No : 892/AJK/GOV/QUO/STP/VII/2023 - Rev.

1
Date : Jakarta Pusat, 06 July 2023

Ms. Yovita Anindita

Kementerian Kelautan & Perikanan RI (KKP) / Rare Indonesia

Perencanaan Ruang Laut
Gedung Mina Bahari 3 lt 9, Jl. Medan Merdeka Timur
No. 16
Jakarta Pusat

Phone : 021
Mobile : 081327072216
Email : aninditayovita@gmail.com

PROPOSAL LETTER

REVISED II

Dear Ms. Yovita Anindita,

Thank you for your interest towards Aryaduta Menteng. We are delighted that you are currently preparing
your upcoming event in Jakarta Pusat. Our hotel has a selection of meeting rooms, boardroom and spacious
Grand Ballroom to accommodate your meeting requirements.

Our hotel is perfectly located right in the heart of Jakarta Pusat with close proximity to government offices and
the business district. Aryaduta Menteng is an upscale hotel specially designed to meet your meeting
requirements. For corporate meetings or elaborate events, Aryaduta Menteng is ready to make your event
a success.

Following our discussion pertaining to your event, we are pleased to propose the following special
arrangements with details as follows:

PACKAGES ARRANGEMENT

START DATE END DATE DAYS DESCRIPTION PAX PRICE TOTAL

13 Jul 2023 13 Jul 2023 1 Half Day Meeting 30 350,000 10,500,000
14 Jul 2023 14 Jul 2023 1 Full Day Meeting Package 60 430,000 25,800,000
TOTAL 36,300,000

Meeting Package Inclusions:

Two Times Coffee Break with 3 kinds of snacks at your selections and coffee/ tea
Lunch / Dinner Buffet with your menu selections at Meeting Room Foyer
Reception table
Include 1 Screen and 1 LCD for your presentation in the meeting room
Complimentary use of 1 Flip chart or 1 Whiteboard with markers
Complimentary meeting note pad and pencil
Free flow of mineral water and mints
Complimentary wireless internet connection
Standard sound system includes 2 microphones

Miscellaneous:

LCD Rental [ 5.000 lumens] : Rp 2.310.000net / day

Additional cable / wireless mics : Rp 275.000net / mic / day
 Delegate Microphone : Rp 330.000net / mic / day
Additional Flipchart : Rp 275.000net / mic / day

Additional Bandwith Internet/ Day :

Internet BOD 10mbps Rp 1,500,000.00

Internet BOD 20mbps Rp 2,500,000.00
Internet BOD 30mbps Rp 3,000,000.00
Internet BOD 50mbps Rp 5,000,000.00
Internet BOD 100mbps Rp 8,000,000.00

BANQUET ACCOMMODATION

DATE TIME VENUE LAYOUT PAX REMARK

Thu, 13 Jul 2023 08:00 - 13:00 Monas 5 - 6 U-Shape 30 Please Update The Set
UP
Fri, 14 Jul 2023 08:00 - 17:00 Monas 1-2 U-Shape 60 Please Update The Set
UP
Notes: Venue subject to change

ESTIMATE COST

DATE NIGHT DESCRIPTION ROOM PAX PRICE TOTAL

/ DAY
PACKAGE
13 Jul 2023 - 13 Jul 2023 1 Half Day Meeting 30 350,000 10,500,000
14 Jul 2023 - 14 Jul 2023 1 Full Day Meeting 60 430,000 25,800,000
Package
GRAND TOTAL 36,300,000

Terms and Conditions

Total charge at estimate cost is inclusive of 21% government tax and service charge
Price offered in this proposal is only valid for the specific period of this event and cannot be extended to
other events.
The above proposal is subject to change due to alteration in numbers or cancellations.
Should actual number of delegates decrease below the minimum guarantee, the hotel will
charge as per minimum guarantee
Should actual number of delegates exceed the minimum guarantee, the hotel will charge as
per the actual number of delegates
Any entertainment or additional audio visual equipment required on the dates of the event will be
subject to additional charges.
No outside food and beverage items are allowed to be brought into the hotel. Nevertheless,
corkage charge shall automatically apply.

Confirmation and term of payment

Payment by LS KPPN

Payments can be settled by cash, credit card, cheque or bank transfer to the following account :
Account Name : PT. LIPPO KARAWACI TBK
Account (IDR) : 8000-6-55-66-300
Bank Name : BANK CIMB NIAGA
Branch Name : GATOT SUBROTO BRANCH, JAKARTA
Swift Code : BNIAIDJA

Account Name : PT. LIPPO KARAWACI TBK

Account (IDR) : 103-00-0559159-5
Bank Name : BANK MANDIRI
Branch Name : ALIA BRANCH, JAKARTA
Swift Code : BMRIIDJA

Account Name : PT. LIPPO KARAWACI TBK

Account (IDR) : 0187-347-675
Bank Name : BANK NEGARA INDONESIA
Branch Name : MENTENG BRANCH, JAKARTA
Swift Code : BNINIDJA

Account Name : PT. LIPPO KARAWACI TBK

Account (IDR) : 028-30-8495-4
Bank Name : BANK CENTRAL ASIA
Branch Name : WAHID HASYIM BRANCH JAKARTA
Swift Code : CENAIDJA

If the company holds a credit facility with the hotel, a guarantee letter is required one day
after the proposal is confirmed and signed by both parties.

Cancellation or Attrition of Venues

All conferences / meeting space are held by the Hotel for you to the exclusion of other possible events. As
such, in the event of a release of such space by the client, the following cancellation or attrition charges
will be implemented:

Notification Prior to Scheduled Cancellation Fee Percent of

Event Estimated Total Revenue

90 - 30 days 30%
29 - 15 days 50%
Within 14 days 100%

Initial deposit is non-refundable and non-transferable

The hotel reserves the right to refuse or cancel any function which may damage the hotel's reputation or
may affect its business security and safety.

Policy and Procedures

Any displays, signages, streamers, nailing, electrical connections requires hotel's approval and will be
conducted under hotel's supervision. Any fixtures, damages or loss of hotel equipment/property will be
charged accordingly.
 The hotel will not be responsible for any damage or lost of any property brought into hotel's premises,
however we will do our utmost efforts to ensure appropriate security.
All disputes relating to the performance of and or interpretations of any terms or provision of this
agreement shall be governed by the law of the Republic of Indonesia.
It is expressly agreed that each party shall be relieved of its obligations under this agreement in the
event and to the extend the performance of the agreement is delayed or prevented by the cause
reasonably beyond its control including, without limitation, acts of GOD, change of statues of Indonesian
Government, riots, war, fire, flood, explosion, act of terrorism, sales of the hotel, necessary and
essential construction, arrest or seizure under legal process, strike or work stoppage. - please change to
my force majeur

Option Date

This commitment is held on a tentative basis until 5days booking or earlier. Should another party request
the same arrangement on a definite basis before this date, 24 hours notice will be given to confirm or
release the commitment being held. Once the option date has passed, this commitment is automatically
released should a signed confirmation and deposit not be received.

Validity of Offer

As an acceptance for this offer, we kindly request a signed confirmation to be sent email to
santi.panjaitan@aryaduta.com, latest by 10 July 2023, after which time, the hotel has the right to
renegotiate rates and release the function space being held for your event.

Ms. Yovita Anindita, we hope the above meets your requirements. Please do not hesitate to contact us
should you require any further information. We look forward to making your event an outstanding
success.

Yours sincerely, Agreed and accepted by,

Hari Kushardanto
Santi Tiurma Panjaitan Kementerian Kelautandan
Sales Manager Perikanan RI (KKP) / Rare
Indonesia