
 It is the responsibility of the SHE Manager to ensure that Health and Safety issues are
incorporated into the project’s annual report and distributed timeously.

6. Procedure
 6.1 Distribution

 The annual report will be distributed to the MD & entire EXCO and a copy will be kept
with the SHE Manager.

6.2 Contents

 The annual report shall include:

 Health and Safety programme performance
 Injury and Disease statistical analysis
 Targets and achievements
 COID claims
 Insurance claims
 All other Safety, Health and Environmental Risk related issues

6.3 Discussion

 Annual report to be discussed at all health and safety meetings

7. Training

 All relevant parties and responsible persons to be trained within the contents of this
procedure. Employees to sign as proof of training and proof of training to be kept of file.

8. Records

 All inspection records, registers, documents etc. must be kept on site for
record/document control and audit purposes.

9. Documents

 Annual Report
 Proof of Training
10. Revision tracking log

Type of
Date Revised Revision No. Revision Details
Training
 TRAINING ATTENDANCE REGISTER
Revision #
Title:

Date of training

Time training started Time training ended

Duration of training

Instructor name and signature

Training provided (Tick applicable box)

Read only Class Room Practical Demonstration Communicated Changes

Employee signature
Employee (Signature indicates Type of training
Employee name
number acknowledgement that training received
was understood)