EVENT

LAYOUT
 SITE PLAN

Map of Jaytee’s Filipino Cuisine with its surrounding landmarks.

Location of Jaytee’s Cuisine in Tagaytay Branch.

VENUE LAYOUT
SET UP STAGE

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 SEQUENCE GUIDE
TIME ACTIVITY PERSON(S)
INVOLVED

12:00 -1:00 pm Arrival of family/friends of the owner and Staff and Crew
customers.
1:00 -1:15 pm The host will welcome everyone; Start the Host Jam
program with an opening prayer. Call and
introduce Mrs. Nerizza Miranda.
1:15 - 1:30 PM Opening Remarks of Mrs. Nerizza Miranda. Mrs. Nerizza Miranda.

1:30 - 1:40 PM The host will introduce the invited guests Alex Host Jam
Gonzaga and Small Laude.

1:40 – 1:50 PM The host will announce the ribbon cutting and Host Jam and Mrs. Nerizza
ask Mrs. Miranda to cut the ribbon. Miranda.
1:50 – 1:55 PM Host will lead guests Alex Gonzaga, Small Alex Gonzaga, Small Laude and
Laude and Mrs. Miranda for picture taking. Mrs. Miranda
1:55 – 2:05 PM The host will ask the guest and customers to Host Jam
go inside the restaurants.
2:05 – 2:10 PM Host will welcome again the customers and Host Jam
guess. Will call on Alex and Small.
2:10 – 2:25 PM Alex Gonzaga and Small Laude will introduce Alex Gonzaga and Small Laude
and promote the Jaytee’s Filipino Cuisine to
the present customers as well as with their
respected vlogs.
Crews will take the orders from the customers Crews / Staff
while watching.

2:25 – 4:00 PM Crews will serve the orders and customers and Crews / Staff
guests may eat their orders. Customers and guests.

Social media influencers will have their short

performance. Alex Gonzaga and Small Laude
 Host will announce that the customers who
4:00 – 4:10 PM availed 3500 and up bill of orders may have a Host Jam
chance to meet plus take a picture taking with
the social media influencers guests.

Announce the customers who availed 3500

and up bill.
4:10 – 5:00 PM The host will call on the winners in front. Host Jam
Photo opportunity of the winners to take their Alex Gonzaga and Small Laude
pictures with Alex and Small. Customers

5:00 – 5:30 PM The host will call on Mrs. Nerizza for the Host Jam
message and closing remarks. Alex Gonzaga and Small Laude
Mrs. Miranda
Final Word of Alex and Small.
5:30 – 6:00 End of the Program Host Jam
Exit of the guests. Guests

EVENT TIMELINE
4 MONTHS BEFORE THE EVENT
1. Event Proposal Letter
- Write a cover letter for a potential client
- Include of letter intent
- Include the Company Profile
- Include the services offered by the company event
2. Event Brief
- Create an event brief
- Include a SWOT Analysis for the event
- Prepare a contingency plan
3. Event Concept
- Determine the scope of the event
- Identify the goals and objectives
- Develop appropriate themes
- Create the event format
4. Event Program
- create the event program
5. Event Venue and Layout
- list down all the event services possible for the venue, its amenities and services.
- Draw up an event contract
3 AND A HALF MONTHS BEFORE THE EVENT
Send the Even Proposal to Mrs. Nerizza Miranda which includes Event Brief, Event
Concept, Event Program, and Event Venue and Site
Meeting with the client (Mrs. Miranda) to confirm the contract
- Sign the service contract with Mrs. Nerizza Miranda.
- Receive the 50% down payment
Meeting with the team
- Have a meeting with the team to discuss the action plan for the event.
On site of the venue
- check the restaurant size, layout, and availability for the event.
- checking the parking space for service vehicles for guests,
Family/friends of the owner and customers.
- checking the safety and security measures of the venue
3 MONTHS BEFORE THE EVENT
Meeting with Special Guest and Partners
- meeting with the talent manager of Alex Gonzaga and Small Laude.
- meeting with social medial influencers.
- meeting with the photographer and sounds/lights for the grand opening of the
restaurant.
1 MONTH BEFORE THE EVENT
Procurement of the needs of the Event
- meeting with the manager of the restaurants
- meeting with the cook, crews, and staff of the restaurant
- meeting wit the host
- meeting with the stand guard
3 WEEKS BEFORE THE EVENT
Meeting about Program flow and guest list
2 WEEKS BEFORE THE EVENT
Finalization of all events requirement
- - remind about the venue set-up and set-down, program flow, host duties, security.
DAY OF THE EVENT
- Monitor the event set up
- Monitor the program flow
- Monitor the event set down
- Evaluate the event against the agreed upon performance criteria or checklist