Thursday, June 1, 2023

BANQUET EVENT
ORDER
Port Sidney Marina 9835 Seaport
Pl

Client Event Date Telephone Catering Manager Event #

Pacific Northwest Nordic Tug Owners Association
6/1/2023 (Thu) (206) 842-8922 Jannine Rossi EV11960
Party Name Booking Contact Site Contact Guests
Nordic Tug -Welcome Reception Brein, Jeff Brein, Jeff 100 (Gtd)

Venue
Guest Arrival Start End Event End Time
5:30 pm 3:30 pm 9:30 pm 7:30 pm

Food/Service Items Qty

Food
Station 1
The Grazing Board GF* 2
(SERVES GROUPS OF 30 - 40 PEOPLE)
The best of all worlds! Hand crafted meats, locally made by Haus Sausage Co., a selection of Island
and international artisan cheese, grilled vegetables, house made chutneys, mustards, marinated olives,
pickles and ferments, artisan breads and crackers, assembled on a live edge wooden board

Garden Crudités GF/V 1

Seasonal vegetables, roasted garlic hummus, herb artichoke dip
Medium 2

Flank Steak DF 1
Grilled and carved, cilantro soy dressing, roasted heirloom gem tomatoes, crispy garlic and shallots,
grilled baguette
Medium 2

Dessert/Coffee
Dessert Grazing Board (125 pieces) V 1
Sugar, Sugar! An eye catching, show stopping display of in-house creations that will always strike a
sweet note…may include, but not limited to: cinnamon dusted churros, fresh marshmallows, mini
cupcakes, decorated macarons, assorted tartelettes, chocolate truffles and so much more, assembled
on a live edge wooden board

Event Kit 1
Liquor
Estimated bar - based on 2 drink per person

Non Food - no PST

CASH Bar Kit 1
Fuel Surcharge & Vehicle - Victoria 1

Rental Delivery and Pick Up 1

5/24/2023 - 10:14:09 AM Page 1 of 4
CLIENT HAS REVIEWED THIS DOCUMENT FOR ACCURACY AND SUBMITTED ANY REQUESTED CHANGES TO

THEIR CATERING MANAGER. CLIENT INITIALS:_____________

 EV11960 - Pacific Northwest Nordic Tug Owners Association

Small White Lanterns 16

Black Flat Risers 7

Black Cube Risers 3

NA Beverage
Coffee and Tea 50
PER PERSON
Proudly supporting Level Ground coffee, with premium Metropolitan Teas

Non Food - PST

Table 6ft Banquet 7

Table 42"H Cruiser 7

72 x 72 Black Linen 10
90 x 90 Black Linen 20
Table Wine Glass 125
Beer Glass 150

Fork, Salad 200

7" Round Dudson 250

Notes
BACKGROUND
This is a welcome cocktail reception for the Pacific Northwest Nordic Tug Owners Association
Client contact and phone #: Jeff Brein 206-842-8922
Venue contact and phone #: Wayne - 250-655-3711
Guest Count: 100
Service Staff on site at: 4:00pm

VENUE
Venue: Port Sidney Marina - Dock (under tent)
Load in/out:
Load in through the marina office down the dock - note there is a gangway that we will need wheels for
TC van parking: Victoria Distillery parking lot
Staff parking: Victoria Distillery lot
Staff bathroom: in the marina

TRUFFLES BUSSING/STAGING AREA:

There is a 10X10 laundry room that we can use with counter space - will need a couple of tables for bussing as well -
culinary and service will need to share this space - Jannine to site

DÉCOR:
linen provided by Truffles
lanterns provided by Truffles
5/24/2023 - 10:14:09 AM Page 2 of 4
CLIENT HAS REVIEWED THIS DOCUMENT FOR ACCURACY AND SUBMITTED ANY REQUESTED CHANGES TO

THEIR CATERING MANAGER. CLIENT INITIALS:_____________

 EV11960 - Pacific Northwest Nordic Tug Owners Association

SET-UP
General set-up overview:
Bar under tent
Marina's tables with chairs (10 tables with 4 chairs each)
6 cruisers
2 food station
BOH

Client/venue to set up:

to have tables/ Chairs under tent for Truffles to set up

Truffles to set up:

Bar
event space
food stations
BOH

EQUIPMENT
Client/Venue to Provide:
10 x 4' round tables
40 chairs
1 x 8' banquet table
2 x 6' banquet tables

Truffles to Provide:
cruisers - sub rented
7x 6' banquet tables - sub rented
linen
glassware
plates
silver

VENDORS
Sub rented tables - TBD

MENU
Cocktail hour: 6:00pm passed
Stations: 6:30pm - open

CULINARY NOTES:
Menu speaks to all dietary

5/24/2023 - 10:14:09 AM Page 3 of 4

CLIENT HAS REVIEWED THIS DOCUMENT FOR ACCURACY AND SUBMITTED ANY REQUESTED CHANGES TO

THEIR CATERING MANAGER. CLIENT INITIALS:_____________

 EV11960 - Pacific Northwest Nordic Tug Owners Association

BAR & BEVERAGES

Truffles to provide all service
Cash Bar
NO HARD BAR

Truffles to provide:
liquor license
bar tenders
glassware
alcohol
non-alcohol
garnish
ice
bar kit

WATER SERVICE: water station at bar

WINE SERVICE: No service, guests go to bar

COFFEE SERVICE: Stationed with dessert

STAFFING
Staffing is approximate based on timeline; hours may increase during the course of the event.

1 x On Site Manager
5 x Server
1 x Chef
1 x Bartender

Event Timeline
Time Timeline Item Category
Thursday, June 01, 2023
3:00 pm Truffles at HQ
3:30 pm Truffles on site for load in
3:30 pm Set up of tent/BOH/bar
5:30 pm Guest arrival - passsed /bar open
5:30 pm stations open
7:15 pm Last call
7:30 pm Guest departure - Truffles Strike
9:00 pm Truffles off site
9:30 pm Truffles back at HQ

5/24/2023 - 10:14:09 AM Page 4 of 4

CLIENT HAS REVIEWED THIS DOCUMENT FOR ACCURACY AND SUBMITTED ANY REQUESTED CHANGES TO

THEIR CATERING MANAGER. CLIENT INITIALS:_____________