EVENT BUDGET TEMPLATE

How to Use This Template*

This template will A) help you plan your event budget and B) let you compare t
budget to what you actually end up spending.

Just fill in your projected expenses for the corresponding time periods and cat
Venue, Refreshments, etc.) and totals will be calculated automatically. You can
actual expenses to see how well you're sticking to your budget and easily iden
you have left to spend each quarter.

Your projected and actual totals will automatically populate into the Expense S
well as the two graphs. Use the Event Actual Cost by Category pie chart to visu
category adds up. Use the Event Budget vs. Actual Comparison bar graph to co
budget to your actual spend, while monitoring the category breakdown. As you
for each quarter, the Y axis will automatically adjust.

*Wondering how an event affects your overall marketing budget? Take your totals from th
them into the MASTER marketing budget template.
ate*
B) let you compare that projected

me periods and categories (e.g.

omatically. You can then update the
dget and easily identify how much

into the Expense Summary chart, as

ory pie chart to visualize how each
ison bar graph to compare your
breakdown. As you add your budget

ake your totals from this template and plug

EVENT BUDGET: (ENTER EVENT NAME HERE)
Fill in your projected expenses here. Fill in your actual expe
(Those "€100" entries are placeholders.) (Those "€100" entries are

Amount
Budget Actual Left
VENUE
Room/hall rental 100.00 100.00 0.00
Furniture rentals 100.00 100.00 0.00
Equipment rentals (speakers, microphones, etc.) 100.00 100.00 0.00
Decorations 100.00 100.00 0.00
Signage 100.00 100.00 0.00
REFRESHMENTS
Food 100.00 100.00 0.00
Drinks 100.00 100.00 0.00
Other 100.00 100.00 0.00
PROGRAM
Presenters 100.00 100.00 0.00
Performers 100.00 100.00 0.00
Presenter/performer travel 100.00 100.00 0.00
Presenter/performer accommodations 100.00 100.00 0.00
PROMOTION
Paid advertising 100.00 100.00 0.00
Web development 100.00 100.00 0.00
Special offers/giveaways 100.00 100.00 0.00
MISCELLANEOUS
Name tags/badges 100.00 100.00 0.00
Printed agendas/programs 100.00 100.00 0.00
Swag (stickers, keychains, etc.) 100.00 100.00 0.00
Stationary/pens/pencils 100.00 100.00 0.00
Other 100.00 100.00 0.00
TOTAL € 2,000.00 € 2,000.00 € -
 Amount
Expense Summary Budget Actual Left
VENUE € 500.00 € 500.00 € -
REFRESHMENTS € 300.00 € 300.00 € -
PROGRAM € 400.00 € 400.00 € -
PROMOTION € 300.00 € 300.00 € -
MISCELLANEOUS € 500.00 € 500.00 € -
TOTAL € 2,000.00 € 2,000.00 € -

Your category totals will automatically

populate here.
Fill in your actual expenses here.
(Those "€100" entries are placeholders.)

Event Actual Cost by Category

€ 500.00 € 500.00

VENUE
REFRESHMENTS
PROGRAM
PROMOTION
MISCELLANEOUS

€ 300.00 € 300.00

€ 400.00
 Event Budget vs. Actual Comparison
€ 2,500.00

€ 2,000.00

MISCELLA
€ 1,500.00 PROMOT
PROGRAM
REFRESH
VENUE
€ 1,000.00

€ 500.00

€-
Budget Actual
y

VENUE
REFRESHMENTS
PROGRAM
PROMOTION
MISCELLANEOUS
mparison

MISCELLANEOUS
PROMOTION
PROGRAM
REFRESHMENTS
VENUE

al