Senoko Energy

HAZARD OBSERVATIONS & COMMUNICATION

SWP-4.4.6-00004-00
REVISION No : 00 EFFECTIVE DATE : Mar - 2018 No OF PAGE(s): 6
ORIGINATOR : REVIEWED BY: APPROVED BY :

JOSEPH YAP B.A.CHOUDARY TAN CHENG TECK

Dy. MR (WSH) HOS (WSH) HOD (O&M)

Amendment Record

Revision Section Date

Amendment record
00 __ Initial Release

Distribution List

Revision Recipient Media Type of copy

HOS (WSH) Hard Copy Master

00
Employees Soft copy - Senokonet Duplicate

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S/No Contents Page

1.0 Purpose 2

1.1 Scope 2

1.2 Definition 3

1.3 Responsibility 4

1.4 Reference 5

2.0 Flow Chart 6

3.0 Procedure 10

4.0 Appendix 12

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1.0 PURPOSE

The use of the Hazard Observations & Communication form is one of many ways of communicating
the potential risks or hazards at workplaces. The Hazard Information (HI) form provides a way to
identify actions and conditions that place people, property or the environment at risk. The form also
provides a way to communicate corrective actions or constructive feedback regarding the identified
hazards and can be used as a first step in the process for the elimination or control of a hazard.

1.1 SCOPE

The Hazard observation & communication program is a proactive safety approach tool which
empowers employees to observe unsafe acts, conditions and behaviours, critical and non-critical that
can be potential for injury and damage.

1.2 DEFINITIONS

1.2.1 HI Form: Hazard information form

1.2.2 Unsafe Act/ Condition: Any act/ condition which poses potential risk to employee/ property or
environment

1.2.3 Unsafe behaviour: Any behaviour which poses potential risk to own or others

1.2.4 Near Miss: is an incident took place without any injury, property damage or environmental
impact

1.2.5 Safe: it is a positive observation regarding safe behaviour of employee/ contractor

1.2.6 CRITICAL: Hazards that have potential to cause injury, damage to property or environmental
impact that need immediate attention/ intervention.

1.2.7 NON-CRITICAL: All other observations that does not require immediate attention and have
adequate temporary risk mitigation measures.

1.3 RESPONSIBILITIES

1.3.1 OBSERVER: Anyone in the facility be it employees, visitors or contractors/vendors have a

personal responsibility to make observations, intervene, correct and communicate hazards through the
HI forms.

1.3.2 OWNER: Usually this is the supervisor, manager or HOS who will investigate the Hazard and
take appropriate actions to eliminate or mitigate the hazards, or where it is beyond his/her control to
assign competent person to provide solutions.

1.3.3 HI form ADMINISTRATOR: This is the WSH personnel who will review all HI forms, enter in
the data, and participate actively to assist in the investigations where necessary. WSH will also
provide training on HI forms as well provides the data analysis for continuous improvements.

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1.4 REFERENCE

OHSP – SNK – 44 - 01

2.0 FLOW CHART

Appendix 2

3.0 PROCEDURES

a. When an observation is made, the employee shall take corrective action immediately, if within his
capacity, at initial sighting. He then fills out the HI form electronically that is made available in
the Senokonet and submit to HOS/ HOS appointed representative.

b. When filling out the HI form he will indicate whether the hazard is CRITICAL or
NONCRITICAL. He will also describe clearly the hazard observed (Part A) and the corrective
actions taken (Part B).

c. For hazards that are indicated as critical, the employee shall approach his/her immediately
supervisor to escalate the seriousness of the hazard. The Supervisor will then carry out necessary
action to resolve the issue accordingly. In case if need any professional advice, he will contact
WSH team accordingly.

d. All HI forms (either Open or closed) will be submitted to WSH department on weekly basis by
department HOS/ HOS rep. for evaluation and statistics purpose.

e. WSH team will review, evaluate and enter in data base. WSH team will communicate all OPEN
HI forms to respective area owners for their follow up and closure.

f. HI forms with open items or problems that have not been resolved will be reviewed during WSH
Committee meeting and assign to competent persons and derive workable solutions.
The committee will also select the Best HI form for the month for rewards purpose.

g. Exceptional safety solutions to process, engineering control or initiatives may be consider for
WIS or Safety innovation project.

h. WSH department will keep the track of the Hi forms information per department and will present
the quarterly statistics & respective programs if needed.

4.0 APPENDIX

Appendix 1 – HI Form

http://senokonet/sites/WSH/Public%20Documents/Forms/AllItems.aspx?RootFolder=%2Fsites%2FW
SH%2FPublic%20Documents%2FHazard%20Information%20Data&FolderCTID=0x012000E16C51
AD9ACB8442A473BA4433DD5657&View=%7B8C1B0AF7%2DFB0D%2D4C58%2DBA93%2D8
3E08EC4DB80%7D

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Appendix 2 – Flow Chart

Hazard observation & Communication Flow chart

HOS/ HOS Rep.

Observer

WSH
Steps Activities Notes
1.0 Start

Notice any unsafe act/ condition/

2.0
behaviour or near miss
Fill the Hazard Information (HI) observer need to take corrective
3.0 form from Senokonet. Fill all the actions immediately, if within his
information clearly capacity
Pass the "HI" form to respective
4.0
HOS or HOS Rep.
Determine if the finding is Critical
5.0
or Non - Critical
For Critical findings; HOS or HOS
6.0 Rep. need to take immediate If needed, engage WSH team for
actions to resolve the issue proffesianal advise
For Non - Critical items, HOS or
7.0 HOS Rep. will liaise with related
parties to close the findings
HOS/ HOS Rep. need to submit all
8.0 "HI" forms to WSH team on weekly
basis.
WSH team will review, evaluate
9.0 and communicate the data
accordingly
If situation is not corrected,
10.0 observer will notify to WSH for
follow up
WSH team will provide the
quarterly statistics to all Senoko
11.0
employees and advise any safety
programs if needed

Legend
END

Responsible for activity

Involved in activity

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