PERSONNEL ACTIONS STATUS REPORT

PURPOSE
This report is an ECC report and will provide the status of the iForm for specific actions. A list of actions supported by this
report is listed on page 2 of the work instructions.

PREREQUISITES
User has role of HR Action Processor which gives them authorization to this report.

MENU PATH
Select  Reports & Planning tab  Your respective tab  Employee Data  Personnel Actions Status to open
the report.
OR
From the “SAP Easy Access” screen enter the transaction code
“ZHPA_ACTION_STAT “ in the fast path and hit enter.
HELPFUL HINTS
 IMPORTANT: This report will only provide data as of March 9, 2009, any information prior to this date will
appear with missing information.
 This report has two options – Individual Report and Statistical Report
o Individual Report - Indicates who has the iForm and the status
o Statistical Report - Allows the user to determine the difference in the number of days between the date the
iForm was created and completed
 Use the selection fields to create a report of iForm processed for an employee or org unit.
 Change search criteria by entering the appropriate data in one or more of the selection fields.

PROCEDURE

1. Enter the 12-digit reference number and

personnel number of the employee. The
personnel number is a required field.

2. Click the execute icon to view the list.

NOTE: The reference number will provide information on a specific iForm, the personnel number
will provide information on all iForms for the employee.

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Below is a brief description of each field on the report
 Reference No = A 12-digit system generated number that appears on the iForm at the top right-hand corner. You
must enter this number with the leading 0.
 Personnel number = This is a required field; no leading zero required
 Effective date = The effective date of the action
 Action type = This report is tracking the following actions only
Z2 Return to Work
ZC Change in Pay
ZD Separation of Employment (specific reasons)
ZD Termination (specific reasons)
ZG Working While on Leave
ZO Reassignment
ZP Transfer
ZQ Additional Position Hire
ZR Delimit Additional Assignment
ZY Demotion
Sick Leave Budget
Sick Leave Budget - Delimit
 Reason Code = use dropdown for values available based on the actions above
o Separation of Employment reasons: 41, 04, 80, 43, 48, 25, 42, 52, 70, 71, 61, 44, 46, 51, 50, 49, 23, 47
o Termination reasons: 05, 09, 07. 26, 0, 21, 24, 03, 20, 45, 01, 63. 62, 22
 Org Unit = 8=digit number starting with 6
 Personnel Area = represent the bargaining unit
 Personnel subarea – represents the various calendars
 Employee subgroup = represents the various types of employees, salaried, hourly, subs, pool subs
 Payroll Area = AA or BB
 Current Status = indicates the status of the iForm
READY Work item is ready for the approval or execution
COMPLETED Work item has been processed in SAP (ECC) and all
notifications sent
SELECTED Work item is reserved by a user
ERROR Work item is in error; contact workflow administrator
CANCELLED Work item has been withdrawn; HRAP please check
notification tab and review iForm for reason
 Current Approver = Enter the personnel number of the current approver. This would be used to find out what’s in an
approver’s inbox.
 Last Approved Date = Enter the last date the item was approved
 Creation Date = Enter the date the iForm was created
 Creator = Enter the personnel number of the person that created the iForm. Remember User ID start with “P”

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 INDIVIDUAL REPORT

Reference Number and Personnel Number fields

Personnel Action Status Report displays a report showing the status and the current approver.

Personnel Number field

Personnel Action Status Report displays a report of all iForms showing the status and the current approver.

If the iForm is in
more than one
approver’s box, a
list of names will
appear.

The change layout icon offers additional fields such

as; creator’s name and date, reason, etc.

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 STATISTICAL REPORT

Reference Number and Personnel Number fields

Personnel Action Status Report displays a report showing the overall status, the start and end dates for each step and each
step approver. Choosing the change layout icon you can add step status and # of days for each approver or other
additional fields.

Personnel Number field

Personnel Action Status Report displays a report of all iForms showing the overall status, the start and end dates for each step
and each step approver. Work items that are in the “READY” status will not have a step approver name, you will need to run
the Individual report to identify the next approver.

Action Type and Personnel Number fields

The selection screen must contain a range of
numbers 1 – 9999999, the action, current status of
“COMPLETED” and date range.

NOTE: A date range of 12/1/08 was used for demo

only, the Production system date would be 3/9/08.

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Personnel Action Status Report displays a report of all iForms based on the specific action with the overall status, the start and
end dates for each step and each step approval.

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