Tendering & BOQ Module in JKPWDOMS

1. ASHBOARD OF TENDERING & BOQ

The dashboard of Tendering & BoQ will appear as shown in figure. Users can view the count
f works that are ready, under process and tendered works. Users can also view the published
tenders graphically by selecting the year as shown in figure.

Alloted

Figure: Dashboard of Tendering & BoQ

2. Pre Tender
2.1 Download BoQ
The first step in Pre Tendering is to Download the BoQ as shown in figure.
 Click here

Figure: Download BoQ

A page will appear as shown in figure. The default columns will be:
 SL No.
 Work No.
 Name of Work
 Division
 Scheme
 Construction Cost (Lacs)
 Maintenance Cost (Lacs)
 Total Cost (Lacs)
 BoQ
 NIT
 SBD
 Summary
 Documents
All these columns will be fetched from project proposal module. The format of BoQ will be
as shared in attached excel sheet. The PDF format should be same as shared with Kuwnain.
 BOQ type shared in email
Figure: BoQ

BOQ_ FORMAT).xls

2.2 View/Add Tender

User can add details of tender by clicking on View/Add Tender as shown in figure.

Click here

Figure: View/Add Tender

A page will appear with list of tenders as shown in figure with default columns as:
 Serial Number
 Tender Date
 Office
 Tender Ref No.
 Tender Values (in Lacs)
 EMD (in Lacs)
 Action
. Click on Add Tender button to add details of tender.
 Click here

Figure: Add Tender

A form will appear with following fields:

 Choose Project/Work
 Tender Date
 Tender Title
 Tender Value (in Lacs)
 Tender Ref. No.
 Earnest Money Deposit (EMD) (in Lacs)
 E-published Date
 Tender Opening Date
 Sale Start Date
 Sale End Date
 BID Submission Date (Start Date)
 BID Submission Date (End Date)
 Clarification State Date
 Clarification End Date
After entering all the details, click on Pre-Tender to save the details.
Figure: Add Tender
Edit Tender
User can edit the details by clicking on EDIT button as shown in figure.
 Click here

Figure: Edit Tender

After editing, click on Edit Tender to save the details.

Figure: Edit Tender

View Tender
Users can view the tender details by clicking on VIEW as shown in figure.
 Click here

Figure: View Tender

Figure: View Tender Details

Upload Tender Document

User can upload Tender document by clicking on UPLOAD TENDER DOCUMENT as
shown in figure. A pop up will appear, click on upload document and enter the document title.
Click on Upload to finish.
 Click here

Figure: Upload Tender Document

Click here

Figure: Upload Tender Document

3. POST TENDER
After completing the process of pre tendering, the next step in tendering & BOQ is Post
Tendering.
3.1 Contractor/Firm Mapping
In Post Tender menu, click on Contractor/Firm Mapping as shown in figure.
 Click here

Figure: Post Tender

A page will appear with following default columns:

 SL No.
 Tender ID
 Date of Allotment
 Work No.
 Work Name
 Type of Work
 Contractor Name
 Allotted Cost (in Lacs)
o Construction Part
o Maintenance Part
o Total Cost
 BOQ Details
 Action

Click here

Figure: Post Tender

User can view the BOQ submitted in project proposal by clicking on BOQ details. User can
view contract details and BOQ uploaded with L1 rates as shown in figure.
(The format of BOQ should be same as shared in pre tendering)

Figure: View BOQ Details

 Project
completion
Layer wise remarks date

Figure: View Contract & BOQ Details

To add AOC, click on Add New A.O.C as shown below. A page will appear with following
fields.

Click here

Figure: Add New A.O.C

 Work No./Work Name
 Plan (If work comes under plan, then BEAMS Work Code field will be entered by user)
 Non Plan (If work comes under Non plan, then user have to enter Budget Classification and Detail
Head fields, the Detail Head should of 21 digits)
 Select Contractor
o PAN Number (by default it will be searched by PAN Number)
o Registration Number
o Firm Name
 Allotted Amount (in Lacs)
o Construction Cost
o Maintenance Cost
o Total Cost
 Date of Allotment
 L.O.I Date
 L.O.I Number
 N.T.P Date
 Agreement Date
 Agreement Number
 Scheduled Date of Start
 Amount of Security Deposit (Lacs)
 Validity of Security Deposit
 Amount of additiona Security Deposit (Lacs)
 Validity of additional Security Deposit
 Upload B.O.Q Sheet
 Upload A.O.C Document
 Project Completion Date (It will be fetched from Project proposal)
 Any other Fee (in Lacs) if Applicable
o Fee Description
 Remarks
NOTE: As per SO 15, page no 4 (row 2), if sanctioned cost of a project is 7.1 Cr &
allotment cost would be 6.9 Cr. Such projects would come under the competence of
Superintending Engineer (SE). Likewise, if sanctioned cost of a project is 1.6 Cr &
allotment cost would be 1.49 Cr. Such projects would come under the competence of
Executive Engineer.
Figure: Add New AOC
Figure: If work comes under Plan
Figure: If work comes under Non Plan

3.2 Tender Termination

User can terminate /foreclose the tender by clicking on Tender Termination option in Post
Tendering as shown.

Click here

Figure: Tender Termination

A page will appear with following default columns:
 SL No.
 Work No.
 Work Name
 Contractor Name
 Allotted Cost (in Lacs)
o Construction part
o Maintenance part
o Total Cost
 Work Done (It will be fetched from progress updated by JE/AE and converted into Cost)
 Expenditure
 Balance
 Action
o Terminate
o Foreclose
 Status

Figure: Tender Termination

User can terminate tender by clicking on Terminate option as shown in figure.

Click here

Figure: Tender Termination

A page will appear with following fields:

 Remarks (max length 1000 words)
 Upload Documents (in PDF format)
 Allotted Cost (It will be fetched from BOQ, (non-editable))
 Executed Cost (editable field, it will be equal progress updated by JE in Project Execution module)
 Expenditure Booked (It will be fetched from Bills sent to Contractor through PaySys)
 Balance (allotted cost-executed cost)
 Penalty imposed (in Lacs)
 Net Balance (balance- penalty imposed)
 Terminate Date
 Submit
After tender termination, terminated project will reflect again in Tendering & BOQ module
for pre tendering & AOC with remaining quantities & rates as per SOR both editable and
system has to make payment to last contractor for above quantities and remaining quantities
to newly mapped contractor in accounts module as per flow there
Figure: Tender Termination

3.2.1 Tender Foreclose

User can foreclose tender by clicking on Foreclose option as shown in figure. A page will
appear with following fields:
A page will appear with following fields:
 Remarks (max length 1000 words)
 Upload Documents (in PDF format)
 Allotted Cost (It will be fetched from BOQ, (non-editable))
 Executed Cost (editable field, it will be equal progress updated by JE in Project Execution module)
 Expenditure Booked (It will be fetched from Bills sent to Contractor through PaySys)
 Balance (allotted cost-executed cost)
 Penalty imposed (in Lacs)
 Net Balance (balance- penalty imposed)
 Foreclose Date
 Submit

Click here

Figure: Tender Foreclose

Figure: Foreclose Tender

After fore closure,foreclosed project will reflect again in Tendering & BOQ module for pre
tendering & AOC with remaining quantities & rates as per SOR both editable and system has
to make payment to last contractor for above quantities and remaining quantities to newly
mapped contractor in accounts module as per flow there.

The said module needs to be integrated with JK TENDERS website

https://jktenders.gov.in so that the data of both sides can be pushed/pulled.