UCS1363 PROFESSIONAL ENGLISH JULY 2023

FINAL PROJECT (40%)

TOPIC: MOCK MEETING

MOCK MEETING PRESENTATION (100 MARKS – 20%)

MODE : 7-8 members per group
ASSESSMENT : Individual
METHOD : Presentation
INSTRUCTION : Students are to conduct a mock meeting regarding a particular issue of choice. Students
need to prepare the necessary meeting documentation, materials, and appendices to be
presented during the meeting. All members must possess a role in the meeting as everyone
must actively participate. A small presentation must be conducted during the meeting. The
meeting will take 30 minutes to complete.
SUBMISSION : WEEK 6/7

REPORT (100 MARKS – 20%)

MODE : 7-8 members per group
ASSESSMENT : Group
METHOD : Documents of Meeting
INSTRUCTION : Students are to prepare a set of meeting documents; 1 notice of meeting (memo), 1
agenda of meeting, 1 minute of previous meeting, 1 attendance list, 1 minute of current
meeting, at least 2 related appendices. All compiled in a report.
FORMAT : Arial Font, Size 11, Spacing 1.5, Alignment Justified.
TURNITIN : All reports will be checked through Turnitin for plagiarism before final submission. Consult
your lecturer.
SUBMISSION : Based on your presentation date (Week 6/7)

**If you have any difficulties in completing the tasks, please come and discuss with the lecturer. Proper
assistance and guidance will be given.

COURSE LEARNING OUTCOMES

CLO2 Apply good business etiquette in professional communication.
CLO3 Produce minutes of meetings as a formal document in a professional setting and practice effective
meetings at work.
CLO4 Demonstrate effective oral presentations in public speaking and explain interpersonal skills related
to professionalism.

TASKS
1. Form a group of 7 TO 8 members.
2. Decide on an issue(s) to be addressed in the meeting.
3. Decide the roles of each member in the meeting. A chairperson is a MUST.
4. Create a set of meeting documents based on the issue(s) before the mock meeting:
 Notice of meeting (memo)
 Agenda of meeting
 Minute of previous meeting
 Attendance list
 Up to 5 related appendices (OPTIONAL)
 Minute of current meeting (after the mock meeting) (OPTIONAL)
 UCS1363 PROFESSIONAL ENGLISH JULY 2023

5. Execute the mock meeting according to the date and time allocated. Requirements for the mock
meeting:
 Students must be in formal attire.
 Students must be punctual.
 The mock meeting must be in a formal setting.
 All documentation must be prepared beforehand.
 A copy of all related meeting documents must be given to the lecturer before starting.
 All rubrics are to be given to the lecturer before starting.
 At least ONE (1) presentation is to be conducted during the mock meeting.
 All members must be an active participant in the meeting.
 Secretary must take note of the minute of the current meeting.
 The attendance list is to be signed before the meeting ends.

6. After the mock meeting is done, students are given TWO (2) DAYS to COMPLETE the MINUTE OF
CURRENT MEETING and compile all the documents into a report. (OPTIONAL)
7. Submission of both softcopy and hardcopy are required.
8. Softcopy will be checked through Turnitin for plagiarism. If the report has more than 30%
plagiarism rating, students are given THREE (3) working days to make necessary
amendments to get a rating of 30% or below. Failure to do so will result in a deduction of total
marks.

ASSESSMENT
The report and video will be evaluated based on the rubrics provided.

REPORT GUIDELINE/TEMPLATE
COMPONENT DETAILS NOTE
Cover Page Full names, Student IDs, Passport photo, and signature
of each member.
Table of Content - -
Minute of Previous As per discussed. -
Meeting
Attendance List Signed from the mock meeting. -
Notice of Meeting (Memo) As per discussed. -
Agenda of Meeting As per discussed. -
Minute of Current Meeting As per discussed. -
Appendices At least 5 related documentations. -
Report Rubric - Obtained from
EKLAS/GC/PADLE
T
Presentation Rubric Full names and Student IDs of each member. Obtained from
EKLAS/GC/PADLE
T